1-RFSQ Document Transmission Pipeline Meter Vault.docx

Dawn Ramsey, Mayor Patrick Harris, Council Member Kathie L. Johnson, Council Member Donald J. Shelton, Council Member Tamara Zander, Council Member Jason T. McGuire, Council Member

PH: 801.446-HELP @SouthJordanUT

REQUEST FOR QUALIFICATIONS

FOR

CONSTRUCTION SERVICES

FOR

ZONE 7 & 8 TRANSMISSION PIPELINE AND METER VAULT

RFQ #2025-020

I. PURPOSE

South Jordan City desires to receive Statements of Qualifications (SOQ) from construction companies (hereinafter referred to as Contractors) to construct the South Jordan City Zone 7 & 8 Transmission Pipeline and Meter Vault. The intent of this solicitation is to pre-qualify a minimum of three (3) and a maximum of five (5) Contractors who will be invited to participate in a closed Request for Bid (RFB) process to perform these construction services.

The process is a two-step process. This first step is the pre-qualification phase. Once qualified, the Contractors will be invited to a closed Request for Bid.

The award of a contract does not guarantee any or all work. The City may terminate its agreement with any Contractor if it finds that terminating that agreement is in the City’s best interest.

Pre-qualification process is mandatory and only prequalified contractors will be allowed to submit a bid.

II. SCOPE OF SERVICES

The PROJECT will consist of:

1. 42-inch HDPE Pipeline. Furnishing and installation of roughly 7,844 feet of 42-inch HDPE pipeline from approximately 12124 S on Bacchus Highway to 7028 West and 11800 South. This part of the project includes the installation of valves, tees, fittings, connection to existing water system, connection to future water tank, commission of transmission line, and miscellaneous appurtenances to the pipelines. Coordination with another agency’s contractor will be required.

2. Meter Vault. Construction of a JVWCD meter vault, 30” welded steel pipeline connecting to JVWCD aqueduct and new 42-inch HDPE Pipeline, combination air valve boxes, tank drain outlet box, asphalt patch restoration in the South Jordan City right-of-way, and all appurtenances necessary for a fully operational meter vault. This part of the project includes electrical connections and work associated with the valve vault and telemetry wiring for a RTU.

3. Project also includes sampling, testing, and handling of potential contaminated soils in accordance with a soil management work plan approved by the Utah Division of Environmental Response and Remediation.

Anticipated date of Notice to Proceed: October 2025.

Due to the specialized construction requirements for the 42-inch HDPE pipeline and the meter vault (including 30” welded steel pipe), the City is requesting that the Contractor has the necessary skills, certifications, and experience to perform the work described above and has sufficient knowledge of APWA standards, South Jordan City requirements, and Utah State regulations related to environmental and drinking water. Contractors shall be able to comply with all licenses, bonds, and insurance coverages necessary to bid on the construction of the project.

The pre-qualification process is mandatory for all those interested in providing a bid for the construction of the Zone 7 & 8 transmission pipeline and meter vault project.

This process includes, but is not limited to City staff reviewing and evaluating submittals in order to select Contractors who will then be invited to submit bids for the construction of the Zone 7 & 8 Transmission Pipeline and Meter Vault project. Contractors need to examine the RFQ carefully to become thoroughly familiar with all conditions and requirements that may affect the work to be performed under the agreement.

Statement of Qualifications shall include the information requested in the Statement of Qualifications Minimum Requirements section (see Section IV) outlined in this RFQ in order for the proposal to be reviewed and scored. Proposals that do not meet the Minimum Requirements will be determined to be ‘Non-Responsive’ and will not be scored.

Contractors are required to acknowledge that all the information listed on the Minimum Requirements and in the Statement of Qualifications sections information is up to date and true. These requirements do not limit a Contractor’s content or exclude any relevant or essential data therefrom. Contractors are encouraged to expand upon the specifications to provide support for their service capabilities under any agreement.

III. MANDATORY CONFERENCE

No conference will be held.

IV. MINIMUM QUALIFICATIONS

The City of South Jordan is looking for a contractor that has provided construction services to agencies of this size and scope. Contractor must have these minimum qualifications and submit the information requested; otherwise, the proposal will be rejected and will not be evaluated.

1. Be knowledgeable of City, State, and APWA regulations and standards related to the construction of drinking water appurtenances – provide an acknowledgment statement.

2. Contractor and/or Subcontractor responsible for fusing the HDPE pipeline must meet the following requirements and provide documentation that they:

a. are trained to ASTM F3190 Fusion Equipment Operator Qualifications,

b. have the required certifications. Attach current certifications,

c. have performed a minimum of 5,000 linear feet of butt fusion for 30-inch or larger HDPE pipeline completed within the past 5 years.

3. Meet the mandatory insurance and bid bond requirements (See V. Insurance Requirements) Attach a copy of Contractor’s insurance certificate and attach a statement that Contractor can meet the bond requirements.

