1-RFPDOC 6000001881.docx

<FIRM NAME>

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REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL ELECTRICAL DESIGN SERVICES AS REQUESTED ON A “TASK ORDER BASIS” FOR A FOUR-YEAR TERM

RFP# 6000001881

PROPOSAL SUBMISSION TEMPLATE

I. BACKGROUND

The Port Authority of New York and New Jersey (the “Authority” or “Port Authority”) Task Order Program (the “Program”) is initiated through an initial Request for Proposal (RFP) solicitation in order to be considered for the performance of expert professional services as requested on a “task-order” basis defined in general terms. Once the Agreement is awarded to appropriately qualified firms, performance of specific services will be solicited via future task order RFP requests.

II. INSTRUCTIONS

The Authority is seeking Proposals from firms in response to the subject RFP for the performance of expert professional electrical design services as requested on a “task-order” basis in any, all, or combination of the following five electrical design subsets A) Electrical Power Distribution and Control Systems; B) Aeronautical Systems; C) DC Traction Power Systems; D) Fire Alarm and Emergency Communication Systems; E) Electronics. Agreements will be issued for a four-year term.

The scope of services to be performed by you are set forth in Attachment A to the Authority’s standard agreement (the “Agreement”) included herewith. You should carefully review this Agreement as it is the form of agreement that the Authority intends that you sign in the event of acceptance of your Proposal and forms the basis for the submission of Proposals. At its discretion, the Authority may retain multiple firms for performance of the subject services.

The Proposer must use this Proposal Template and Proposal forms. We have provided the Proposal Template and Proposal forms to Proposers as Microsoft Word format editable files. Proposers are permitted to add lines or rows to tables in the Proposal forms where this is indicated but must make no other material change to the Proposal Template or Proposal forms. We have not included page limits in the Proposal Template, but in providing responses to questions, the Proposer should use the space allocated in the Proposal Template and be mindful of the length the Proposer’s response to the question asked.

All questions should be directed in writing via email to the Solicitation Manager, Chase Palmer, ropalmer@panynj.gov For purposes of Proposal presentation, the Proposer should separate each section of the Proposal by using a numbered tab, as shown in the table below.

III. PRE-PROPOSAL MEETING

A virtual Pre-Proposal Meeting is scheduled on December 12, 2023 at 10:00 A.M. Eastern Time (ET). On December 12, 2023, please use the below link to access the meeting. If you have any issues connecting, please email Chase Palmer at ropalmer@panynj.gov

Event address for attendees:

Click here to join the meeting

IV. PROPOSER REQUIREMENTS:

Only proposals from firms that can demonstrate compliance with the following requirements shall be considered:

A. General

1. Proposer must provide a current copy of the Certificate of Authorization issued by the state of NY or NJ and proof of a professional engineer’s license in the state of NY or NJ. (Notification: As consideration for task order awards, a copy of the Certificate of Authorization will be required from the state(s) where work is being performed and work performed on interstate bridges or tunnels, that cross between the states of NY & NJ, an Engineer(s) of Record (EOR) is required to be licensed in both states. This requirement can be fulfilled by two separate individuals, one licensed in the state of NY and one licensed in the state of NJ; or preferably one individual licensed in both the state of NY and NJ.)

1. Firm shall meet the requirements for the minimum number of electrical engineers, each meeting the requirements for the minimum number of years of demonstrated experience as specified below. A minimum of two (2) of the electrical engineers shall be licensed professional engineers, and shall have experience in the State of New York or New Jersey, within the Port Authority District, preferably one individual shall be licensed in both the States of NY and NJ.

B. Electrical Power Distribution and Control Systems

1. Proposer must have a minimum of five (5) Electrical engineers on staff with a minimum of five (5) years’ experience performing comparable tasks as contemplated under the requested services in Attachment A for electrical power distribution and control systems.

2. Proposer must demonstrate a minimum of five (5) projects within the last ten (10) years of similar type Electrical Design work as contemplated under the requested services in Attachment A, on large commercial and transportation facilities in two or more of the following:

· airports

· tunnels

· bridges

· terminals

· ports

· rail systems

· buildings C. Aeronautical Engineering Design

1. Proposer must have a minimum of three (3) Electrical engineers on staff with a minimum of five (5) years’ experience performing the requested services in Attachment A for aeronautical engineering design.

2. Proposer must demonstrate a minimum of three (3) projects within the last ten (10) years of similar type Electrical Design work as contemplated under the requested services in Attachment A, on large airport facilities.

