10TCA-S3688 - Cost Schedule - Final.xlsx

This cost schedule document outlines the budget allocation for the State of Nevada's Travel Nevada RFP 10TCA-S3688, which seeks international representation services for the UK and Ireland markets. The contract encompasses a comprehensive range of services including market strategy and planning, trade strategy development, PR and media relations planning, social media localization support, market intelligence, and quarterly reporting. The vendor will also manage agency labor, participate in trade shows such as IPW and GovCon, and conduct familiarization (FAM) trips. The contract term covers four fiscal years, with FY27 (July 1, 2026 through June 30, 2027) and FY28 (July 1, 2027 through June 30, 2028) as firm commitment periods, followed by two optional extension years for FY29 and FY30.

The total annual budget is capped at $500,000 USD per the RFP Section 5 requirements. The cost structure mandates a 30% annual retainer (maximum $200,000) to cover all agency labor, hours, and travel costs associated with strategy development, planning, and event attendance, with no additional billing permitted for these services. The remaining 70% of the budget ($300,000 minimum annually) must be allocated to program and pass-through costs, including trade shows, in-market missions, press trips, content production, and approved partner co-op activities, all billed at net cost with no markup permitted. The vendor must annually confirm adherence to the 30/70 split between retainer and program costs to maintain contract compliance.