11-Addendum 1 - Safety.pdf

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CITY OF DETROIT

OFFICE OF CONTRACTING AND PROCUREMENT

REQUEST FOR QUOTE

RFQ 539959

Safety Supplies for the City of Detroit (GSD)

Addendum One Issue Date: October 1, 2025

This addendum is being issued to modify some sections of the RFQ, change deadlines, and/or to answer questions submitted by the question deadline.

I. MODIFICATIONS:

1. ADDED: Equalization Credit Statement and Joint or Mentor Venture Agreement Form added to files and requested documents.

Version 2.0 Revised 3.21.2024 1

Equalization Credit Statement (Effective March 20, 2024)

The City of Detroit through its Office of Contracting and Procurement and its department of

Civil Rights, Inclusion & Opportunity where applicable and allowed by law that all certified businesses will receive equalization credits and competitive advantages for procurement and contracting bidding opportunities with the City of Detroit.

Under Section 17-5-12 of the Detroit City Municipal Code, vendors qualify for equalization credits if they have been certified as a Detroit Based (D-BB), Detroit Resident Business (D-RB, Detroit Headquartered (D-HB), Detroit Based Small Business (D-SB), Detroit Based Micro Business

(D-MB), Construction Workforce Investment Business (CWI), Construction Workforce Development

Business (CWD), Joint Venture, or Mentor Venture.

If your company has been certified by the City’s Civil Rights, Inclusion & Opportunity

Department, include your valid Business Certificate at the time you submit your bid in order to receive equalization pricing credits, if any.

If your company is not certified and is interested in becoming certified or want to learn more about the many benefits of certification please call 313.224.4950 or email

CivilrightsCert@detroitmi.gov.

More information can be found at: www.detroitmi.gov/departments/civil-rights-inclusion-opportunity- department/certification-and-business-registry.

If proposing a Joint Venture, include a copy of the written agreement at the time you submit your bid in order to receive equalization pricing credits, if any, between the separate firms, one of which must be a D-BB, D-SB, D-RB, or D- MB (include their Business

Certificate), which has been created to perform a specific contract, and at a minimum:

• Substantially included in all phases of the contract, including, but not limited to bidding and staffing;

• Provides at least fifty-one percent (51%) of the total performance, responsibility, and project management of a specific job;

• Receives at least fifty-one percent (51%) of the total remuneration from a specific contract; and

• Shares in profits and losses.

If proposing a Mentor Venture, include a copy of the written agreement at the time you submit your bid in order to receive equalization pricing credits, if any, between the separate firms, one of which must be a D-BB, D-SB, D-RB, or D- MB (include their Business

Certificate), which has been created to perform a specific contract, and at a minimum:

• Substantially included in all phases of the contract, including, but not limited to bidding and staffing;

• Provides at least thirty percent (30%) of the total performance, responsibility, and project management of a specific job;

• Receives at least thirty percent (30%) of the total remuneration from a specific contract; and

• Shares in profits and losses.

mailto:CivilrightsCert@detroitmi.gov http://www.detroitmi.gov/departments/civil-rights-inclusion-opportunity-department/certification-and-business-registry http://www.detroitmi.gov/departments/civil-rights-inclusion-opportunity-department/certification-and-business-registry http://www.detroitmi.gov/departments/civil-rights-inclusion-opportunity-department/certification-and-business-registry

Version 2.0 Revised 3.21.2024 2

Equalization Allowance Table Detroit Headquartered Business 5% Detroit Small Business* 1% Detroit Based Business 2% Detroit Micro Business* 2% Detroit Resident Business 5% Joint Venture** 2% Construction Workforce Investment 3% Mentor Venture** 1% Construction Workforce Development

3%

*Business can only be either Detroit Small Business or Detroit Micro Business; it cannot be both.

**Business can only be either a Joint Venture or Mentor Venture; it cannot be both.

Per Section 17-5-12 (c)(1) of the Detroit City Municipal Code, “The bidder that makes the lowest bid, as evaluated or scored, shall be deemed the lowest equalized bidder. If the lowest equalized bid is evaluated or scored below the lowest responsible bid submitted, the lowest equalized bidder shall be awarded the contract, provided that, the contract awarded to such bidder shall not exceed, more than 12 percent above the lowest responsible bid submitted, or $100,000.00, whichever is less.”

Per Section 17-5-12 (d) of the Detroit City Municipal Code, “Limited bidding permitted in certain circumstances. On the Purchasing Director's own initiative or at the request of the contracting department, the Purchasing Director may limit the bidding for a contract to Detroit-based businesses, Detroit-based small businesses, or Detroit-based micro businesses, provided, that there are at least three firms certified or registered by the Human Rights Department which would be eligible to bid for the contract. The equalization factors in Section 17-5-12 of this Code shall not apply to the solicitation of bids under this subsection.”

Joint or Mentor Venture Agreement https://app.smartsheet.com/b/form/2359d53ee4364f709cdda15913b530d6

Vendors must complete this agreement in its entirety, submit a copy of the Detroit Based Business Certification from the Civil Rights, Inclusion and Opportunity in Oracle as part of their RFQ packet, and submit a notarized Joint or Mentor Venture affidavit in Oracle as part of their RFQ packet (the affidavit may be found here: https://detroitmi.gov/forms/joint-venturementor-venture-affidavit ). If any of these documents are not completed, vendors' Joint or Mentor Venture status will be considered void and vendors will not be eligible to receive equalization credits. The information submitted to substantiate the Equalization eligibility is subject to verification and acceptance by the City of Detroit, hereinafter known as the “City”. If the information submitted is found to be falsified then the vendor may be placed in Default by the City for up to a three year period at the discretion of the City of Detroit Office of Contracting and Procurement and Civil Rights, Inclusion, & Opportunity Department, jointly. Questions regarding Business Certifications should be directed to the Civil Rights, Inclusion and Opportunity Department at 313-224-4950 or CivilRightsCert@detroitmi.gov. All Bid or Oracle questions should be directed to the Office of Contracting and Procurement at 313-224-4600.

https://app.smartsheet.com/b/form/2359d53ee4364f709cdda15913b530d6 https://detroitmi.gov/forms/joint-venturementor-venture-affidavit https://detroitmi.gov/forms/joint-venturementor-venture-affidavit