1-TUID RFP District Management.docx

TICABOO UTILITY IMPROVEMENT DISTRICT

REQUEST FOR PROPOSALS

DISTRICT MANAGEMENT SERVICES

Proposal Deadline: July 31st 2026 at 5:00 PM MDT Questions Due: July 28th, 2026 at 5:00 PM MDT Introduction The Ticaboo Utility Improvement District (“TUID” or the “District”) is soliciting proposals from qualified individuals or firms to provide professional District Manager services for the operation, administration, regulatory compliance, financial oversight, maintenance coordination, and management of the District’s utility systems and related public infrastructure.

TUID is a rural local district located in Garfield County, Utah, providing electric, water, wastewater, solid waste, and related utility services to residents, businesses, visitors, and property owners within the Ticaboo community. The District operates critical public infrastructure including power generation systems, culinary water systems, wastewater lagoon systems, utility billing operations, fuel storage systems, and related public utility assets.

The District seeks an experienced and highly qualified individual or firm capable of managing both the operational and administrative aspects of a small rural utility district while ensuring compliance with all applicable local, state, and federal requirements.

Background and Objective TUID operates in a unique remote rural environment requiring a District Manager with broad technical, operational, administrative, financial, regulatory, and public relations experience. Due to the size and operational structure of the District, the District Manager role requires the ability to coordinate multiple functions simultaneously and respond to operational issues daily.

The District seeks to retain a qualified professional or professional services firm to oversee and coordinate utility operations, infrastructure maintenance, financial management, customer service coordination, regulatory compliance, capital improvement planning, board support, emergency response coordination, and long-term operational planning.

The successful proposer will work closely with the Board of Trustees, contractors, engineers, auditors, vendors, regulatory agencies, utility customers, and key operational partners to ensure the continued safe and efficient operation of District services. This includes coordinating with Torus Power Solutions regarding the District’s long-term power generation and energy storage systems, including oversight of project operations, maintenance activities, regulator compliance, and utility reporting requirements. The successful proposer will also work closely with Garfield County on landfill and solid waste operations, including reimbursement coordination, operational reporting, residential and commercial landfill use tracking, equipment maintenance needs, and compliance with environmental and safety regulations.

The District intends to enter into a professional services agreement with the selected proposer for District Management services.

Contract Term The anticipated initial contract term shall be three (3) years, with the option for the District to renew the agreement for up to two (2) additional one-year periods upon mutual agreement of the parties and approval by the Board of Trustees.

Scope of Services At the direction of the TUID Board of Trustees, the selected proposer shall provide professional management and operational services which may include, but are not limited to, the following:

Utility Operations Management

· Oversee daily operation and monitoring of generators and the electric distribution systems, water systems, wastewater systems, fuel systems, and related utility infrastructure.

· Coordinate inspections, maintenance, repairs, troubleshooting, and contractor services for utility systems and District facilities.

· Monitor generators, power plant systems, SCADA systems, wells, pumps, tanks, transformers, switchgear, fuel systems, and related infrastructure.

· Coordinate routine and emergency operational responses involving electric, water, wastewater, fuel, and solid waste systems.

· Assist in the development and implementation of preventive maintenance programs.

· Monitor utility system performance and identify operational deficiencies or infrastructure needs.

· Coordinate utility infrastructure inspections including water systems, sewer systems, transformers, hydrants, valves, power distribution systems, and associated facilities.

· Coordinate and oversee utility-related field work and specialty contractor services.

Regulatory Compliance and Reporting

· Ensure compliance with all applicable local, state, and federal regulations governing utility operations.

· Coordinate and complete required compliance reporting for water, wastewater, electrical, fuel, environmental, OSHA, and public utility requirements.

· Maintain required operational certifications and coordinate continuing education requirements.

· Coordinate inspections with state and federal regulatory agencies.

· Prepare and submit operational reports, water use reports, compliance documentation, and other required filings.

· Coordinate safety programs, safety meetings, and compliance training.

· Maintain records associated with inspections, operations, maintenance activities, certifications, and compliance reporting.

