1-WJPS26021101 Parks Pathway Light Poles.pdf

INVITATION FOR BIDS (IFB)

BID No.: WJPS26021101

BID DUE DATE: Wednesday, February 25, 2026 @ 2:00 p.m.

QUESTIONS DEADLINE: Wednesday, February 18, 2026 @ 10:00 a.m.

PARKS PATHWAY LIGHT POLES

Please complete:

Fed Tax ID No.:

Unique Entity Identifier # ____________________________________

(Used when Federal Funding is involved in the project)

COMPANY Name: Contact Person:

Phone Number: Email Address:

Address (orders): City: State: Zip:

Remit Address: City: State: Zip:

GENERAL INFORMATION

The City of West Jordan is requesting bids for the purchase of City-standard 18-foot direct bury streetlight poles for a federally funded parks pathway lighting project. The poles will be installed along pedestrian pathways and must meet the City’s established design and material standards to ensure consistency with existing infrastructure.

Poles shall be 18 feet in height, direct bury type, and include a handhole. Acceptable manufacturers are

Shakespeare, Whatley, or an approved equal. Any proposed equal must be submitted before the bidding period closes through the Question-and-Answer section with complete product specifications and cut sheets and is subject to review and approval by City staff.

This project is funded in whole with federal funds. The awarded vendor shall comply with all applicable federal, state, and local laws, regulations, and grant requirements.

DETAILED SCOPE OF WORK

Bidders shall provide the materials identified in the bid schedule exactly as specified. Because these poles must match existing City standards, substitute products or alternate manufacturers will not be considered unless approved in advance as an equal.

Bidders must include a guaranteed delivery date for all materials with their bid. Pricing submitted shall remain firm and valid for a period of ninety (90) calendar days following the bid closing date.

The Bidder shall familiarize itself with the nature and extent of the scope of work requirements, site, legal requirements including state and local laws, HIPPA, ordinances, rules and regulations, and the conditions affecting cost, progress of performance of the work, and shall make all such independent investigations, as Bidder deems necessary to submit a responsible bid.

BID SCHEDULE

Quantity

(ea.)

Description Unit Cost per each

Extended Cost

Whatley – 7R34 14 DE BLK SMS 18’ DBP

(Fiberglass)

Or

Shakespeare – BS18 01S1BC09 (Fiberglass)

Or

Approved Equal $ $

TOTAL BID $

DELIVERY, INSPECTION, AND ACCEPTANCE

All materials shall be delivered FOB Destination to:

City of West Jordan – Public Works

7960 S 4000 W

West Jordan, Utah 84088

Bidders should provide a guaranteed delivery date with their bid. Delivery shall occur within the timeframe stated in the awarded bid unless otherwise approved in writing by the City.

All materials are subject to inspection upon delivery. The City reserves the right to reject any items that are damaged, defective, or do not meet the specifications outlined in this solicitation. Rejected items shall be replaced at the vendor’s expense, including any associated shipping costs, within a reasonable timeframe acceptable to the City.

GUARANTEED SHIPPING IN DAYS (ARO)

____________days

AWARD

The City may award a purchase order to the lowest responsive and responsible bidder who provide costs as listed on the bid schedule above.

APPLICABILITY OF CITY CODE

The West Jordan City Code applies to this bid process, including, but not limited to, Title 3 Chapter

1 of said code.

REPRESENTATION REGARDING ETHICAL STANDARDS FOR CITY OFFICERS AND

EMPLOYEES AND FORMER CITY OFFICERS AND EMPLOYEES

By submitting a bid in response to this Invitation for Bid, the bidder, offeror, or contractor represents that they have not: 1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; 2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than as exempted in the city conflict of interest ordinance; or 3) knowingly influenced (and hereby promises that it will not knowingly influence) a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in the city conflict of interest ordinance, title 1, chapter 11 of the West Jordan city code.

SUBMITTAL REQUIREMENT

Submit your bids electronically through the Utah Public Procurement Place (U3P Bonfire) by 2:00 p.m. current Mountain Time on Wednesday, February 25, 2026. Bids submitted electronically through the Utah Public Procurement Place may require uploading of electronic attachments. The Utah

Public Procurement Place may accept a wide variety of document types such as Word, Excel, and PDF attachments but does not accept all document types. You MAY NOT submit documents that are embedded (zip files), movies, wmp and mp3 files or password protected files, etc. Use of such files may cause your bid(s) to be deemed as “Non-responsive”.

When submitting an offer electronically through the Utah Public Procurement Place please allow sufficient time to complete the online forms and upload documents. The solicitation will end at the closing time listed in the offer. If you are in the middle of uploading your documents at the closing time, the system will stop the process and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted through the due date and time.

If you have any questions or need assistance while using the platform, please consult the online knowledge base, explore the FAQs, or contact the Bonfire Support Team at support.bonfire@eunasolutions.com.

Vendors are responsible for ensuring that their Utah Public Procurement Place registration information is current and correct. Stakeholders shall not be responsible for missing or incorrect information contained in the vendor registration in the Utah Public Procurement Place. Incorrect or missing vendor registration information may result in failure to receive notification from the Utah Public Procurement

Place regarding this procurement.

Bids received after this deadline will be late and ineligible for consideration. Following the deadline, the names of those responding to the bid will be made public.

There should be no contact made with members of the West Jordan City Council, the Mayor, or any other city official or department personnel other than Krista Smith, Purchasing Agent regarding this Invitation for Bid.

If only one bid is received in response to the bid request, the purchasing agent, based on feedback from the department, may re-solicit for the purpose of obtaining additional bids.

https://purchasing.utah.gov/training/for-vendors-training/ https://purchasing.utah.gov/training/for-vendors-training/ mailto:support.bonfire@eunasolutions.com

QUESTIONS

Questions arising subsequent to the issuance of this bid, that could have a significant impact on the responses to the bid, should be submitted in the bid Question and Answer section Event Number #

WJPS26021101, on the Utah Public Procurement Place website. All such questions should be received by Wednesday, February 18, 2026 @ 10:00 a.m. MST. Answers to questions will be posted on the

Utah Public Procurement Place website which will then email the answer to all Vendors that downloaded the bid.

Only written clarifications and addenda issued by the Purchasing Department will be binding for bid evaluation and award.

PROTECTED INFORMATION

(a) The Government Records Access and Management Act (GRAMA), codified as Utah Code

Ann., Subsection 63G-2-101, et seq., as amended, allows for limited protection of disclosure of certain confidential records. Subject to Subsection (b), all information contained in any Bids submitted to the

City shall be classified as public, but only after the City has awarded and executed a Contract with the winning Bidder.

(b) Any Claim of Business Confidentiality submitted pursuant to Utah law and in accordance with GRAMA may, in the sole discretion of the City, be classified as protected information. By submitting this Bid, Bidder agrees to be bound by the City’s classification of its information submitted with its Bid and releases from liability and agrees to indemnify the City for any disclosure of confidential information. To ensure the information is protected, the bidder must clearly identify in the body of the bid any specific information for which a bidder claims business confidentiality protection as

"PROTECTED".

c) All materials submitted become the property of the City, including originals, and will not be returned. Materials may be evaluated by anyone designated by the City.

Bidder's Authorized Representative

Bidder’s Name Bidder’s Title

Signature Date