1-SS Letter.pdf

This is a sole source letter from The Computer Solution Company of Virginia, LLC (operating as Forensic Advantage Systems) to the Hillsborough County Medical Examiner's Office in Florida, confirming the vendor's exclusive status as provider of the Forensic Advantage Medical Examiner Case Management System and Toxicology Laboratory Information Management System (LIMS). Hillsborough County intends to award a sole source procurement to this vendor for a unified Medical Examiner Case Management System and LIMS platform with a five-year term, estimated at $1,234,622.00. The integrated software solution will provide automated chain of custody and audit trails, electronic workflow management from case initiation through completion, advanced reporting and statistical analysis capabilities, secure sensitive records management, configurable workflows, electronic tracking of decedent information, investigative activities, autopsy findings, toxicology testing and evidence management, and the ability to interface with external law enforcement, state attorney offices, and public health partners. The procurement is being conducted as a sole source under Section 3-205(2)(a) of the County's Procurement Policy, as The Computer Solution Company of Virginia, LLC d/b/a Forensic Advantage is identified as the only vendor capable of providing the required integrated solution. Contractors interested in challenging this sole source procurement may submit clear and convincing information to support their challenges, with submissions required by the specified close date.

The vendor holds all patents, copyrights, and proprietary rights to the Forensic Advantage platform and its integrated modules, which are not available from any other vendor. The Computer Solution Company of Virginia, LLC maintains exclusive licensing, implementation, support, and maintenance responsibilities for the FAS platform. The County reserves the right to extend the contract term, adjust the scope of services in response to changing conditions and updated requirements, and increase the award amount accordingly. This notice of intent is not a request for competitive proposals or bids.