1-RFP Non-Bid 3Kings Golf Netting.pdf

RFP Non-Bid Template 3-26

Park City Municipal Corporation (“PCMC” or “City”)

REQUEST FOR PROPOSALS (“RFP”) (NON-BID) FOR

DESIGN AND INSTALLATION OF PROTECTIVE GOLF NETTING AT

THE 3KINGS WATER TREATMENT PLANT

Issued July 1, 2026

Respondents and their agents are instructed not to contact or seek references from City employees, agents or contractors of the City, selection committee members, the Mayor’s office or staff, members of the City Council and Planning Commission, or attempt to externally manipulate or influence the procurement process in any way, other than through the instructions contained herein, from the date of release of this RFP to the date of execution of the agreement resulting from this solicitation. City, in its sole discretion, may disqualify a

Respondent for violation of this provision.

REQUEST FOR PROPOSALS (NON-BID)

PCMC is inviting proposals from qualified persons or firms (“Respondents”) for the design and installation of protective golf netting along a portion of the 3Kings Water Treatment Plant perimeter to mitigate errant golf balls from the Park City Municipal Golf Course.

PROPOSALS DUE: By 4:00 p.m. on Thursday, July 23, 2026

Submit proposals electronically via the Utah Public Procurement Place (“U3P”). The proposals will be opened after the submission deadline.

RFP AVAILABLE: The RFP will be available on Wednesday, July 1, 2026, on the Utah Public Procurement

Place (“U3P”) and PCMC websites. Any modifications to the RFP or responses to questions submitted will be added as an addendum to the RFP posted on U3P and PCMC websites. It is the responsibility of

Respondents to regularly check for addenda.

QUESTIONS: All questions regarding this RFP must be submitted in writing through U3P by 5:00 p.m.

on Wednesday July 15, 2026. Please do not submit the same question multiple times.

PROJECT LOCATION: 3Kings Water Treatment Plant – 1884 Three Kings Drive, Park City UT 84060

PROJECT DESCRIPTION (brief): Engineering, permitting support, fabrication, and installation of approximately 100 linear feet of protective golf netting, 50 feet in height, along a portion of the Three

Kings Water Treatment Plant perimeter to mitigate errant golf balls from the adjacent Park City

Municipal Golf Course.

PROJECT DEADLINE: Installation of the netting must be completed by October 15, 2026

OWNER: Park City Municipal Corporation

P.O. Box 1480

Park City, UT 84060

CONTACT: Harrison Holley, Public Utilities Engineer harrison.holley@parkcity.gov

Proposals will remain valid for 90 days after submission. PCMC reserves the right to reject any or all proposals received for any reason. Furthermore, PCMC reserves the right to change dates or deadlines related to this RFP. PCMC also reserves the right to waive any informality or technicality in proposals received when in the best interest of PCMC.

I. Introduction.

PCMC owns and operates the Three Kings Water Treatment Plant located at 1884 Three

Kings Drive in Park City, Utah. The facility is located adjacent to the Park City Municipal

Golf Course and is periodically exposed to errant golf balls entering the treatment plant site.

To improve safety and protect critical public utility infrastructure, equipment, vehicles, employees, contractors, and visitors, PCMC intends to construct a permanent protective golf netting system along a portion of the treatment plant perimeter.

The project has received approval of a Conditional Use Permit (“CUP”) and Variance authorizing installation of golf netting up to 50 feet in height above final grade. The approved netting location is approximately 100 linear feet in length along the northeast side of the treatment plant property.

PCMC is seeking proposals from qualified firms with experience in the engineering, fabrication, and installation of golf netting. The selected Respondent will provide all engineering, permitting support, materials, labor, equipment, and construction services necessary to deliver a complete and operational netting system.

Additional project information is provided in the Exhibits attached to this RFP.

II. Scope of Project.

The selected Respondent shall provide all labor, materials, equipment, engineering, supervision, permitting support, and incidentals necessary to engineer, fabricate, and install a permanent golf ball protection netting system at the Three Kings Water

Treatment Plant.

The project shall generally consist of:

• Engineering and structural design of a permanent golf netting system.

