10-Final.pdf

CONTRACT DOCUMENTS AND

SPECIFICATIONS

FOR

EMERGENCY OPERATIONS WAREHOUSE ADDITION

BID NO. 2026009

PROJECT NO. IRC-2302A

PREPARED FOR

THE BOARD OF COUNTY COMMISSIONERS

INDIAN RIVER COUNTY, FLORIDA

DERYL LOAR, CHARIMAN

LAURA MOSS, VICE CHAIRMAN

COMMISSIONER SUSAN ADAMS

COMMISSIONER JOSEPH H. EARMAN

COMMISSIONER JOSEPH E. FLESCHER

JOHN A. TITKANICH JR., COUNTY ADMINISTRATOR

RYAN L. BUTLER, CLERK OF COURT AND COMPTROLLER

JENNIFER W. SHULER, COUNTY ATTORNEY

CP-2302A

Table of Contents - 00010 - 1

TABLE OF CONTENTS

Section No. Title

DIVISION 0 - BIDDING DOCUMENTS, CONTRACT FORMS, AND CONDITIONS OF

THE CONTRACT

00001 Cover Sheet 00010 Table of Contents

BIDDING DOCUMENTS

00100 Advertisement for Bids 00200 Instructions to Bidders 00300 Bid Package Contents 00310 Bid Form & Itemized Bid Schedule 00452 Sworn Statement on Disclosure of Relationships 00456 Qualifications Questionnaire 00458 List of Subcontractors 00460 Certification Regarding Prohibition Against Contracting with Scrutinized

Companies 00462 Anti-Human Trafficking Affidavit 00464 Foreign Entity Ownership 00466 Certification Regarding Lobbying 00468 Non-Disclosure Agreement

CONTRACT FORMS

00510 Notice of Award 00520 Agreement 00550 Notice to Proceed 00610 Public Construction Bond 00620 Sample Certificate of Liability Insurance 00622 Contractor’s Application for Payment 00630 Certificate of Substantial Completion 00632 Contractor’s Final Certification of the Work 00634 Professional Surveyor and Mapper’s Certification as to the Elevations and

Locations of the Work

CONDITIONS OF THE CONTRACT

00700 EJCDC Standard General Conditions of the Construction Contract 00800 Supplementary Conditions to the General Conditions 00942 Change Order Form 00948 Work Change Directive

Table of Contents - 00010 - 2

DIVISION 1 GENERAL REQUIREMENTS

DIVISION 2 TECHNICAL PROVISIONS

SPIEZEL PROJECT

MANUAL SECTION 023201 SUBSURFACE EXPLORATION AND

GEOTECNICAL EVALUATION

APPENDIX A PERMITS

APPENDIX B IRC FERTILIZER ORDINANCES

APPENDIX C INDIAN RIVER COUNTY TRAFFIC ENGINEERING DIVISION

SPECIAL CONDITIONS FOR RIGHT-OF-WAY CONSTRUCTION

PLANSET

CONTAINS INFORMATION RELATED TO CRITICAL INFRASTRUCTURE AND/OR

SECURITY. THIS INFORMATION IS EXEMPT FROM PUBLIC RECORDS AND

REQUIRES SUFFICIENT PROTECTION. PLANS WILL BE PROVIDED ONLY TO

POTENTIAL (PRIME) BIDDERS WHO FIRST SIGN AND RETURN THE COUNTY-

PROVIDED NON-DISCLOSURE AGREEMENT.

Properly completed NDA must be received by Owner no less than 14 days prior to the due date for bids. Bids submitted by contractors that do not hold an executed NDA will be rejected.

Plans will be made available on a separate EUNA Procurement (Bonfire) Project page, with access provided only to a single email invitation per prime contractor.

+ + END OF TABLE OF CONTENTS + +

Advertisement for Bids - 00100 - 1

SECTION – 00100 Advertisement for Bids

BOARD OF COUNTY COMMISSIONERS

1801 27th Street

Vero Beach, Florida 32960

ADVERTISEMENT FOR BIDS

INDIAN RIVER COUNTY

Sealed bids will be received by Indian River County until 2:00 P.M. on May 22, 2026. All bids will be opened publicly and read aloud at 2:00 P.M. Hard copy and late bids are not accepted.

