1-WJPU26052601 Concrete for Water Repair Areas.pdf

IFB- Concrete Replacement for Water Repair Areas

INVITATION FOR BIDS (IFB)

BID No.: WJPU26052601

BID DUE DATE: Thursday, June 18, 2026 @ 2:00 p.m.

QUESTIONS DEADLINE: Thursday, June 11, 2026 @ 10:00 a.m.

Concrete Replacement for Water Repair Areas

Please complete:

Fed Tax ID No.:

COMPANY Name: Contact Person:

Phone Number: Email Address:

Address (orders): City: State: Zip:

Remit Address: City: State: Zip:

GENERAL INFORMATION

The City of West Jordan, on behalf of the Public Utilities Department (“City”), is seeking bids from qualified concrete contractors (“Contractor”) holding a valid Utah E100 or S260 contractor’s license to replace concrete removed or damaged during water leak repair activities.

Work generally includes the removal and replacement of curb and gutter, sidewalk, and driveway apron panels impacted by utility repair work.

On a quarterly basis, the City will provide the Contractor with a list and map identifying repair locations.

All assigned repairs shall be completed within ninety (90) calendar days of receipt of the repair list unless otherwise approved in writing by the City.

The Contractor shall coordinate closely with the City Project Manager to ensure work is completed in a timely and efficient manner and in accordance with City standards.

Estimated quantities for each bid item are identified in Attachment A- Cost Schedule. All work shall conform to the specifications associated with each bid item and the applicable City of West Jordan

Standard Drawings included in Attachment B.

DETAILED SCOPE OF WORK

General Specifications:

A. The Contractor shall protect all adjacent improvements, including but not limited to sidewalks, landscaping, irrigation systems, walls, fences, driveways, and other public or private property.

Any damage caused by the Contractor, subcontractors, or equipment shall be reported to the City immediately and repaired at the Contractor’s expense within forty-eight (48) hours of occurrence unless otherwise approved by the City.

The Contractor shall be responsible for obtaining all required Blue Stakes utility locates prior to excavation or demolition activities.

The Contractor shall take all necessary precautions to prevent damage to trees and vegetation located within or adjacent to the work area. Repairs shall be completed without visible damage, scarring, or markings to adjacent concrete panels, curbs, gutters, asphalt, or other improvements.

B. The Contractor shall repair all landscaping and irrigation systems damaged as a result of the work.

Irrigation system repairs shall be completed within forty-eight (48) hours of damage. Landscaping repairs shall be completed prior to the Contractor mobilizing to other work areas within the City unless otherwise approved by the City Project Manager.

C. The Contractor shall conduct operations in a manner that minimizes disruption to residents, businesses, schools, churches, hotels, and other properties adjacent to the work area. Pedestrian access and access for emergencies, delivery, and service vehicles shall be maintained at all times unless otherwise approved by the City.

The Contractor shall implement dust, slurry, and debris control measures necessary to prevent hazards, nuisance conditions, or discharge into the storm drain system.

D. The Contractor shall clean and remove all debris, waste material, and excess material from the site immediately following completion of each repair location. Disposal costs shall be included in the unit prices bid and will not be paid separately.

Equipment, materials, and incidental items shall not be stored on sidewalks or private property when not actively in use. All equipment and work areas located within the public right-of-way shall be properly protected and identified with traffic control devices in accordance with the current MUTCD requirements.

Contractor personnel shall respond to questions or concerns from the public in a professional and courteous manner.

E. The Contractor shall submit an itemized summary of completed repairs, including GPS coordinates or

GIS location information for each repair location. The City will provide access to its online tracking system, which may be accessed via phone or tablet for tracking and documenting completed work.

F. Prior to commencing work, the Contractor shall obtain a no-cost encroachment permit from the City

Engineering Department. While permit fees will be waived, the Contractor shall comply with all permit requirements, including insurance requirements and traffic control plan submittals.

All traffic control shall comply with MUTCD requirements. Sidewalk closures shall require appropriate pedestrian traffic control devices and detour signage.

G. The Contractor shall provide a progress schedule at the start of the contract and updated progress information with each pay application or invoice submission.

The City GIS tracking system shall be fully updated prior to invoicing so completed work may be inspected and verified. Invoices shall include the repair address, repair type, and associated quantities consistent with the GIS tracking records.

H. Quality control testing shall comply with the latest applicable APWA specifications, including:

• APWA Section 03 30 05 – Concrete

• APWA Section 32 11 23 – Untreated Base Course

I. Concrete and material mix designs shall be submitted to and approved by the City prior to use.

CONCRETE SIDEWALK REPLACEMENT

A. Measurement

Concrete sidewalk replacement will be measured and paid for on a square foot basis for completed and accepted work in accordance with the Contract Documents.

B. Payment

Unit pricing shall constitute full compensation for all labor, materials, tools, equipment, traffic control, and incidentals necessary to complete the work, including but not limited to:

1. Saw cutting

2. Demolition and removal of existing sidewalk, base material, and debris

3. Disposal of waste materials

4. Subgrade preparation

5. Furnishing, placing, and compacting four (4) inches of Class A Grade 1 or Grade 3/4 untreated base course

6. Furnishing and placing 5.5 inches of Class 4000 concrete sidewalk

7. Installation of expansion joints, contraction joints, and dowels as required

8. Formwork

9. Curing compound

10. Resident notification

11. All other incidental work necessary for completion of the item

C. Standards

All work shall comply with City of West Jordan Standard Drawing RD200 included in Attachment B.