Administrative and Financial

· Perform administrative duties include budgeting, financial reporting, billing issue coordination, forecasting, audits, and operational expenditure oversight.

· Review utility billing discrepancies, delinquent accounts, operational expenses, and infrastructure-related costs.

· Prepare annual budgets, capital improvement plans, and long-term infrastructure forecasts.

· Prepare financial statements and operational reports.

· Coordinate with auditors, accountants, engineers, attorneys, and consultants regarding District operations and financial matters.

· Assist in identifying and pursuing grants, loans, and other funding opportunities.

· Coordinate procurement activities, vendor relationships, contractor oversight, and operational purchasing.

Board and Public Support

· Prepare for, setup, attend and participate in Board of Trustees meetings.

· Prepare manager reports, operational updates, project summaries, and related materials for Board review.

· Produce and publish public notices and meetings.

· Provide recommendations to the Board regarding infrastructure improvements, operational priorities, policies, budgeting, and capital planning.

· Respond to customer, resident, contractor, and vendor inquiries in a professional manner.

· Coordinate with property owners and developers regarding utility hookups, utility requirements, excavation agreements, and related District policies.

· Maintain professional communication with residents, regulatory agencies, contractors, consultants, and District stakeholders.

Capital Improvement and Project Coordination

· Assist the District with planning and implementation of utility improvement projects.

· Coordinate with engineers, contractors, funding agencies, and consultants regarding utility improvement and infrastructure projects.

· Assist with grant applications, infrastructure planning, energy projects, water system improvements, and related initiatives.

· Coordinate project scheduling, contractor activities, inspections, and operational integration.

· Assist with long-term infrastructure planning and asset management.

Emergency and On-Call Responsibilities

· Provide operational oversight and emergency response coordination for utility systems.

· Respond to operational emergencies involving electrical, water, wastewater, or fuel systems.

· Maintain availability for urgent operational issues as reasonably required by the District.

· Coordinate emergency repairs and contractor mobilization when necessary.

Desired Qualifications The District seeks proposers with demonstrated experience and qualifications in utility management, public infrastructure operations, regulatory compliance, and local government administration.

Preferred qualifications include:

· Experience managing rural utility systems, public utilities, special districts, municipalities, or similar infrastructure operations.

· Knowledge of electric utility systems, water systems, wastewater systems, fuel systems, and public utility operations.

· Experience with landfill operations, solid waste handling, or rural landfill station management preferred.

· Experience operating heavy equipment including loaders, compactors, excavators, or similar machinery preferred.

· Experience with budgeting, financial oversight, operational forecasting, and utility administration.

· Experience working with regulatory agencies and compliance reporting.

· Experience managing contractors, consultants, infrastructure projects, and public utility operations.

· Strong organizational, communication, and problem-solving skills.

· Ability to work independently in a rural operational environment.

· Experience with SCADA systems, utility monitoring systems, or related operational technologies.

· Experience pursuing grants, loans, or infrastructure funding opportunities.

Preferred certifications or licenses may include:

· Utah Water Operator Certification

· Utah Wastewater Operator Certification

· OSHA Training Certification

· Cross Connection Certification

· Utility Management Certifications

· First Aid/CPR Certification

· Other utility-related professional certifications or licenses Equivalent education, experience, and professional qualifications will be considered.

Proposal Requirements Proposals shall include the following information:

Technical Proposal

1. Name, address, and contact information of the individual or firm submitting the proposal.

2. Description of the proposer’s background, qualifications, and relevant experience.

3. Description of experience providing utility management, public infrastructure management, local government management, or similar professional services.

