NEW INVOICING INSTRUCTIONS.pdf
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- Solicitation number
- 109584
About this file
This document contains invoicing instructions for a federal contract opportunity. The key details are:
The contractor must submit invoices to both the Department of Treasury's Invoice Processing Platform (IPP) and the ORF Invoice Intake Center simultaneously. Invoices must include specific information such as vendor/contractor details, remit-to address, invoice date, unique invoice number, contract/order numbers, Unique Entity Identifier (UEI), Federal Taxpayer Identification Number (TIN), description of supplies/services, freight/delivery charges, and quantity/unit price details. If the invoice differs from the line items on the award, the contractor must contact the Contracting Officer before submitting.
The related federal contract opportunity is for a construction project to provide standby power for chilled water generation at the National Institutes of Health's Research Triangle Park (RTP) campus in North Carolina. The objective is to improve the Medium Voltage Electric (MVE) infrastructure and upgrade the power production and distribution system to ensure uninterrupted chilled water for critical research facilities. The project is estimated to be valued between $25 million to $100 million and is a Design-Build requirement. Responses to the pre-solicitation notice are due by August 23, 2024, and the anticipated RFP release date is on or about August 23, 2024.
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INVOICING INSTRUCTIONS:
The Contractor shall submit invoices to both the Department of Treasury’s Invoice Processing Platform (IPP) at https://www.ipp.gov and the ORF Invoice Intake Center at ORFOAInvoice3Way@mail.nih.gov simultaneously.
1. Please scan your invoice along with the necessary backup documentation (not to exceed 30MB) as one single attachment.
2. Save your invoice attachment in the following format: Your Vendor Name_Invoice number (e.g., if your Vendor name is AE Construction Inc. and you are submitting Invoice 123456, Save your invoice attachment as 'AEConstruction_Invoice 123456') Note: Please do not use special characters such as (#$%*&!) when saving your attachment.
All invoices must include the items listed in subdivisions 1 through 11, below:
1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail, and mailing address of point of contact).
2. Remit-to address (Name and complete mailing address to send payment).
3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.
4. Invoice date.
5. Unique invoice #s for all invoices per vendor regardless of site.
6. NBS document number formats must be included for awards created in the NBS: Contract
Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number; General Services Administration number); or BPA Call Number and BPA Parent Award Number.
7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.
8. Federal Taxpayer Identification Number (TIN).
9. Description of supplies/services that match the description on the award, by line billed.
10. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.
11. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered, or services performed, as applicable, and that match the line items specified in the award.
NOTE: If your invoice differs from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.
Additional IPP support:
Support | (866) 973-3131 IPPCustomerSupport@fiscal.treasury.gov nih-ippinvoicing@mail.nih.gov https://www.ipp.gov/ mailto:ORFOAInvoice3Way@mail.nih.gov mailto:IPPCustomerSupport@fiscal.treasury.gov mailto:nih-ippinvoicing@mail.nih.gov
Clauses needed:
FAR 52.232-25 Prompt Payment FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors.
File details come from the government source that posted it. Updated .