1-SOPs 2026-10-07.pdf

Lancaster Township MS4 program overview

DATE: January 12, 2024

TO: All employees, contractors, consultants, elected or appointed officials, and volunteers

FROM: Benton G. Webber, P.E. (MS4 Program Coordinator)

Mandated by DEP and EPA, Lancaster Township is required to comply with the requirements of a program intended to reduce pollution in the waterways that drain to the Chesapeake Bay. The regulations are complex, pervasive, ever-changing, and often bewildering. Therefore, training is needed, as appropriate to the role each of you have in Lancaster Township. This overview is intended to be simple and limited to the topics all of us should know. The program regulations have created a series of acronyms that need to be restated from time to time.

Here are just a couple of them:

• MS4: Municipal Separate Storm Sewer System

• MCM: Minimum Control Measure

The following outline describes each part of our MS4 program.

Please feel free to contact me via phone (223-221-7522) or email (BWebber@TWP.Lancaster.PA.US) with any questions or concerns.

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MCM Name Your involvement

1 Public Education and Outreach Program Probably none, unless requested.

Public Involvement and Participation Program

Probably none, unless requested.

Illicit Discharge Detection and Elimination Program

Probably none, unless requested.

Complaint tracking system for illicit discharges

If you see (or if a citizen reports) non-rainwater discharging into a storm sewer, into a swale, or into a waterway, please contact the MS4 Program Coordinator.

Getting an exact location and promptly reporting this discharge will be very helpful.

Erosion and Sedimentation Control from Construction Sites

Refer any citizen concerns to the MS4 Program Coordinator

5 Post-Construction Stormwater Management Refer any citizen concerns to the MS4 Program Coordinator

Pollution Prevention and Good Housekeeping Plan

None, except for Public Works and outside contractors working for the Township

Employee Training Program Occasional education, kept to the minimum required

PRP Pollutant Reduction Plan None, until new permit terms are identified

ARs Annual Reports Probably none, unless requested.

mailto:BWebber@TWP.Lancaster.PA.US

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MS4 MCM 6 Good Housekeeping SOP’s Lancaster Township

SOP #1060 EXPOSED STORAGE LANCASTER TOWNSHIP

Permitees shall develop Standard Operating Procedures and related training component that have the ultimate goal of preventing or reducing pollutant runoff. Permittee shall develop and ensure Exposed Storage SOP’s are implemented.

PWD trained / SOP Implemented: February 2024

Approved by Township Board of Supervisors: November 2023

Written by Director of Public Works: September 2023

Targeted Pollutants:

Nutrients Heavy Metals Toxic Materials Organics Oil & Grease

GENERAL:

THIS SOP IS NOT EXPECTED TO COVER ALL NECESSARY PROCEDURE ACTIONS. OPERATORS ARE

ALLOWED TO ADAPT SOPS TO UNIQUE SITE CONDITIONS IN GOOD JUDGMENT WHEN IT IS

NECESSARY FOR SAFETY, AND THE PROPER, AND EFFECTIVE CONTAINMENT OF POLLUTANTS.

HOWEVER, ANY CHANGES OF ROUTINE OPERATIONS MUST BE AMENDED IN THIS SOP.

RATIONALE:

Outdoor storage of material can become a source of pollution as a result of leaks, spills, or accidents, or through the corrosion or leaching of materials into stormwater. Bulk materials such as sand, dirt, gravel, and mulch can also wash into the storm drain system when left exposed to precipitation. This SOP is designed to minimize the potential for outdoor storage of material to negatively affect stormwater quality.

1. RESPONSIBLE PARTIES

a. Public Works Staff. Public Works engages in multiple activities that involve the outdoor storage of materials.

b. Contractors. This SOP must be adopted by reference or otherwise incorporated into all contracting agreements dealing with outdoor storage of materials. This includes, but is not limited to liquid bulk storage as well as dry storage such as sand, gravel, mulch, and dirt.

c. Other SOPs and Documents. In addition to this SOP, the following documents are incorporated by reference and must be consulted.

i. SOP 1300 Spill Containment and Cleanup

2. PROCEDURES

a. OUTDOOR STORAGE AREAS:

i. All chemical and material containers must be stored indoors whenever possible. If they must be stored outdoors, place them under cover.

ii. Secondary Containment. All containers and dry materials must have secondary containment.

iii. Place all containers and dry materials on a plastic pallet or other device that elevates them off the ground or pavement and provides containment.

iv. Never release accumulated stormwater from a secondary containment structure unless it has been verified that there is no contamination present.

