1000.6e -Hwy 103 Waterline Replacment Project - Pre-Bid Meeting Agenda 9-11-2024 and Sign In Sheet.pdf
PDF 353 KB Posted
- Attached to
- Highway 103 Waterline
- Solicitation number
- 2024-5
- Issued by
- Clear Creek County, Colorado
About this file
The document is a Pre-Bid Meeting Agenda for the Highway 103 Waterline Replacement Project, involving the City of Idaho Springs and consulting engineers JVA, Inc. and AECOM. The project entails constructing approximately 16,500 feet of 16" C900 PVC waterline, including hydrants, valves, tie-ins, new service line connections, erosion control, earthwork, road cutting and patching, and up to four creek crossings under a Nationwide Permit. The pre-bid meeting was held on September 11, 2024, with electronic bids due by 3:00 PM Mountain Time on September 25, 2024, and a virtual bid opening at 3:01 PM. The project has a substantial completion date of December 31, 2025, with the City preferring earlier completion.
The bid requires a 10% Bid Bond and includes unit price items and lump sum allowances. Contractual requirements involve obtaining Right of Way permits through CDOT/County, US Forest Service Special Use Authorization, and a US Army Corps of Engineers Nationwide Permit No. 58. The City reserves the right to reduce or increase the project scope at agreed unit prices during the contract duration. Bidders must submit a Qualification Statement, and the Notice of Award is expected within 14-21 days of bid receipt, with work commencement typically within 10 days of the Notice to Proceed.
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www.jvajva.com
P R E - B I D M E E T I N G A G E N D A
PROJECT NAME: Hwy 103 Waterline Replacement Project DATE: September 11, 2024
MEETING SUBJECT: Pre-Bid Meeting TIME: 10:00am
MEETING LOCATION: 1711 Miner Street, Idaho Springs CO 80452 JOB NO. 1000.6e
1. INTRODUCTIONS
a. Owner – City of Idaho Springs
i. Andy Marsh, City Administrator
ii. Ed Sigward, Water Facilities Superintendent
iii. Paul Crain, Public Works Superintendent
iv. Justin Holdgrafer, Water Department
v. Other
b. Project Representative – JVA, Inc and AECOM
i. Michael Katalinich (Principal in Charge, JVA)
ii. Nathan Skalak (Project Manager, JVA)
c. Contractors
i. See Attendance Sign-In Sheet
2. CONSTRUCTION DOCUMENTS
a. Project Manual – Bid Set dated September 2024
b. Drawing Set – Bid Set dated September 2024
3. PROJECT DESCRIPTION
The Work will include all necessary labor, supervision, equipment, tools, and materials for construction of approximately 16,500 feet of 16” C900 PVC waterline. Work includes but is not limited to hydrants, valves, tie-ins, new service line connections, erosion control, earthwork, cutting, patching, and repaving of roads, and all appurtenances as specified and required for a complete and functional system. The work also includes up to four creek crossings under a Nationwide Permit. All materials as indicated on the drawings and the specifications will be provided by the Contractor and must be installed along with the completion of all associated site work related to the new potable water line. The City reserves the right to reduce the or increase the scope of the work at the agreed unit prices at any time during the duration of the contract.
All materials as indicated on the drawings will be provided by the contractor and must be installed, along with the completion of all associated site work relating to the new waterlines.
BID CONTENT
a. 00100 – Invitation to Bid
b. 00200 – Instructions to Bidders
c. 00410 – Bid Form
d. 00430 – Bid Bond (10%)
Boulder Fort Collins Winter Park Glenwood Springs Denver
1319 Spruce Street
Boulder, CO 80302
303.444.1951
25 Old Town Square
Suite 200
Fort Collins, CO 80524
970.225.9099
PO Box 1860
47 Cooper Creek Way
Suite 328
Winter Park, CO 80482
970.722.7677
214 8th Street
Suite 210
Glenwood Springs, CO
81601
970.404.3100
1512 Larimer Street
Suite 710
Denver, CO 80202
303.444.1951
MEETING MINUTES
Hwy 103 Waterline Replacement Project
September 11, 2024
e. Qualification Statement
f. 00510 – Construction Agreement
g. Acknowledgement of Addenda
PAYMENT PROCEDURES: Section 01200 includes descriptions for unit price items and lump sum allowances for the bid form.
4. PROJECT SCHEDULE
a. Last day for questions is September 18th, 2024, 5:00 PM M.T.
b. Addenda issued by close of business September 20th, 2024, 5:00 PM M.T
c. Electronic bids received by 3:00 PM M.T. on September 25, 2024
i. Upload bids to Rocky Mountain E-Purchasing System (RMEPS)
ii. Virtual opening at 3:01 PM M.T.
d. Notice of Award typically within 14-21 days of bids received
e. Notice to Proceed issued after Notice of Award
f. Work Commencement typically within 10 days of Notice to Proceed
g. Construction Substantial Completion by December 31, 2025
h. City prefers completion ASAP.
5. PROJECT SCHEDULE CONFLICTS
a. No known other projects in area conflicting with work
6. CONTRACTUAL REQUIREMENTS
a. Drawings and Specifications compile contract
b. Section 00520 – Construction Contract
c. Right of Way permit (Contractor to apply through CDOT/County)
d. US Forest Service Special Use Authorization (Section 01010A). Includes Stipulations for Construction
e. US Army Corps of Engineers Nationwide Permit No. 58 (Section 01010B)
7. CONTRACTOR QUESTIONS
8. WALK PROJECT SITE
The foregoing represents our understanding of the items discussed and the conclusions reached.
If no corrections are received within five business days, the project will proceed based on this understanding.
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