10-RFP-304-26 Addendum 1.pdf

RFP-304-26 - ADDENDUM #1

Office of Financial Management Boulder County Financial Auditing Services

September 10, 2026

The attached addendum supersedes the original Information and Specifications regarding RFP-304-26 where it adds to, deletes from, clarifies or otherwise modifies. All other conditions and any previous addendums shall remain unchanged.

Attention: Updated Addendum Released Date: September 17, 2026 4pm (MDT).

Proposals must be submitted electronically on or before the Close Date provided on the Boulder County Euna (formerly Bonfire) portal.

Important: No archives (zip files) or links to external sites or files will be accepted. This includes Google Docs and similar sites. All submittals must be received as an attachment in a widely-accessible format such as PDF, Word, or Excel.

Electronic submittals must be received on the Bonfire portal. Submittals sent to any other box will be rejected. It is the sole responsibility of the proposer to ensure their documents are received before the deadline referenced above. Boulder County does not accept responsibility under any circumstance for delayed or failed submittals. No exceptions will be made.

The Board of County Commissioners reserve the right to reject any and all bids, to waive any informalities or irregularities therein, and to accept the bid that, in the opinion of the Board, is in the best interest of the Board and of the County of Boulder, State of Colorado.

https://bouldercounty.bonfirehub.com/ https://bouldercounty.bonfirehub.com/

Questions and Answers for RFP-304-26 - ADDENDUM #1

1. Question: Please provide the most recent management letter and communications with those charged with governance, together with management responses, for each of the last three completed audits, to the extent available through the procurement portal.

• Answer: Please see attached file titled “RFP304-26_Addendum1_Q1”.

2. Question: Is the incumbent audit firm eligible to submit a proposal? If so, what factors prompted the County to conduct this procurement at this time?

• Answer: Yes, the incumbent firm is eligible to apply. Boulder County is complying with procurement policy and procedures, which requires a new RFP for this service in 2026.

3. Question: Please provide the incumbent auditor’s actual fees and actual hours for the last three completed audit cycles, separately identifying the County financial statement audit, Public Health audit, Single Audit, PERA census audit, and any additional services.

• Answer: This will be answered via addendum on or before September 17.

4. Question: For each of the last three completed audits, please identify the number of auditor-proposed adjusting entries, passed adjustments, and significant presentation or disclosure revisions.

• Answer: None noted for the last three years. Applicable findings for each year are listed in the single audit report for that year.

5. Question: The RFP refers to prior-audit improvements involving cash reconciliation, accounts receivable, fiduciary activity reporting, and financial reporting timelines. Please describe the current status of each area and any remaining remediation work expected during the 2026 audit.

• Answer: The 2024 ACFR realized a significant improvement in its reporting timeline with its issuance prior to the State of Colorado’s submission deadline of July 31, 2025. This was further improved in the 2025 ACFR upon its issuance on June 30, 2026. We expect to continue delivering future annual comprehensive reports on or prior to June 30th. Regarding fiduciary activity reporting, this was resolved during the 2021/2022 ACFR with the inclusion of the County’s public trustee. We review financial processes in detail each year and constantly strive for improvement as issues are identified. No specific remediation work is anticipated for 2026.

6. Question: What transition concerns, knowledge-transfer needs, or first-year implementation issues should a successor auditor address in its proposed plan?

• Answer: In 2026, the County is implementing the provisions of GASB 103 & 104, as well as moving the ACFR to an online platform (SaaS) that will aid in the preparation of its annual comprehensive report.

7. Question: Please provide the names, roles, tenure with the County, governmental accounting experience, and expected 2026 audit responsibilities of the key OFM and Boulder County Public Health finance personnel.

• Answer: We can provide this information upon award.

8. Question: Do the vacant, hourly, or contracted positions shown on the July 2026 OFM organization chart remain vacant or temporary? If so, how does the County expect those staffing conditions to affect year-end close, grant accounting, and audit support?

• Answer: The vacancies do not have an impact for Boulder County staff who focus on year end close, grant accounting, or audit support.

9. Question: Have there been, or are there anticipated, significant changes in key finance, grants, payroll, IT, or Public Health personnel that could affect the 2026 audit or the five-year contract term?

• Answer: N/A - There are no unknown changes at this time

10. Question: Please provide the most recent separate Boulder County Public Health audited financial statements and identify the applicable reporting framework, required schedules, and intended users of that stand-alone report.