D. Completion Requirements

Concrete shall be repoured within ten (10) business days following demolition unless otherwise approved in writing by the City.

Time is of the essence. If concrete is not replaced within the required timeframe, the City may assess liquidated damages in the amount of $0.50 per square foot per day for each area remaining unrepaired.

The parties acknowledge that delays in replacement create inconvenience and potential liability to the

City and that actual damages would be difficult to precisely determine. The liquidated damages specified herein are intended to represent a reasonable estimate of damages and are not intended as a penalty.

CONCRETE CURB AND GUTTER REPLACEMENT

A. Measurement

Concrete curb and gutter replacement will be measured and paid for on a linear foot basis for completed and accepted work in accordance with the Contract Documents.

Unit pricing shall constitute full compensation for all labor, materials, tools, equipment, traffic control, and incidentals necessary to complete the work, including but not limited to:

1. Saw cutting

2. Demolition and removal of existing curb and gutter, asphalt, base material, and debris

3. Disposal of waste materials

4. Subgrade preparation

5. Furnishing, placing, and compacting eight (8) inches of Class A Grade 3/4 or Grade 1 untreated base course

6. Furnishing and placing Class 4000 concrete curb and gutter

7. Installation of expansion joints, contraction joints, and dowels as required

8. Formwork

9. Curing compound

10. Resident notification

11. Asphalt tie-ins and roadway restoration as necessary to maintain proper roadway drainage in accordance with Standard Drawing RD170

12. All other incidental work necessary for completion of the item

All work shall comply with City of West Jordan Standard Drawing RD100 included in Attachment B.

Time is of the essence. If concrete is not replaced within the required timeframe, the City may assess liquidated damages in the amount of $2.50 per square foot per day for each area remaining unrepaired.

The parties acknowledge that delays in replacement create inconvenience and potential liability to the specified herein are intended to represent a reasonable estimate of damages and are not intended as a

CONCRETE DRIVEWAY APRON REPLACEMENT

A. Measurement

Concrete driveway apron replacement will be measured and paid for on a square foot basis for completed and accepted work in accordance with the Contract Documents.

Unit pricing shall constitute full compensation for all labor, materials, tools, equipment, traffic control, and incidentals necessary to complete the work, including but not limited to:

1. Saw cutting

2. Demolition and removal of existing concrete, base material, and debris

3. Disposal of waste materials

4. Subgrade preparation

5. Furnishing, placing, and compacting eight (8) inches of Class A Grade 3/4 or Grade 1 untreated base course

6. Furnishing and placing six (6) inches of Class 4000 concrete

7. Installation of expansion joints, contraction joints, and dowels as required

8. Formwork

9. Curing compound

10. Resident notification

11. All other incidental work necessary for completion of the item

All work shall comply with City of West Jordan Standard Drawings RD120 and RD130 included in

Attachment B.

Time is of the essence. If concrete is not replaced within the required timeframe, the City may assess liquidated damages in the amount of $2.50 per square foot per day for each area remaining unrepaired.

The parties acknowledge that delays in replacement create inconvenience and potential liability to the specified herein are intended to represent a reasonable estimate of damages and are not intended as a

DELIVERABLES

The Bidder shall familiarize itself with the nature and extent of the scope of work requirements, site, legal requirements including state and local laws, HIPPA, ordinances, rules and regulations, and the conditions affecting cost, progress of performance of the work, and shall make all such independent investigations, as Bidder deems necessary to submit a responsible bid.

TERM OF AGREEMENT

The successful bidder will be issued a contract with a termination date of June 30, 2027.

Agreement may be renewed for three (3) additional one-year terms.

BID SCHEDULE

Costs should be provided on Attachment A- Cost Schedule. All costs shall remain firm and fixed for the initial term of contract.

AWARD

The City may award a contract to the lowest responsive and responsible bidder who provide costs as listed on Attachment A- Cost Schedule.

PERFORMANCE AND PAYMENT BONDS

Performance and Payment Bonds shall be required for this project before a contract will be issued.

PRICE ESCALATION

Prior to each renewal term, the City will provide the Contractor with an updated estimate of anticipated work quantities and services. The Contractor shall submit proposed pricing for the renewal term based on the updated estimated quantities. Any proposed pricing adjustments shall be subject to review and written approval by the City.

Unless otherwise approved by the City in writing, all other terms, conditions, and requirements of the Agreement shall remain unchanged during any renewal term.

APPLICABILITY OF CITY CODE

The West Jordan City Code applies to this bid process, including, but not limited to, Title 3 Chapter

1 of said code.

REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES

By submitting a bid in response to this Invitation for Bid, the bidder, offeror, or contractor represents that they have not: 1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; 2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than as exempted in the city conflict of interest ordinance; or 3) knowingly influenced (and hereby promises that it will not knowingly influence) a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in the city conflict of interest ordinance, title 1, chapter 11 of the West Jordan city code.

