1-WJPW26031701 Tack Oil 2026.pdf

IFB- 2026 Tack Oil

INVITATION FOR BIDS (IFB)

BID No.: WJPW26031701

BID DUE DATE: Tuesday, April 7, 2026 @ 2:00 p.m.

QUESTIONS DEADLINE: Tuesday, March 31, 2026 @ 10:00 a.m.

2026 CSS-1H Tack Oil

Please complete:

Fed Tax ID No.:

COMPANY Name: Contact Person:

Phone Number: Email Address:

Address (orders): City: State: Zip:

Remit Address: City: State: Zip:

GENERAL INFORMATION

The City of West Jordan, on behalf of the Public Works Department (Owner), is requesting bids from qualified suppliers to furnish CSS-1H Asphalt Tack Oil as described below.

DETAILED SCOPE OF WORK

Provide CSS-1H tack oil, diluted 2:1, in accordance with the most current version of APWA specifications.

The Bidder shall familiarize itself with the nature and extent of the project requirements, the legal requirements including state and local laws, ordinances, rules and regulations, and the conditions affecting cost and progress of performance of the work. The Bidder shall also make all such independent investigations, as Bidder deems necessary to submit a responsible bid.

BID SCHEDULE

Pricing must be submitted using Attachment “A.” Alternate pricing forms may result in the bid being deemed non-responsive.

A. Provide “will call” pricing only (no delivery; the City will pick up the product).

B. For purposes of determining the lowest responsive bidder, the City will evaluate:

1. Cost per gallon of tack oil

2. A cost factor of $6.78 per mile, which will be added to the bid price per gallon. This factor accounts for:

o Fuel costs (round trip) o Labor costs, including wages and benefits o Vehicle wear and tear (round trip)

GUARANTEE OF BID PRICE

The Bidder shall guarantee the pick-up cost per gallon for a period of thirty (30) calendar days from the date of Bid opening. This price will be used as the unit cost listed on a resulting Purchase Order(s).

Any future price increase / decreases past the thirty (30) calendar days shall be negotiated with the originally awarded vendor. Negotiated pricing shall only apply to the amount of product that has not been picked up by the City. If the City is unsuccessful in their negotiations, the City will solicit bids for this product.

AWARD

The award of this project may be given to the responsive and responsible qualified bidder that meets or exceeds the bid specifications and provides the lowest bid pricing, however, the City does not guarantee to make any purchase based upon this IFB.

APPLICABILITY OF CITY CODE

The West Jordan City Code applies to this bid process, including, but not limited to, Title 3 Chapter

1 of said code.

REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES

By submitting a bid in response to this Invitation for Bid, the bidder, offeror, or contractor represents that they have not: 1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; 2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than as exempted in the city conflict of interest ordinance; or 3) knowingly influenced (and hereby promises that it will not knowingly influence) a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in the city conflict of interest ordinance, title 1, chapter 11 of the West Jordan city code.

GENERAL TERMS AND CONDITIONS

The COMPANY shall maintain or supervise the maintenance of all records necessary to properly account for the payments made to the COMPANY for costs authorized by the City. The COMPANY shall retain these records for at least four years after this procurement terminates, or until all audits initiated within the four years have been completed, whichever is later.

The COMPANY agrees to allow City, State, and Federal auditors access to all records to this contract, for audit and inspection, and monitoring of services.

The COMPANY represents that none of its officers or employees are officers or employees of the City of

West Jordan unless disclosure has been made in accordance with City ordinances and policies. Further, the COMPANY certifies that it has not offered or given any gift or compensation prohibited by local, state, or federal law, to any officer or employee of the City of West Jordan to secure favorable treatment with respect to being awarded this contract.

The COMPANY shall be an independent COMPANY and as such shall have no authorization, express or implied to bind the City of West Jordan to any agreements, settlements, liability or understanding whatsoever, and agrees not to perform any acts as an agent for the City, except as expressly set forth herein. The COMPANY shall be responsible for the payment of all income tax and social security amounts due as a result of payments received from the City for these contract services. Persons employed by the

City and acting under the direction of the City shall not be deemed employees or agents of the

COMPANY.

The COMPANY agrees to indemnify, save harmless, and release the City of West Jordan, and all its officers, agents, volunteers, and employees from and against any and all loss, damages, injury, liability, suits, and proceedings arising out of the performance of this contract which are caused in whole or in part by the negligence of the COMPANY’s officers, agents, volunteers, or employees, but not for claims arising from the City’s sole negligence.

SUBMITTAL REQUIREMENT

Submit your bids electronically through the Utah Public Procurement Place (U3P) by 2:00 p.m.

current Mountain Time on Tuesday, April 7, 2026. Bids submitted electronically through the Utah

Public Procurement Place may require uploading of electronic attachments. The Utah Public

Procurement Place will accept a wide variety of document types such as Word, Excel, and PDF attachments but not all. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Such actions may cause your bid(s) to be deemed as

“Non-responsive”.

When submitting an offer electronically through the Utah Public Procurement Place please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the offer. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted through the due date and time.

If you have any questions or need assistance while using the platform, please consult the online knowledge base, explore the FAQs, or contact the Bonfire Support Team at support@gobonfire.com.

Vendors are responsible for ensuring that their Utah Public Procurement Place registration information is current and correct. Stakeholders shall not be responsible for missing or incorrect information contained in the vendor registration in the Utah Public Procurement Place. Incorrect or missing vendor registration information may result in failure to receive notification from the Utah Public Procurement

Place regarding this procurement.

Bids received after this deadline will be late and ineligible for consideration. Following the deadline, the names of those responding to the bid will be made public.

There should be no contact made with members of the West Jordan City Council, the Mayor, or any other city official or department personnel other than Krista Smith, Buyer/ Contract Specialist regarding this

Invitation for Bid.

If only one bid is received in response to the bid request, the purchasing agent, based on feedback from the department, may re-solicit for the purpose of obtaining additional bids.

https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us mailto:support@gobonfire.com

QUESTIONS

Questions arising subsequent to the issuance of this bid, that could have a significant impact on the responses to the bid, should be submitted in the bid Question and Answer section Event Number #

WJPW26031701, at the Utah Public Procurement Place. All such questions should be received by

Tuesday, March 31, 2026 @ 10:00 a.m. MST. Answers to questions will be posted on the Utah Public

Procurement Place which will then email the answer to all Vendors that downloaded the bid.

Only written clarifications and addenda issued by the Purchasing Department will be binding for bid evaluation and award.

PROTECTED INFORMATION

(a) The Government Records Access and Management Act (GRAMA), codified as Utah Code Ann., Subsection 63G-2-101, et seq., as amended, allows for limited protection of disclosure of certain confidential records. Subject to Subsection (b), all information contained in any Bids submitted to the

City shall be classified as public, but only after the City has awarded and executed a Contract with the winning Bidder.

(b) Any Claim of Business Confidentiality submitted pursuant to Utah law and in accordance with GRAMA may, in the sole discretion of the City, be classified as protected information. By submitting this Bid, Bidder agrees to be bound by the City’s classification of its information submitted with its Bid and releases from liability and agrees to indemnify the City for any disclosure of confidential information. To ensure the information is protected, the bidder must clearly identify in the body of the bid any specific information for which a bidder claims business confidentiality protection as

"PROTECTED".

c) All materials submitted become the property of the City, including originals, and will not be returned. Materials may be evaluated by anyone designated by the City.

Bidder's Authorized Representative

Bidder’s Name Bidder’s Title

Signature Date