If contamination is present, it must be properly mitigated prior to

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SOP #1060 EXPOSED STORAGE LANCASTER TOWNSHIP

discharge, discharged to a sanitary sewer, or otherwise handled in accordance with the contaminant present.

b. PLACEMENT:

i. Place containers on paved or impervious surfaces and as far from (or at a lower elevation than) storm drain inlets and drainage ditches as possible.

ii. Traffic Control. Materials must be stored away from vehicle and equipment traffic. Bollards must be placed around materials where vehicles and equipment may come into close proximity.

c. SPILL RESPONSE:

i. Provide a spill kit near all storage areas.

ii. Clean up any spills, leaks, or discharges promptly.

iii. If a container is found to be leaking, either empty the contents into a leak-tight container or place the entire container inside of a larger leak-tight container.

d. INSPECTIONS:

i. Inspect all containers stored outdoors monthly.

e. SAND, DIRT OR GRAVEL STOCKPILES:

i. Stockpiles should be stored inside a storage building or under a roof whenever possible.

ii. If a permanent overhead structure is not available stockpiles will be surrounded with absorbent boom and nearby inlets must have protection.

iii. Contain stormwater run-off from stockpiles by using barriers or berms.

iv. Sweep areas surrounding the stockpile to prevent materials from mingling with stormwater.

v. Order only the amount of the material to be stockpiled that is needed for the specific job and schedule delivery to minimize the amount of outdoor storage time.

vi. Locate stockpiles away from storm drain inlets. Provide protection for the inlet if necessary to prevent the discharge of materials.

3. TRAINING

a. This SOP will be incorporated into annual training for applicable employees in accordance with the Township’s MS4 Program Plans that involve the outdoor storage of materials. Documentation of the training, including sign-in sheets and materials used, will be included in the Township’s MS4 annual reports

SOP #1100 EXCAVATION AND GENERAL CONSTRUCTION OPERATIONS LANCASTER TOWNSHIP

that have the ultimate goal of preventing or reducing pollutant runoff. Permittee shall develop and ensure Excavation and General Construction SOP’s are implemented.

Date Implemented:

Approved By:

Director of Public Works

Targeted Pollutants:

Nutrients Heavy Metals Toxic Materials Organics Oil & Grease

GENERAL:

THIS SOP IS NOT EXPECTED TO COVER ALL NECESSARY PROCEDURE ACTIONS. OPERATORS ARE

ALLOWED TO ADAPT SOPS TO UNIQUE SITE CONDITIONS IN GOOD JUDGMENT WHEN IT IS

NECESSARY FOR SAFETY, AND THE PROPER, AND EFFECTIVE CONTAINMENT OF POLLUTANTS.

HOWEVER, ANY CHANGES OF ROUTINE OPERATIONS MUST BE AMENDED IN THIS SOP.

RATIONALE:

Excavation and General Construction operations can become a source of pollution as a result of leaks, spills, or accidents, or through uncontrolled runoff and deposit of materials into the storm water system or directly into local water sources. Bulk materials such as sand, dirt, gravel, and bituminous paving materials and trash can also wash into the storm drain system when left exposed to precipitation, wind and during staging and construction. This SOP is designed to minimize the potential for the introduction of pollutants to the storm water system or local waterways during Excavation and General Construction operations.

1. RESPONSIBLE PARTIES:

a. Public Works Staff. Public Works engages in multiple activities that involve Excavation and General Construction operations.

b. Contractors. This SOP must be adopted by reference or otherwise incorporated into all contracting agreements dealing with Bridge maintenance operations. This includes, but is not limited to snow and ice removal, patching, base repairs, ADA Sidewalk, landing and curb or other concrete work.

c. Other SOPs and Documents. In addition to this SOP, the following documents are incorporated by reference and must be consulted:

i. SOP 1300 Spill Containment and Clean Up

ii. SOP 1310 Stormwater System Maintenance and Repair

2. PROCEDURES:

a. Remove or contain all erodible or loose material prior to forecasted wind and precipitation events or before non-stormwater is installed or applied within the project site.

SOP #1100 EXCAVATION AND GENERAL CONSTRUCTION OPERATIONS LANCASTER TOWNSHIP

i. For light weight debris, maintenance can require immediate attention for wind events and often daily maintenance, or as needed for precipitation or non-stormwater events.

b. Project materials and waste can be contained or controlled by operational or structural best management practices (BMPs).

i. Operational; including but not limited to:

1. Strategic staging of materials eliminating exposure, such as not staging on pavement

2. Avoiding multiple day staging of backfill and spoil

3. Haul off spoil as generated or daily

ii. Structural; including but not limited to:

1. Inlet protection, e.g., wattles, filter fabric, drop inlet bags, boards, planks

2. Gutter dams, e.g., wattles, sandbags, dirt dams

3. Boundary containment, e.g., wattles, silt fence

4. Dust control, e.g., water hose,

5. Waste control, e.g., concrete washout, dumpster, receptacles

c. Inspect often to insure the structural BMPs are in good operating condition and at least prior to the workday end. Promptly repair damaged BMPs.

d. Cleanup:

i. Use dry cleanup methods, e.g., square nose shovel and broom.

ii. Wet methods are allowed if wastewater is prevented from entering the stormwater system, e.g., wet/dry vacuum, disposal to approved open spaces

e. Cleanup Standard:

i. When a broom and a square nosed shovel cannot pick up any appreciable amount of material.

f. Waste Disposal:

i. Dispose of waste according to SOP #1410 Dumpster and Receptacle Management.

ii. Construction dewatering is not allowed to be discharged to the storm drain system.

Dewatering will require controls be employed that will remove any pollutants. The waste water may be discharged to a lawn or field and allowed to infiltrate or disposed at the Public Works facility.