D. DC Traction Power Systems Design

1. Proposer must have a minimum of three (3) Electrical engineers on staff with a minimum of five (5) years’ experience performing the requested services in Attachment A for DC traction power systems design.

2. Proposer must demonstrate a minimum of five (5) projects within the last ten (10) years of similar type Electrical Design work as contemplated under the requested services in Attachment A, on large commercial and transportation railroad facilities.

E. Fire Alarm and Emergency Communications Systems Design

1. Proposer must have a minimum of three (3) Electrical engineers on staff with a minimum of five (5) years’ experience performing the requested services in Attachment A for fire alarm and emergency communications system design.

2. Proposer must demonstrate a minimum of five (5) projects within the last ten (10) years of similar type Electrical Design work as contemplated under the requested services in Attachment A, on large commercial and transportation facilities in two or more of the following:

· airports

· tunnels

· bridges

· terminals

· ports

· rail systems

· buildings F. Electronics Systems Design

1. Proposer must have a minimum of five (5) Electrical engineers on staff with a minimum of five (5) years’ experience performing the requested services in Attachment A for electronics systems design.

2. Proposer must demonstrate a minimum of five (5) projects within the last ten (10) years of similar type Electronics Systems Design work as contemplated under the requested services in Attachment A, on large commercial and transportation facilities in two or more of the following:

· airports

· tunnels

· bridges

· terminals

· ports

· rail systems

· buildings A determination that a Proposer meets the forgoing requirement(s) is no assurance that the Proposer will be selected for performance of the subject services. Firms that do not meet these requirements shall not be considered.

V. INSTRUCTIONS AND ADDITIONAL INFORMATION:

Tab

(Attachment A) Attached Herewith

· Attachment A – Scope of Services

· Attachment B – Agreement on Terms of Discussion

(Attachment C) Proposer must include a completed

· Attachment C – Company Profile

The Authority will consider only those firms who are able to demonstrate compliance with the proposer requirements stated in Section III, Proposer Requirements.

Joint venture partnerships shall not be considered.

· Attachment D – Staff Qualifications and Experience Licenses and Certificates – The Proposer must also provide in this section copies of all applicable licenses and certificates of all full-time engineering and technical personnel (including subconsultants, if any) who will be assigned to perform the requested services.

· Attachment E – Project Experience of the Firm (including Subconsultants, if any)

(Attachment F)

The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The Proposer must include their MBE/WBE/SDVOBs Participation Plan, being proposed, by completing the below form:

· Attachment F – MBE/WBE/SDVOB Participation Plan

Salary Schedule – Proposer must include the name(s), title(s) and hourly rate(s) that would be in effect at the start of the Agreement term for all professional and technical personnel of the Prime firm who will be assigned to perform any services requested by completing the below form:

· Attachment G – Salary Schedule

(Statement) If the Proposer or any employee, agent or subcontractor/subconsultant of the Proposer may have or may give the appearance of a possible conflict of interest, the Proposer shall include in its Proposal a Conflict of Interest Statement indicating the nature of the conflict and a proposed Mitigation Plan. The Port Authority reserves the right to disqualify the Proposer if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority reserves the right to disqualify the Proposer if, in its sole discretion, it is not possible to mitigate the conflict of interest, with respect to any conflict disclosed from any source. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

ADDITIONAL INFORMATION

Proposers must register and create a free Bonfire account at the provided link in order to log in and download the referenced solicitation and associated information, and in order to upload proposal submissions. Registration on the Bonfire platform requires a registration that is separate and distinct from all other Authority software platforms.

The Authority shall accept only those proposals in electronic format for which the submission or modification is completed at the time of the Proposal Due Date. Proposal submissions will be accepted by upload only, at https://panynj.bonfirehub.com/portal/?tab=login and must be uploaded and received by the Authority no later than 2:00 P.M. Eastern Time (ET) on January 11, 2023. Emailed submissions, hand deliveries and mailed deliveries (e.g., UPS, USPS) will not be accepted.

Proposal submissions must be uploaded, submitted, and finalized prior to the Proposal Due Date. Proposers are strongly urged to allow sufficient time of at least one (1) day prior to the Proposal Due Date to begin the uploading process and finalizing the Proposal submission. Proposers will receive an email confirmation receipt with a unique confirmation number once a proposal submission is finalized.

Proposers will be permitted to submit modifications to Proposals or withdraw previously submitted Proposals electronically up to, but not after, the time of the Proposal Due Date.

After consideration of these factors, the Port Authority may enter into negotiations with the firm(s) deemed best qualified in terms of the foregoing factors to perform the required services.