SUBMITTAL REQUIREMENT

Submit your bids electronically through the Utah Public Procurement Place (U3P) by 2:00 p.m.

current Mountain Time on Thursday, June 18, 2026. Bids submitted electronically through the Utah

Public Procurement Place may require uploading of electronic attachments. The Utah Public

Procurement Place will accept a wide variety of document types as Word, Excel, and PDF attachments but not all. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Such actions may cause your bid(s) to be deemed as “Non-responsive”.

When submitting an offer electronically through the Utah Public Procurement Place please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the offer. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted through the due date and time.

If you have any questions or need assistance while using the platform, please consult the online knowledge base, explore the FAQs, or contact the Bonfire Support Team at support.bonfire@eunasolutions.com.

Vendors are responsible for ensuring that their Utah Public Procurement Place registration information is current and correct. Stakeholders shall not be responsible for missing or incorrect information contained in the vendor registration in the Utah Public Procurement Place. Incorrect or missing vendor registration information may result in failure to receive notification from the Utah Public Procurement

Place regarding this procurement.

Bids received after this deadline will be late and ineligible for consideration. Following the deadline, the names of those responding to the bid will be made public.

There should be no contact made with members of the West Jordan City Council, the Mayor, or any other city official or department personnel other than Krista Smith, Purchasing Agent regarding this Invitation for Bid.

If only one bid is received in response to the bid request, the purchasing agent, based on feedback from the department, may re-solicit for the purpose of obtaining additional bids.

QUESTIONS

Questions arising subsequent to the issuance of this bid, that could have a significant impact on the responses to the bid, should be submitted in the bid Question and Answer section Event Number #

WJPU26052601 at the Utah Public Procurement Place. All such questions should be received by

Thursday, June 11, 2026 @ 10:00 a.m. MST. Answers to questions will be posted on the Utah Public

Procurement Place which will then email the answer to all Vendors that downloaded the bid.

Only written clarifications and addenda issued by the Purchasing Department will be binding for bid evaluation and award.

INSURANCE REQUIREMENT

1) Provider and Sub providers (if any) shall at all times during the term of this Agreement, without interruption, carry and maintain insurance from an insurance company authorized to do business in the State of Utah, with an AM Best rating of A and a financial size category of X, with the types and limits of insurance as set forth in this Section. The Provider shall provide a Certificate of

Insurance with a copy of all endorsements and declarations to the City five (5) days after a request by the City; if no request has been made by the City, the Provider shall provide a

Certificate of Insurance to the City no later than thirty (30) days after the execution of the

Agreement entered into by the Parties. The provider must add the City as an additional insured for ongoing and completed operations. The provider expressly agrees to waive all rights of subrogation on the part of the insurer against the City. Failure to provide proof of insurance, as required, will be deemed a material breach of the Agreement. The Provider shall not cancel or allow the insurance policy to expire unless written notice has been given to the City at least thirty (30) days prior to the cancellation or expiration. The Provider’s failure to maintain the insurance requirements below for https://purchasing.utah.gov/training/for-vendors-training/ https://purchasing.utah.gov/training/for-vendors-training/ mailto:support.bonfire@eunasolutions.com the term of the Agreement will be grounds for immediate termination of the Agreement.

2) The liability limits in this Section are the minimum requirements. To the extent the Provider maintains or causes to be maintained on its behalf, liability limits that are higher than the minimum limits stated in this Section, higher liability limits shall be required of the Provider.

i) General Liability Insurance. Bodily injury and property damage in the amount not less than $1,000,000 per occurrence and $2,000,000 aggregate. General property damage liability insurance in an amount not less than $1,000,000 per occurrence and $2,000,000 aggregate. Products and Completed Operations liability in an amount not less than

$1,000,000 per occurrence and $2,000,000 aggregate.

ii) Automobile Liability Insurance. Automobile liability insurance for the Provider’s liability arising out of the use of owned (if any), leased (if any), non-owned, and hired vehicles of the Provider, with no less than $2,000,000 limit per accident for combined bodily injury and property damage and containing no-fault insurance provisions wherever applicable.

All owned and/or leased automobiles shall be covered using the symbol “1” (any auto).

iii) Workers’ Compensation. Statutory workers' compensation insurance (Part A). Such insurance shall also include employer’s liability (Part B) insurance with a limit of no less than $1,000,000 for each accident, disease, and employee. No owner or officer may be excluded from coverage.

iv) Excess Liability Insurance. The amounts of insurance required in the foregoing subsections may be satisfied by the Provider purchasing coverage in the amounts specified or by any combination of primary and excess insurance, so long as the total amount of insurance meets the required limits specified above, and the Excess Liability policy includes/in excess of all required underlying endorsements. Evidence of excess liability or umbrella policies shall include a schedule of underlying coverages.

The selected COMPANY's General Liability and, Automobile Liability insurance shall at all times name the City of West Jordan, its officers, employees, and volunteers as additional insured for ongoing and completed operations, on a primary and non-contributory basis with respect arising from any work that results from this bid/contract. The COMPANY shall waive subrogation (rights of recovery) against the City on their General Liability, Automobile Liability, and Workers’

Compensation policies.

