1-RFQ-HH-3912 Required Submittals.pdf

PDF 405 KB Posted Feb 20, 2026

Attached to: On-Call SCADA Integrator Services
Solicitation number: RFQ-HH-3912
Issued by: Riverside County, California

About this file

Written by GovTribe AI · Feb 25, 2026

This is a required submittal document for an on-call Request for Proposal (RFP) issued by the Eastern Municipal Water District (EMWD) in California for SCADA Integrator Services. The document outlines the comprehensive submittal requirements for firms seeking to establish an on-call list to provide industrial control systems integration and automation services for water and wastewater operations and capital improvement projects. Proposers must provide pricing for three labor categories: SCADA Programmer, SCADA Engineer, and Electrician, with rates for standard hours, overtime, and holidays. Additionally, proposers must submit qualifications and experience documentation for both their company and assigned personnel, provide a minimum of six customer references with at least ten years of experience with the proposer, list all subcontractors with their California State Contractor's License numbers, and complete a comprehensive insurance affidavit and CAL/OSHA compliance history form.

All pricing must be all-inclusive and final, accounting for labor, materials, equipment, transportation, overhead, profit, insurance, applicable taxes, tariffs, licenses, permits, travel, and incidentals. Proposers are required to carry Cyber Liability Insurance and Technology Professional Liability Errors and Omissions insurance, with annual premiums to be submitted as part of the price form. EMWD encourages early payment discounts and will give consideration to such offers during proposal evaluation. The submittal requirements include a detailed checklist of fourteen required documents: the price form, business information, business references, subcontractor list, exceptions documentation, company qualifications, personnel qualifications, executive summary, surety bondability letter, insurance affidavit, non-disclosure agreement, and CAL/OSHA compliance history. All exceptions or modifications to EMWD's standard contract terms and conditions must be clearly identified at the time of proposal submission, as any deletions or exceptions will be evaluated and may result in proposal rejection.

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File	Type	Posted
2-RFQ-HH-3912 On-Call SCADA Intergrator Services.pdf	PDF	Feb 20, 2026
3-Non-Disclosure Agreement.pdf	PDF	Feb 20, 2026

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RFP #3912

RFQ #3912 PRICE FORM

PROPOSER BUSINESS NAME _

Item Description SCADA Programmer

SCADA

Engineer

Electrician

1. Standard Hourly Rate $ $ $

2. Overtime Rate $ $ $

3. Holiday Rate $ $

4. Misc. Charge (E.g. Travel, Mileage, Lodging, etc.

(describe)

5. Materials Markup % $

6. Cyber Liability Insurance Annual Premium $

7. Technology Professional Liability Errors and

Omissions Annual Premium

All prices proposed shall be all-inclusive and final. Pricing must account for and include all costs necessary to perform the work as specified in the scope of services, including but not limited to:

labor, materials, equipment, transportation, overhead, profit, insurance, applicable sales and use taxes, tariffs, licenses, permits, travel, incidentals, and any other cost or fee reasonably expected to be incurred in fulfilling the contract requirements.

Should a proposer fail to incorporate any cost that would reasonably be expected as part of the work outlined in the existing scope, Eastern Municipal Water District (EMWD) shall not be responsible for additional compensation. The proposer shall bear the full cost of such omissions and will be required to complete the work at no additional charge to EMWD.

EMWD encourages and will give consideration to early payment discounts during proposal evaluation. If a discount is offered, the terms must be clearly stated as follows: ___% discount if paid in full within ___ days.

By submitting a proposal, the undersigned Proposer certifies that this proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation and is not submitted in collusion with any other party. The Proposer further certifies that they have fully read and understood all proposal documents and agree to comply with all specifications, terms, conditions, unit pricing, and delivery requirements unless clearly stated otherwise in the “exceptions” section of the proposal.

Name of Offeror (Firm):

Title:

Authorized Signature:

Date:

Printed/Typed Name:

Mailing Address:

Phone:

City, State, Zip:

Fax:

E-Mail

PROPOSER’S BUSINESS INFORMATION

Busi

Legal Business ness Information

Street Address Suite #

City State ZIP Code

Contact: Title:

Phone: Email

Length of time in business:

Length of time at current location:

Federal Tax No.

Names and titles of officers of the Business:

Is your firm incorporated? No Yes

Name and remittance address that will appear on invoices:

Is your firm a sole proprietorship doing business under a different name?

No Yes

If yes, please indicate sole proprietorship name and the name you are doing business under:

California State Contractor’s License No.:

Department of Industrial Relations Registration No.:

BUSINESS REFERENCES

Business References f

Proposer Business Name:

Date:

Proposer shall provide a minimum of six (6) Customer References with ten (10)) or more years’ experience with the Proposer. Preferred references should be similar in size, scope, and complexity (to the contract requirements).