Unless otherwise noted, bids will be publicly opened in room B1-303, 1800 27th Street, Vero Beach, FL 32960.

INDIAN RIVER COUNTY PROJECT NO. IRC-2302A

INDIAN RIVER COUNTY BID NO. 2026009

PROJECT DESCRIPTION: THE EMERGENCY OPERATIONS WAREHOUSE FOR INDIAN

RIVER CONTY IS A SINGLE STORY STRUCTURE. THE CONSTRUCTION IS A PRE-

MANUFACTURED STEEL CONSTRUCTION AND METAL CLADDING BUILDING. THE

DESIGN INCLUDES COMPLETE MEP SERVICES. A COVERED BREEZEWAY

CONNECTING THE NEW AND THE EXISTING STRUCTURE IS INCLUDED AND THE

STRUCTURE WILL BE NON-SPRINKLERED. THE EXISTING ADJACENT SINGLE STORY

WAREHOUSE IS NON-SPRINKLERED.

All material and equipment furnished and all work performed shall be in strict accordance with the plans, specifications, and contract documents pertaining thereto. Detailed specifications are available, and all bids must be submitted at https://indianriver.bonfirehub.com.

All bidders shall complete and submit the documents and forms provided via Bonfire.

Please note that the questionnaire must be filled out completely including the financial statement.

Electronic bond in the amount of 5% provided by Surety2000 is required for every bid over $200,000. In the event the Contract is awarded to the Bidder, Bidder will enter in a Contract with the County and furnish the required 100% Public Construction Bond and certificates of insurance within the timeframe set by the County. If Bidder fails to do so, the Bid Security shall be retained by the County as liquidated damages and not as penalty.

The County reserves the right to delay awarding of the Contract for a period of ninety (90) https://indianriver.bonfirehub.com/

Advertisement for Bids - 00100 - 2 days after the bid opening, to waive informalities in any bid, or reject any or all bids in whole or in part with or without cause/or to accept the bid that, in its judgement, will serve the best interest of Indian River County, Florida. The County will not reimburse any Bidder for bid preparation costs.

A Pre-Bid Conference will be held on May 8, 2026 at 10:00 A.M., in the first-floor conference room A1-411 of the Indian River County Administration Building located at 1801 27th Street, Vero Beach, Florida, 32960. ATTENDANCE AT THIS CONFERENCE BY ALL BIDDERS IS HIGHLY

ENCOURAGED.

By: Jennifer Hyde Procurement Manager

For Publication in the Indian River Press Journal Date: April 22, 2026

For: Indian River Press Journal

Please furnish tear sheet and Affidavit of Publication to:

PROCUREMENT DIVISION

1800 27th Street Building “B”

Vero Beach, FL 32960 Account 1125968

* * END OF SECTION * *

Instructions to Bidders - 00200 - 1

SECTION 00200 – Instructions to Bidders

ARTICLE 1 - DEFINED TERMS

1.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General Conditions and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof:

A. Bidder - The individual or entity who submits a Bid directly to OWNER.

B. Issuing Office - The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered. For this bid, Issuing Office is the Indian River County Procurement Division.

C. Successful Bidder - The lowest responsible Bidder submitting a responsive Bid to whom

OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an award.

D. ARCHITECT – References Architect or their designee - Spiezle Group, Inc. (Donadio & Assoc.).

ENGINEER – References ENGINEER or their designee - MBV Engineering, Inc.

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents are provided at

https://indianriver.bonfirehub.com.

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor

ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents, or documents obtained from a source other than Bonfire.

2.03 OWNER and ENGINEER in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 - QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, within five days of OWNER’s request Bidder shall submit written evidence such as financial data, previous experience, present commitments, and such other data as may be called for below.

A. Bidder must have at least five years’ experience in the construction of similar projects of this size and larger.

B. Bidder must have successfully constructed, as prime CONTRACTOR, at least three projects similar in scope to this project.

C. Bidder must have good recommendations from at least three clients similar to the OWNER.

D. The Bidder’s superintendent and assistants must be qualified and experienced in similar projects in all categories.

https://indianriver.bonfirehub.com/

Instructions to Bidders - 00200 - 2

E. Bidder must be able to provide evidence of authority to conduct business in the jurisdiction in which the project is located.