Claims-Made Policies: If any policies are written on a claims-made basis, the policy shall provide the COMPANY the right to purchase, upon cancellation or termination by refusal to renew the policy, an extended reporting period (Tail) of not less than two years. The COMPANY agrees to purchase such an extended reporting period if needed to ensure continuity of coverage. The

COMPANY’S failure to purchase such an extended reporting period as required by this paragraph shall not relieve it of any liability under this Contract. The retroactive date of any such policy shall be no later than the date this Contract is executed by the parties hereto. If the COMPANY purchases a subsequent claims-made policy in place of any prior claims-made policy, the retroactive date of such subsequent policy shall be no later than the date this Contract is executed by the parties hereto. The Provider agrees to maintain and evidence any claims made policies for four years beyond the expiration date of this contract.

PROTECTED INFORMATION

(a) The Government Records Access and Management Act (GRAMA), codified as Utah Code

Ann., Subsection 63G-2-101, et seq., as amended, allows for limited protection of disclosure of certain confidential records. Subject to Subsection (b), all information contained in any Bids submitted to the

City shall be classified as public, but only after the City has awarded and executed a Contract with the winning Bidder.

(b) Any Claim of Business Confidentiality submitted pursuant to Utah law and in accordance with GRAMA may, in the sole discretion of the City, be classified as protected information. By submitting this Bid, Bidder agrees to be bound by the City’s classification of its information submitted with its Bid and releases from liability and agrees to indemnify the City for any disclosure of confidential information. To ensure the information is protected, the bidder must clearly identify in the body of the bid any specific information for which a bidder claims business confidentiality protection as

"PROTECTED".

c) All materials submitted become the property of the City, including originals, and will not be returned. Materials may be evaluated by anyone designated by the City.

CONTRACT

For all service-related purchases, the contractor will be required to sign the City Agreement for Services.

A draft copy is provided on the following page.

A. Exceptions. If the offeror takes exception to any term, condition, or requirement set forth in this

Request for Bid or the Agreement and any of its Exhibits and Attachments, said exceptions must be clearly identified and included in the response to this request for bid. The City will not accept exception requests after the bid due date has expired.

1. Exceptions or deviations to any of the terms, conditions, or requirements must not be added to the proposal pages but must be submitted in a separate document accompanying offeror's proposal identified as “Exceptions.” However, any exceptions submitted may render the submission as non-responsive to the requirements listed. The City shall be the sole determiner of the acceptability of any exception. Therefore, we encourage you to SUBMIT your questions or concerns using the Question and Answer process as defined in the request for bid (Questions and Clarification), rather than submitting Exceptions as part of your proposal. If allowed by the City, exceptions will be considered in the evaluation, award processes, and any future contract negotiations.

Bidder's Authorized Representative

Bidder’s Name Bidder’s Title

Signature Date

Contract – Project Name

CONTRACT

THIS CONTRACT is made by and between the City of West Jordan, a legal entity organized and existing in Salt

Lake County (“CITY”) and xxxx (“CONTRACTOR”). CITY and CONTRACTOR are sometimes collectively referred to herein as “Parties” and individually as “Party.”

The Parties, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1 - THE CONTRACT DOCUMENTS

The Contract Documents consist of: Notice Inviting Bids, Instructions to Bidders, Bidder’s Licensing Statement, the accepted Bid and Bid Schedule(s), List of Subcontractors, Equipment or Material Proposed, Bidder's General

Information, this Contract, Performance Bond, Payment Bond, Notice of Award, Notice to Proceed, Notice of

Completion, General Conditions of the Contract, Supplementary General Conditions of the Contract, Technical

Specifications, Standard Specifications, Supplemental Specifications, Special Provisions, Drawings listed in The

Schedule of Drawings in the Supplementary General Conditions or on the Cover Sheet of the Drawings, Addenda numbers xx to xx inclusive, and all Change Orders, and Work Directive Changes which may be delivered or issued after the Effective Date of the Contract and are not attached hereto, all of which are incorporated herein by reference.

ARTICLE 2 - THE WORK

The CONTRACTOR shall complete the Work as specified or indicated under the Bid Schedule(s) of the CITY's

Contract Documents entitled:

PROJECT Name

The Work of this Contract generally includes, (“Work”) add a description

ARTICLE 3 - COMMENCEMENT AND COMPLETION

The Work shall commence on the date specified in the CITY’s Notice to Proceed and shall be substantially completed within x calendar days after the commencement date stated in the Notice to Proceed. [ or The Work shall be substantially completed by Month, Day, Year.]

The Parties recognize that time is of the essence and that CITY will suffer injury that may be difficult or impossible to quantify in monetary damages. If the Work is not completed within the time specified above, CONTRACTOR shall pay CITY liquidated damages according to the chart below:

Original Contract Amount Daily Charge

From More than To and Including

$0 $100,000 $560

$100,000 $500,000 $930

$500,000 $1,000,000 $1,200

$1,000,000 $5,000,000 $2,130

$5,000,000 $10,000,000 $2,430

Additional liquidated damages for specific bid items may be set forth in the Measurement and Payment sections.