The distribution process does not represent a contractual or other obligation on the part of the Port Authority and does not preclude the Port Authority from distributing task orders in a manner, which in its judgment will, under all circumstances, best serve the public interest.

Lillian D. Valenti Chief Procurement Officer

4 World Trade Center l 150 Greenwich Street, 21st floor l New York, NY 10007

1399817

REQUEST FOR PROPOSAL

PERFORMANCE OF EXPERT PROFESSIONAL ELECTRICAL DESIGN SERVICES ON A “TASK ORDER BASIS” DURING A FOUR-YEAR TERM

RFP# 6000001881

[PROPOSAL DUE date]

[PROPOSER NAME]

agreement on terms of DISCUSSION (attachment B)

Agreement on Terms of Discussion (Attachment B) Proposer must include a completed and signed Attachment B form.

ATTACHMENT B – ELECTRICAL DESIGN SERVICES ON A “TASK ORDER BASIS” DURING A FOUR-YEAR TERM

AGREEMENT ON TERMS OF DISCUSSION

The Port Authority’s receipt or discussion of any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) shall not impose any obligations whatsoever on the Port Authority or entitle us to any compensation therefor (except to the extent specifically provided in such written agreement, if any, as may be entered into between the Port Authority and us). Any such information given to the Port Authority before, with or after this Agreement on Terms of Discussion (“Agreement”), either orally or in writing, is not given in confidence. Such information may be used, or disclosed to others, for any purpose at any time without obligation or compensation and without liability of any kind whatsoever. Any statement which is inconsistent with this Agreement, whether made as part of or in connection with this Agreement, shall be void and of no effect. This Agreement is not intended, however, to grant to the Port Authority rights to any matter, which is the subject of valid existing or potential letters patent.

Any information (including information contained in any proposal, vendor qualification(s), ideas, models, drawings, or other material communicated or exhibited by us or on our behalf) provided in connection with this procurement is subject to the provisions of the Port Authority Public Records Access Policy adopted by the Port Authority’s Board of Commissioners, which may be found on the Port Authority website at: http://corpinfo.panynj.gov/documents/Access-to-Port-Authority-Public-Records/. The foregoing applies to any information, whether or not given at the invitation of the Authority.

(Company)

(Signature)

(Title)

(Date) company PROFILE (attachment C)

Company Profile (Attachment C) Proposer must include a completed Attachment C form.

ATTACHMENT C

COMPANY PROFILE

1. Company Legal Name as shall appear in the Agreement:

2. Business Mailing Address: ______________________________________________________________________________________________________________________________________________________

6. Officer or Principal of Firm, Title, and email address:

7. Name, telephone number, and email address of contact for questions:

8. Is your firm a registered vendor with the Port Authority? Yes No If yes, please provide your Vendor ID number: ________________

9. If applicable, indicate whether your firm is certified by the Authority in any of the below categories. Please also attach a copy of your Authority certification as a part of this profile.

Minority Business Enterprise (MBE)

Women-owned Business Enterprise (WBE)

Small Business Enterprise (SBE)

Disadvantaged Business Enterprise (DBE)

Service-disabled Veteran-owned Business Enterprise (SDVOB)

If your firm is an MBE/WBE/SBE/DBE/SDVOB not currently certified by the Authority, see the Authority’s website – https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity/certification.html, to receive information and apply for certification.

Note: Company Legal Name shall be identical to the firm’s name in the EIN. Failure to comply with this requirement may lead to delays in contract awards and contract payments.

Proposer Requirements (Transmittal Letter)

The Authority will consider only those firms who are able to demonstrate compliance with the proposer requirements stated in Section III.

· Use Item 5 Attachment D for Staff Qualifications and Experience

· Use Item 6 Attachment E for Firm Qualifications Proposer must indicate below the services provided. (Please check all boxes that apply).

|_| Electrical Power Distribution and Control Systems |_| Aeronautical Systems |_| DC Traction Power Systems |_| Fire Alarm and Emergency Communications Systems |_| Electronics Joint venture partnerships shall not be considered under the Task-Order Program

[INSERT PROPOSER REQUIREMENTS HERE]

STAFF QUALIFICATIONS AND EXPERIENCE (attachment d)

Staff Qualifications and Experience of Personnel (including Subconsultants, if any) Provide technical qualifications of all full-time engineering and technical personnel of your firm (including subconsultants, if any) who will be assigned to perform the requested services as outlined in Section IV – Proposer Requirements.