3.02 Each bid must contain evidence of Bidder’s qualification to do business in the state where the Project is located or covenant to obtain such qualification prior to award of the contract.

3.03 The OWNER reserves the right to reject bids from Bidders that are unable to meet the listed required qualifications.

3.04 Bidder must be registered with and use, at their sole expense, the Department of Homeland

Security’s E-Verify system (www.e-verify.gov) to confirm the employment eligibility of all newly hired employees, as required by Section 448.095, F.S.. Owner, contractor, and subcontractors may not enter into a contract unless each party to the contract registers with and uses the E-Verify system. Contractor is also responsible for obtaining an affidavit from all subcontractors, as required in Section 448.095(5)(b), F.S., stating the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. This requirement applies to any provider of services or goods.

3.05 Bidder must hold a current registration as a General Contractor in the State of Florida.

3.06 Conflict of Interest: Any entity submitting a bid or proposal or entering into a contract with the County shall disclose any relationship that may exist between the contracting entity and a County Commissioner or a County Employee. The relationship with a County Commissioner or a County Employee that must be disclosed is as follows: current county employee or commissioner, father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, daughter-in-law, son-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, half-sister, grandparent, or grandchild. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of the entity. The disclosure of relationships shall be a sworn statement made on a County approved form. Failure to submit the form may be cause for rejection of the bid or proposal.

3.07 Public Entity Crimes: Pursuant to Florida Statutes Section 287.133(2)(a), all Bidders are hereby notified that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity (defined as the State of Florida, any of its departments or agencies, or any political subdivision); may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes Section 287.017 for CATEGORY TWO [currently $35,000] for a period of 36 months from the date of being placed on the convicted vendor list. A "public entity crime" means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid, proposal, reply, or contract for goods or services, any lease for real property, or any contract for the construction or repair of a public building or public work, involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.

3.08 Records/Audit: The Bidder shall maintain books, records and documents pertinent to performance under this Invitation and any resulting Agreement in accordance with generally

Instructions to Bidders - 00200 - 3 accepted accounting principles consistently applied. The County and the Florida Office of the Inspector General shall have inspection and audit rights to such records for audit purposes during the term of the contract and for three years following the termination of obligations hereunder. Records which relate to any litigation, appeals or settlements of claims arising from performance under this work or purchase shall be made available until a final disposition has been made of such litigation, appeals, or claims.

ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS, OTHER RELATED DATA, AND

SITE

4.01 Subsurface and Physical Conditions

A. The Supplementary Conditions identify:

1. Those reports of explorations and tests of subsurface conditions at or contiguous to the Site that ENGINEER has used in preparing the Bidding Documents.

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the Site (except Underground Facilities) that ENGINEER has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in paragraph 4.01.A will be made available by OWNER to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in paragraph 4.02 of the General Conditions has been identified and established in paragraph 4.02 of the Supplementary Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions or information contained in such reports or shown or indicated in such drawings.

4.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing Underground Facilities at or contiguous to the Site is based upon information and data furnished to OWNER and ENGINEER by owners of such Underground Facilities, including OWNER, or others.

4.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify those reports and drawings relating to a Hazardous Environmental Condition identified at the Site, if any, that ENGINEER has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in paragraph 4.03.A will be made available by OWNER to any Bidder on request. Those reports and drawings are not part of the Contract Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in paragraph 4.06 of the General Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any “technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.04 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated conditions appear in paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning

Instructions to Bidders - 00200 - 4 responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in paragraph 4.06 of the General Conditions.