ARTICLE 4 - CONTRACT PRICE

The CITY shall pay the CONTRACTOR for the completion of the Work in the total amount of $xxxx in accordance with the Contract Documents and the CONTRACTOR's Bid and Bid Schedule(s). The Parties understand and agree that this amount represents full compensation for the Work. CONTRACTOR accepts all risk, whether known or unknown, anticipated or unanticipated, of the increased cost of performance, including but not limited to increased materials cost, regardless of amount.

ARTICLE 5 - PAYMENT PROCEDURES

The CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General

Contract – Project Name

Conditions and the Supplementary General Conditions. Applications for Payment will be processed by the Engineer, Architect, or CITY as provided in the General Conditions and shall include the CITY’s purchase order number.

ARTICLE 6 - NOTICES

Whenever any provision of the Contract Documents requires written notice to CONTRACTOR, it shall be deemed to have been validly given if delivered to the CONTRACTOR’s Project Manager in person or via email or registered or certified mail, postage prepaid, to the CONTRACTOR’s last known business address.

Whenever any provision of the Contract Documents requires written notice to CITY, it shall be deemed to have been validly given if delivered in person or by registered or certified mail, postage prepaid, to the City Recorder at 8000 S. Redwood Rd., West Jordan, Utah 84088, with a copy to the City Attorney.

ARTICLE 7 - MISCELLANEOUS

Terms used in this Contract which are defined in Article 1 of the General Conditions and Supplementary General

Conditions will have the meanings indicated therein. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation monies that may become due and monies that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents.

The PARTIES each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect of all covenants, contracts, and obligations contained in the Contract Documents.

ARTICLE 8 - REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES: The bidder, offeror, or contractor represents that they have not: (1) provided an illegal gift or payoff to a city officer or former city officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than as exempted in the City’s Conflict of Interest ordinance; or (3) knowingly influenced (and hereby promises that it will not knowingly influence) a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in the City's Conflict of Interest ordinance, Title1, Chapter 11, Section 15 of the City of West

Jordan Municipal Code.

IN WITNESS WHEREOF, the CITY and the CONTRACTOR have caused this Contract to be executed the day and year first above written.

EXECUTION OF CONTRACT

In concurrence and witness whereof, this Contract has been executed by the parties effective on the date the last party signs this Contract.

Address for giving Notice:

City of West Jordan

Cc: Public Works, City Recorder, Legal

Department

7960 South 4000 West

West Jordan, Utah 84088

CONTRACTOR

Authorized Representative Date

By:

Title:

CITY OF WEST JORDAN

Authorized Representative Date

ATTEST:

City Recorder Date

APPROVED AS TO FORM:

City Attorney’s Office Date

GENERAL CONDITIONS

TABLE OF CONTENTS

Article 1 – Definitions

Article 2 – Preliminary Matters

2.1 Delivery of Bonds

2.2. Copies of Documents

2.3 Commencement of Contract Time; Notice to Proceed

2.4 Starting the Work

Article 3 – Contract Documents: Intent, Amending, Reuse

3.1 Contract Documents

3.2 Amending and Supplementing Contract Documents

3.3 Order of Precedence of Contract Documents

3.4 Reuse of Documents

Article 4 – Availability of Lands, Physical Conditions, Reference Points

4.1 Availability of Lands

4.2 Physical Conditions

4.3 Differing Site Conditions

4.4 Physical Conditions –Underground Utilities

4.5 Reference Points

4.6 Hazardous Waste

Article 5 – Bonds and Insurance

5.1 Performance and Other Bonds

5.2 Insurance

Article 6 – The Contractor’s Responsibilities

6.1 Supervision and Superintendence

6.2 Labor, Materials, and Equipment

6.3 Concerning Subcontractors, Suppliers, and Others

6.4 Permits, License Fees, and Royalties

6.5 Laws and Regulations

6.6 Taxes

6.7 Use of Premises

6.8 Safety and Protection

6.9 Emergencies

6.10 Shop Drawings and Samples

6.11 Indemnification

6.12 Contractor’s Daily Reports

6.13 Assignment of Contract

6.14 Government Data Privacy Act

Article 7 – Other Work

7.1 Related Work at Site

7.2 Coordination

Article 8 – The City’s Responsibilities

8.1 Communications

8.2 Payments

8.3 Lands, Easements, and Surveys

8.4 Change Orders and Work Directive Changes

8.5 Inspections & Tests

8.6 Suspension or Termination of the Work

Article 9 – The Engineer’s Status During Construction

9.1 Engineer as Representative

9.2 Resident Project Representative

9.3 Visits to Site

9.4 Clarifications and Interpretations

9.5 Authorized Variations in Work

9.6 Rejecting Defective Work

9.7 Contractor Submittals, Change Orders, and Payments

9.8 Decisions or Disputes

9.9 Limitations on the Engineer’s Responsibilities

Article 10 – Changes in Work

10.1 General

10.2 Allowable Quantity Variations on Unit Price Contracts

Article 11 – Change of Contract Price

11.1 General

11.2 Cost of Work (Changes Based on Time and Materials)

11.3 Special Services

11.4 Contractor’s Overhead and Profit

11.5 Records

Article 12 – Change of Contract Time

12.1 General

12.2 Extensions of Time for Delay Due to Inclement Weather

Article 13 – Warranty and Guarantee; Tests and Inspections; Correction, Removal or Acceptance of

