10-5MXS-SOW AGE Lube System 3 PDF.pdf

Minot AFB Building 748 Lubrication System Mar 13, 2025, Page 1

STATEMENT OF WORK – SOW

FOR

INSTALLATION OF

AGE FLIGHT LUBRICATION SYSTEM

AT

MINOT AFB, ND BUIDLING 748

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1.0 INTRODUCTION. This Statement of Work (SOW) defines the requirements for the contractor to engineer, furnish, install, and commission a new, fully functional lube dispensing system in Building 748. The system shall be capable of dispensing motor oil, hydraulic fluid, and antifreeze products.

1.1 SCOPE.

1.1.1. The Contractor shall furnish and install a complete lubrication dispensing system, including but not limited to:

• All System piping installations, including oil, air, and antifreeze, will be accomplished by the contractor. – Approximately 250 Feet Stainless-Steel piping with insulation for each. 1600’ Lube Piping

• All System electrical connections and conduit will be completed by the contractor. The building has been tested and allows for full power requirements. 220V Single Phase – Will be wired directly to Panel LP- in spaces 7/9 or 8/10. See photo below for panel location.

• Gardner Denver Air Compressor VT7-8/ 7.5HP/230V/1PH/60Hz, Open Drip Proof Motor, Standard Control Panel, Electronic Tank Drain, Low Oil Stop. To include connecting via contractor to the electrical power grid. – 125-175 PSI Minimum

• The compressor will not be mounted to the building floor due to suspected asbestos tiling; the compressor will sit on steel pallets to prevent the system moving due to vibration, and the floor will not be penetrated.

• Electrical wire, electrical boxes, circuit prtection and conduit to provide power to the air compressor and any components in the system that require electrical connection to power grid.

• Air piping with fitting and hangers to connect the compressor to 5 each Graco oil/antifreeze pumps and 5 each Graco air drops

• Oil and antifreeze piping to connect pumps to reels at 5 each lube stations throughout facility

• 4 each Graco Fireball Pumps 5:1 ratio air operated oil/hydraulic fluid pumps with low level shut off, air regulator, vented ball valve, install kit and valves

• 1 each Husky Series air operated Antifreeze pump with low level shut off, suction kit, install kit and valves

• 20 each Graco XDX 50’ Oil reels

• 5 each Graco XDX 50’ Antifreeze reels

• 5 each Graco XDX 50’ Air Reels

• 15 each Graco metered rigid ½” oil handle dispensers

• 5 each Graco metered flex ½” oil handle dispensers

• 5 each Graco metered flex ½” antifreeze handle dispensers

• 5 each Graco flex ½” air handles

• 5 each 6’ mounting arm-attached to select columns – 100 LBs weight support minimum

• 3 each Pig 2 drum spill containment pallets with the capacity to each hold 2 each 55-gallon oil drums

• All meters will be calibrated prior to work completion and certifications will be given to building 748

Facility Manager

• If contractor Chooses to utilize different brand equipment, it shall meet all standards and requirements of the above equipment.

• Prior to construction, contractor will submit shop drawings, equipment specs, and material certifications for approval.

1.1.2. System Installation Requirements

• All piping and equipment shall be installed overhead, securely mounted to the ceiling to:

o Maximize floor space and worker safety.

o Prevent interference with fire protection lighting and overhead hoist systems.

• Mounting hardware shall be of appropriate type and size to ensure system stability and longevity. – Minimum of 100 Lbs. each of weight support

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• All electrical equipment and connections will be connected via contractor.

1.1.3. System Performance and Testing

• The Contractor shall ensure the system is free of leaks and operates at max operation. This includes all pumps, lines, dispensing units, and handles.

• Prior to concluding work, the Contractor shall perform a comprehensive leak check and operational test of the entire system with building 748 Facility Manager present.

2.0 REQUIREMENTS.

2.1. General Requirements. The contractor shall provide all materials, transportation, labor, management, and other incidentals necessary to meet the requirements as stated in this SOW. All materials provided shall be new and not refurbished.

2.2. Base Support Requirements. The contractor shall identify any base support requirements (for example, laydown and storage areas) necessary to complete this project.

2.3. Project Residue. The contractor shall dispose of all unserviceable residues from this project off base and IAW Federal, State, local, and base environmental laws, and regulations. All salvageable or unused parts position will be transferred to the facility manager.

2.4. Fire Suppression. Any wall penetrations shall use adequate fire blocking to meet or exceed the commercial standard.

2.5. Excavation/Building Penetrations: All wall penetrations, including inside buildings, shall be restored to meet the commercial standard.

3.0. COMMODITY REQUIREMENTS

The contractor shall engineer, furnish, install, and test the lubrication system as defined herein.

3.1. Physical Inspection: The physical inspection consists of the contractor doing a physical inspection of each location where installation is required for leaks and correct functionality. At each location, the Contractor shall verify the specified placement of the equipment to ensure the installation shall meet required safety standards. The Contractor shall verify that each location shall have proper security and mounting of equipment, proper primary power, and proper gas connection.