3. TRAINING

a. This SOP will be incorporated into annual training for applicable employees in accordance with the Township’s MS4 Program Plans that involve Excavation and General Construction Operations. Documentation of the training, including sign-in sheets and materials used, will be included in the Township’s MS4 annual reports

SOP #1120 VEHICLE AND EQUIPMENT FUELING LANCASTER TOWNSHIP

that have the ultimate goal of preventing or reducing pollutant runoff. Permittee shall develop and ensure vehicle and equipment fueling operations SOP’s are in place.

PWD trained / SOP Implemented: January 2024

Written by Director of Public Works: September 2023

Targeted Pollutants:

Nutrients Heavy Metals Toxic Materials Organics Oil & Grease

GENERAL:

THIS SOP IS NOT EXPECTED TO COVER ALL NECESSARY PROCEDURE ACTIONS. OPERATORS ARE

ALLOWED TO ADAPT SOPS TO UNIQUE SITE CONDITIONS IN GOOD JUDGMENT WHEN IT IS

Spills, leaks and overfilling can occur during handling of fuels and petroleum-based materials, representing a potential source of stormwater pollution, even in small volumes. The goal of this written Standard Operating Procedure (SOP) is to provide guidance to municipal employees on a variety of ways by which fuels and petroleum-based materials can be delivered, as well as steps to be taken when petroleum products (such as waste oil) are loaded onto vehicles for offsite disposal or recycling. Delivery, unloading, and loading of waste oils are hereafter referred to as “handling.” The Lancaster Township Public Works Department will implement the following fuel and oil handling procedures to help reduce the discharge of pollutants from the MS4:

1. RESPONSIBLE PARTIES:

a. Public Works Staff. Public works engages in multiple activities that involve vehicle and equipment fueling and fuel and waste oil handling.

b. Contractors. This SOP must be adopted by reference or otherwise incorporated into all contracting agreements dealing with vehicle and equipment fuel or waste oil handling operations.

c. Other SOP’s and Documents. In addition to this SOP’s, the following documents are to incorporated by reference and must be consulted.

i. SOP 1300 Spill Containment and Cleanup

ii. SOP 1160 Landscaping Maintenance Operations

iii. SOP 1180 Mowing and Trimming

iv. SOP 1390 Vehicle and Equipment Maintenance

v. Attached fuel delivery checklist form (Appendix A).

2. PROCEDURES:

a. GENERAL GUIDELINES:

i. For all manners of fuel and oil handling described below, a member of the facility’s Public Works Department or another knowledgeable person familiar

SOP #1120 VEHICLE AND EQUIPMENT FUELING LANCASTER TOWNSHIP

with the facility should be present during handling procedures. This person should ensure that the following are observed:

ii. There is no smoking while fuel handling is in process or underway.

iii. Sources of flame are kept away while fuel handling is being completed. This includes smoking, lighting matches, carrying any flame, or carrying a lighted cigar, pipe, or cigarette.

iv. Catch basins and drain manholes are adequately protected.

v. No tools are to be used that could damage fuel or oil containers or the delivery vehicle.

vi. No flammable liquid should be unloaded from any motor vehicle while the engine is operating, unless the engine of the motor vehicle is required to be used for the operation of a pump.

vii. Ensure that local traffic does not interfere with fuel transfer operations. If it does, make appropriate accommodations.

viii. The attending persons should watch for any leaks or spills:

1. Any leaks or spills should be immediately stopped, and spilled materials absorbed and disposed of properly. Follow the procedures in SOP 1300:

Spill Containment and Cleanup.

b. DELIVERY BY TRUCK:

i. Procedures for the delivery of bulk fuel should include the following:

1. The truck driver should check in with the Public Works Department upon arrival.

2. The delivery vehicle’s hand brake is set and wheels are chocked while the activity is being completed.

3. The Public Works Superintendent or his designated facility representative should ensure that the appropriate spill cleanup and response equipment and personal protective equipment are readily available and easily accessible. Refer to SOP 1320 Spill Containment and Cleanup for examples of spill cleanup and response materials.

4. The facility representative should check to ensure that the amount of delivery does not exceed the available capacity of the tank.

5. A level gauge can be used to verify the level in the tank.

6. If a level gauge is not functioning or is not present on the tank, the tank should be stick tested prior to filling.

7. The truck driver and the facility representative should both remain with the vehicle during the delivery process.

8. The truck driver and the facility representative should inspect all visible lines, connections, and valves for leaks.

9. When delivery is complete and the hoses are removed, buckets should be placed underneath connection points to catch drippings.

10. The delivery vehicle should be inspected prior to departure to ensure that the hose is disconnected from the tank.

11. The facility representative should inspect the fuel tank to verify that no leaks have occurred, or that any leaked or spilled material has been cleaned and disposed of properly.

c. DELIVERY OF DRUMMED MATERIALS:

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SOP #1120 VEHICLE AND EQUIPMENT FUELING LANCASTER TOWNSHIP

i. Drummed materials may include motor oil, hydraulic fluid, transmission fluid, or waste oil from another facility (as approved).

ii. Procedures for the delivery of drummed materials should include the following:

1. The truck driver should check in with the facility upon arrival.

2. The facility representative should ensure that the appropriate spill cleanup and response equipment and personal protective equipment are readily available and easily accessible Refer to SOP1300: Spill Containment and Cleanup for examples of spill cleanup and response materials.