Defective Work

13.1 Warranty and Guarantee

13.2 Access to Work

13.3 Tests & Inspections

13.4 City May Stop the Work

13.5 Correction or Removal of Defective Work

13.6 One Year Correction Period

13.7 Acceptance of Deflective Work

Article 14 – Payments to the Contractor and Completion

14.1 Schedule of Values (Lump-Sum Price Breakdown)

14.2 Unit Price Bid Schedule

14.3 Application for Progress Payment

14.4 Retainage from Monthly Payments

14.5 Contractor’s Warranty of Title

14.6 Review of Applications for Progress Payments

14.7 Beneficial Use or Occupancy and Partial Utilization

14.8 Completion

14.9 Final Application for Progress Payment

14.10 Final Progress Payment and Acceptance

14.11 Contractors Continuing Obligation

14.12 Final Payment Terminates Liability of the City

14.13 Release of Retainage and Other Deductions

Article 15 – Suspension of Work and Termination

15.1 Suspension of Work by City

15.2 City’s Termination of Contract (Contractor Default)

15.3 City’s Termination of Contract (For Convenience)

15.4 Contractor’s Termination of Contract

Article 16 – Resolution of Construction Claims

Article 17 – Miscellaneous

17.1 Title to Materials Found on the Work

17.2 Right to Audit

17.3 Prohibited Boycotts

CONDITIONS OF THE CONTRACT

GENERAL CONDITIONS

ARTICLE 1 - DEFINITIONS

Unless otherwise defined, wherever used in these General Conditions or in other Contract Documents, the following terms have the meanings indicated which are applicable to both the singular and plural thereof:

Addenda - Written or graphic instruments issued prior to the opening of Bids that make changes, additions, or deletions to the bid documents or the Contract Documents.

Appendices - May include technical reports and permits obtained by the Owner or Engineer.

Application for Payment - The form approved by the Engineer to be used by the Contractor in requesting progress or final payments, including such supporting documentation as required by the Contract Documents.

Asbestos - Any material that contains more than one percent asbestos and is friable or is releasing asbestos fibers into the air above current action levels established by the United States Occupational Safety and Health

Administration.

Beneficial Use or Occupancy - Placing all or any portion of the Work in service for the purpose for which it is intended (or a related purpose) before reaching completion for all of the Work.

Bid - The offer or proposal of the Contractor submitted on the prescribed form setting forth the price or prices for the Work to be done.

Bidding Requirements - The Notice Inviting Bids, Instructions to Bidders, and the Bid Form, including the accompanying Bid Schedule or Bid Sheets.

Bonds - Bid, Performance and Payment Bonds, and other instruments which protect against loss due to inability or refusal of the Contractor to perform its Contract.

Change Order - A document recommended by the Engineer which is signed by the Contractor and the City that authorizes an addition to, deletion from, or revision of the Work, issued on or after the Effective Date of the Contract.

City/Owner - The City of West Jordan, organized and existing in Salt Lake County, State of Utah, sometimes referred to as the Owner.

Completion - Completion means the project is fit for its intended use and the Contractor has submitted the

Certificate of Completion to the City.

Contract (or Agreement) - The written agreement or contract between the City and the Contractor covering the Work to be performed, including Contract Documents made a part thereof as provided therein.

Contract Documents - Unless otherwise defined in the Supplementary General Conditions, or written

Addenda signed by the Parties, the Contract Documents shall include the Notice Inviting Bids, Instructions to Bidders, the prevailing rate of per diem wages as determined by the State of Utah, the accepted Bid and

Bid Schedule, the Schedule of Values or Cost-loaded CPM, List of Subcontractors, Equipment or Material

Proposed, Bidder's General Information, , the Contract, , Performance Bond, Payment Bond, Notice of

Award, Notice to Proceed, Notice of Completion, General Conditions of the Contract, Supplementary

General Conditions, Technical Specifications, Standard Specifications, Supplementary Specifications, Special Provisions, Drawings, Appendices, and all Addenda, Change Orders, and Work Directive Changes executed pursuant to the provisions of the Contract Documents. Shop drawing submittals approved pursuant to Section 6.10 and the reports and drawings referred to in Section 4.2a are not Contract Documents.

Contract Price - The total money payable by the City to the Contractor under the terms and conditions of the Contract Documents.

Contract Time - The number of successive calendar days as stated in the Contract Documents for the completion of the Work.

Contract Unit Price - The price quoted by the Bidder for performing or furnishing each item of work to be paid based on unit prices.

Contractor - The person, firm, or corporate entity with whom the City has executed the Contract.

Contractor’s Project Manager - Contractor's Project Manager for the project through whom all substantive communication with the Contractor regarding the project shall be directed. This individual and the City's or

Engineer's Resident Project Representative shall be the only two individuals who shall have the authority to provide direction/receive authorization on matters pertaining to the Project.