V. INSURANCE AND BID BOND REQUIREMENTS

Contractor shall procure and maintain insurance at the Contractor’s expense and shall provide satisfactory evidence of insurance as follows:

1. Commercial General Liability - A minimum of two million dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage, and not less than Four Million Dollars ($4,000,000) in the aggregate. The general aggregate limit shall apply separately to the specific project, or the general aggregate limit shall be two (2) times the required occurrence limit. The coverage shall be in the nature of Broad Form Commercial General Liability coverage, and shall specifically include, at minimum, the following coverages:

a. Premises - Operations;

b. Product - Completed Operations Hazard;

c. Broad Form Contractual Insurance;

d. Independent Contractors;

e. Comprehensive Form;

f. Automotive;

g. Broad Form Property Damage; and

h. Personal Injury.

i. Other insurance requirements may be required.

2. The Contractor shall maintain all employee related insurance, in the statutory amounts, such as unemployment compensation, worker's compensation, and employer's liability, for its employees or volunteers involved in performing services pursuant to this Contract.

3. The Contractor shall submit certificates of insurance listing the City as additional insured as evidence of the above required coverage to the City prior to the commencement of this Contract. Such certificates shall provide the City with thirty (30) calendar day's written notice prior to the cancellation or material change of the applicable coverage, as evidenced by return receipt or certified mail, sent to the above address.

VI. STATEMENT OF QUALIFICATIONS REQUIREMENTS

The City requests that Contractors upload the required information in one file rather than multiple files, unless limited by the file size. Failure to provide the requested documentation may result in disqualification or reduction in scores.

a. Introduction of Contractor and/or Company including years in business;

b. Discussion of Contractor qualifications, experience, and team availability.

c. Contractors shall include the organization’s structure indicating who the key team members are. Key team members may not be changed without the advance written approval of the City.

d. Contractors shall indicate whether the Contractor (individual or firm) will perform all the work outlined in the scope of services of this RFQ and/or if a third party will be contracted by them (include information of sub-contractor).

e. Contractor and/or Subcontractor must have completed a minimum of three projects of installing 30-inch or bigger pipeline diameter of any kind of material within the last fifteen years or have completed similar projects of equivalent magnitude and complexity. At least one of the three pipelines must be HDPE and one with steel pipe construction. If your company is less than 10 years old, provide documentation of prior work history to fulfill this requirement. Description of projects must include pipeline material, footage, and size. Description of installation of HDPE pipe must include information about the fusion equipment used, procedures followed, and log tracking process – provide information.

f. Contractor or subcontractor fusing the HDPE pipe must have and provide:

a. the necessary and required certifications – ASTM F3190,

b. certifications specifically to fuse a 42-inch pipe size (e.g., 42”) 13.5 being fused,

c. information about other pipe-size-specific credentials,

d. information about their experience with data logger,

e. information about the processes followed for fusing and bedding pipe,

f. must hold machine-specific McElroy certifications,

g. all certifications for any technician performing butt fuses.

g. Contractor or subcontractor must provide a sample fusion data log report with a small description of the procedures to track quality control.

h. Contractors or subcontractors must provide information about being knowledgeable to operate and meet the McElroy TracStar® 1200i fusion machine requirements:

a. must be suitable for fusing 42-inch OD HDPE pipe,

b. must specify machine make, model, and fusion capabilities.

i. Contractors or subcontractors must provide information about the data logger required:

a. must be McElroy-compatible, capable of recording: heater plate temperature, fusion pressure, drag pressure, heating/cooling time, and ambient conditions

b. must flag any anomalies or fusion inconsistencies,

c. upload all fusion joint data to a shared McElroy Vault account (daily),

d. must ensure accuracy of input data; the logger system will ensure compliance if configured correctly.

j. Contractors or subcontractors must provide information and ensure:

a. that the HDPE pipe is manufactured in the United States for quality control (American pipe only) with the assurance that the manufacturer is audited for quality control at least 1 time a year,

b. to provide shelter in place if fusing of the pipe is taking place during the winter.

k. Minimum Requirements information (see Section IV).

l. Additional supporting documents, resumes, copies of certifications. These documents do not count towards the 10 page limit.

m. List five (5) references that the City can contact; include the contact name, company, email, phone number, and small description of work performed.

n. Contractors shall include a preliminary schedule showing important tasks and milestones to be performed. The tentative completion date for the construction of the project is expected to be 240 days from date of Notice to Proceed. All work shall be completed by July 2026.

o. Business Licenses;

p. Copy of the Insurance Certificates (General, Worker’s Compensation, etc.);

q. Any other information that is of importance and assistance in the selection process;

r. Statement of Qualifications should not exceed 10 pages in length (not including project related pictures) and in .pdf format, preferably in one file. Paper copies of the proposals will be rejected.

s. Contractor(s) (individual or firm) shall include a statement indicating its financial stability to perform the work desired without the need of monetary advances. If Contractor believes any information should be held confidential for business reasons, Contractor must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. § 63G 2 305(2)(c).

VII. DISCLOSURES

1. Once the RFQ is released, communication of any kind made regarding this proposal with any City employee or committee member other that the listed contact person in this RFQ is prohibited. Any such contact could disqualify a provider from being awarded this RFQ.