3. The facility representative should closely examine the shipment for damaged drums.

4. If damaged drums are found, they should be closely inspected for leaks or punctures.

5. Breached drums must be removed to a dry, well-ventilated area and the contents transferred to other suitable containers.

6. Drums must be disposed of in accordance with all applicable regulations.

7. Drummed materials must not be unloaded outdoors during wet weather events.

8. The truck driver and the facility representative must both remain with the vehicle during the delivery process.

9. Drums should be handled and unloaded carefully to prevent damage.

10. Upon completion of unloading, the facility representative should inspect the unloading point and the drums to verify that no leaks have occurred, that any leaked or spilled material has been cleaned up and disposed of properly, and that the unloaded drums are not leaking.

11. The facility representative should check to ensure that the proper amount of fuel or other material is delivered, and collect a receipt from the truck driver.

d. REMOVAL OF WASTE OIL FROM FACILITY

i. When waste oil or similar oil products need to be removed from the premises, only haulers certified to transport waste oil should be utilized.

e. PROCEDURES MUST INCLUDE THE FOLLOWING:

1. The disposal truck driver must check in with the facility representative upon arrival.

2. The facility representative must ensure that the appropriate spill cleanup and response equipment and personal protective equipment are readily available and easily accessible. Refer to SOP 1300 Spill Containment and Cleanup for examples of spill cleanup and response materials.

3. The truck driver and the facility representative should both remain with the vehicle during the tank draining process.

4. When draining is complete and the hoses are removed, buckets should be placed underneath connection points to catch drippings.

5. The facility representative should inspect the loading point and the tank to verify that no leaks have occurred, or that any leaked or spilled material has been cleaned up and disposed of properly.

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SOP #1120 VEHICLE AND EQUIPMENT FUELING LANCASTER TOWNSHIP

6. When draining bulk tanks, the facility representative must verify that the volume of waste oil in the tank does not exceed the available capacity of the disposal hauler’s vehicle.

7. The disposal hauler vehicle must be inspected prior to departure to ensure that the hose is disconnected from the tank.

3. EMERGENCY SPILL INFORMATION:

i. Refer to SOP #1300 Spill Containment and Cleanup

ii. Use spill kits if available or use any material available nearby; including but not limited to sand, dirt, landscaping materials, etc.

iii. Notify Emergency Management Coordinator

1. Emergency Management Coordinator Lancaster Township 717-291-1213

Office EMC@twp.lancaster.pa.us

2. MS4 Coordinator at MS4Coordinator@twp.lancaster.pa.us and call 1-223-

221-7522.

iv. For large uncontained spills, generally 50 gal or more;

1. call 911

2. Notify Emergency Management Coordinator Lancaster Township 717-

291-1213 Office EMC@twp.lancaster.pa.us

3. Notify MS4 Coordinator at MS4Coordinator@twp.lancaster.pa.us and call

1-223-221-7522.

4. EMPLOYEE TRAINING:

a. This SOP will be incorporated into annual training for applicable employees and other responsible parties in accordance with the Township’s MS4 Program Plans.

Documentation of the training, including sign-in sheets and materials used, will be included in the Township’s MS4 annual reports.

mailto:MS4Coordinator@twp.lancaster.pa.us

SOP #1180 MOWING, TRIMMINA AND LANDSCAPE MAINTENANCE LANCASTER TOWNSHIP

that have the ultimate goal of preventing or reducing pollutant runoff. Permittee shall develop and train on Mowing, Trimming and Landscape Maintenance Operations and ensure the SOP’s are implemented.

Date Implemented:

Approved By:

Director of Public Works

Targeted Pollutants:

Sediment Nutrients Heavy Metals Toxic Materials Organics Oil & Grease Floatables

GENERAL:

THIS SOP IS NOT EXPECTED TO COVER ALL NECESSARY PROCEDURE ACTIONS. OPERATORS ARE

ALLOWED TO ADAPT SOPS TO UNIQUE SITE CONDITIONS IN GOOD JUDGMENT WHEN IT IS

NECESSARY FOR SAFETY, AND THE PROPER, AND EFFECTIVE CONTAINMENT OF POLLUTANTS.

HOWEVER, ANY CHANGES OF ROUTINE OPERATIONS MUST BE AMENDED IN THIS SOP.

RATIONALE:

Mower maintenance, fueling and use of mowing equipment, grass trimmers, blowers and related landscape maintenance equipment and operations such as pesticide and herbicide application have the potential to add pollutant load if not properly managed. This SOP describes the procedures in place to ensure that mowing, trimming and landscape maintenance operations are conducted in a manner that minimizes the opportunity for pollutants.