Cost of Work - The term Cost of Work (determined as provided in Sections 11.2, 11.3 and 11.4, herein) shall mean the sum of all costs necessarily incurred and paid for by the Contractor for labor, materials, and equipment in the proper performance of the Work, plus the Contractor's fee for overhead and profit.

Day - A calendar day of 24 hours, measured from midnight to the next midnight.

Daily Work Reports - Cost isolation reports detailing all costs of extra work, disputed work, emergency work, or other work paid for on a force account basis and the cost of other operations. A record of daily costs separate and distinct from the daily costs of other work on the project for which a contract price has been established.

Defective Work - Work that is unsatisfactory, faulty, or deficient, or that does not conform to the Contract

Documents; or that does not meet the requirements of any inspection, reference standard, test, or approval referred to in the Contract Documents; or work that has been damaged prior to the Engineer's recommendation of final payment.

Drawings/Contract Drawings - The drawings and other graphic representations that show the character, location, nature, extent, and scope of the Work to be performed.

Effective Date of the Contract (or Effective Date of the Agreement) - The date indicated in the Contract on which it was executed, but if no such date is indicated it shall mean the date on which the Contract is signed and delivered by the last of the two parties to sign and deliver.

End of Contract - The End of the Contract shall be identified as being that day when the Work should be completed based upon the predefined contract period as indicated in the Contract Documents plus any time extensions granted by the City and when punch list items are completed and close-out documents are submitted.

Engineer - The person, firm, or corporate entity named as such in the Supplementary General Conditions.

References herein to Engineer shall be deemed to include the Resident Project Representative, as the authorized representative of the City, and Consulting Engineers, where applicable.

Engineer's Estimate - On unit-price contracts, the list of estimated quantities and prices of the individual line items of work to be performed as contained in the Bid Schedule(s). On lump-sum projects, the estimated contract price of the completed project.

General Requirements - Sections of Division 1 of the Technical Specifications.

Laws and Regulations; Laws or Regulations - Laws, rules, regulations, ordinances, codes, and/or orders promulgated by a lawfully constituted body authorized to issue such Laws and Regulations.

Liquidated Damages - The daily dollar amount specified in the Contract that the Contractor shall pay to the

City for each and every day that the Work remains incomplete following the date of Completion of the Work or designated portions of the Work as specified in the Contract Documents.

Notice of Award - The written notice by the City to the apparent successful bidder stating that upon compliance with the conditions precedent enumerated therein, within the time specified, the City will enter into a Contract. This Notice will only be issued after City Department Approval.

Notice of Completion - The document completed by the City after the City Department has accepted the project.

Notice to Proceed - A written notice issued by the City to the Contractor authorizing the Contractor to proceed with the Work and establishing the date of commencement of the Contract Time.

Partial Utilization - Placing a portion of the Work in service for the purpose for which it is intended (or a related purpose) before reaching Completion of all the Work.

Petroleum - Petroleum, including crude oil or any fraction thereof which is liquid at standard conditions of temperature and pressure (60 degrees Fahrenheit and 14.7 pounds per square inch absolute), such as oil, petroleum, fuel oil, oil sludge, oil refuse, gasoline, kerosene, and oil mixed with other non-hazardous wastes and crude oils.

Project Representative - The person named in the Supplementary General Conditions as the authorized representative of the City or the Engineer who is assigned to the site or any part thereof. All liaisons between the Contractor and the City shall be directed through the Project Representative.

Request for Information (or RFI) – Information requested by the Contractor of the Owner or Engineer to clarify project plans or specifications.

Samples - Physical examples of materials, equipment, or workmanship that are representative of some portion of the Work and which establish the standards by which such portion of the Work will be judged.

Schedule of Values - Cost value of activities; A breakdown of a lump sum project into unit values to serve as a basis for estimating the value of the Work completed to facilitate the making of progress payments to the Contractor. The unit values in a schedule of values are for convenience only and are not intended for the purpose of pricing change orders.

Shop Drawings - All drawings, diagrams, illustrations, schedules, and other data which are specifically prepared by or for the Contractor to illustrate some portion of the Work and all illustrations, brochures, standard schedules, performance charts, instructions, diagrams, and other information prepared by a supplier or manufacturer and submitted by the Contractor to illustrate material or equipment for some portion of the

Work.

Specifications - Those portions of the Contract Documents consisting of Part I, Notice Inviting Bids, Instructions to Bidders, Bid Forms, Contract; Part II, General and Supplementary General Conditions of the

Contract; and Part III, Technical Specifications, Supplementary Specifications, and Special Provisions, including the General Requirements and those Technical Sections consisting of the written technical descriptions of materials, equipment, construction systems, methods, standards, and workmanship as applied to the Work and certain administrative details applicable thereto.

Standard Specifications - The Standard Specifications, where applicable, shall be as named in the

Supplementary General Conditions.

Subcontractor - An individual, firm, or corporate entity having a direct contract with the Contractor or with any other Subcontractor for the performance of a part of the Work at the site. A subcontractor is any individual or firm, which has contracted with the prime Contractor to perform any portion of the Work on the site in an amount exceeding 1/2 of one percent of the total contract amount.

Supplementary General Conditions - The part of the Contract Documents which makes additions, deletions, or revisions to these General Conditions.

