1-RFP2008 - Part A - General Information - Final.pdf

City of Alexandria, VA 100 North Pitt Street, Suite No. 301

Alexandria, VA 22314

The Seal of the City of Alexandria may not be used on any materials in response to this Solicitation without written permission from the Purchasing Agent, or unless the requirements of this Solicitation specifically call for the Seal to be incorporated in the response.

Solicitation General Information Solicitation Type: Request for Proposals (RFP) Number: 2008

Title: Municipal Fiber Network Operations Center (NOC) Support Services

Point of Contact:

Peter Tomaselli, NIGP-CPP, CPPO, CPPB, VCO, VCA, Contract Specialist III

Contact Email: Peter.Tomaselli@alexandriava.gov

Procurement Schedule Advertisement April 23, 2026

Pre-Proposal Conference [Yes] Type: [Optional]

11:00 a.m., prevailing local time, on May 5, 2026

Final Date for Vendor Questions Questions must be sent via [Email]

4:00 p.m., prevailing local time, on May 7, 2026

Solicitation Responses Due 4:00 p.m., prevailing local time, on

May 27, 2026

Award See Part F for Award Information

The timeframes listed above apply to events related to the Solicitation and the City’s due diligence process.

The activities with specific dates must be completed as indicated unless otherwise changed by the City by issuance of a written Amendment.

The Pre-Proposal Conference will be a virtual meeting. Go to the project page at:

https://alexandriava.bonfirehub.com/portal/?tab=openOpportunities to obtain the solicitation event meeting link.

mailto:Peter.Tomaselli@alexandriava.gov https://alexandriava.bonfirehub.com/portal/?tab=openOpportunities

City of Alexandria Request for Proposals

RFP: Municipal Fiber Network Operations Center (NOC) Support Services

RFP No.: 2008

Part A - General Information

Part A - General Information

1. Introduction

The City of Alexandria, Virginia (the “City”) is an urban community of 15.75 square miles with a population of approximately 159,647. With its stable residential neighborhoods, its historic districts, and its proximity to Washington, D.C., the City continues to attract new residents, tourists, and businesses.

2. General Overview

The City of Alexandria, Virginia (the “City”) issues this Request for Proposals (“RFP”) to obtain sealed Proposals from qualified and responsible Offerors to provide support services for the Municipal Fiber Network Operations Center (NOC), as more fully identified in this Solicitation. The scope of this RFP is limited to support services of Tier 1 network monitoring and event management.

This RFP is issued pursuant to the Virginia Public Procurement Act (“VPPA”), Code of Virginia § 2.2-4302.2, using the Competitive Negotiation method of source selection.

Proposals will be evaluated based on the criteria set forth herein to determine which is most advantageous to the City, taking into consideration the stated evaluation factors.

The successful Offeror shall furnish all labor, supervision, expertise, materials, equipment, and other resources necessary to perform the required services in accordance with the Solicitation Documents and any resulting Contract. Insurance, bonding (if applicable), and other contractual requirements are identified elsewhere in this Solicitation.

3. Pre-Proposal Conference

The Pre-Proposal Conference will be virtual. Anyone wishing to attend this solicitation event must go to the project page of the aforementioned project at the following webpage: https://alexandriava.bonfirehub.com/portal/?tab=openOpportunities. There is a clickable solicitation meeting event link provided within the project advertisement. All interested participants must register to attend the solicitation event.

4. Contracting Officer’s Representative and Contracting Officer’s Technical Representative

The Contracting Officer’s Representative (COR) and the Contracting Officer’s Technical Representative (COTR) are responsible for administration and technical coordination, as applicable. Neither the COR nor the COTR has authority to modify the Contract, issue Change Orders, or waive Contract requirements. All contractual changes must be authorized in writing by the Purchasing Agent.

https://alexandriava.bonfirehub.com/portal/?tab=openOpportunities

City of Alexandria Request for Proposals

RFP: Municipal Fiber Network Operations Center (NOC) Support Services

RFP No.: 2008

Part A - General Information

The following individual is appointed as the authorized COR:

Ryon Saenz, CISSP, GCIA, CGCIO, Acting Chief Information Officer (CIO) / Director Department of Information Technology Services (ITS) 2331 Mill Road, Suite No. 202 Alexandria, VA 22314

The following individual is appointed as the authorized COTR:

Humberto Bastidas, IT Program Manager Department of Information Technology Services (ITS) 2331 Mill Road, Suite No. 202 Alexandria, VA 22314

The Contractor must contact the COTR to coordinate the schedule and placement of contracted Work.

5. Faith–Based Organizations Nondiscrimination

Pursuant to Virginia Code § 2.2-4343.1, the City of Alexandria does not discriminate against faith-based organizations in the solicitation, evaluation, award, or administration of contracts. A faith-based organization contracting with the City shall not discriminate against any recipient of goods, services, or disbursements on the basis of religion, religious belief, or refusal to actively participate in any religious practice, or on the basis of race, age, color, gender, sexual orientation, gender identity, national origin, or any other status protected by applicable law. If an individual objects to the religious character of a contracted provider, the City shall offer access to equivalent goods or services from an alternative provider.

6. Use of Task Orders

When the City establishes an on-call, indefinite delivery, or requirements-based contract, services will be authorized through the issuance of Task Orders during the contract term.

Each Task Order will define the specific scope of work, deliverables, performance period, and compensation for the assigned services and will be governed by the terms and conditions of the underlying contract.

Task Orders will be issued only for work within the scope of the executed contract. No work shall commence, and the City shall have no obligation to pay, unless a Task Order is issued in writing by the City in accordance with the contract.

7. Special Terms and Conditions are set forth in Part C, and General Terms and Conditions are set forth in Part D, which are incorporated by reference.