1. RESPONSIBLE PARTIES:

a. Public Works Staff. Public works engages in multiple activities that involve mowing and trimming operations.

b. Contractors. This SOP must be adopted by reference or otherwise incorporated into all contracting agreements dealing with mowing and trimming operations.

c. Other SOP’s and Documents. In addition to this SOP, the following documents are incorporated by reference and must be consulted.

i. SOP 1110 Fertilizer, Pesticide, Herbicide Application

ii. SOP 1120 Vehicle and Equipment Fueling

iii. SOP 1300 Spill Containment and Cleanup

iv. SOP 1310 Storm Water System Maintenance Operations

v. SOP 1390 Vehicle and Equipment Maintenance

vi. SOP 1410 Dumpster and Receptacle Management

2. PROCEDURES:

a. APPLICATION:

i. Mowing, trimming and related activities take place as scheduled activities at

Lancaster Township Parks, Township Facilities, local Township Road Rights of Way and other Township related parcels listed in the Facilities and Activities Inventory.

SOP #1180 MOWING, TRIMMINA AND LANDSCAPE MAINTENANCE LANCASTER TOWNSHIP

b. EQUIPMENT FACILITY(S):

i. The Public Works Maintenance buildings provide indoor storage for all mowers, grass trimmers, attachments and related equipment. Fuel is stored either in the bulk gasoline or bulk diesel fuel tank or in portable containers housed in a fuel safety cabinet when not in use.

c. STAGING OPERATION:

i. First use daily mowers must be inspected with special attention to all fuel, oil and coolant system tanks, hoses and connections. Equipment may not be used if any evidence of current unrepaired leaks exists.

ii. Prior to transporting or driving mowing equipment to or from mowing areas all loose grass and organic material must be removed and prepared for disposal.

iii. When loading mowers and related equipment onto trailers all straps, chains or other restraining devices must be checked to insure safe transport.

d. MOWING OPERATIONS:

i. Prior to mowing remove litter, debris and any trash from the area to be mowed..

1. Deposit trash in appropriate containers

ii. Mow grass at 3 inches to 3-1/2-inch length

iii. Where appropriate leave grass clippings mulched.

iv. Do not blow or wash grass clippings onto pavement, gutters or storm drains.

v. Reduce mowing frequencies wherever possible

vi. Properly dispose of all organic materials after weeding, trimming etc.

vii. Clean mowers only in approved areas within the maintenance facility.

1. Never hose or wash off mowing equipment in areas that drain to the MS4

e. EROSION PREVENTION PROCEDURES

i. Prioritize erosion control activities based upon proximity to any surface water (e.g., rivers, streams, ponds etc.)

ii. Repair Damage to landscape beds including mulched or vegetative bare spots

iii. Remove by sweeping or shoveling soil, mulch, grass clippings and other debris from parking lots, abutting streets, curbs, gutters, sidewalks and drainage ways.

f. WASTE COLLECTION DISPOSAL AND TRANSPORT:

i. Collect all litter and ground debris and place in approved containers

ii. Inform Parks Supervisor or Public Works Superintendent of any evidence of dumping or hazardous materials found.

iii. Follow SOP 1410 Dumpster and Receptacle Management.

g. TRAIL AND PATH MAINTENANCE:

i. Inspect the following areas at each collection cycle, per waste management inspection log (Appendix A).

3. TRAINING:

a. This SOP will be incorporated into annual training for applicable employees and other responsible parties in accordance with the Township’s MS4 Program Plans.

Documentation of the training, including sign-in sheets and materials used, will be included in the Township’s MS4 annual reports.

SOP #1300 SPILL CONTAINMENT AND CLEANUP LANCASTER TOWNSHIP

that have the ultimate goal of preventing or reducing pollutant runoff. Permittee shall develop and ensure spill prevention plans are in place.

Written by Director of Public Works: September 2023

Targeted Pollutants:

Nutrients Heavy Metals Toxic Materials Organics Oil & Grease

General:

THIS SOP IS NOT EXPECTED TO COVER ALL NECESSARY PROCEDURE ACTIONS. OPERATORS ARE

ALLOWED TO ADAPT SOPS TO UNIQUE SITE CONDITIONS IN GOOD JUDGMENT WHEN IT IS

Response time, spill containment and proper clean up are vital to protecting the environment.

Written procedures are necessary to achieve a uniform and effective response by all staff. A written SOP is also necessary to facilitate the acquisition and selection of materials needed for an effective operation.

1. RESPONSIBLE PARTIES:

a. Public Works Staff. Public Works engages in multiple activities that could necessitate spill containment and cleanup.

b. Contractors. This SOP must be adopted by reference or otherwise incorporated into all contracting agreements for work to be performed within Township owned facilities and lands.

c. Other SOP’s and Documents. In addition to this SOP, the following documents are incorporated by reference and must be consulted.

i. SOP 1120 Vehicle and Equipment Fueling

ii. SOP 1410 Dumpster and Receptacle Management

iii. SOP 1210 Pavement Washing and Paved Area Maintenance

iv. SOP 1060 Exposed Storage

v. SDS/MSDS SHEETS:

vi. PW SDS Manual is filed in the Public Works Office of Emergency Management Coordinator

d. Building Maintenance Plans are located in the Public Works Superintendents Office of Emergency Management Coordinator (EMC)

2. PROCEDURES:

a. PRIORITIES:

i. Dam and contain flowing spills.

ii. Use spill kits if available or use any material available nearby; including but not limited to sand, dirt, landscaping materials, etc.