The Proposer must include in this section the following completed form:

· Attachment D – Staff Qualifications and Experience Licenses and Certificates – The Proposer must also provide in this section copies of all applicable licenses and certificates of all full-time engineering and technical personnel (including subconsultants, if any) who will be assigned to perform the requested services.

ATTACHMENT D

STAFF QUALIFICATIONS AND EXPERIENCE

The Proposer must complete one Attachment D for each proposed full-time engineering and technical personnel (including subconsultants, if any) of your firm who will be assigned to perform the requested services as outlined in Section IV.

(City and State)

CURRENT PROFESSIONAL REGISTRATION

(State and Discipline -Include License #)

EDUCATION (Degree and Specialization)

OTHER PROFESSIONAL QUALIFICATIONS (Publications, Organizations, Training, Awards, Etc.)

BRIEF CAREER SUMMARY

(Please include total number of years of experience performing services comparable to the tasks outlined in Attachment A under this solicitation)

RELEVANT PROJECTS

(Please include a minimum of two and no more than five projects comparable to the services contemplated in the Attachment A, under this solicitation)

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

(Please include scope, size, project cost value, project delivery model) ☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

☐ Check if project performed with current firm

FIRM QUALIFICATIONS AND EXPERIENCE (ATTACHMENT E)

Firm Qualifications and Experience of Personnel (including subconsultants, if any) Identify the experience of your firm (including subconsultants, if any) in providing services as identified in Section III – Proposer Requirements and comparable to those contemplated under the requested services in Attachment A under this solicitation.

The Proposer must include in this section the following completed form:

· Attachment E – Firm Qualifications and Experience

ATTACHMENT E

FIRM QUALIFICATIONS AND EXPERIENCE

The Proposer must complete one Attachment E for each project your firm (including subconsultants, if any) has provided services as outlined in Section IV and comparable to the services contemplated in Attachment A, under this solicitation.

RELEVANT PROJECTS

(Include a minimum of five projects and no more than seven projects comparable to the services contemplated under this solicitation.)

C. BRIEF PROJECT DESCRIPTION AND SPECIFIC ROLE ON PROJECT

D. INDICATE WHETHER ANY PROPOSED PERSONNEL PERFORMED SERVICES UNDER THIS PROJECT AND EXPLAIN THEIR SPECIFIC ROLE ON THIS PROJECT

E. INCLUDE THE NAME OF THE CLIENT/COMPANY AND THE CLIENT/COMPANY’S CONTACT INFORMATION (EMAIL AND PHONE NUMBER) FOR VERIFICATION PURPOSES.

MBE/WBE/SDVOB PARTICIPATION PLAN (ATTACHMENT F)

MBE/WBE/SDVOBs Participation Plan The Port Authority has set a goal of twenty percent (20%) participation by qualified and Port Authority certified Minority Business Enterprises (MBEs) and ten percent (10%) for qualified and Port Authority certified Women-owned Business Enterprises (WBEs) on technical service projects for a total combined MWBE goal of thirty percent (30%), and three percent (3%) of the total contract price for Port Authority certified Service-disabled Veteran-owned Business Enterprises (SDVOBs) or SDVOBs certified in the State of New York.

The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority shall contain, at a minimum, the following:

· Identification of MBE/WBE/SDVOBs: Provide the names and addresses of the MBE/WBE/SDVOBs. If none are identified, describe the process for selecting participant firms in order to achieve the good faith goals under these requested services.

· Level of Participation: Indicate the estimated percentage of MBE/WBE/SDVOB participation expected to be achieved.

· Scope of Work: Describe the specific scope of work the MBE/WBE/SDVOBs will be expected to perform.

All MBE/WBE/SDVOB subconsultants listed on the MBE/WBE/SDVOB Participation Plan must be certified by the Port Authority in order for the Consultant to receive credit toward the MBE/WBE/SDVOB goals set forth under these requested services. Please go to https://www.panynj.gov/port-authority/en/business-opportunities/supplier-diversity.html to search for MBE/WBE/SDVOBs by a particular commodity or service. The Port Authority makes no representation as to the financial responsibility of these firms or their ability to perform work under this Agreement.

The Proposer must include in this Section the following completed form:

· Attachment F – The MBE/WBE/SDVOB Plan submitted by the Proposer to the Port Authority

ATTACHMENT F

MBE/WBE/SDVOB PARTICIPATION PLAN

This matrix is intended to graphically depict the MBE/WBE/SDVOB Participation Plan submitted by the Proposer to the Port Authority for the requested services.

(*Insert “N/A” if not applicable.)

