10TCA-S3687 - Cost Schedule - Final.xlsx

This is a cost schedule document for the State of Nevada, Travel Nevada division, detailing the budget allocation for International Representation for Canada under RFP 10TCA-S3687. The contract covers international representation and market development services in Canada, with a total annual budget of $500,000 USD. Services requested include market strategy and planning, trade strategy development, public relations strategy and media relations planning, social media localization support, market intelligence and quarterly reporting, and agency labor and travel to trade shows, industry conferences, and familiarization trips. The contract term spans four fiscal years from FY27 (July 1, 2026 through June 30, 2027) through FY30, with FY29 and FY30 designated as optional extension periods.

The cost structure implements a retainer plus pass-through compensation model with fixed allocation percentages. The retainer component comprises 30% of the annual budget (maximum $200,000) and covers all agency labor, hours, strategic planning, and travel expenses related to trade shows and promotional events. Program and pass-through costs represent 70% of the annual budget (minimum $300,000) and include trade show booth fees, sponsorships, in-market missions, press trips, media events, content production, paid media, and partner co-op activities, all billed at net cost with no markup permitted. The vendor must confirm these percentage allocations annually, ensuring the specified budget distribution is maintained throughout the contract period.