RFP: Pre-Approved ADU Construc�on Documents

Summit County reserves the right to reject any and all proposals, to waive any irregulari�es in the proposal received, and to accept the proposal(s) that are in the best interest of the Authority. Summit County is an Equal Opportunity Employer. Summit County is exempt from Federal and State taxes and will execute the required exemp�on cer�ficates.

Summit County appreciates your interest in mee�ng the needs of our community members.

1 PROJECT OVERVIEW

Summit County requests proposals to retain an experienced and qualified consul�ng firm or individual design professional to prepare sets of Accessory Dwelling Unit (ADU) plans. These plans will be owned by the Summit County Housing Authority (SCHA) and made available to residents of Summit County to streamline the permi�ng and design process for accessory dwelling unit construc�on.

1.1 Purpose

Summit County wishes to support neighborhood infill and local economic opportuni�es by assis�ng applicants through the process of designing and permi�ng Accessory Dwelling Units (ADUs) across a variety of neighborhood contexts. The goals for the project include:

1. crea�ng a variety of housing op�ons

2. providing a development patern that is less water and energy consump�ve, and

3. building a deed restricted affordable housing stock.

By providing pre-approved ADU plans and permit documents to applicants, we can further support neighborhood-scale housing in exis�ng neighborhoods.

1.2 Background

ADU requirements are described in the Snyderville Basin and Eastern Summit County Development Codes.

- Snyderville Basin: 10-8-5

- Eastern Summit County: 11-6-5

The project team will be comprised of members from the Summit County Housing Authority, Summit County staff, and non-profit partners.

1.3 Tenta�ve Schedule

RFQ Issued July 17, 2026 Ques�ons from Respondents August 14, 2026 Deadline for Response August 21, 2026 Review of Proposals August 24 – 31 Interviews (if necessary) September 3 and 4 (via Zoom) Selec�on and No�fica�on September 14 Contract Start October 2026 https://library.municode.com/ut/summit_county/codes/code?nodeId=TIT10SNBADECO_CH8GERE_10-8-5ACDWUNINACDWUNLIWODWUN https://library.municode.com/ut/summit_county/codes/code?nodeId=TIT11EASUCODECO_CH6GERE_11-6-5ACDWUNINACDWUNLIWODWUN

Plans completed March 2027

1.4 Pre-Proposal Conference

A proposer’s conference has been scheduled for July 27, 2026 from 1:00 – 2:00pm via Zoom.

Interested design professionals and firms will have an opportunity to submit ques�ons regarding the requirements outlined in this RFP. While atendance is not mandatory, interested proposers are encouraged to atend. To make the mee�ng more effec�ve for all par�cipants, atendees should read this document thoroughly prior to the mee�ng.

Substan�al clarifica�ons or changes required as a result of the mee�ng will be issued in the form of a writen addendum to the RFP.

2 SCOPE OF WORK

2.1 Overview

The project team will work with the selected project consultant to produce a catalog of plan sets for construc�on that are responsive to different Summit County contexts. The plans will be owned by the SCHA and can be sold or given away by SCHA.

With a total budget of $85,000, the project target is to produce a minimum of 4 plan sets;

however, the County would like to maximize the number of plan sets that can be achieved in the �me and budget allocated.

Possible plan sets to include:

- 1,000 SF ADU: 1-2 bedroom

- 500 SF ADU: Studio or 1-bedroom

- 650 SF ADU: 1-bedroom

The catalog of plan sets will include design op�ons suited for a wide variety of lot typologies to be used across unincorporated Snyderville Basin and Eastern Summit County. Plans must be compa�ble with both sewer and sep�c connec�ons. The plans may also be available to residents within the municipali�es in Summit County. The plan sets may not be preapproved in the municipali�es.

Future applicants may be able to choose from the catalog of plan sets based on site condi�ons, preference, and design sensibility within the surrounding neighborhood. The plan sets should accommodate very limited possible modifica�ons, such as door loca�on and exterior material choice. Aside from those predetermined op�ons, any modifica�on would mean the plan sets are no longer pre-approved and would therefore be subject to the regular review process and fees. Architect or designer name and contact informa�on may be included on plan sets as a point of contact for applicant-requested modifica�ons.

The plan sets must comply with Summit County’s adopted zoning and building codes. The project team will provide further guidance throughout the design process.

2.2 Project Management and Coordina�on

a. With regard to the development of the Pre-Approved ADU Plans, the consultant will coordinate with the project team through phone conversa�ons, in person and/or virtual mee�ngs, and email. Mee�ngs shall be included with the tasks listed in the scope of work and cost proposal. This shall include mee�ngs with project team as needed throughout the project design and plan development phases.

b. The consultant will develop a project schedule outlining tasks and subtasks to be performed and will maintain and manage their team’s schedule and budget and sub-consultant contracts, as needed.

c. All work under this agreement must be completed to the sa�sfac�on of Summit County.