SOP #1300 SPILL CONTAINMENT AND CLEANUP LANCASTER TOWNSHIP

iii. Notify Emergency Management Coordinator

1. Emergency Management Coordinator Lancaster Township 717-291-1213 Office

EMC@twp.lancaster.pa.us

2. MS4 Coordinator at MS4Coordinator@twp.lancaster.pa.us and call 1-223-221-7522.

iv. For large uncontained spills, generally 50 gal or more;

1. call 911

2. Notify Emergency Management Coordinator Lancaster Township 717-291-1213 Office

EMC@twp.lancaster.pa.us

3. Notify MS4 Coordinator at MS4Coordinator@twp.lancaster.pa.us and call 1-223-221-

7522.

b. CLEANUP PROCEDURE:

i. NEVER WASH SPILLS TO THE STORM DRAIN SYSTEMS.

ii. Follow SDS/MSDS (Safety Data Sheet / Material Safety Data Sheet) requirements but generally most spills can be cleaned up according to the following:

iii. Absorb liquid spills with spill kit absorbent material, sand or even dirt until liquid is sufficiently solid and not dripping. Working absorbing material with a broom to speed up the process.

iv. Remove liquid and dry material spills immediately using dry cleanup methods, e.g., broom and shovel, or vacuum operations. Liquids will literally only take minutes to be absorbed.

v. Cleanup with water and detergents may also be necessary depending on the spilled material.

1. However, the waste from this operation must be vacuumed or effectively picked up by dry methods.

2. Repeat process when residue material remains.

c. DISPOSAL:

i. Follow SDS/MSDS requirements but usually most spills can be disposed per the following:

ii. Generally, most spills absorbed into solid forms can be disposed to the Lancaster Township Public Works dumpster and receptacles.

iii. Generally Liquid waste from surface cleansing processes may be disposed to the sanitary sewer system after the following conditions have been met:

1. Dry cleanup methods have been used to remove the bulk of the spill and disposed per the Waste Management SOP.

2. The liquid waste amounts are small and diluted with water. This is intended for spill cleanup waste only and never for the disposal of unused or spent liquids.

d. FOLLOW UP SPILL COMMUNICATION AND DOCUMENTATION:

i. Spills contained and cleaned up and spills that have not reached storm drain systems.

No contact is necessary

ii. Spills reaching the storm drain system, contact supervisor and Emergency Management Coordinator. Also file a spill report attached.

iii. Document all spills in accordance with SPILL REPORT FORM found with this SOP link.

iv. Deliver completed form and any pictures to Emergency Management Coordinator.

v. Public Works staff will log reports in CSDATUM. Use the following:

a. Municipal layer;

b. Asset Type:

a. Problem Area

b. Township Facility and Land Use

SOP #1300 SPILL CONTAINMENT AND CLEANUP LANCASTER TOWNSHIP

c. Name of Problem Area

d. Owner of Problem Area (Township or Private Ownership)

e. Problem Type:

f. Spill Reporting

g. Leak Reporting

h. Flooding Washout

i. Other

j. Corrected Yes/No

e. INSPECTION DATA:

i. Attach Photos

ii. Attach any Pertinent Files (Reports)

iii. Link to SDS / MSDS

iv. Add Any Notes

f. ENFORCEMENT:

i. Employees will not be reprimanded for reporting spills caused by themselves or others.

g. MATERIALS:

i. Absorbent materials, such as commercial spill kits, and bulk absorbent products are the responsibility of the Public Works Superintendent and Public Works Supervisor to insure are available in sufficient quantity and accessibility. It is the responsibility of the Direct of Public Works to ensure that proper funding is available through the Township budget process.

3. TRAINING:

a. This SOP will be incorporated into annual training for applicable employees and other responsible parties in accordance with the Township’s MS4 Program Plans. Documentation of the training, including sign-in sheets and materials used, will be included in the Township’s MS4 annual reports.

[[ATTACH LIST OF VENDORS]]

ESTABLISHMENT NUMBER ENTITY NAME ENTITY EMERGENCY CONTACT NUMBER CONTACT NAME

SOP #1310 STORM WATER SYSTEM MAINTENANCE OPERATIONS LANCASTER TOWNSHIP

that have the ultimate goal of preventing or reducing pollutant runoff. Permittee shall develop and train on Storm Water System Maintenance Operations and ensure the plan is implemented.

PWD trained / SOP Implemented: February 2024

Written by Director of Public Works: September 2023

Targeted Pollutants:

Sediment Nutrients Heavy Metals Toxic Materials Organics Oil & Grease Floatables

GENERAL:

THIS SOP IS NOT EXPECTED TO COVER ALL NECESSARY PROCEDURE ACTIONS. OPERATORS ARE

ALLOWED TO ADAPT SOPS TO UNIQUE SITE CONDITIONS IN GOOD JUDGMENT WHEN IT IS

Effective and efficient inspection, operation and maintenance of the storm water system is an important factor in controlling pollutant load within the MS4. The storm water system is made up of structures, inlets, pipes, swales, ponds and water courses along with roadway surfaces and conveyances such as curbs and gutters. A set of Standard Operating Procedures for inspection, maintenance and repair of the drainage system is a key component in limiting the introduction of pollutants.