DESCRIBE PROPOSED SCOPE OF WORK TO BE PERFORMED BY SUBCONSULTANT

IF NO FIRMS ARE IDENTIFIED ABOVE, DESCRIBE THE PROCESS FOR SELECTING PARTICIPANT FIRMS IN ORDER TO ACHIEVE THE GOOD FAITH GOALS UNDER THESE REQUESTED SERVICES.

[IF APPLICABLE, INSERT RESPONSE HERE]

COST (ATTACHMENT G)

Multiplier & Cost Provide the multiplier(s) of the Prime firm, including a breakdown of said multiplier(s), indicating all the multiplier(s) components (e.g., vacation, holiday, sick pay, workers' compensation, office rent, insurance, profit). Indicate Port Authority Office/Consultant Office Multiplier, as applicable. Multiplier(s) should be provided in the form of a decimal and no more than two decimal places (ex: 0.00).

Port Authority Office Multiplier:

Consultant Office Multiplier:

Include a breakdown of the multiplier(s) components below:

Salary Schedule Include the name(s), title(s) and hourly rate(s) and hours assigned to each position of the personnel that would be assigned to perform the requested services. Indicate billing rates for partners or principals and actual hourly rates for all other billable employees. Provide a company policy for compensation for premium pay (i.e. holidays, shift differentials, regular days, weekends and night work or union required payments must be included). Typical job titles may include, but are not limited to, the following:

The Proposer must include in this section the following completed form:

· Attachment G – Salary Rate Schedule

ATTACHMENT G

SALARY RATE SCHEDULE

FULL NAME

(LAST, FIRST)

conFLICT OF INTEREST (STATEMENT)

Conflict of Interest If the Proposer or any employee, agent or subcontractor/subconsultant of the Proposer may have, or may give the appearance of a possible conflict of interest, the Proposer shall include in its proposal a statement indicating the nature of the conflict. The Port Authority reserves the right to disqualify the Proposer if, in its sole discretion, any interest disclosed from any source could create, or give the appearance of, a conflict of interest. The Port Authority's determination regarding any question(s) of conflict of interest shall be final.

Proposers are advised that, while not currently anticipated, nothing herein shall preclude the Port Authority from determining at a subsequent point in time during performance of the services contemplated hereunder gives rise to the existence of, or the appearance of, a conflict of interest, and thereby conclude that a firm(s) selected for performance of the subject services, is/are expressly precluded from participation in, or the performance of other procurement opportunities for any project on which the firm has provided such services. Proposers are directed to the Conflict-of-Interest paragraph of the attached Standard Agreement. Proposers are further advised that under this Agreement, firms must provide, upon receipt of a Task Order issued by the Port Authority, written notice to the Port Authority of any existing or potential conflict of interest the firm(s) may have in the performance of services under this Agreement.

Conflict of Interest Statement (describe the nature of the conflict):

[INSERT RESPONSE HERE]

Mitigation Plan:

[INSERT RESPONSE HERE]

ATTACHMENT A

EXPERT PROFESSIONAL ELECTRICAL DESIGN SERVICES ON A “TASK ORDER BASIS” DURING A FOUR-YEAR TERM

I. BACKGROUND

For background with respect to The Port Authority of New York and New Jersey (the “Authority”), see www.panynj.gov. Additionally, an electronic version of the Authority’s most recent Annual Report is available at http://corpinfo.panynj.gov/pages/annual-reports/.

The Engineering Department is responsible for the delivery of high-quality and cost-effective planning, architectural and engineering design, and construction management services in support of the Authority’s capital and operating programs. In addition, the department ensures the structural integrity, life safety, and code compliance of all Authority’s facilities. The Engineering Department is comprised of six divisions: Engineering/Architecture Design, Construction Management, Engineering Operations, Quality Assurance, Project Delivery, and Enterprise Asset Management.

The Engineering/Architecture Design Division – Electrical group provides design services to upgrade and expand the electrical systems at the Authority’s facilities and continues to expand our knowledge regarding new systems, technologies, and standards.

II. SCOPE OF WORK

Staff must have the ability to pass a Transportation Worker Identification Credential (TWIC) and/or Secure Worker Access Consortium (SWAC) and/or Security Identification Display Area (SIDA) background screening at a High Level.