• Preparation of drawings and calculations required for building permit approval.

• Coordination with PCMC during final design.

• Furnishing and installation of poles, foundations, netting, cables, anchors, hardware, and all related appurtenances.

• Restoration of disturbed areas resulting from construction activities.

• Final inspection and project closeout.

Minimum Project Requirements:

• Approximately 100 linear feet of protective golf netting.

• Netting height of 50 feet above final grade.

• Netting location generally as shown in the approved CUP plans.

• Design shall comply with all applicable building codes and permitting requirements.

• Design shall be prepared by or under the direction of a Professional Engineer licensed in the State of Utah.

• Installation shall not unreasonably interfere with ongoing treatment plant operations.

The Respondent shall be responsible for verifying site conditions and dimensions prior to construction. The City has provided supporting project information as Exhibits A through F, including approved entitlement documents, site plans, photographs, utility information, and the City's standard construction agreement. Respondents shall review all exhibits and incorporate the information into their proposals.

Site visits are strongly encouraged. Respondents wishing to visit the project site shall coordinate access with Harrison Holley, Public Utilities Engineer, at harrison.holley@parkcity.gov or (435) 615-5321. Respondents are responsible for familiarizing themselves with site conditions, access constraints, utilities, topography, vegetation, and other factors that may affect design and construction of the project prior to submitting a proposal.

Deliverables shall include:

1. Final engineering drawings and calculations.

2. Building permit submittal package.

3. Complete installation of the netting system.

4. Manufacturer warranties and warranty documentation.

5. Record drawings showing final installed configuration.

III. Contents of Proposal and Evaluation Criteria.

Proposals shall include the following:

1. Cover Letter

• Firm name and contact information.

• Brief statement of understanding of the project.

• Confirmation of ability to meet the project schedule.

2. Firm Qualifications and Experience

• Description of the firm.

• Years in business.

• Relevant licenses and certifications.

3. Similar Project Experience

• Description of at least two similar completed projects involving golf netting, sports netting, ball containment systems, or similar structures.

• Include owner reference and contact information.

4. Project Team

• Identification of project manager.

• Identification of professional engineer responsible for design, if applicable.

• Identification of any subcontractors.

5. Proposed System

• Brief description of proposed netting system, materials, and structural approach.

• Proposed warranty information.

6. Project Schedule

• Anticipated design, permitting, and construction schedule.

7. Cost Proposal

• Submitted as a separate document.

• Include all engineering, permitting support, materials, labor, equipment, and construction costs.

• Clearly identify any exclusions or assumptions.

Proposals will be evaluated on the criteria listed below. Proposals are limited to 10 pages.

Proposals will be evaluated using the following criteria:

Relevant Experience and Qualifications – 35%

• Experience with similar netting projects.

• Qualifications of firm and key personnel.

Proposed System and Project Approach – 25%

• Understanding of project requirements

• Quality and suitability of proposed system.

References and Past Performance – 15%

• Quality of references and demonstrated performance on similar projects.

Project Schedule – 10%

• Ability to meet project milestones and completion date.

Cost Proposal – 15%

• Overall value and completeness of pricing.

The City reserves the right to interview one or more Respondents if determined to be in the best interest of the City. However, the City may make a selection based solely upon written proposals.

If Respondent proposes to use a third party (subcontractor, subconsultant, etc.) for completing all or a portion of the scope of work requirements, state the name and identify the portion of the scope of work to be completed by a third party.

The selection committee will consider all documents, the presentation/interview if applicable, the response to the RFP, information gained while evaluating responses, and any other relevant information to make its determination. The committee will select the Respondent which, in the committee's sole judgment, is best able to provide the final design and installation of the golf netting.

NOTE: Price may not be the sole deciding factor.

PCMC reserves the right to reject any and all proposals for any reason. Proposals lacking required information will not be considered. The award of a contract may be subject to approval by City Council.