Reference 1

Firm:

Address: Contact:

Project

Approx. Cost:

Contact email:

Description:

Project Date: To:

Reference 2

Reference 3

BUSINESS REFERENCES

Business References f

Proposer Business Name:

Date:

Reference 4

Reference 5

Reference 6

LIST OF SUBCONTRACTORS

Subcontractor #1 Information Legal Business

Street Address Suite #

City State ZIP Code

California State Contractor’s License No.:

Department of Industrial Relations Registration No.

Subcontract Description:

Subcontractor #2 Information

Street Address Suite #

City State ZIP Code

California State Contractor’s License No.:

Department of Industrial Relations

Subcontractor #3 Information

Street Address Suite #

City State ZIP Code

California State Contractor’s License No.:

Department of Industrial Relations

RFx #3912

ADDITIONS, DELETIONS AND/OR EXCEPTIONS

Please state any and all Additions, Deletions and Exceptions that you are taking to any portion of this proposal. If not addressed below, then Eastern Municipal Water District assumes that the vendor will adhere to all terms and conditions listed.

EMWD will issue an Agreement in its standard form to the successful firm(s) for the services contemplated herein; a copy of which is attached hereto and incorporated herein. Any deletion, exception, or modification taken to District contract terms and conditions will be evaluated, in addition to the specified criteria; and may, itself, result in non-acceptance by the District. Any request for deletion, exception, or modification, if so taken, must be submitted at the time of proposal. Any asserted trade secrets or other proprietary information must be identified on this exhibit with specific page references within the proposal and/or supplemental information.

QUALIFICATIONS AND EXPERIENCE

OF COMPANY

QUALIFICATIONS AND

EXPERIENCE OF PERSONNEL

ASSIGNED

EXECUTIVE SUMMARY

INSURANCE AFFIDAVIT

I, (Proposer/Company) have reviewed the Insurance Requirements in its entirety and agree to furnish all insurance policies with designated limits, along with full endorsements, and waiver of subrogation, as stated in this Request for Proposal for the full term of the agreement.

I hereby agree to provide copies of insurance certificates, endorsements, and waiver of subrogation within fourteen (14) calendar days of the District’s notification of recommendation of award.

I understand and confirm that our firm is able to provide and maintain the coverage as specified.

Failure to maintain said coverage shall be sufficient cause for contract termination and shall result in termination of the awarded contract.

I understand that by signing this document, I (Proposer/Company) agree to all terms and conditions as stated in the Insurance Requirements.

☐ Check here if you DO NOT accept terms and conditions as stated in the Insurance Requirements. Detail all Exceptions in, Additions, Deletions and/or Exceptions Form.

Authorized Representative’s Signature Name Authorized Representative’s Printed Name

Company Name Date

Mailing Address Telephone

City, State, Zip Code Email

CONTRACTOR’S CAL/OSHA COMPLIANCE HISTORY AND SIC CODE

(This document is to be submitted with the proposal package) (rev. 10/08/18)

Contractor’s Standard Industry Code:

Contractor’s Name:

California State Contractor’s License #:

Contact Person:

Phone No:

Please answer the following questions:

1. Has the contractor been cited by Cal/OSHA or any regulatory agency for a violation related to safety or environmental issues within the past seven (7) years?

2. Within the past ten (10) years has the contractor had a serious incident or fatality on a job site?

* If yes to # 1 or #2, please provide information specific to the incident(s) and action(s) taken to ensure that there is not a repeat violation, or incident(s) (attach additional sheets if needed)

Contractor’s Representative signature:

FOR EMWD USE ONLY: Purchasing to forward to Risk Management for review

(Risk Management)

Approved: No Yes

Reviewed by (Risk Management)

(signature required)

SUBMITTAL CHECK-OFF LIST

Item Required Submittals Checklist Check

Off

RFP Price Form

Proposer’s Business Information

Proposer’s Business References

List of Subcontractors

Additions, Deletions, and/or Exceptions

Qualifications and Experience of Company

Qualifications and Experience of Personnel Assigned

Executive Summary

Surety Bondability Letter

Insurance Affidavit

Non-Disclosure Agreement

CAL/OSHA Compliance History

Other items as applicable

RFQ #3912 PRICE FORM

LIST OF SUBCONTRACTORS

ADDITIONS, DELETIONS AND/OR EXCEPTIONS

☐ Check here if you DO NOT accept terms and conditions as stated in the Insurance Requirements. Detail all Exceptions in, Additions, Deletions and/or Exceptions Form.