The services of the Consultant shall generally consist of, but not limited to, of preparing engineering studies; condition surveys; preliminary designs, and final designs, which consist of Contract Drawings, Technical Specifications, Construction Cost Estimates; and Construction Schedules; and Post-Award Services for one or more of the following subsets:

A. ELECTRICAL POWER DISTRIBUTION AND CONTROL SYSTEM

Provide the above design services for a wide variety of electrical installations that are either new construction or rehabilitation projects, for the following types of facilities:

1. Airports

2. Tunnels

3. Bridges

4. Terminals

5. Commercial Buildings

6. Railroads

7. Ports Specific electrical designs may include, but not limited to:

1. Medium Voltage and Low Voltage Distribution System (Underground, and Overhead)

2. Medium Voltage and Low Voltage Substations including Utility Service and Metering, Switchgear or Switchboards and Power and Distribution Transformers

3. Grounding System

4. Lightning Protection System

5. Fire Protection Systems

6. Communication and Control Systems

7. SCADA and other monitoring and notification systems

8. Lighting Systems (Outdoor and Indoor)

9. Power Distribution System Analyses including Short Circuit, Selective Coordination, Harmonics and Arc Flash Studies

10. Voltage Drop Calculations

11. Feeder and Breaker Sizing

12. Load Calculations

13. Protective Relay Schemes

14. Cathodic Protection & Corrosion Mitigation

15. Development and Coordination of design documents in accordance with the Utility Company Specifications and Standards.

B. AERONAUTICAL SYSTEM DESIGN

Provide the above design services, for a wide variety of electrical installations that are either new construction or rehabilitation projects, for airports.

Specific aeronautical designs may include, but not limited to:

a. Switchhouses including:

Regulators Switchgear Emergency Generators Transformers Protective Relaying System Automatic aeronautical Lighting Control Systems

b. Runway and Taxiway Lighting Systems

c. Aeronautical Guidance Signage

d. Visual Aid Systems and Navigational Aid Systems

e. Instrument Landing Systems

f. Grounding System

g. Lightning Protection system

h. Federal Aviation Administration (FAA) Facilities

i. Short-Circuit, Arc Flash and Power Distribution System Analyses including Short Circuit, Selective Coordination, Harmonics and Arc Flash Studies

j. Feeder and Breaker Sizing

k. Voltage Drop Calculations

l. Load Calculations

C. DC TRACTION POWER SYSTEMS

Provide the above design services, for a wide variety of DC electrical system installations that are either new construction or rehabilitation projects.

Specific electrical designs may include:

a. Medium Voltage Distribution Systems for DC Traction Power Substations

b. Traction Power Transformers and Rectifiers

c. Medium Voltage Switchgear and Load Interrupter Switches

d. DC Traction Power Switchgear

e. Medium Voltage Utility Service and Metering

f. DC Traction Power System Study / Simulation

g. Regenerative Breaking and Energy Storage Equipment

h. Protective Relaying

i. Key Interlocking

j. Grounding

k. Lighting and Control System

l. Lightning Protection

m. Substation SCADA System

n. Replacement and Upgrade of Ageing DC Traction Power Substations

o. Replacement of Duct Banks in the PATH Tunnels

p. Medium and Low Voltage Distribution System Upgrade

q. Rehabilitation and Improvements of Power and Lighting at PATH Passenger Stations and Tunnels

r. Rehabilitation and Upgrade of Fire Alarm System

D. FIRE ALARM AND EMERGENCY COMMUNICATION SYSTEM DESIGN SERVICES

Provide the above design services, including preparing Fire Alarm and Mass Notification system studies for a wide variety of fire alarm and mass notification system installations that are either new construction or rehabilitation projects, for the following types of facilities:

1. Airports

2. Tunnels

3. Bridges

4. Terminals

5. Commercial Buildings

6. Railroads

7. Ports The specific Fire Alarm and Mass Notification system designs may include, but not be limited to:

4. Very Early Smoke Detection Apparatus (VESDA)

a. Linear Type Heat Detectors

b. Fire & Smoke Detection Systems

c. Fiber Optic Sensor Cables

d. Flame Detectors

e. Gas Detection Systems

f. Fire Alarm Control Panel

E. ELECTRONICS

Provide the above design services for a wide variety of Electronic System installations that are either new construction or rehabilitation projects, for the following type of facilities:

a. Airports

b. Tunnels

c. Bridges

d. Terminals

e. Commercial Buildings

f. Railroads

g. Ports Specific electronics system designs may include, but not limited to:

1. Closed-Circuit Television Surveillance Systems

2. Security Systems including Access Control & Intrusion Detection Systems System

3. Public Address Systems

4. Visual Paging Systems

5. Analog Communications including copper and fiber optic cabling

6. Digital Communications with various networking and other protocols

7. Alarm Monitoring and Control Systems Proposers shall also note that Task Orders for any of the subsets above may require additional proposer requirements including, but not limited to:

A. Firm must demonstrate prior design experience in at least five (5) or more projects within the last five (5) consecutive years of similar type Electrical Design work as contemplated under the requested services in the task order Attachment A.