4.05 Upon a request directed to the Procurement Division procurement@indianriver.gov or

(772) 226-1416), OWNER will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

4.06 “This paragraph has been deleted intentionally”

4.07 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, including any Addenda and the other related data identified in the Bidding Documents;

B. VISIT THE SITE AND BECOME FAMILIAR WITH AND SATISFY BIDDER AS TO THE

GENERAL, LOCAL, AND SITE CONDITIONS THAT MAY AFFECT COST, PROGRESS, AND

PERFORMANCE OF THE WORK;

C. become familiar with and satisfy Bidder as to all federal, state, and local Laws and Regulations that may affect cost, progress, or performance of the Work;

D. carefully study all reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.02 of the General Conditions, and carefully study all reports and drawings of a Hazardous Environmental Condition, if any, at the Site which have been identified in the Supplementary Conditions as provided in paragraph 4.06 of the General Conditions;

E. obtain and carefully study (or assume responsibility for doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (overhead, surface, subsurface, and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including any specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents, and safety precautions and programs incident thereto;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times and in accordance with the other terms and conditions of the Bidding Documents;

G. become aware of the general nature of the work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. correlate the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents;

mailto:procurement@indianriver.gov

Instructions to Bidders - 00200 - 5

I. promptly give OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by ENGINEER is acceptable to Bidder; and

J. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that Bidder has given OWNER written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the Bidding Documents and the written resolutions thereof by OWNER and ENGINEER are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5 - PRE-BID CONFERENCE

5.01 The date, time, and location for the Pre-Bid conference, is specified in the Advertisement for Bids. Representatives of OWNER, ARCHITECT and ENGINEER will be present to discuss the Project. Bidders are HIGHLY ENCOURAGED to attend and participate in the conference. OWNER will transmit to all prospective Bidders of record such Addenda as OWNER, ARCHITECT and ENGINEER consider necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 - SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR.

Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Bidding Documents.

ARTICLE 7 - INTERPRETATIONS AND ADDENDA

7.01 CONE OF SILENCE. Potential bidders and their agents shall not communicate in any way with ARCHITECT, ENGINEER, the Board of County Commissioners, County Administrator or any County staff other than Issuing Office in reference or relation to this solicitation. This restriction shall be effective from the time of bid advertisement until the Board of County Commissioners meets to authorize award. Such communication may result in disqualification.

Instructions to Bidders - 00200 - 6

7.02 All questions about the meaning or intent of the Bidding Documents are to be submitted electronically on the Bonfire project page. Interpretations or clarifications considered necessary by OWNER, ARCHITECT and ENGINEER in response to such questions will be issued by Addenda. Questions received less than ten days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.03 Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by OWNER, ARCHITECT or ENGINEER.

ARTICLE 8 - BID SECURITY

8.01 An Electronic Bid Bond, provided by Surety2000.com (verified by an eleven-digit code, which is generated by the Surety2000 system) must be provided with every bid over $200,000, in an amount not less than 5% of the total amount of the bid. Bid security must be issued by a surety company authorized to conduct business in the State of Florida.

8.02 A certified check or a cashier’s check, drawn on any bank authorized to do business in the State of Florida, may be mailed or hand delivered to the Procurement Division (1800 27th Street, Room B1-301, Vero Beach, FL 32960), and is due prior to the deadline for receipt of bids.

8.03 In the event the Contract is awarded to the Bidder, Bidder will enter into a Contract with the County and furnish the required 100% Public Construction Bond via Surety2000, insurance certificates, and any other documents requested in the Notice of Award within the timeframe set by the County. If Bidder fails to do so, the Bid Security will be retained by the County as liquidated damages and not as a penalty. If bid does not exceed $200,000, no Public Construction Bond will be required. Bid Security of other Bidders whom OWNER believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening.

ARTICLE 9 - CONTRACT TIMES

9.01 The number of calendar days within which, or the dates by which, the Work is to be (a) Substantially Completed and (b) also completed and ready for final payment are set forth in the Agreement.

ARTICLE 10 - LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are set forth in the Agreement.

ARTICLE 11 - SUBSTITUTE AND “OR-EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or-equal” items.

Whenever it is specified or described in the Bidding Documents that a substitute or “or-equal” item

Instructions to Bidders - 00200 - 7 of material or equipment may be furnished or used by CONTRACTOR if acceptable to ARCHITECT and the ENGINEER, application for such acceptance will not be considered by the ARCHITECT or ENGINEER until after the Effective Date of the Agreement. The procedure for submission of any such application by CONTRACTOR and consideration by ARCHITECT AND ENGINEER is set forth in the General Conditions and may be supplemented in the General Requirements.

ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

12.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to OWNER in advance of a specified date prior to the Effective Date of the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to OWNER a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by OWNER. If OWNER, ARCHITECT OR ENGINEER, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, OWNER may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, without an increase in the Bid.

12.02 If apparent Successful Bidder declines to make any such substitution, OWNER may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which OWNER, ARCHITECT OR ENGINEER makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER and subject to revocation of such acceptance after the Effective Date of the Agreement as provided in paragraph 6.06 of the General Conditions.

12.03 CONTRACTOR shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom CONTRACTOR has reasonable objection.

ARTICLE 13 - PREPARATION OF BID

13.01 A Bid form is included with the Bidding Documents, either as an attached file, or an embedded Bonfire form. Only the bid form provided by OWNER is acceptable. Bids not submitted on the bid form(s) shall be rejected, as will bids submitted on rewritten, recreated or modified bid forms.

13.02 All blanks on the Bid form shall be completed by printing in ink or by typewriter and the Bid signed. A Bid price shall be indicated for each section, Bid item, alternative, adjustment unit price item, and unit price item listed therein, or the words “No Bid,” “No Change,” or “Not Applicable” entered.

13.03 A submitted bid is considered executed by an officer with authority to sign and bind the bidder.

13.04 Submittal of a bid indicates acceptance of the contents of the documents provided in the bid, including acknowledgement of all issued addenda and all documents provided on the Bonfire project page.

Instructions to Bidders - 00200 - 8

13.05 In accordance with Florida Statutes Section 218.80, the "Public Bid Disclosure Act", Indian River County as OWNER is obligated to disclose all license, permit, impact, or inspection fees that are payable to Indian River County in connection with the construction of the Work by the accepted bidder. All permit, impact, or inspection fees payable to Indian River County in connection with the work on this County project will be paid by Indian River County, with the exception of re-inspection fees. The Bidder shall not include ANY PERMIT, IMPACT, NOR INSPECTION FEES payable to Indian River County in the bid.

13.06 CONTRACTOR shall furnish all labor, materials, equipment and incidentals necessary to perform additional work not covered on the Contract Drawings. The FORCE ACCOUNT is intended as a contingency for unforeseen work. Lump sum amount for FORCE ACCOUNT work, if any, is included in the bid schedule. The value of force account work will be determined in accordance with Article 12 of the General Conditions.

ARTICLE 14 - BASIS OF BID; EVALUATION OF BIDS

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule. Omission of unit prices where required will result in disqualification of the bid.

B. The total of all estimated prices will be determined as the sum of the products of the estimated quantity of each item and the unit price Bid for the item. The final quantities and Contract Price will be determined in accordance with paragraph 11.03 of the General Conditions.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in paragraph 11.02 of the General Conditions.

14.03 The Bidder’s attention is called to the fact that any estimate of quantities of work to be done and materials to be furnished under the Specifications as shown on the Bid Schedule, or elsewhere, is approximate only and not guaranteed. The OWNER does not assume any responsibility that the final quantities shall remain in strict accordance with the estimated quantities, nor shall the Bidder plead misunderstanding or deception because of such estimate of quantities or of the character, location of the work, or other conditions pertaining thereto.

ARTICLE 15 - SUBMITTAL OF BID

15.01 The Bid and all related forms indicated as required on the Bonfire project page must be submitted via Bonfire by the due date and time in the advertisement for bids, via the Bonfire platform.

Instructions to Bidders - 00200 - 9

ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn prior to the date and time for opening of bids via the Bonfire platform.

16.02 If within 48 hours after Bids are opened any Bidder files a duly signed written notice with OWNER (procurement@indianriver.gov) and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake in the preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 17 - OPENING OF BIDS

17.01 Bids will be opened at the time and place indicated in the advertisement or invitation to Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 18 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

18.01 All Bids will remain subject to acceptance for the period of time stated in the advertisement for bids, but OWNER may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 19 - AWARD OF CONTRACT

19.01 OWNER reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. OWNER further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. OWNER may also reject the Bid of any Bidder if OWNER believes that it would not be in the best interest of the Project to make an award to that Bidder. OWNER also reserves the right to waive all technicalities and informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder. The County will not reimburse any Bidder for bid preparation costs. Owner reserves the right to cancel the award of any Contract at any time before the execution of such Contract by all parties without any liability to the Owner. For and in consideration of the Owner considering Bids submitted, the Bidder, by submitting its Bid, expressly waives any claim to damages, of any kind whatsoever, in the event the Owner exercises its right to cancel the award in accordance herewith.