(This document is to be submitted with the proposal package) (rev. 10/08/18)

SUBMITTAL CHECK-OFF LIST

PROPOSER BUSINESS NAME:

Electrician:

Standard Hourly Rate:

Overtime Rate:

1_2:

2_2:

fill_18:

undefined:

undefined_2:

fill_19:

fill_22:

undefined_3:

undefined_4:

Holiday Rate:

undefined_5:

fill_25:

undefined_6:

fill_14:

undefined_7:

fill_27:

Materials Markup:

fill_30:

1_3:

2_3:

fill_32:

undefined_8:

fill_34:

Offeror Firm:

Title:

Authorized:

Date:

PrintedTyped:

Address:

undefined_9:

State Zip:

undefined_10:

EMail:

Name:

Date_2:

Address_2:

City:

State:

ZIP Code:

Contact:

Phone:

in business:

current location:

undefined_11:

undefined_12:

Names and titles of officers of the Business 1:

Names and titles of officers of the Business 2:

Names and titles of officers of the Business 3:

Is your firm incorporated: Off

Is your firm a sole proprietorship doing business under a different name: Off

Name_2:

Date_3:

Firm:

Phone_2:

Address_3:

Contact_2:

Title_2:

Description:

Date_4:

Firm_2:

Phone_3:

Address_4:

Contact_3:

Title_3:

Description_2:

Date_5:

Firm_3:

Phone_4:

Address_5:

Contact_4:

Title_4:

Description_3:

Date_6:

Name_3:

Date_7:

Firm_4:

Phone_5:

Address_6:

Contact_5:

Title_5:

Description_4:

Date_8:

Firm_5:

Phone_6:

Address_7:

Contact_6:

Title_6:

Description_5:

Date_9:

Firm_6:

Phone_7:

Address_8:

Contact_7:

Title_7:

Description_6:

Date_10:

Name_4:

Date_11:

Address_9:

Contractors License No:

Registration No:

Subcontract Description:

Name_5:

Date_12:

Address_10:

Contractors License No_2:

Registration No_2:

Subcontract Description_2:

Name_6:

Date_13:

Address_11:

Contractors License No_3:

Registration No_3:

Subcontract Description_3:

supplemental information 1:

supplemental information 2:

supplemental information 3:

supplemental information 4:

supplemental information 5:

supplemental information 6:

supplemental information 7:

supplemental information 8:

supplemental information 9:

supplemental information 10:

supplemental information 11:

supplemental information 12:

supplemental information 13:

1_4:

2_4:

3_2:

4_2:

5_2:

6_2:

7_2:

10:

11:

12:

13:

14:

15:

16:

1_5:

2_5:

3_3:

4_3:

5_3:

6_3:

7_3:

8_2:

9_2:

10_2:

11_2:

12_2:

13_2:

1_6:

2_6:

1_7:

2_7:

3_4:

4_4:

5_4:

6_4:

7_4:

8_3:

9_3:

10_3:

11_3:

12_3:

13_3:

14_2:

1_8:

2_8:

Check here if you DO NOT accept terms and conditions as stated in the Insurance: Off

Company Name:

Mailing Address:

City State Zip Code:

Authorized Representatives Printed Name:

Date_14:

Telephone:

Email:

Date_15:

Contractors Standard Industry Code:

Contractors Name:

California State Contractors License:

Address_12:

Contact Person:

Phone No:

or environmental issues within the past seven 7 years: Off

Within the past ten 10 years has the contractor had a serious incident or fatality on a job site: Off

Please answer the following questions 1 Has the contractor been cited by CalOSHA or any regulatory agency for a violation related to safety or environmental issues within the past seven 7 years No Yes 2 Within the past ten 10 years has the contractor had a serious incident or fatality on a job site No Yes If yes to 1 or 2 please provide information specific to the incidents and actions taken to ensure that there is not a repeat violation or incidents attach additional sheets if neededRow1:

Date_16:

FOR EMWD USE ONLY:

Date Risk Management:

Approved No:

Yes_5:

Reviewed by Risk Management:

signature required:

Check OffRFP Price Form:

Check OffProposers Business Information:

Check OffProposers Business References:

Check OffList of Subcontractors:

Check OffAdditions Deletions andor Exceptions:

Check OffQualifications and Experience of Company:

Check OffQualifications and Experience of Personnel Assigned:

Check OffExecutive Summary:

Check OffSurety Bondability Letter:

Check OffInsurance Affidavit:

Check OffNonDisclosure Agreement:

Check OffCALOSHA Compliance History:

Check OffOther items as applicable:

File details come from the government source that posted it. Updated Mar 2, 2026.