B. Firm shall consist of five (5) or more or electrical engineers.

C. Firms shall have one (1) or more electrical engineers who can attend a meeting at Authority offices at 4 WTC or the project site within 24 hours’ notice.

D. Staff must have a valid driver’s license.

E. Engineers and/or Draftspersons with experience in preparing design drawing utilizing AutoCAD, BIM, and/or Revit (this may be fulfilled by subconsultant(s)).

F. As consideration for task order awards on work performed on interstate bridges and tunnels, that cross between the state of NY and NJ, an Engineer of Record (EOR) is required to be licensed in the state where the work is being performed. This can include two (2) separate individuals, one licensed in the state of NY and one licensed in the state of NJ; or preferably the EOR licensed in both the state of NY and NJ.)

III. DESCRIPTION OF CONSULTANT’S TASKS

The services of the Consultant may include, but are not limited to:

A. GENERAL (APPLICABLE TO ALL SUBSETS BELOW)

Tasks to be performed by the Consultant may include, but not be limited to:

1. Design/Bid/Build

a. Project Scoping

b. Field inspections and/or field assessments of existing and future installations

c. Engineering Investigations

d. Report Preparation, Documentation, and Recommendations for Corrective Measures

e. Preparation of Design Development Packages, which may include, but not limited to:

1) Preliminary Drawings

2) Outline Technical Specifications

3) Presentation of design alternatives and recommendations

4) Preliminary Construction Cost Estimate

5) Preliminary Construction Schedule

f. Preparation of Contract Documents in compliance with the Port Authority Information Security Handbook, Sustainable Design Guidelines, Engineering Design Guidelines, Project Delivery Guidelines and Protected Information Practices and Procedures. The documents include, but not limited to:

1) Contract Drawings

2) Technical Specifications in accordance with the standards of Federal Aviation Administration and Authority

3) Design Calculations

4) Construction Estimating

5) Construction Scheduling

g. Pre-Award Services

1) Preparation and coordination of bid package with LE/A and Contract Engineer

2) Responding to contractor’s requests for information (RFIs) during the bid process

3) Attending site visits with bidders

4) Preparation of addenda documents, specifications, and revised drawings

5) Preparation of conformed documents

h. Post Award Services

1) Review and Approval of Contractor Submittals

2) Responding to contractor’s requests for information (RFIs)

3) Preparation of Post Award Contract Change packages and Cost Estimates

4) Participation and preparation of reports for equipment Factory Acceptance Testing at Manufacturing Facilities

5) Field Testing; Commissioning and Energization of Systems

6) Evaluate the performance of completed installations

7) Preparing As-Built Drawings

0. For Design-Build projects

a. Preparation of Design-Build Solicitation Documents, which include, but are not limited to development of the Requirements and Provisions for Work (RPW) document(s).

b. Post-Award Services, for Design-Build projects, including review and approval of Design-Builder Submissions

1) Attendance at Project Meetings

2) Code Analysis

3) Propose Cost Reduction / Alternative Designs

4) Presentations

B. ELECTRICAL POWER DISTRIBUTION AND CONTROL SYSTEM

Additional services may include, but are not limited to:

1. Field Testing and Data Collection for Existing and New Systems

2. Operational Testing of Medium and Low Voltage Distribution System Components

a. Insulation Resistance Testing

b. Protective Relay Testing and Calibration

c. Transformer Testing

d. Circuit Breaker Testing and Trip Testing

3. Repairs and/or Calibrations to Critical Components Required to Complete System Functionality and Effectiveness

4. Coordination of Repairs with Utility Company and Facility Personnel

5. Electrical Equipment Condition Surveys and Load Studies

6. Emergency Response

7. Review of Commissioning Documentation

8. Additional preparation of Contract Documents for ELECTRICAL POWER DISTRIBUTION AND CONTROL SYSTEM may include, but not limited to:

Utility company submission packages for low voltage and high-tension services

9. Additional Post Award Services for ELECTRICAL POWER DISTRIBUTION AND CONTROL SYSTEM may include, but not limited to:

Coordination with Utility Company for final approvals

C. AERONAUTICAL SYSTEM DESIGN

Additional services may include, but are not limited to:

Field Measurements and Testing

D. DC TRACTION POWER SYSTEMS

Additional services may include, but are not limited to:

a. DC Traction Power Studies

b. Power Distribution System Analyses including Short Circuit, Protective Relaying Coordination and Arc Flash Studies

c. Feasibility Studies for Construction of New or Relocation of Traction Power Substations