Supplier - A manufacturer, fabricator, retailer, wholesaler, distributor, material man, or vendor having a direct contract with the Contractor or with any subcontractor or with the City to furnish materials or equipment to be incorporated in the Work by the Contractor or any Subcontractor.

Technical Specifications - The technical sections of the Specifications, comprise all sections contained in

Part III of the Specifications defined herein.

Underground Facilities - All pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks, tunnels, or other such facilities or attachments, and any encasements containing such facilities that have been installed underground to furnish any of the following services or materials: electricity, water, sewage and drainage removal, gases, steam, liquid petroleum products, telephone or other communications, cable television, traffic or other control systems.

Unit Price Work - Work to be paid on the basis of unit prices.

Work - All labor, materials, and services required to complete the project pursuant to the Contract

Documents.

Work Directive Change - A written directive to the Contractor, issued on or after the Effective Date of

Contract, signed by the City, and recommended by the Engineer, ordering an addition, deletion, or revision of the Work, or responding to differing or unforeseen physical conditions under which the Work is to be performed, or to emergencies as provided in the Contract Documents. A Work Directive Change may not be used to change the Contract Price nor the Contract Time but shall be evidence that the parties expect that the change directed or documented by a Work Directive Change will be incorporated in a subsequently issued

Change Order following negotiations by the parties as to its effect, if any, on the Contract Price or Contract

Time as provided in the Contract Documents. A work directive order issued by the Engineer that, in the opinion of the Engineer, does not involve a change in the Contract Price or the Contract Time does not need to be incorporated into a Change Order.

ARTICLE 2 -- PRELIMINARY MATTERS

2.1 Delivery of Bonds:

When the Contractor delivers the executed Contract and Contract Documents to the City, the Contractor shall also deliver to the City such Bonds and insurance policies or certificates as the Contractor may be required to furnish in accordance with the Contract Documents.

2.2 Copies of Documents:

As reasonably necessary, the City shall furnish up to 5 copies of the Contract Documents to the Contractor, unless otherwise specified in the Supplemental Conditions. Additional copies will be furnished, upon request, at the cost of reproduction.

2.3 Commencement of Contract Time; Notice to Proceed:

The Contract Time shall commence to run on the date specified in the Notice to Proceed.

2.4 Starting the Work:

The Contractor shall start to perform the Work on the date when the Contract Time commences to run but no

Work shall be done at the site prior to the date on which the Contract Time commences to run.

ARTICLE 3 -- CONTRACT DOCUMENTS: INTENT, AMENDING, REUSE

3.1 Contract Documents:

a. The Contract Documents comprise the entire agreement between the City and the Contractor concerning the Work. The Contract Documents are complementary; what is called for by one is as binding as if called for by all. The Contract Documents will be construed in accordance with the laws of the state of Utah.

b. Any Work, materials, or equipment that may be reasonably inferred from the Contract Documents, as necessary to complete the Work will be supplied by Contractor whether or not specifically called for. When words, which have a well-known technical or trade meaning, are used to describe Work, materials, or equipment, such words shall be interpreted in accordance with that meaning.

c. Reference to standard specifications, manuals, or codes of any technical society, organization, or association, or to the Laws or Regulations of any governmental authority, whether such reference is specific or by implication, shall mean the latest standard specification, manual, code, or Laws or Regulations in effect at the time of opening of Bids except as may be otherwise specifically stated. However, no provision of any referenced standard specification, manual, or code (whether or not specifically incorporated by reference in the Contract Documents) shall change the duties and responsibilities of the City, the Contractor, the Engineer, or any of their consultants, agents, or employees from those set forth in the Contract Documents.

d. If during the performance of the Work, the Contractor finds a conflict, error, or discrepancy in the Contract

Documents, the Contractor shall immediately report the same to the Engineer in writing. Before proceeding with the Work affected thereby, Contractor shall obtain a written interpretation, clarification, or correction from the Engineer.

3.2 Amending and Supplementing Contract Documents:

The Contract Documents may be amended after execution of the Contract to provide for additions, deletions, and revisions in the Work or to modify the terms and conditions thereof only by: (1) Change Order: (2) Work

Directive Change; or (3) Written amendment or modification executed by the Parties.

3.3 Order of Precedence of Contract Documents:

a. In resolving disputes resulting from conflicts, errors, or discrepancies in any of the Contract Documents, the order of precedence shall be as follows:

1. Change Orders or Work Directive Changes

2. Contract

3. Contract Drawings (See 3.3b)

4. Addenda

5. Contractor's Bid (Bid Forms)

6. Supplementary General Conditions

7. Notice Inviting Bids

8. Instructions to Bidders

9. General Conditions of the Contract

10. Technical Specifications

11. Referenced Standard Specifications

12. Referenced Standard Drawings

b. Conflicts within the Drawings shall be resolved as follows:

1. Figures govern over-scaled dimensions

2. Detail drawings govern over general drawings

3. Addenda or Change Order drawings govern over Contract Drawings

4. Contract Drawings govern over standard drawings

5. Contract Drawings govern over shop drawings

3.4 Reuse of Documents:

Neither the Contractor, nor any…