19.02 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, OWNER will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

Instructions to Bidders - 00200 - 10

19.04 In evaluating Bidders, OWNER will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Supplementary Conditions.

19.05 OWNER may conduct such investigations as OWNER deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, OWNER will award the Contract to the Bidder whose Bid is in the best interests of the Project.

19.07 OWNER has no local ordinance or preferences, as set forth in FS 255.0991 (2) in place, therefore no preference prohibited by that section will be considered in the acceptance, review or award of this bid.

19.08 Bidders are hereby notified of the provisions of Section 287.05701, Florida Statutes, as amended, that the County will not request documentation of or consider a Bidder’s social, political, or ideological interests when determining if the Bidder is responsible. Bidders are further notified that the County’s governing body may not give preference to a Bidder based on the Bidder’s social, political, or Ideological interests.

19.09 Any actual or prospective bidder or proposer who is aggrieved in connection with the bidding and/or selection process may protest to the OWNER’s Procurement Manager. The protest shall be submitted in writing to the Procurement Manager within five (5) calendar days after the bidder or proposer knows or should have known of the facts giving rise to the protest.

19.10 The County will reject any bid that is unbalanced, if it is in the best interest of the County to do so. A bid will be considered unbalanced when, in the opinion of the Procurement Manager, the bid allocates a disproportionate share of costs to the price of one or more bid items in order to reduce the costs to the price of another bid item or items, and if there is a reasonable possibility that the bid will not result in the lowest overall cost to the County.

19.11 CONTRACTOR certifies that it and its related entities as defined by Florida law are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this agreement is for goods or services of one million dollars or more, CONTRACTOR certifies that it and its related entities as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business operations in Cuba or Syria.

OWNER may terminate this Contract if CONTRACTOR, including all wholly owned subsidiaries, majority-owned subsidiaries, and parent companies, that exist for the purpose of making profit, is found to have been placed on the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel as set forth in section 215.4725, Florida Statutes. OWNER may terminate this Contract if CONTRACTOR is found to have submitted a false certification as provided under section 287.135(5), Florida Statutes, been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, as defined by section 287.135, Florida Statutes.

Instructions to Bidders - 00200 - 11

Accordingly, firms responding to this solicitation shall return with their response an executed copy of the attached “Certification Regarding Prohibition Against Contracting With Scrutinized Companies.” Failure to return this executed form with submitted bid/proposal/statement of qualifications will result in the response being deemed non-responsive and eliminated from consideration.

19.12 If project may provide access to an individual’s personal identifying information, BIDDER must submit form 00464, Foreign Entity Ownership Affidavit, per Section 287.138, Florida Statute at the time of bid.

ARTICLE 20 - CONTRACT SECURITY AND INSURANCE

20.01 Article 5 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth OWNER’s requirements as to Public Construction Bond and insurance. When the Successful Bidder delivers the executed Agreement to OWNER, it must be accompanied by the required insurance certificate(s) and Bond, unless the Bond has been waived due to the total contract being less than $100,000.

ARTICLE 21 - SIGNING OF AGREEMENT

21.01 When OWNER gives a Notice of Award to the Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto. Within fifteen (15) days thereafter, Successful Bidder shall manually sign and deliver the required number of counterparts of the Agreement and attached documents to OWNER.

21.02 OWNER shall return one fully signed counterpart to Successful Bidder.

21.03 Should Bidder to whom the Contract has been awarded refuse or fail to complete the requirements of Article 21.01 above, the additional time in calendar days, required to correctly complete the documents will be deducted, in equal amount, from the Contract time. Or, the OWNER may elect to revoke the Award and the OWNER shall hold the Bid Bond for consequential damages incurred, and the Contract may be awarded as the OWNER desires.

Bid Package Contents - 00300 - 1

SECTION 00300 – Bid Package Contents

The following items are attached individually in Bonfire, and are required to be returned as part of the submitted bid.