1. RESPONSIBLE PARTIES:

a. Public Works Staff. Public works engages in multiple activities that involve storm water system maintenance and repair operations.

b. Contractors. This SOP must be adopted by reference or otherwise incorporated into all contracting agreements dealing with storm water maintenance or repair operations.

c. Other SOP’s and Documents. In addition to this SOP, the following documents are incorporated by reference and must be consulted.

i. SOP 1060 Exposed Storage

ii. SOP 1210 Pavement Washing and Paved Area Maintenance

iii. SOP 1260 Salt Brine Deicing Operations

iv. SOP 1410 Dumpster and Receptacle Management

v. SOP 1300 Spill Containment and Cleanup

vi. Various Approved Subdivision and Land Development Plans

vii. GIS www.csdatum.com

viii. PADOT Pub 213 Temporary Traffic Setups

2. PROCEDURES:

http://www.csdatum.com/

SOP #1310 STORM WATER SYSTEM MAINTENANCE OPERATIONS LANCASTER TOWNSHIP

a. INLET/CATCH BASIN/MAHHOLE/ENDWALL/HEADWALL/PIPES/SWALE/INILTRATION PIT

INSPECTION:

i. Inspect Annually or more frequently if:

1. Located in Construction Area

2. High flow areas

3. Low lying areas

4. Poor drainage areas

ii. Observe and record the following during inspection:

1. Inspectors Name

2. Inspection Date

3. Structure or Feature ID

4. Structure or Feature Label or ID Yes or No

5. Inspection Images

6. Structure or feature Construction

a. Concrete

b. Stone

c. Brick

d. Corrugated

e. Plastic

f. Other (Describe)

7. Structure or Feature Condition

a. Good

b. Fair

c. Poor

d. Collapsing

8. Pipe Material (s)

a. Concrete

b. HDPE

c. PVC

d. Clay Tile

e. Other (Describe)

9. Structure or Feature Size (length x width in feet)

10. Structure or Feature Depth

11. Sump? Yes or No

12. Low Flow Channel?

13. Type of Grate

a. Standard

b. Bicycle Safe

c. Cascade

d. Bars

14. Is top properly aligned? Yes or No

iii. Is Flow Present Yes or No

iv. Standing Water in Structure or Feature Yes or No

v. Sediment Present

1. 0-6”

2. 6” – 12”

3. 1ft – 2ft

SOP #1310 STORM WATER SYSTEM MAINTENANCE OPERATIONS LANCASTER TOWNSHIP

4. > 2ft

vi. Is the Structure or Feature between invert and bottom more than 50% full of sediment?

vii. Describe Flow:

1. Heavy

2. Moderate

3. Slight

4. Trickle

viii. Problems requiring maintenance observed.

1. New grate needed

2. Pipe is blocked

3. Top misaligned

4. Sediment removal required

5. Pipe maintenance is required

a. Repair

b. Replacement

6. Inlet being bypassed

7. Can’t remove manhole cover

8. Swale work required

9. Erosion around inlet

10. Trash removal required

11. Need concrete/asphalt patching at inlet

ix. When flow is present record the following if observed:

1. Foam

2. Oil Sheen

3. Sanitary Waste

4. Bacterial Sheen

5. Orange Staining

6. Floatables

7. Excessive Sediment

8. Pet Waste

x. If Sanitary Waste, Oil Sheen, Bacterial Sheen, Sanitary Waste Odor, are observed report the observation to the PW Supervisor, PW Superintendent or PW Director immediately.

1. When an Illicit Discharge is observed/suspected the PW Manager receiving the report will review/confirm and contact the MS4 Coordinator DEP/EPA reporting as required.

b. Sequencing of Repairs and Inspections

i. Work upstream to downstream in drainage system

ii. Clean sediment and trash off of grate or trash rack

iii. Remove grate and observe conditions to determine cleaning needs

iv. Manually remove accumulated solids, sediment, trash etc.

v. If available use high pressure water and capture water and effluent with vacuum

vi. Pull back any sediment that may have entered pipe during cleaning

vii. Determine if flushing is required

c. Disposal of Inlet / Outfall collected sediment, vegetation etc.

i. Dispose at LCSWMA Frey Landfill

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SOP #1310 STORM WATER SYSTEM MAINTENANCE OPERATIONS LANCASTER TOWNSHIP

d. Post cleaning inspection

i. Camera pipes to check post cleaning conditions

1. Take repair/remediation actions as necessary.

3. This SOP will be incorporated into annual training for applicable employees and other responsible parties in accordance with the Township’s MS4 Program Plans. Documentation of the training, including sign-in sheets and materials used, will be included in the Township’s MS4 annual reports.

SOP #1410 DUMPSTER AND RECEPTACLE MANAGEMENT LANCASTER TOWNSHIP

that have the ultimate goal of preventing or reducing pollutant runoff. Permittee shall develop and train on Dumpster and Receptacle Management and ensure the plan is in place.