2. Any product or services that have been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this RFQ.

3. The City does not provide Bidders Lists or Planholders Lists.

4. To access the State of Utah's procurements online, you must register as a vendor on the BONFIRE website, https://utah.bonfirehub.com/ . If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with BONFIRE. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a vendor support article that covers vendor registration in detail: https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration.

5. Please note that Open public projects will be displayed on the Open Public Opportunities page at https://utah.bonfirehub.com/portal/?tab=openOpportunities. Past public projects will be displayed at: https://utah.bonfirehub.com/portal/?tab=pastOpportunities. Vendors can filter to view only City of South Jordan by selecting the Department dropdown and choosing “CITIES – City of South Jordan”.

6. Proposal, bid pricing, and documentation must be submitted by an agent within the company or organization who has the authorization to bind the organization to the terms and pricing listed.

7. Submit Proposals through BONFIRE electronically by the close date listed in BONFIRE. It is the sole responsibility of the Vendor to submit the Proposal before the scheduled time. Any questions regarding how to use the BONFIRE program, including how to submit a Proposal, download and upload documents, etc., please contact support.bonfire@eunasolutions.com.

8. Any changes or clarifications will be made through the Addendum process through BONFIRE. It is the responsibility of the Vendor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Vendors whose Proposals do not take into consideration updated information released through the Q&A function in BONFIRE or through any addendums added through BONFIRE.

9. Any Proposal emailed or not sent electronically through BONFIRE will not be considered. It is not the responsibility of the City to inform Vendors that they must submit through BONFIRE; it is the sole responsibility of the Vendor to read through this RFQ and follow all conditions.

10. It shall be the sole responsibility of the proposer to upload their documents onto the BONFIRE website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this RFQ may result in the Proposal being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

11. Any proposal may be withdrawn prior to the date and time the proposals are due. Any proposal not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the proposal. Proposals shall remain valid for (90) days after the day of the opening of the proposals.

12. The City of South Jordan reserves the right to reject any or all Proposals or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful Proposal; to disregard non-conforming, non-responsive, unbalanced or conditional Proposals, and to re-advertise if it is in the best interest of the City to do so.

13. All questions must be submitted via BONFIRE by the Q&A date/time deadline posted in BONFIRE. Any question emailed or asked of staff will not be answered. Instead potential providers will be directed to go to BONFIRE and submit their questions via the Question and Answer function in BONFIRE. After the RFP has closed, the City may at any time and for any reason make a written request to a potential Vendor for clarifying information contained in a solicitation.

14. Any potential Vendor who seeks to withdraw or modify a Proposal because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the RFQ closing. The Vendor must thereafter promptly demonstrate the Vendor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of inadvertent error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Proposal per the City’s Purchasing Policy.

VIII. REVIEW CRITERIA

A committee comprising at least four (4) members will review all statements of qualification submittals. The committee will review all the information from a to k (see VI. Statement of Qualifications Requirements). Each submittal will be evaluated by the following criteria:

1. 40% Qualifications & Staff: Qualifications (see Section V. Statement of Qualifications) to demonstrate the Contractor’s ability to provide the services described under Scope of Services (See Section II), years of service, experience, assigned project managers and superintendents, proposed subcontractors, and staff.

2. 20% References, Prior Projects & Experience: References, project experience listed in the RFQ, prior experience with South Jordan City, and prior experience on water tank specific projects similar in scope and size.

3. 30% Fusing Certifications, Machinery Requirements, Logger Data Experience: Information details about quality control processes, data logger procedures, data logger information samples, etc., which could affect the success of the project.

IX. AWARD OF CONTRACT

1. The City of South Jordan reserves the right to reject any or all statements of qualification, to waive informalities and to re-advertise if it is in the best interest of the City to do so.

2. The City intends to select and invite the top Contractors – a minimum of three (3) and a maximum of five (5) Contractors who most closely meet the criteria established in this RFQ.

3. The Contractors selected will advance to the next step of the procurement process and be invited to submit a bid for the construction of the water tank and appurtenances. Pre-qualified Contractors will be notified by October 1, 2025. The RFB is estimated to be released October 15, 2025

X. PROTECTED INFORMATION

Demonstrated ten (10) years of experience in providing construction of pipelines. If your company is less than 10 years old, provide documentation of prior work history to fulfill this requirement - provide an acknowledgment statement and/or documentation.

a. Must demonstrate that the individual can produce sound joints using the joining procedure and joining equipment. Proficiency can be demonstrated by:

i. Providing written proof that the individual received training in the fusion procedure and equipment that is 30” or larger for the pipe size, and that joints made during training were tested and found to be acceptable. Or,

ii. The individual has made 30” or larger size fusion joints within 12 months and that not more than 3 unacceptable joints were produced during that period. Proficiency tests typically include visual inspection and destructive mechanical tests such as bent strap tests or tensile tests.

2. Contractor and/or subcontractor installing the HDPE pipeline must have completed a project of 1000’ or more of 30” diameter or larger butt-fusion joints. This project will only accept butt-fusion method for the pipe.

3. Contractor and/or subcontractor must be able to obtain the appropriate equipment needed for the size of pipe referenced in the plans.

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