3.2. Operations Test: The operations test shall consist of the testing of the full lubrication system. This includes but no limited to leak checks, proper pressure at dispensers and ensure oil, air, and antifreeze is dispensed. Reels and hoses extend, lock, and retract.

4.0. MANAGEMENT:

4.1. Schedule. The contractor shall provide a complete milestone schedule that denotes any major activities to include any time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems.

4.2. In-Brief. The Contractor shall conduct an in-brief with the site POC or designated representative and other site personnel before the start of site survey or implementation. The in-brief shall familiarize the customer with the purpose of the Contractor's visit and coordinate the project schedule (e.g. arrange for required escorts; QAP schedule; etc.).

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4.3. Project Manager on Site. The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for this project in their Site Visit Request Letter. They shall oversee all facets of the project. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

4.4. Compliance. The contractor shall remain in compliance with all Federal, State, county, and base security and safety laws, regulations, policies, and requirements.

4.5. Clean up. At the project’s end, the installer shall remove all debris and surplus materials from the workplace.

Equipment and materials required to complete the work effort may remain on site if they are organized/stored in a manner that does not cause a safety hazard.

4.6. Service Outages. The Contractor shall coordinate planned outages with the site POC and QAP at least five workdays in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

4.7. Environmental Management. The contractor shall comply with the environmental federal, state, and local laws and regulations. The federal Government is not exempt from compliance with environmental regulations.

The Prime Contractor shall ensure their sub-contractors (if any) comply with these specifications.

4.8. Walk-Through. The contractor shall schedule a final project walk-through of all work completed prior to closing out with the government Project Manager. This should be scheduled for at least 72 hours prior to the event.

5.0. WARRANTY

5.1. The vendor shall provide a one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. The vendor shall also provide a one-year workmanship warranty. The warranty period shall start from the date of system and or project acceptance. The vendor will provide replacements for failed parts. The vendor shall transfer warranties to the Government.

6.0. PERFORMANCE.

6.1. Period of Performance. The contractor shall have 60 days from contract award to complete all facets of the project including final walk thru with the government representative.

6.2. Place of Performance. The place of performance is building 748 Minot AFB, ND.

7.0 HOURS OF WORK

The Contractor shall routinely work during normal operating hours of the site. Monday through Friday (0730-1630 hrs.), excluding federal holidays.

8.0. GOVERNMENT FURNISHED INFORMATION/ACCESS/STANDARDS.

The contractor shall comply with all base installation standards. The contractor shall comply with all commercial codes and standards where applicable in the performance of this contract. It is the Contractor's responsibility to identify and obtain applicable standards and best commercial practice documentation. Should a conflict arise between this SOW and any commercial standard referenced, the contractor shall make the Govt. aware of the conflict. The government shall determine which standard applies. The contractor shall obtain and comply with any other applicable manuals not identified above that would be required to meet industry standards.

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9.0. SECURITY

9.1. Stated work and associated products shall be performed at the UNCLASSIFIED level

9.2. The Contractor shall process a Site Visit Request Letter. This letter shall identify the names, social security numbers, driver’s license numbers and state of issue, and birth date of the personnel who will perform on this SOW.

This information is required to grant access to the base. If required by the base, the Contractor shall provide identification badges for their employees. All Contractor personnel will wear these badges while on duty on the Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as Contractor and be in accordance with base regulations. The contractor shall coordinate with CSO to obtain temporary badges and vehicle registrations. Contractor personnel shall comply with established security procedures for entering an installation and its facilities, including special security procedures for entry to restricted or controlled areas.

10. SAFETY

The Contractor shall be responsible for complying with all local, state and federal safety guidelines.

10.1. Accident/Incident Reporting and Investigation: The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

10.2. Potential Problems: The Contractor shall determine any potential problems with the projected work in areas that may contain asbestos, hazardous materials, and hazardous wastes and local procedures to be followed in the event such problems are encountered.

10.3. Disposal/Reporting: The Contractor shall comply with local procedures concerning the use, disposal, or reporting of hazardous materials.

10.4. Hazardous Material Identification: The Contractor shall submit Material Safety Data Sheets (MSDS) for any hazardous materials (paints, solvents, cleaners, encapsulating compound, etc.) to be used in performance of the contract. The Contractor shall file the MSDS(s) with the Base Environmental Management Office prior to using hazardous material.

10.5. Identification / Marking: The Contractor shall clearly mark all CFP with their company's name, contract number, and project number. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name; contract/task order number; project title; and both the Contractor and Site POC's names and local telephone numbers.

10.6. Construction Equipment: The Contractor shall provide construction equipment (e.g., manlifts, etc) required to support implementation. The Contractor shall be responsible for transportation of construction equipment to/from the work site, as well as their security.

10.7. Transportation and Storage of Material/Equipment: The Contractor shall transport and store all CFM and CFE required for completion of the contract requirements.

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11. List of Appendices: See Attached Pictures

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