• Answer: Reports are available via our public website: Component Units - Boulder County

11. Question: For assistance with Public Health financial statements and with County pension and OPEB computations and footnotes, please specify the schedules and calculations management will prepare and the assistance expected from the auditor.

• Answer: Regarding the preparation of the County’s (including its blended & discretely presented component units) pension and OPEB computations and footnotes, management will provide a schedule of the County’s monthly PERA payroll contributions by member type (local government, safety officers, and state divisions) that will arrive at total covered payroll. The County’s District Attorney’s Office pension is included in PERA’s State Division Trust Fund and everything else is included in the Local Government Division Trust Fund. Further, the workpaper will identify the member contributions (and percentages) applicable to pension and health care trust fund (other postemployment benefits) by reporting unit (County, district attorney, recycling center fund, public health, and housing authority). Expected from the auditor is a computation of the County’s pension and healthcare trust fund (other postemployment benefit) deferred inflows and outflows, net pension and other postemployment benefit liabilities (or assets), and the required footnote disclosures in accordance with GASB 68 & 75.

12. Question: Please provide the County’s current estimate of 2026 federal expenditures, the anticipated number of Assistance Listing numbers and clusters, and the federal programs expected to be audited as major programs.

https://bouldercounty.gov/government/budget-and-finance/financial-reports/component-unit-financial-statements/

• Answer: We don’t anticipate any changes to Federal expenditures. You can refer to last year SEFA FY25 Financial Reports - Single Audit Report

13. Question: Please identify any significant new, expiring, or changing federal awards, including disaster recovery or ARPA activity, that are expected to affect the 2026 Single Audit.

• Answer: SLFRF ARPA funding will expire on 12/31/26, close out funding received from previous fiscal years for FEMA flood disaster recovery funds, reduced funding for Work Force and Head Start grants.

14. Question: The RFP refers to “October 2026 revisions to 2 CFR Part 200” and the “2026 OMB Compliance Supplement.” Please identify the specific authoritative issuance, effective-date provisions, or County interpretation that proposers should use in designing the 2026 audit approach.

• Answer: 2 CFR 200 – fed government has proposed major revision; potential enforcement date Dec 11 2026. Link: eCFR :: 2 CFR Part 200 -- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

• Office of Management and Budget (OMB) and the Federal Audit Clearinghouse (FAC) provide the Compliance Supplement – it is an official guidance document that updates the single audit requirements under 2 CFR Part 200, Appendix XI. It is published on the OMB and FAC websites and can be downloaded by anyone. 2026 has not been published yet. Link: Compliance supplements

15. Question: Please identify the Software-as-a-Service platform the County will use for ACFR creation and publication beginning in 2027, its implementation status, and the functionality available to external auditors for review and commenting.

• Answer: Beginning with the 2026 ACFR, the County will use Gravity’s software-as-a-service platform for creation and publication. The County is currently in the implementation phase, which is expected to be completed during the fall of 2026. The software will include the functionality to allow its external auditor to review and comment.

16. Question: Please provide the target timeline for preliminary planning, interim procedures, year-end close, delivery of trial balances and draft financial statements, final fieldwork, governing-body presentations, and report issuance for the County, Public Health, and Single Audit.

• Answer: Preliminary planning and interim procedures will be discussed upon award. Delivery of trial balances: no later than the 2nd week of April; report issuance: no later than June 30th.

Public Health audit deadline is no later than last week of May.

17. Question: Please confirm whether hourly rates for additional services must remain unchanged for all five contract years or whether proposers may state annual rates or escalation assumptions in Appendix C.

• Answer: This is doable but the county needs to be notified upfront in the bid.

https://bouldercounty.gov/government/budget-and-finance/financial-reports/single-audit-report/ https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200 https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200 https://www.fac.gov/compliance/ https://www.fac.gov/compliance/

18. Question: Other than price, what characteristics or service improvements will most strongly distinguish the firm that provides the best overall value and long-term strategic partnership?

• Answer: Extensive local government experience, staff competency, collaborative, responsiveness, and thoroughness. Auditor utilizes findings, if any, to create a learning and improvement opportunity. Your proposals will be graded upon information in the evaluation criteria document.

19. Question: Could you please provide prior years' management letters and communications as offered on p 14 of the Scope of Services?

