10-5410-003 - Submission Instructions - 26-0626-034.pdf
PDF 239 KB Posted
- Attached to
- WASHINGTON DC FIELD TRIP SCHOOL 53
- Solicitation number
- 26-0626-034
- Issued by
- Erie County, New York
About this file
This is a submission instructions document for Buffalo Public School #53 in New York regarding a Washington DC field trip planning contract. The school is organizing a 2-night, 3-day trip for 14 students scheduled for Monday, March 30 through Wednesday, April 1, 2026. The procurement seeks a vendor to organize and plan a comprehensive travel itinerary covering all aspects of travel as detailed in the scope of work. The document provides guidance on how bidders should format and submit their proposals in response to this solicitation.
The submission instructions document establishes the procedural requirements and formatting standards that vendors must follow when responding to this contract opportunity. Specific details regarding pricing terms, proposal deadlines, evaluation criteria, and other contractual terms would be contained within the referenced scope of work and related solicitation documents. Interested vendors must adhere to all submission guidelines outlined in the instructions to ensure their proposals receive proper consideration.
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Text version
Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Offering Questionnaire
(Q-37BU)
Questionnaire:
Excel (.xlsx)
1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Voluntary Surveys (Q-
36LW)
Questionnaire:
Excel (.xlsx)
1 Optional
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Signed Non- Collusive Bidding Certification
File Type: PDF (.pdf)
Multiple Required
Insurance Certificate
File Type: PDF (.pdf)
Multiple Required
Current W-9 File Type: PDF (.pdf)
Multiple Required
Completed Equal Opportunity Form
File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip)
Multiple Required
References File Type: PDF (.pdf)
Multiple Required
Disclosure Narrative
File Type: PDF (.pdf)
Multiple Optional
Debarment Narrative
File Type: PDF (.pdf)
Multiple Optional
Certifications File Type: PDF (.pdf)
Multiple Optional
Policy 5414
(MWBE)
Compliance
File Type: PDF (.pdf)
Multiple Optional
Narrative
Subcontractor Documentation
File Type: PDF (.pdf)
Multiple Optional
Anti-Lobbying Narrative
File Type: PDF (.pdf)
Multiple Optional
Other Vendor Information (as needed)
File Type: PDF (.pdf)
Multiple Optional
TOTAL ALL
INCLUSIVE
COST
Data Type:
Number
N/A Required
DAY BY DAY
AGENDA
File Type: PDF (.pdf)
Multiple Required
BREAKDOWN
BY EVENTS
File Type: PDF (.pdf)
Multiple Required
BREAKDOWN
OF COST BY
THE NUMBER
OF STUDENTS
AND ADULTS
File Type: PDF (.pdf)
Multiple Required
NARRATIVE
TO SCOPE
File Type: PDF (.pdf)
Multiple Optional
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 90 Travel and Food and Lodging and
This segment includes services
Commodity Set Commodity Code Title Description
Entertainment Services associated with tourism, travel or entertainment. This segment also includes services provided by restaurants, hotels, movie theaters, cinemas and sporting events as well as spas, fitness and health clubs
UNSPSC 901215 Travel agents
UNSPSC 86132202 Field trip service Service provided for various field trips outside of schools
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/211785.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/211785
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Dec 23, 2025 12:00 PM EST.
The Question period for this opportunity starts Nov 24, 2025 4:00 PM EST. The Question period for this opportunity ends Dec 08, 2025 8:00 AM EST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Dec 23, 2025 12:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
File details come from the government source that posted it. Updated .