1-Vanguard WiFi Switch UPS Installation Score Sheet (1).xlsx
XLSX spreadsheet 76 KB Posted
- Attached to
- Wi-Fi/Switch Upgrade and UPS Installation
- Solicitation number
- VAN 2026-01 (Erate entity #260022382)
- Issued by
- Salt Lake County, Utah
About this file
This is an RFP evaluation scoresheet for Solicitation #VAN 2026-01 issued by Vanguard Academy Charter in Utah for the redesign and installation of Wi-Fi, network switches, and uninterruptible power supply (UPS) equipment across three school sites. The project encompasses Site 1 (Vanguard Academy Main, a 75,000 square-foot two-story building requiring support for approximately 1,000 wireless devices with peak capacity of 450 devices in large meeting areas), Site 2 (Vanguard Academy Lakepoint, a third-floor location requiring support for approximately 150 devices with peak capacity of 100 devices), and Site 3 (Vanguard Academy Middle School, a 46,000 square-foot one-story building requiring support for approximately 500 devices with peak capacity of 300 devices). Mandatory requirements include submission of complete documentation, completion of an on-site walkthrough scheduled for Friday, March 6, 2026, certification of budget change notification procedures, documentation of compatibility with existing firewall equipment, submission of a detailed project timeline with clear milestones, and certification of ability to complete all work by August 12, 2026.
The evaluation methodology consists of Stage 1 (Pass/Fail minimum mandatory requirements), Stage 2 (technical criteria scoring on a 0-5 scale totaling 525 points across six categories: ability to meet requirements, compatibility with existing solutions, proposed solution features and quality of service, business impact and integration simplicity, value-added features and scalability, and qualifications/prior experience), and Stage 3 (cost evaluation representing 51 percent of the total score with a maximum of 550 points awarded to the lowest-cost proposer). The total evaluation is structured at 1,075 possible points, with technical criteria comprising 49 percent of the final score and cost comprising 51 percent. The lowest-cost proposer receives the maximum cost points, with other proposers' cost points calculated using the formula: Cost Points × (Lowest Proposed Price/Proposed Price).
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Other files
| File | Type | Posted |
|---|---|---|
| 3-Vanguard All Buildings WiFi Switch UPS 2026 RFP.docx | DOCX document | |
| 2-Vanguard WiFi Switch UPS Cost Proposal (1).xlsx | XLSX spreadsheet |
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Score Sheet
| WiFi Switch UPS Installation |
| SOLICITATION #VAN 2026-01 |
| RFP EVALUATION SCORESHEET |
| Score will be assigned as follows: | |
| 0 = Fail, the proposal fails to address the requirements or criteria described in the RFP or cannot be assessed du to missing information | |
| Firm Name: | 1 = Poor, the proposal inadequately addresses the requirements or criteria described in the RFP or cannot be assessed due to incomplete information |
| 2 = Unsatisfactory, the proposal addresses the requirements or criteria described in the RFP in an unsatisfactory manner | |
| Evaluator: | 3 = Satisfactory, the proposal addresses all requirements or criteria described in the RFP in a minimum satisfactory manner |
| 4 = Good, the proposal addresses all requirements or criteria described in the RFP and in some respects exceeds them | |
| Date: | 5 = Excellent, the proposal addresses and exceeds all of the requirements or criteria described in the RFP |
| Stage 1: Minimum Mandatory Requirements | RFP Section | Evaluation (Pass/Fail) | |
| 1 | Offeror certifies that the Offeror's proposal contains all required documentation. | RFP | |
| 2 | Offeror must make an appointment with Vanguard to conduct an onsite walkthrough of facilities. | RFP | |
| 3 | Offeror certifies that the Offeror will inform the school of any changes to the budget proposal. | RFP | |
| 4 | Offeror or representative must participate in the on-site walkthrough that'll be conducted on Friday March 6th, 2026. | RFP | |
| 5 | Offeror certifies that the Offeror's solution is clearly compatible and equivalent with existing firewall equipment, and clearly document that in their response. | RFP | |
| 6 | Proposal must include a timeline with clear milestones. | RFP | |
| 7 | Offeror certifies that the Offeror can meet the required deadline of completed work by August 12th, 2026. | RFP |
Stage 2: Scoreable Technical Criteria RFP Section Evaluator Score (0-5) Criteria Weight % of Tech Criteria Points Possible Points Earned
| 1 | Technical Category #1 (25 Points): Ability to meet all requirements | RFP | 25 | 23.8% | 125.0 | 0.0 |
| 2 | Technical Category #2 (25 Points): Compatibility with existing solutions | RFP | 25 | 23.8% | 125.0 | 0.0 |
| 3 | Technical Category #3 (20 Points): Proposed solution features clearly align with requested requirements with quality of service and quality solution | RFP | 20 | 19.0% | 100.0 | 0.0 |
| 4 | Technical Category #4 (15 Points): Business impact, simplicity in managing new solution and integration with existing solutions | RFP | 15 | 14.3% | 75.0 | 0.0 |
| 5 | Technical Category #5 (10 Points): Value added, bonus features and scalability | RFP | 10 | 9.5% | 50.0 | 0.0 |
| 6 | Technical Category #6 (5 Points): Qualitifications / Prior Experience | RFP | 5 | 9.5% | 50.0 | 0.0 |
| 100.0% | 525.0 | 0.0 |
| Final Stage: Cost | RFP Section | Low Cost Option | Offered Cost | Percent of Total | Points Possible | Points Earned | |
| RFP | 51% | 550.0 | 0.0 | ||||
| Cost | |||||||
| The Offeror with the lowest total cost will receive the maximum points of 550 points. Points assigned to each Offeror’s cost proposal will be based on the lowest total cost. The Offeror with the lowest total cost will receive 550 points, or 100% of the total cost points. The formula to compute the points is: Cost Points x (Lowest Proposed Price/Proposed Price). |
| Total Evaluation Points | Percent of Total | Points Possible | Points Earned |
| Total Technical Evaluation Points | 49% | 525.0 | 0.0 |
| Total Cost Evaluation Points | 51% | 550.0 | 0.0 |
| Total Evaluation Points | 100% | 1,075.0 | 0.0 |
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