Utility company submission packages for low voltage and high-tension services

E. FIRE ALARM AND EMERGENCY COMMUNICATION SYSTEM DESIGN SERVICES

Additional services may include, but are not limited to:

1. Preparation of Design Development Packages for FIRE ALARM AND EMERGENCY COMMUNICATION SYSTEM DESIGN SERVICES shall be performed by a licensed Professional Engineer, experienced in fire alarm design. The Design Development Packages may consist of, but not limited to:

5. Design Criteria

b. Analysis of new technologies

c. Fire Alarm & Mass Notification System Classification Recommendations

d. Alternate Performance Based Designs

e. Fire Alarm & Mass Notification System Voltage Drop for Notification Circuits and Battery System Sizing Calculations

f. Recommend Spare Parts Lists, Acceptance and Field Tests, Training Sequences and Shop Drawing Submittal Requirements

g. Life Cost Analysis

h. Fire Alarm & Mass Notification Riser & Block Diagrams

i. Compliance with the ADA, and all applicable local, state, and federal Codes, Standards, and Authority Regulations

j. Integration of Fire Protection, Smoke Control, and Means of Egress, Access Control, and Security Systems

k. Participate in the Systems Pre-Design Commissioning Team

2. The Capability to Develop the Following

a. Operational Sequence of Operation

b. Training Requirements

c. Systems Manual

d. Construction Checklist(s)

e. Testing Procedures

f. Basis of Design Report

3. Develop the Requirements for Construction Documents

F. ELECTRONICS

Additional services may include, but are not limited to:

Field Testing, Data Collection, and witnessing acceptance testing for Existing and New Systems The Consultant shall (and shall compel the Consultant’s officers, employees, agents, contractors, guests, invitees and those doing business with the Consultant hereunder to) observe and comply with any and all present and future: (a) governmental laws, rules, regulations, requirements, orders and directions which may pertain or apply to the Consultant’s activities hereunder; (b) Authority facility rules and regulations; (c) Authority security procedures; and (d) all applicable Authority insurance requirements. In case of a conflict between or among any of the foregoing, the more stringent requirement shall apply.

IV. SUBMISSIONS

All work performed by the Consultant including the preparation of documents, reports drawings, etc. shall be performed and submitted in accordance with a schedule approved by the Authority prior to the performance of any such work.

When services to be performed by the Consultant include the preparation of contract documents, or the performance of post award services, the Consultant shall submit his specific Quality Control/Assurance Program to the Engineer prior to the performance of said services. When the Consultant has completed preparation of any contract documents, he shall submit a letter to the Engineer certifying the Consultant’s conformance with the Quality Control/Assurance Program.

Except as otherwise noted in the individual task orders, all designs and preparation of Contract Documents shall conform to Port Authority Standards, and those codes and regulations which would be applicable if the Authority were a private corporation and, in case of a conflict, the more stringent requirement shall apply.

The Consultant shall be provided with access to systems and documentation containing information pertinent to each Task Order and appropriate to the level of security of such systems and documentation and the level of security clearance achieved by Consultant staff.

In any case, no work shall be performed at the site on any holidays observed by the Authority, unless otherwise directed by the Authority.

P.A. AGREEMENT # ***-**-***

DATE

FIRM

ADDRESS

CITY, ST ZIP

Attention: CONTACT, TITLE

SUBJECT: PERFORMANCE OF EXPERT PROFESSIONAL ELECTRICAL DESIGN SERVICES AS REQUESTED ON A "TASK ORDER" BASIS DURING A FOUR-YEAR TERM

Dear Mr./Ms. CONTACT:

1. The Port Authority of New York and New Jersey (the "Authority" or "Port Authority") hereby offers to retain FIRM NAME (the “Consultant" or "you") to provide expert professional services as more fully set forth in Attachment A, which is attached hereto and made a part hereof, on a "task order" basis during a four-year term.

The Authority does not guarantee the ordering of any services under this Agreement and specifically reserves the right, in its sole discretion, to use any person or firm to perform the type of services required hereunder.

This Agreement shall be signed by you and by the Authority’s Chief Procurement Officer. As used herein, "Chief Engineer" shall mean the Chief Engineer, or the Deputy Chief Engineer of the Authority, or their duly authorized representatives.

For the purpose of administering this Agreement, the Chief Engineer has designated DAR NAME, TITLE, to act as their duly authorized representative. The Project Manager for this project is NAME, tel. (***) ***-****, or e-mail address: ****@panynj.gov.