4. Description of technical capabilities, certifications, licenses, and relevant operational experience.

5. Identification of personnel who would provide services to the District, including resumes and qualifications.

6. Description of experience with:

· Utility operations

· Water and wastewater systems

· Electric utility systems

· Regulatory compliance

· Financial management and budgeting

· Capital improvement planning

· Grant and funding procurement

· Public board support

· Emergency response coordination

7. Description of the proposer’s ability to provide responsive services in a remote rural environment.

8. List of at least three professional references for similar services performed.

9. Description of any anticipated subcontractors, consultants, or support personnel.

10. Proposed approach to communication, reporting, operational coordination, and service delivery.

11. Any additional information the proposer believes would assist the District in evaluating qualifications.

Cost Proposal Cost proposals shall be submitted as a separate document clearly labeled “Cost Proposal.” Cost information shall not be included in the Technical Proposal.

The Cost Proposal shall include:

· Proposed fee structure

· Hourly rates

· Monthly management fees

· Reimbursement policies

· Any additional compensation structures or optional service pricing

Selection Process and Evaluation Criteria Proposals will be evaluated using a two-phase evaluation process consistent with applicable Utah procurement requirements.

Phase 1 – Technical Evaluation The Evaluation Committee will review and score Technical Proposals only. Cost proposals will remain sealed and will not be reviewed during the technical evaluation phase.

A maximum of 700 technical points are available. Proposers must receive a minimum of 450 technical points to advance to the cost evaluation stage.

Technical scoring will be based upon the following criteria:

Interviews (If Conducted) The District reserves the right to conduct interviews or presentations with selected proposers as part of the technical evaluation process. If interviews are conducted, interview scores will be incorporated into the technical evaluation score prior to opening cost proposals.

Only proposers meeting the minimum technical threshold may be invited to interviews.

Phase 2 – Cost Evaluation Cost proposals for proposers meeting the technical threshold will be opened and scored separately.

Cost points will be calculated using the following formula:

Cost Score = Maximum Cost Points × (Lowest Proposed Price ÷ Proposer’s Price) A maximum of 300 cost points are available.

Final Award The final score shall consist of:

· Technical Score: 700 points maximum

· Cost Score: 300 points maximum

· Total Possible Score: 1,000 points The contract award shall be made to the proposer receiving the highest total combined score.

The District reserves the right to request clarifications, conduct discussions consistent with Utah procurement requirements, and negotiate final contract terms with the highest scoring proposer.

Questions and Addenda All questions regarding this Request for Proposals shall be submitted in writing no later than July 28, 2026 at 5:00 PM MDT.

Questions may be submitted by email to:

· john@ticaboouid.com

· mike@ticaboouid.com The District may issue written addenda or clarifications in response to questions received. Any material clarifications or modifications to the RFP shall be distributed to all known interested parties.

Proposal Submittal Instructions All proposals must be received by the Ticaboo Utility Improvement District no later than July 31st 2026 at 5:00 PM MDT.

Submit proposals to:

Ticaboo Utility Improvement District P.O. Box 2140 Ticaboo, Utah 84533 Electronic submissions may also be submitted to:

john@ticaboouid.com with a copy to mike@ticaboouid.com Late proposals may not be considered.

Contact Information For questions regarding this Request for Proposals, contact:

Ticaboo Utility Improvement District Phone: 435-788-4842 Email: john@ticaboouid.com

Terms and Conditions The selected proposer will be required to enter into a professional services agreement approved by the District.

The District reserves the right to:

· Reject any or all proposals

· Waive minor informalities or irregularities

· Request additional information or clarifications

· Cancel or modify this Request for Proposals at any time

· Verify references, certifications, licenses, and qualifications

· Conduct background checks as permitted by law All proposals submitted become property of the District.

Costs associated with proposal preparation are the sole responsibility of the proposer.

The selected proposer shall comply with all applicable federal, state, and local laws, regulations, and procurement requirements.

Any resulting contract shall incorporate the Districts approved contract terms and conditions. If District-specific terms are unavailable, the District may utilize State of Utah standard terms and conditions, subject to legal review and approval.

Attachments and Reference Materials The following documents are incorporated by reference and should be made available to all interested proposers:

· Existing District management role descriptions

· Current operational organizational information

· Existing utility infrastructure summaries

· Applicable District policies and procedures

· Proposed professional services agreement and terms and conditions The District may issue additional reference materials or clarifications through addenda during the solicitation process.