10TCA-3686 - Cost Schedule - Final.xlsx

This is a Cost Schedule document for the State of Nevada's Travel Nevada RFP 10TCA-S3686 for International Representation Services covering Australia and New Zealand. The contract utilizes a retainer plus cost compensation model with a total annual budget of $500,000 USD. The retainer component covers agency labor, market strategy and planning, trade strategy development, public relations and media relations planning, social media localization support, market intelligence and quarterly reporting, and all agency travel for trade shows, industry partner workshops, GovCon events, and familiarization tours. Program and pass-through costs include trade shows and roadshows, in-market missions and events, press trips, trade and media events, content production specific to local markets, paid media or boosted public relations activities when approved, and partner cooperative activities. The contract term spans fiscal years 2027 through 2029, with fiscal years 2029 and 2030 available as optional extensions.

The cost structure mandates that the agency retainer constitute a maximum of 40 percent of the annual budget, not to exceed $200,000 annually, though the cost schedule indicates vendors must confirm a 30 percent retainer allocation. Program and pass-through costs must constitute a minimum of 60 percent of the annual budget, equaling at least $300,000 annually, with the cost schedule indicating vendors confirm 70 percent allocation to these costs. All program and pass-through costs are billed at net with no markup permitted, ensuring Nevada receives direct cost billing for trade events, missions, press trips, media activities, and content production without agency markup or profit margins on these expenses.