IV. Government Records Access and Management Act.

PCMC will maintain a nonpublic process for the duration of this solicitation in accordance with Government Records Access and Management Act, Title 63G, Chapter

2 of the Utah Code (“GRAMA”). Pursuant to Utah Code § 63G-2-305(6), all records related to this RFP, including but not limited to proposals, evaluation, and selection procedures, and any records created during the evaluation and selection process will remain nonpublic records during the procurement process. After execution of a contract, all submittals will be treated as public records in accordance with the requirements of GRAMA unless otherwise claimed by the Respondent as exempt from disclosure pursuant to Utah Code § 63G-2-309, as amended. The burden of claiming an exemption shall rest solely with each Respondent. Respondent shall submit any materials for which Respondent claims an exemption from disclosure marked as

“Confidential” and accompanied by a statement from Respondent supporting the exemption claim. PCMC shall make reasonable efforts to notify Respondent of any

GRAMA requests for documents submitted under an exemption claim. Respondent waives any claims against PCMC related to disclosure of any materials pursuant to

GRAMA. Please note the following:

1. Respondent must not stamp all materials confidential. Only those materials for which a claim of confidentiality can be made under GRAMA, such as trade secrets, pricing, non-public financial information, etc., should be stamped.

2. Respondent must submit a letter stating the reasons for the claim of confidentiality for every type of information that is stamped “Confidential.” Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury. Failure to timely submit a written basis for a claim of “Confidential” may result in a waiver of an exemption from disclosure under GRAMA.

3. For convenience, a Business Confidentiality Request Form (“BCR Form”) is attached to this RFP as Attachment 1. Respondent must submit a completed BCR Form at the time of submission of any proposal.

V. Ethics.

By submission of a proposal, Respondent represents and agrees to the following ethical standards:

REPRESENTATION REGARDING ETHICAL STANDARDS: Respondent represents that it has not: (1) provided an illegal gift or payoff to a city officer or employee or former city officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees of bona fide commercial selling agencies for the purpose of securing business; (3) knowingly breached any of the ethical standards set forth in Title 3, Chapter 1 of the Park City

Code; or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a city officer or employee or former city officer or employee to breach any of the ethical standards set forth in Title 3, Chapter 1 of the Park City Code.

VI. Selection Process.

Proposals will be evaluated on the criteria listed in Section III, Contents of Proposal and

Evaluation Criteria, above.

The selection process will proceed on the following anticipated schedule:

Advertisement 7/1/26

Questions Deadline 5:00 p.m. on Wednesday, 7/15/26

Proposal Deadline 4 p.m. on Thursday, 7/23/26

Evaluation Time Period 7/23/26-7/27/26

Anticipated Notice of Award 7/27/26

Anticipated Notice to Proceed 8/7/26

Project Completion Date 10/15/26

1. A selection committee comprised of qualified persons, which may include City staff or representatives from other public and private stakeholders, will open, review and evaluate all proposals.

2. The selection committee may conduct interviews with the highest ranked

Respondents. If applicable, interview requirements will be provided to those

Respondents selected for further consideration.

3. Final selection of the top-ranked proposal and preparation of contract.

4. All contracts with an aggregate cost over the term that exceeds $100,000 require approval of the City Council.

5. Contract execution.

Following completion of the evaluation and establishment of the ranking, negotiations for contract purposes may be initiated with the top ranked Respondent. In the event that an agreement is not reached, PCMC may enter into negotiations with the next highest-ranked Respondent.

VII. PCMC Standard Agreement Required.

1. The successful Respondent will be required to enter into PCMC’s standard

Construction Agreement. A form of the standard agreement is attached to this RFP as Exhibit “F” and incorporated herein.

2. ANY REQUEST FOR CHANGES TO PCMC’S STANDARD AGREEMENT, INCLUDING ITS

INDEMNIFICATION OR INSURANCE PROVISIONS, MUST BE SUBMITTED NO LATER

THAN THE PROPOSAL/SUBMITTAL DEADLINE. ANY REQUESTED CHANGES MAY BE

APPROVED IN THE SOLE DISCRETION OF PCMC.

3. A Respondent must be authorized to do business in Utah at the time of contract execution. If Respondent’s address is within the Park City limits, a valid PCMC business license is required.