SECTION TITLE SECTION NUMBER

Bid Form 00310

Sworn Statement on Disclosure of Relationships 00452

Qualifications Questionnaire 00456

List of Subcontractors 00458

Certification Regarding Prohibition Against Contracting with Scrutinized Companies 00460

Anti-Human Trafficking Affidavit 00462

Foreign Entity Ownership Affidavit 00464

Certification Regarding Lobbying 00466

Non-Disclosure Agreement 00468

BOARD OF COUNTY COMMISSIONERS

Office of Management and Budget • Procurement Division 1800 27th Street, Vero Beach, Florida 32960•(772) 226-1416

E-mail: procurement@indianriver.gov

Notice of Award - 00510-1

Month xx, 2026 via Email

Company Attn:

Address Address Email address

SECTION 00510 - Notice of Award

NOTICE OF AWARD

Reference: Indian River County Bid No. 2026009 Project Name: Emergency Operations Warehouse Addition

Dear Mr./Ms. :

It is my pleasure to inform you that on [DATE] the Board of County Commissioners awarded the above-referenced project to your company. The following documents are required before the applicable County department can issue a “Notice to Proceed” letter.

1. Public Construction Bond (unrecorded) in the amount of 100% of the award amount ($.......). All names and signatures must match corporate records on Sunbiz, or your State’s appropriate business registration site.

2. Two Signed Copies of Enclosed Agreement.

3. Certificate of Insurance indicating coverage required by Article 5 of the General Conditions (section

00700 of the bid documents) and Supplemental Conditions (Section 00800 of the bid documents).

Certificate(s) must name Indian River County as additional insured and must provide for a 30-day Notice of Cancellation.

4. W-9.

The Public Construction Bond must be executed in accordance with section 255.05(1)(a), Florida Statutes. Please submit the Bond, W-9, the Certificate(s) of Insurance and two fully-executed copies of the enclosed agreement to this office at the address provided below no later than [Due DATE (15 days from award)]. Failure to comply with the established deadline for submittal of required documents may be grounds for cancellation of award.

Thank you for your prompt attention and if you have any questions, please do not hesitate to contact our office.

Sincerely, Jennifer Hyde, NIGP-CPP, CPPO Procurement Manager cc: Capital Projects Division

Agreement - 00520 - 1

SECTION 00520 Agreement

THIS AGREEMENT is by and between INDIAN RIVER COUNTY, a Political Subdivision of the State of Florida organized and existing under the Laws of the State of Florida, (hereinafter called OWNER) and ____________________ (hereinafter called CONTRACTOR).

OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1 - WORK

1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract

Documents. The Work is generally described as follows:

PROJECT DESCRIPTION: THE EMERGENCY OPERATIONS WAREHOUE FOR INDIAN

RIVER CONTY IS A SINGLE STORY STRUCTURE. THE CONSTRUCTION IS A PRE-

MANUFACTURED STEEL CONSTRUCTION AND METAL CLADDING BUILDING. THE

DESIGN INCLUDES COMPLETE MEP SERVICES. A COVERED BREEZEWAY

CONNECTING THE NEW AND THE EXISTING STRUCTURE IS INCLUDED AND THE

STRUCTURE WILL BE NON-SPRINKLERED. THE EXISTING ADJACENT SINGLE STORY

WAREHOUSE IS NON-SPRINKLERED.

ARTICLE 2 - THE PROJECT

2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows:

Project Name: EMERGENCY OPERATIONS WAREHOUSE ADDITION County Project Number: CP-2302A Bid Number: 2026009 Project Address: 4225 43rd Ave, Vero Beach, Fl. 32967

ARTICLE 3 - ENGINEER

3.01 The Indian River County Department is hereinafter called the ENGINEER and will act as

OWNER’s representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with the completion of the Work in accordance with the Contract Documents.

ARTICLE 4 - CONTRACT TIMES

4.01 Time of the Essence

A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

4.02 Days to Achieve Substantial Completion, Final Completion and Final Payment A. The Work will be substantially completed on or before the 365TH calendar day after the date when the Contract Times commence to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07 of the General Conditions on or before the 395TH calendar day after the date when the Contract Times commence to run.