2.3 Design, Dra�ing, and Engineering

The following is an outline of tasks required to do this work. Consultants preparing a proposal should elaborate on their approach for their respec�ve scope of work. The scope of work includes the following key deliverables:

1. Project Management and Coordina�on.

2. Work collabora�vely with the project team to develop conceptual designs.

3. Present dra� designs to the project team.

4. Update dra� designs to address project team requests (as many itera�ons as needed, similar to working with a homeowner).

5. Provide plan sets that include all elements required for a building department pre-approval.

6. Provide changes as needed to each plan set to meet building department correc�on requirements.

7. Provide final plan sets to Summit County for public use.

A release and approval from all design professionals involved in all plans allowing use of plans, calcula�ons, and all associated documents will be required. This shall allow use of these plans for all property owners in Summit County.

Plan Sets shall include:

a. Floor plans

b. Eleva�ons

c. Sec�ons

d. Electrical Plans

e. Founda�on Plan

a. Design and engineering shall include founda�on details for both slab-on-grade and raised floor construc�on assemblies to allow construc�on flexibility specific to the site condi�ons.

f. Roof Framing Plan

g. Truss Calcula�ons

h. Mechanical/and plumbing plans

a. Plans must demonstrate compliance with energy code and describe the proposed means of providing heat and cooling.

i. Fire Sprinkler Plans

a. Residen�al fire sprinkler plans and hydraulic calcula�ons for all plan designs.

Design shall be focused on water meter connec�ons.

j. Structural Engineering

a. Structural engineering for all plan designs for all structural components including but not limited to founda�on, floor framing, roof framing, lateral loading, ver�cal loading, beam, and wall designs.

b. Structures shall be designed to meet structural ground snow loading requirements.

k. Structural Details

l. Documenta�on of energy code compliance

m. Op�on for roof or balcony solar

General Notes for the Plan Sets:

a. Plan designs, calcula�ons, and related submital documents shall meet all minimum Snyderville Basin and Eastern Summit County Development Code Standards.

b. Plans must comply with the building codes adopted by the State of Utah.

c. The designs should focus on ease of construc�on and affordability.

d. All plans shall include a mirrored/flipped op�on to allow for flexibility for specific site condi�ons.

e. Plans shall include open floor plans and passive solar designs as much as possible.

f. Plans shall include op�onal integrated and enclosed outdoor storage op�ons with enough room for at least two bicycles (plus gear) for 1-bedroom units and three bicycles (plus gear) for 2-bedroom units.

g. Garages – plans will have the op�on to place the ADU on top of, or atached to, a garage.

h. Building designs may include decks and balconies, but affordability should be considered.

i. Universal design is encouraged with op�ons for easy transi�on/adaptability for persons with disabili�es and with aging-in-place in mind.

j. Designs shall include op�ons for various Wildland Urban Interface (WUI) compliant siding and Class A roofing op�ons as part of the building eleva�ons including installa�on specifica�ons.

k. It is desirable that proposed designs include alternate eleva�ons to allow for minor changes, such as two front door placement op�ons to allow for site variability.

Preferred Quali�es for Design Professional (Consultant):

a. The consultant shall have the ability to transfer and manage documents digitally.

b. Consultant shall be able to model designs in such a format that is easy to share and market to the community.

c. It is highly desirable that the consultant has previous experience working in rural small-town environments and communi�es.

d. It is desirable that the consultant has experience working on projects within Summit

County.

e. It is highly desirable that the consultant has previous experience with the local building and land use permi�ng processes and officials.

f. Consultants shall work directly with project team to review and finalize all plan submital packages for use. A complete and thorough plan review will need to be conducted by the Summit County Building Department upon design finaliza�on. The �meline for plan comple�on shall be clearly outlined in the proposal.

Once plans are completed and have been pre-approved by both the planning department and building department, the consultant shall assist Summit County with finalizing the plans as needed.

3 PROPOSAL FORMAT AND CONTENT

To assist in evalua�on, all proposals submited in response to this request should be in the following format. The submital should be clear and concise. Emphasis should be placed on specific qualifica�ons of the people who will actually perform the services and the proposer’s ability to manage the service. Proposals not conforming to the requested format or not in compliance with the RFP will not receive full scoring. Ensure proposals provide informa�on rela�ve to the selec�on criteria outlined in the RFP.

Points Leter of Interest 5 Experience & Qualifica�ons 25 Project Approach and Scope 30 Design Strategies 20 Cost Proposal 10 Timeline 10 References Pass / Fail Acknowledgement and Release Pass / Fail Total Points 100

Sec�on 1: Leter of Interest (5 points) Include a one-page leter addressing why you’re interested in this opportunity and describing your related experience and qualifica�ons. Explain how you or your team is able to meet the needs of Summit County for this project. Include the consultant’s project manager contact name, mailing address, telephone number, and email address. The leter must be signed by a person authorized to execute a contract with Summit County.

On a separate page as necessary, describe any and all proposed excep�ons, altera�ons, or amendments to the Scope of Work of other requirements of this RFP. The nature and scope of your proposed excep�ons may affect the evalua�on of your submital and Summit County’s determina�on of whether it is possible to successfully nego�ate a contract with you.

Sec�on 2: Project Team Experience & Qualifica�ons (25 points)

The proposal must clearly describe the Consultant’s ability to undertake and perform the work.

Provide an overview of the types of work and history of your organiza�on. Please list projects of very similar work performed by the proposed project team. Provide a summary of the qualifica�ons and experience of each team member assigned to this project, including length of service with the firm, and the qualifica�ons/experience of any sub-consultant staff on your project team.

Note: By submitting a proposal, the Proposer agrees to provide the key personnel identified in the Proposal for the entire duration of the project and shall not substitute any key personnel without written consent by Summit County.

Sec�on 3: Project Approach and Scope (30 points) Provide a statement expressing the consultant’s understanding of, and general approach to, the proposed Project and associated issues. Provide a detailed discussion of the consultant’s approach to the successful implementa�on of this project. Include thorough discussions of methodologies you believe are essen�al to accomplishing this project.

• Include a proposed work schedule to accomplish all the required tasks within the desired �meline.

• Iden�fy the staff who would be assigned to each task, including subconsultants.

• Provide an itemized list of services to be provided. Note instances where services exceed the scope or detail offered in this proposal. Note instances where services do not meet the scope offered in this proposal. I o f a fee needs to be assessed for site specific required items, define cost to homeowner associated with each plan set.

• Address instances where possible cost efficiencies may be gained, quality may be improved, or Summit County may otherwise benefit from adop�ng your proposal.

Address the number of plan sets that can be created.

Sec�on 4: Design Strategies (20 Points) Describe the consultant’s proposal for design strategies that achieve the following:

• Design methods to reduce construc�on cost and waste.

• Reduced ongoing opera�ng cost of ADU, i.e. energy efficiency.

• High quality design that integrates with a variety of Summit County neighborhoods.

o Provide two samples of your work.

• Predictable construc�on costs and �meline.

• Though not required, passive design strategies op�mizing natural light, ven�la�on, and thermal performance will be viewed favorably.

Sec�on 5: Cost Proposal (5 points) Provide a cost proposal with an es�mated fee for each of the tasks included in the Scope of Work. Each task budget shall include labor and expenses, including sub-consultant costs. Please separate out costs per plan set that you intend to create as Summit County may choose to select mul�ple design professionals for this work or choose to create fewer plans than shown within this RFP if cost constraints arise.

Sec�on 6: Project Timeline (5 points) Provide a �meline for the deliverables included in the scope of work based on your understanding of the project. Also provide an es�mated date of comple�on of final plans.

Project deliverables and final invoices must be received by March 2027 at the latest.

Sec�on 7: References (Pass/Fail) Provide a minimum of three (3) references for at least two (2) different projects. For each reference provide:

• Name, company, current �tle, and �tle during project

• Phone and e-mail contact informa�on

• Clearly iden�fy the project name and the role of the referencee

Summit County may conduct reference checks by contac�ng those individuals submited by the Proposer with their proposal in response to this RFQ. In addi�on, Summit County may contact references not listed by the Proposer.

Reference checks will not be scored separately but will be used to validate informa�on included in the Proposal submited. The informa�on obtained for the reference checks may also impact the scores assigned by the selec�on commitee for the proposals and interviews.

Sec�on 8: Acknowledgement and Release Agreement (Pass/Fail) Complete and atach the required Acknowledgement and Release form

4 PROPOSAL EVALUATION AND SELECTION PROCESS

The proposals will be reviewed by an Evalua�on Commitee using the point formula listed above. The proposals will be scored based on the inclusion of all elements specified in this RFP.

Each member of the Evalua�on Commitee will first individually score each proposal. The Evalua�on Commitee will then convene to review and discuss these evalua�ons and combine the individual scores to arrive at a composite score for each respondent. At this point, respondents with unacceptably low scores will be eliminated from further considera�on. If more than one respondent remains under considera�on, the highest ranked proposers may be shortlisted. The Evalua�on Commitee may choose to interview such respondents and then reach consensus on the best qualified consultant.

5 CONTRACT

The selected consultant will enter into a contract with Summit County. See Appendix A for a sample contract.

Addi�onal Informa�on Summit County reserves the right to request clarifica�on of informa�on submited or to request addi�onal informa�on about any proposal as it may reasonably require. Summit County reserves the right to require interviews. Summit County reserves the right to reject any or all proposals, to waive technicali�es, and to take whatever ac�on is in the best interest of the Authority.

Nothing in this RFP or the contract between Summit County and the successfully awarded Consultant(s) shall prohibit Summit County from retaining the services of other Consultants for planning project assignments that Summit County deems is not covered under this contract.