VIII. General Provisions.

1. No Representations or Warranty. It is the responsibility of each Respondent to carefully examine this RFP and evaluate all of the instructions, circumstances and conditions which may affect any proposal. Failure to examine and review the RFP and other relevant documents or information will not relieve Respondent from complying fully with the requirements of this RFP. Respondent’s use of the information contained in the RFP is at Respondent's own risk and no representation or warranty is made by PCMC regarding the materials in the RFP.

2. Cost of Developing Proposals. All costs related to the preparation of the proposals and any related activities are the sole responsibility of the Respondent. PCMC assumes no liability for any costs incurred by Respondents throughout the entire selection process.

3. Equal Opportunity. PCMC is committed to ensuring equitable and uniform treatment of all Respondents throughout the advertisement, review, and selection process. The procedures established herein are designed to give all parties reasonable access to the same fundamental information.

4. Proposal Ownership. All proposals, including attachments, supplementary materials, addenda, etc., will be retained as property of PCMC and will not be returned to the

Respondent.

5. Modification of RFP. PCMC reserves the right to cancel or modify the terms of this

RFP and/or the project at any time and for any reason preceding the contract execution. PCMC will provide written notice to Respondents of any cancellation and/or modification.

6. Financial Responsibility. No proposal will be accepted from, or contract awarded to, any person, firm or corporation that is in arrears to PCMC, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the PCMC, or that may be deemed irresponsible or unreliable by PCMC. Respondents may be required to submit satisfactory evidence demonstrating the necessary financial resources to perform and complete the work outlined in this RFP.

7. Local Businesses. PCMC's policy is to make reasonable attempts to promote local businesses by procuring goods and services from local vendors and service providers, in compliance with Federal, State, and local procurement laws.

IX. Attachments and Exhibits

Attachment 1: Business Confidentiality Request form

Exhibit A – Approved Variance Final Action Letter

Exhibit B – Approved Conditional Use Permit Final Action Letter

Exhibit C – Approved Site Plan

Exhibit D – Existing Site Photographs

Exhibit E – Available Utility Information

Exhibit F – Example PCMC Construction Agreement

ATTACHMENT 1

BUSINESS CONFIDENTIALITY REQUEST FORM

(Business Confidentiality Claims under Utah’s Government Records Access and Management Act (“GRAMA”), Utah Code § 63G-2-309)

A claimant MUST submit a redacted and non-redacted version of their proposal. The entire proposal may NOT be redacted. PCMC will not redact a proposal on behalf of a claimant if they fail to upload a redacted copy of their proposal.

I request that the described portion of the record provided to Park City Municipal Corporation be considered confidential and given protected status as defined in GRAMA.

Name:

Address:

Description of the portion of the record provided to Park City Municipal Corporation that you believe qualifies for protected status under GRAMA (identify these portions with as much specificity as possible) (attach additional sheets if necessary): ______________________

The claim of business confidentiality is supported by (please check the box/boxes that apply):

( ) The described portion of the record is a trade secret as defined in Utah Code § 13-24-2.

( ) The described portion of the record is commercial or non-individual financial information the disclosure of which could reasonably be expected to result in unfair competitive injury to the provider of the information or would impair the ability of the governmental entity to obtain the necessary information in the future and the interest of the claimant in prohibiting access to the information is greater than the interest of the public in obtaining access.

( ) The described portion of the record would cause commercial injury to, or confer a competitive advantage upon a potential or actual competitor of, a commercial project entity as defined in Utah Code § 11-13-103(4).

REQUIRED: Written statement of reasons supporting a business confidentiality claim as required by Utah Code § 63G-2-305

(1) –(2) (attach additional sheets if necessary):

NOTE: Claimant shall be notified if the portion of the record claimed to be protected is classified as public or if the determination is made that the portion of the record should be disclosed because the interests favoring access outweigh the interests favoring restriction of access. Records claimed to be protected under this business confidentiality claim may not be disclosed until the period in which to bring the appeal expires or the end of the appeals process, including judicial appeal, unless the claimant, after notice, has waived the claim by not appealing the classification within thirty (30) calendar days. Utah Code § 63G-2-309(2).

Signature of Claimant:

Date: