10-Addendum 1 IFB260056 Heavy Duty Truck.pdf
PDF 206 KB Posted
- Attached to
- Heavy-Duty Trucks, Generators, Parts and Service
- Solicitation number
- IFB260056
- Issued by
- Bath County, Kentucky
About this file
This is Addendum No. 1 for IFB260056 Heavy Duty issued by Metro Purchasing (Louisville Jefferson County Metro) dated August 15, 2025, addressing proposer questions about pricing adjustments and addenda acknowledgment procedures. The addendum clarifies pricing terms and contract administration requirements for this heavy duty equipment or services procurement, though specific details about the products/services, quantities, or contract terms are not provided in this document.
The pricing structure establishes that bid prices must remain firm for six months after bid closing, with project-specific contracts maintaining fixed pricing throughout the contract duration. For non-project specific contracts including price contracts, prices are locked for the first year, with any subsequent increases requiring written approval from the Purchasing Division at 611 West Jefferson Street. The Metro Government reserves the right to either accept price increases or terminate contracts upon vendor notification of documented market increases. Pricing must exclude state and federal excise taxes due to Metro Government exemption, and time/cash discounts will not be considered in bid evaluation. The addendum also clarifies that bidders should acknowledge addenda through the Acknowledgements & Preference Application page when submitting their proposals, and confirms that all addenda must be acknowledged.
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Text version
ADDENDUM No.1
TO: All Proposers
FROM: Metro Purchasing
BID: IFB260056 Heavy Duty
DATE: 8/15/2025
Q1. Will the city allow pricing adjustments for parts and labor before the renewal period year over year?
A1. Pricing
Bid prices shall be firm for six (6) months after the Bid closing date.
Project-Specific Contracts Pricing for specific Metro Government projects shall not change for the duration of the contract.
Non-Project Specific Contracts, Including Price Contracts For non-project-specific contracts, including Price Contracts, Bidder agrees that prices shall not change for the first year of that contract.
If a contract is renewed, all price increase requests after the first year must be submitted in writing to the Purchasing Division, 611 West Jefferson Street, Mezzanine Level, Louisville, KY 40202. Upon notification by the vendor of documented market increases, Bidder agrees that the Metro Government may either accept the price change or terminate the contract. Increases shall not be effective until the Metro Government’s approval of them is received by the Bidder in writing.
Prices quoted shall be exclusive of the State and Federal Excise Tax, since the Metro Government is exempt from them.
Time discounts or cash discounts shall not be considered in Bid evaluation.
Prices for any Bid item shall not be contingent upon the purchase of any other Bid item.
If `approximate yearly usage' is supplied, it is only to aid vendors in preparation of Bids and under no circumstances binds the Metro Government to purchase those amounts.
Bidder should show unit prices and extended prices (unit prices multiplied by the number of units proposed to be purchased).
If this Bid is for a stated number of items, the Metro Government may request that the bidder extend the offered bid pricing to a future purchase or purchases, for up to one year after the date a contract under this Bid has been executed. If the Bidder agrees to extend the pricing, the Metro Government may purchase those items by issuing an additional Purchase Order or Orders, as the case may be.
Q2. On the acknowledgements & preference page, it wants us to acknowledge addenda 1
& 2 but I don’t see any addenda documents to download. Could you please provide those?
A2. Acknowledgements & Preference Application is where acknowledge the Addendums before you submit your submission when they are release.
All addenda must be acknowledged.
ADDENDUM No.1
File details come from the government source that posted it. Updated .