1-RFSQ Document Pre-Qualified Contractors.docx

Dawn R. Ramsey, Mayor Patrick Harris, Council Member Bradley G. Marlor, Council Member Donald J. Shelton, Council Member Tamara Zander, Council Member Jason T. McGuire, Council Member

PH: 801.446-HELP @SouthJordanUT

REQUEST FOR STATEMENT OF QUALIFICATIONS

FOR

Pre-Qualified Contractors for South Jordan City Construction-Related Projects

RFSQ #2026-016

I. PURPOSE

South Jordan City desires to select at least five construction companies, hereinafter referred to as “Contractor”, to be qualified for a period of two years to participate in a quote process to perform various construction-related projects citywide, not to exceed the amount of $250,000 per task.

The process is a two-step process. This step is the pre-qualification phase. Once qualified, the selected Contractors will be invited to a quotation process via email as jobs are identified.

II. SCOPE OF SERVICES

South Jordan City is seeking to pre-qualify at least five Contractors, for a period of two years who will submit quotes to perform work identified by City staff. The City projects are anticipated to include, but are not limited to:

· Streets Curb and gutter installation, removal, and replacement; concrete installation, removal, and replacement in alleyways, parks, or roadways; ADA ramp installation, removal, and replacement; sidewalk installation, removal, and replacement; and asphalt patching or repair.

· Storm Water Repair, installation, replacement, and removal of any of the following: box-inlets, manholes, storm pipe (ADS, concrete, metal, etc.), spill-way, storm basins, underground chambers, wet\dry wells, ditches or streams, pump stations, or treatment structures.

· Water Emergency waterline repairs, water main replacement or installation, meter or PRV vault work, canal check dams, weir replacement or installation, and pump house replacement or installation.

Qualified Contractors should have the necessary skills and experience to perform the work described above, and have demonstrated knowledge of APWA, South Jordan City, and UDOT standards.

The pre-qualification process is mandatory for all those interested in providing quotes for South Jordan City construction-related projects. This process includes reviewing and scoring the information listed in Section IV. Pre-Qualification Requirements submitted by the Contractor regarding qualifications, experience, similar jobs, availability, verification of licenses, bonds, and insurance coverage.

The following information is intended to provide responders with basic information regarding minimum requirements. It is not intended to limit a Contractor’s content or exclude any relevant or essential data therefrom. Contractors are encouraged to expand upon the specifications to demonstrate their service capabilities.

The Contractor shall submit all reports to the City electronically, in an ADA-compliant format, and in a format approved by the City.

III. MINIMUM QUALIFICATIONS

The City of South Jordan is looking for Contractors that have provided construction services to agencies similar in size and scope. Contractors must have the following minimum qualifications; otherwise, the proposal may be rejected and will not be evaluated.

1. Skills and experience to perform the services in each category described in Section II Scope of Services.

2. Demonstrated knowledge of APWA, South Jordan City, and UDOT standards (list past projects that would require that knowledge).

3. Demonstrated five (5) years of experience providing construction services similar in nature to those detailed in Section II of this document.

IV. STATEMENT OF QUALIFICATIONS REQUIREMENTS

The following items are required to be submitted in the Statement of Qualifications (SOQ) phase. The City requests Contractors to upload the required information in one file rather than multiple files, unless limited by the file size. Failure to provide the requested documentation may result in disqualification or reduction in scores.

1. Statement of Qualifications Portfolio – Contractors are encouraged to include up to five (5) pages to present the following:

a. Prior experience. List prior experience on projects similar to the work described in Section II in physical size, cost, and commercial nature. For each project explain in detail what work was completed.

b. Prior projects. Include at least one project in each of the categories in Section II Scope of Services--Streets, Storm Water, and Water. Include details of the work performed that demonstrate the knowledge and expertise the City needs in these four categories. Knowledge of APWA, South Jordan City, and UDOT standards can be evidenced by including standard details in the project descriptions. (For example, for a sidewalk project, note the type of concrete used on sidewalks, type and depth of gravel, cold weather guidelines, broom finish, etc.)

c. Personnel Experience. List experience of job superintendents and personnel, including qualifications and years of experience performing work similar in size and scope in Section II and the specific work that was done.

2. Contractor Contact Information. Name, email address, and phone number

3. Copy of Contractor’s License.

4. Insurance - Include a copy of the Workers Compensation Certificate and General Liability Insurance Limits. If the coverage described above are not in place at the time the Statement of Qualifications is submitted, the Contractor should describe in detail what types and levels of coverage are in place currently, and clearly indicate the Contractor's ability and willingness to obtain the above listed coverage if required by the City.

5. Other - Include any other information that company deems necessary or important and will be of assistance in the selection process.

V. INSURANCE REQUIREMENTS

Contractor shall procure and maintain at its own expense and shall provide evidence, satisfactory to the City, of insurance as follows:

1. Commercial General Liability - A minimum of two million dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage, and not less than three million dollars ($3,000,000) in the aggregate. The general aggregate limit shall apply separately to the specific project, or the general aggregate limit shall be two (2) times the required occurrence limit. The coverage shall be in the nature of broad form commercial general liability coverage, and shall specifically include, at minimum, the following coverages:

a. Premises - Operations;

b. Product - Completed Operations Hazard;

c. Broad Form Contractual Insurance;

d. Independent Contractors;

e. Comprehensive Form;

f. Automotive;

g. Broad Form Property Damage; and

h. Personal Injury.

i. Other insurance requirements may be required.

2. The Contractor shall maintain all employee related insurance, in the statutory amounts, such as unemployment compensation, worker's compensation, and employer's liability, for its employees or volunteers involved in performing services pursuant to this Contract.