Agreement - 00520 - 2

4.03 Liquidated Damages

A. CONTRACTOR and OWNER recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 4.02 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. Liquidated damages will commence for this portion of work. The parties also recognize the delays, expense, and difficulties involved in proving in a legal proceeding the actual loss suffered by OWNER if the Work is not completed on time.

Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty), CONTRACTOR shall pay OWNER $1,685.00 for each calendar day that expires after the time specified in paragraph 4.02 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse, or fail to complete the remaining Work within the Contract Time or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER $1,685.00 for each calendar day that expires after the time specified in paragraph 4.02 for completion and readiness for final payment until the Work is completed and ready for final payment.

ARTICLE 5 - CONTRACT PRICE

5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the

Contract Documents, an amount in current funds equal to the sum of the amounts determined pursuant to paragraph 5.01.A and summarized in paragraph 5.01.B, below:

A. For all Work, at the prices stated in CONTRACTOR’s Bid, attached hereto as an exhibit.

B. THE CONTRACT SUM subject to additions and deductions provided in the Contract:

Numerical Amount: $_________________________________

Written Amount: _____________________________________________________

ARTICLE 6 - PAYMENT PROCEDURES

6.01 Submittal and Processing of Payments

A. CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ARCHITECT as provided in the General Conditions and the Contract Documents.

6.02 Progress Payments.

A. The OWNER shall make progress payments to the CONTRACTOR on the basis of the approved partial payment request as recommended by the ARCHITECT in accordance with the provisions of the Local Government Prompt Payment Act, Florida Statutes section 218.70 et. seq. The OWNER shall retain five percent (5%)

Agreement - 00520 - 3 of the payment amounts due to the CONTRACTOR until substantial completion of all work to be performed by CONTRACTOR under the Contract Documents.

B. For construction projects less than $10 million, at the time the OWNER is in receipt of the Certificate of Substantial Completion, the OWNER shall have 30 calendar days to provide a list to the CONTRACTOR of items to be completed and the estimated cost to complete each item on the list. OWNER and CONTRACTOR agree that the CONTRACTOR’S itemized bid shall serve as the basis for determining the cost of each item on the list. For projects in excess of $10 million, OWNER shall have up to 45 calendar days following receipt of Certificate of Substantial Completion of the project to provide CONTRACTOR with said list.

C. Payment of Retainage - Within 20 business days following the creation of the list, OWNER shall pay CONTRACTOR the remaining contract balance including all retainage previously withheld by OWNER except for an amount equal to 150% of the estimated cost to complete all of the items on the list. Upon completion of all items on the list, the CONTRACTOR may submit a payment request for the amount of the 150% retainage held by the OWNER. If a good faith dispute exists as to whether one or more of the items have been finished, the OWNER may continue to withhold the 150% of the total cost to complete such items. The OWNER shall provide CONTRACTOR written reasons for disputing completion of the list.

6.03 Pay Requests.

A. Each request for a progress payment shall be submitted on the application provided by OWNER and the application for payment shall contain the CONTRACTOR’S certification. All progress payments will be on the basis of progress of the work measured by the schedule of values established, or in the case of unit price work based on the number of units completed.

6.04 Acceptance of Final Payment as Release.

A. The acceptance by the CONTRACTOR of final payment shall be and shall operate as a release to the OWNER from all claims and all liability to the CONTRACTOR other than claims in stated amounts as may be specifically excepted by the CONTRACTOR for all things done or furnished in connection with the work under this Contract and for every act and neglect of the OWNER and others relating to or arising out of the work. Any payment, however, final or otherwise, shall not release the CONTRACTOR or its sureties from any obligations under the Contract Documents or the Public Construction Bond.

ARTICLE 7 - INDEMNIFICATION

7.01 CONTRACTOR shall indemnify OWNER, ARCHITECT AND ENGINEER, and others in accordance with paragraph 6.20 (Indemnification) of the General Conditions to the Construction Contract.

Agreement - 00520 - 4

ARTICLE 8 - CONTRACTOR’S REPRESENTATIONS

8.01 In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations:

A. CONTRACTOR has examined and carefully studied the Contract Documents and the other related data identified in the Bidding Documents.

B. CONTRACTOR has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

C. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and

Regulations that may affect cost, progress, and…