• Answer: See response to Question #1.

20. Question: To ensure we prepare an appropriate timeline, could you please help clarify the County’s interpretation of “finalize financial data by mid-April 2027”? i.e. does that mean only the final trial balance is available, all work is done except the ACFR, or everything including the first complete ACFR draft is available?

• Answer: It means to finalize our trial balance by the 2nd week of April, which means the final trial balance is available and the preparation of the ACFR statements and footnotes would commence.

21. Question: On what dates does the County expect the first complete drafts of the ACFR, SEFA, and Boulder County Public Health financial statements?

• Answer: The County’s goal is to provide a first complete draft of the ACFR by the end of May so that ample review time is provided to the auditor to ensure final issuance by June 30th. Its component units (Boulder County Public Health & Housing Authority) are expected to issue their final ACFR’s in advance of this date for inclusion in the County’s first draft.

• Answer: Boulder County’s goal is to send at least two preliminary SEFA to audit firm end of Dec and Jan to allow audit firm to review testing samples selection and estimate workload for their staff and county staff. First complete draft of SEFA is submitted to audit firm by mid March.

The county also provides financial data and details to audit firm as well with draft of SEFA.

22. Question: “Assist as needed with the preparation of financial statements, footnotes, and required supplemental schedules for Boulder County Public Health” Can you please clarify what assistance has been requested/provided on this in recent years?

• Answer: The audit firm assists with the preparation of the financial statements, including footnotes and supplementary information, assistance with calculations and footnote disclosures relating to the net pension liability and net OPEB liability from Colorado PERA each year.

23. Question: “Assist as needed with the preparation of pension and Other Post-Employment Benefit (OPEB) computations and footnotes for the county” Can you please clarify what assistance has been requested/provided on this in recent years?

• Answer: See response to Question #11.

24. Question: Are the accounting records for Boulder County Public Health maintained in Oracle, another system, or a combination of systems? Is the team responsible for books and records the same as that of the County?

• Answer: Yes, Boulder County Public Health’s financial records are maintained in Oracle. They have an accounting department responsible for its financial records, which is not the same staff as that of the County.

25. Question: What federal expenditures and number of major programs does the County currently anticipate for fiscal year 2026?

• Answer: Anticipated federal expenditures and major programs include SLFRF ARPA, Head Start, Work Force, AAA, CDBG DR Mobile Home Repair, and Transformational Homelessness Response.

26. Question: It is our understanding the PERA Census Audit will be completed in the form of an agreed upon procedures engagement. Can you please confirm? Also, what population size should bidders assume?

• Answer: The PERA Census Audit must be completed as an Examination Engagement in accordance with AICPA Attestation Standards (AT-C Section 205), resulting in a formal auditor's opinion. It will not be performed as an Agreed-Upon Procedures (AUP) engagement.

Population size is approx 2000-2500.

27. Question: Have you had any concerns/challenges with the audit process in the past that would be important for a prospective auditor to be aware of? Is the incumbent eligible to participate?

• Answer: No concerns or challenges in the past. Yes, the incumbent is eligible to participate.

28. Question: What journal entries (if any) were proposed by the auditors during the prior year audit?

• Answer: 1 journal entry was proposed during the prior year audit, which was a reclassification of unearned revenue to revenue. The County agreed with the proposed adjustment and recorded it in its 2025 trial balance.

29. Question: Any unique or material transactions that have or are expected to occur in the last quarter of 2026 or subsequent periods included in the RFP?

• Answer: The County is finalizing the sale of several buildings, which are currently reported as capital assets. The proceeds from the sale are material to the County’s financial statements.

30. Question: What is the composition of the audit evaluation committee?

• Answer: The audit evaluation committee is made up of the key county staff who will work directly with the audit firm during the audit process. This includes the CFO, Comptroller, Accounting Officer, Financial Reporting Accountant, and Grant Supervisor.

31. Question: Please provide the contracted and actual fees for each of the last three audit cycles, separately identifying the County financial statement audit, Public Health audit, Single Audit, PERA census audit, and any other audit-related services.

• Answer: This will be answered via addendum on or before September 17.

32. Question: During each of the last three audit cycles, were fees incurred beyond the original contracted amount? If so, please provide the amount and nature of each additional charge, including the underlying scope change or circumstance.

• Answer: This will be answered via addendum on or before September 17.