3. The Contractor shall submit certificates of insurance listing the City as additional insured as evidence of the above required coverage to the City prior to the commencement of this Contract. Such certificates shall provide the City with thirty (30) calendar day's written notice prior to the cancellation or material change of the applicable coverage, as evidenced by return receipt or certified mail, sent to the above address.

VI. DISCLOSURES Comment by Cindy Felt: I replaced this whole section with the verbiage for Bonfire (rather than SciQuest)

1. Once the RFP is released, communication of any kind made regarding this Bid with any City employee or committee member other that the listed contact person in this RFP is prohibited. Any such contact could disqualify a provider from being awarded this RFP.

2. Any product or services that have been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this Bid.

3. The City does not provide Bidders Lists or Planholders Lists.

4. To access the State of Utah's procurements online, you must register as a Contractor on the BONFIRE website, https://utah.bonfirehub.com/ . If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with BONFIRE. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a Contractor support article that covers Contractor registration in detail: https://Contractorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Contractor-Registration.

5. Please note that Open public projects will be displayed on the Open Public Opportunities page at https://utah.bonfirehub.com/portal/?tab=openOpportunities. Past public projects will be displayed at: https://utah.bonfirehub.com/portal/?tab=pastOpportunities. Contractors can filter to view only City of South Jordan by selecting the Department dropdown and choosing “CITIES – City of South Jordan”.

6. Bid pricing and documentation must be submitted by an agent within the company or organization who has the authorization to bind the organization to the terms and pricing listed.

7. Submit Bids through BONFIRE electronically by the close date listed in BONFIRE. It is the sole responsibility of the Contractor to submit the Bid before the scheduled time. Any questions regarding how to use the BONFIRE program, including how to submit a Bid, download and upload documents, etc., please contact support.bonfire@eunasolutions.com.

8. Any changes or clarifications will be made through the Addendum process through BONFIRE. It is the responsibility of the Contractor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Contractors whose Bids do not take into consideration updated information released through the Q&A function in BONFIRE or through any addendums added through BONFIRE.

9. Any Bid emailed or not sent electronically through BONFIRE will not be considered. It is not the responsibility of the City to inform Contractors that they must submit through BONFIRE; it is the sole responsibility of the Contractor to read through this RFP and follow all conditions.

10. It shall be the sole responsibility of the proposer to upload their documents onto the BONFIRE website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this RFP may result in the Bid being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

11. Any Bid may be withdrawn prior to the date and time the Bids are due. Any Bid not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the Bid. Bids shall remain valid for (90) days after the day of the Bid opening.

12. The City of South Jordan reserves the right to reject any or all RFP’s or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful Bid; to disregard non-conforming, non-responsive, unbalanced or conditional Bids, and to re-advertise if it is in the best interest of the City to do so.

13. All questions must be submitted via BONFIRE by the Q&A date/time deadline posted in BONFIRE. Any question emailed or asked of staff will not be answered. Instead potential providers will be directed to go to BONFIRE and submit their questions via the Question and Answer function in BONFIRE. After the Bid has closed, the City may at any time and for any reason make a written request to a potential Contractor for clarifying information contained in a solicitation.

14. Any potential Contractor who seeks to withdraw or modify a Bid because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the Bid closing. The Contractor must thereafter promptly demonstrate the Contractor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of inadvertent error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Bid per the City’s Purchasing Policy.

VII. REVIEW CRITERIA

A committee comprising at least four members will review and evaluate all submitted Statements of Qualifications by Contractors using the following criteria:

1. 60% – Experience & Minimum Requirements:

Scoring will be based on how well the Contractor’s experience meets the requirements in Section IV (Pre-Qualification Requirements 1a) and their ability to perform work similar to that described in Section II (Scope of Services). Points will be awarded for Contractors with at least five years of experience in construction services of similar size and nature, demonstrated experience across all project categories, qualified staff with experience in all required areas, and knowledge of APWA standards, City standards, and UDOT requirements.

2. 30% - Prior Projects & Performance: Scoring will be based on the Contractor’s experience performing work in each category similar to the work described in Section II Scope of Services, including projects listed in the Contractor’s Statement of Qualifications Portfolio, the similarity of prior projects listed in the Contractor’s portfolio to the current needs of the City as described in Section II, and any prior experience with South Jordan City. Include the final amount of each prior project along with any non-client-initiated change orders for the projects. Points will be awarded for listing relevant projects in each of the three categories identified in Section II.

3. 10% - Staff: Scoring will be based on the experience and qualifications of job superintendents, project managers, and other personnel and their years of experience performing work similar in size and scope to work outlined in Section II.

VIII. AWARD

The City intends to select at least five of the highest scoring Contractors that most closely meet the criteria established in this RFSQ. The top-rated Contractors selected will be added as pre-qualified Contractors for the City. A minimum of three pre-qualified contractors must be willing to quote services requested; otherwise, the City will generate a new RFSQ to solicit additional Contractors to the current pool.

Once qualified, Contractors will receive emailed Requests for Quotes by the Purchasing Coordinator as projects are needed. On-site meetings may be required depending on the complexity of the job and whether a plan set is available. Quotes must be received by the deadline specified in the request; otherwise, it will be disqualified. The City will award the requested construction services to the lowest quote out of the responsive quotes received. If only one quote is received, the Project Manager can re-quote the requested construction services, seek a bid exception per the City’s Purchasing Policy, or release the quote request as a Request for Bid (RFB) or a Request for Proposal (RFP).

IX. PROTECTED INFORMATION

1. All bids are subject to the Government Records Access and Management Act (GRAMA) Utah Code Ann., Subsection § 63G-2-101 et seq.

2. If Contractor believes any information should be held confidential for business reasons, Contractor must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. § 63G-2-305(2)(c).

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