Written by Director of Public Works: September 2023

Targeted Pollutants:

Sediment Nutrients Heavy Metals Toxic Materials Organics Oil & Grease Floatables

GENERAL:

THIS SOP IS NOT EXPECTED TO COVER ALL NECESSARY PROCEDURE ACTIONS. OPERATORS ARE

ALLOWED TO ADAPT SOPS TO UNIQUE SITE CONDITIONS IN GOOD JUDGMENT WHEN IT IS

Waste collections programs if managed improperly can be the source of the pollutants they are intended to collect. Provide environmentally sound waste collection system, policy and equipment, for waste management. Provide minimum regulation for contracted waste management services.

1. RESPONSIBLE PARTIES:

a. Public Works Staff. Public works engages in multiple activities that require use and management of waste, dumpster and receptacle operations and storage.

b. Contractors. This SOP must be adopted by reference or otherwise incorporated into all contracting agreements dealing with Dumpster and Receptacle Management operations.

c. Other SOP’s and Documents. In addition to this SOP, the following documents are incorporated by reference and must be consulted.

i. SOP 1300 Spill Containment and Cleanup

ii. SOP 1060 Exposed Storage

2. PROCEDURES:

a. WASTE COLLECTION SYSTEM (EXPOSED UNITS):

i. Lancaster Township has 5 main classes of waste management containers.

1. 6yd dumpsters with lids

2. 12yd dumpsters with lids

3. 55 Gallon Receptacles with lids

4. 55 Gallon Receptacles with no lids

5. 35 Gallon Park Containers with removable liners

b. Lancaster Township Dumpsters have lids and the maintenance trash receptacles have lids to protect against rain and wind. These receptacles are placed where a sufficient vegetative barrier (5’ or greater) stands between the receptacle, and storm drain inlets. Where practical

SOP #1410 DUMPSTER AND RECEPTACLE MANAGEMENT LANCASTER TOWNSHIP

receptacles with lids should also be placed where a significant vegetative barrier exist to add additional protection.

i. Receptacles prone to the effects of wind are secured from tipping.

ii. Lancaster Township waste management contractors must also follow this SOP or approved company SOP. Any such alternate SOPs will be made a part of this SOP.

c. WASTE DISPOSAL RESTRICTIONS FOR ALL WASTE SCHEDULED FOR LCSWMA (Lancaster

County Solid Waste Management Authority):

i. Review SDS/MSDS for disposal requirements. Review LCSWMA Landfill regulations for additional restrictions and understand the prohibited hazardous waste. Generally, this is:

1. Liquid:

2. paint

3. pesticides/fertilizers

4. oil (all types)

5. antifreeze

6. batteries

7. liquid chemicals

ii. All the above hazardous waste can be disposed in dumpsters, if the liquid is contained in sorbent material, e.g., loose sorbents, pads, booms etc., and dried such that it will not drip. This is intended for spill cleanup but not for wholesale disposal of out dated or spent liquid hazardous waste. When disposal of out dated or spent liquid is needed contact LCSWMA at (717) 397-9968. Email info@lcswma.org visit the website at www.lcswma.org

d. SOLIDS:

i. Ink Jet Cartridges.

ii. Tires

iii. Lookup and follow disposal procedures for disposal of waste at other EPA approved sites, LCSWMA is a good source.

e. COLLECTION AND INSPECTION (DUMPSTERS AND RECEPTACLES):

i. Inspect the following areas at each collection cycle, per waste management inspection log (Appendix A).

ii. Generally, that is:

1. Inspect for leaking or broken containers.

2. Record trash levels.

3. Record when lids are not closed and receptacles not strapped.

4. Record when hazardous and improper waste is noticed. Handle hazardous and improper waste per item 2 of this SOP “WASTE DISPOSAL RESTRICTIONS FOR ALL WASTE SCHEDULED LCSWMA Transfer Station or Frey Farms Landfill” and per “Internal Spill Procedure SOP #1300.”

5. Close lids and secure light receptacles from tipping.

6. Prevent liquids from draining from vehicle during transport.

f. COLLECTION FREQUENCY (DUMPSTERS AND RECEPTACLES):

i. Dumpsters are picked up weekly

ii. Lid Receptacles are picked up weekly

iii. Special events are handled on a case basis but minimum at end of event.

iv. Increase pickup frequency as needed according to the waste management Inspection

Log.xls

g. Transporting (BMP options)

i. Ensure open containers are dry (following precipitation events)

SOP #1410 DUMPSTER AND RECEPTACLE MANAGEMENT LANCASTER TOWNSHIP

ii. Tarp Dumpsters filled with light or friable material

h. DOCUMENTATION:

i. Record inspections in CSDATUM: Property Layer – Dumpster Asset – Use Waste Management Inspection Ver.1

ii. The locations of Lancaster Township dumpsters and trash receptacles are shown in CSDATUM Property Layer and on the Facilities Inventory Map

3. TRAINING:

a. This SOP will be incorporated into annual training for applicable employees and other responsible parties in accordance with the Township’s MS4 Program Plans. Documentation of the training, including sign-in sheets and materials used, will be included in the Township’s MS4 annual reports.