1-RFP for elevator modernization at the Ridge.pdf

Request for Proposal West Valley City Parks and Recreation Department

The Ridge Golf Club

Elevator Modernization

I. Summary

The West Valley City Department of Parks and Recreation Department is seeking proposals for an elevator modernization at the Ridge Golf Club, which is located at 5055 South Westridge Blvd. in West Valley City, Utah.

Responders to this request for proposals are to review the criteria described in this request and submit a proposal that matches those criteria as closely as possible. All responders must follow the requirements listed herein, have a valid business license, submit proof of insurance if required, and provide a warranty covering workmanship and equipment. Failure to follow any requirement of this request may result in rejection of a proposal.

Any questions should be directed to Clark Garso at 801-966-4653. Questions can be asked up to seventy-two hours prior to bid closing.

II. Submission Requirements

Proposals must be returned no later than 10:00 A.M. local prevailing time, as conclusively established by the clock in the City Recorder’s Office, on Monday, October 26, 2026. All proposals shall be submitted through Bonfire (https://utah.bonfirehub.com) and alternative methods of submission shall not be accepted. Proposals shall reflect the best and most current information and offer. Any questions shall be asked by 10:00 AM on Wednesday, October 21, 2026 in order to allow responses to be posted 24 hours before bid closing.

All proposals must be clearly marked with the proposal description (“The Ridge Golf Club Elevator Modernization”), company name and authorized representative, and a return address.

All proposals must be signed by an authorized representative of the responder. The signature on the proposal signifies the responder’s intent to comply with the terms, specifications, and conditions set forth in this request, unless specific exceptions are explicitly noted on the face of the proposal.

West Valley City Parks and Recreation reserves the right to reject any or all proposals, to waive any informality or technicality in the City’s sole discretion, or to accept any proposal deemed to be in the best interests of the City.

III. Intent of Request for Proposals

The intent of this Request for Proposals is to generally set forth the minimum acceptable requirements for the proposals to be submitted herein. It is the intent of West Valley City Parks and Recreation to choose a proposal based on compliance with the terms of this request. West Valley City Parks and Recreation may choose all, part, or none of the proposals.

IV. Description of Services and/or Products Required

West Valley City Parks and Recreation is soliciting proposals to overhaul an existing elevator installed in the late 1980’s. Please be clear and concise in explaining how your proposal meets the requirements outlined below. Include work to be included, a timetable for work to be completed, down time for elevator and warranty. A site visit is strongly recommended, please call ahead to schedule with Clark Garso at 801-966-4653.

Proposal Requirements:

o Work to be included in modernization o Downtime for elevator for work o Warranty information

Please also include the following information for any proposal:

o Recommended service and timing of service o References for similar jobs (local preferred)

1. The scope of the project is to include the replacement of a single elevator unit with a weight capacity of 2500 pounds and the capability to service two floors. Doors will open on the front of the unit at each floor. Project shall be a turnkey installation and shall include bringing fire and electrical components up to code.

2. The following components will need to be included:

o Controller o Fixtures (hall and COP)

Hall fixtures can be surfaced mounted or flush Mini-swing return o New car door operator & door equipment/hardware o New car Door o New electrical wiring o New pump unit & motor o New valve o Rupture valve o Jack packing o New cab fan o New car top inspection and light o New car lantern o 3D door edge detector o New fire tabs and door gibs o Hall Doors & Rollers – SS finish o Cab Interior

Please give a bid for a mid-range interior and flooring. Can be additional components o Battery Lowering o Emergency Video Communication (EVC)

3. Contractor should supply a facility for construction material storage.

Project to include removal and disposal of equipment being replaced or no longer required for safe operations and any work required to bring elevator, housing, and alarm system up to code.

The selected responders shall enter into a contract with the City, which shall include insurance and indemnification requirements. Commercial general liability insurance covering bodily injury liability and property damage liability with a per-occurrence limit of no less than $3,000,000, and a general aggregate limit no less than $5,000,000 as well as commercial auto insurance covering bodily injury liability and property damage liability with a per-occurrence limit of no less than $3,000,000 are required. Additionally, commercial general liability insurance that covers employer liability in an amount not less than $3,000,000 is also required.

A performance bond and payment bond equal to one hundred percent (100%) of the guaranteed maximum price naming West Valley City as a third-party obligee shall be required.

V. Criteria for Proposal Evaluation

Only proposals submitted by responsible responders as defined by the City Code will be considered. Proposals will be evaluated according to the following criteria. Proposals will be scored in each area, with the score given the weight indicated below.

• Price (45%)

• Adherence to requested specifications and service (20%)

• Quality of product (15%)

• Warranty (15%)

• Delivery timeline (5%)

As indicated in the attached Preference Form, certain responders are entitled to preference in the proposal process. Any applicable preferences shall be added to the responder’s score as calculated under the criteria above. For example, a responder who achieves a total score of 80% who qualifies for a 2% preference will have a final score of 82%.

VI. Other Important Information

The City reserves the right to, in its sole discretion, reject any and all responses to this Request for Proposals. The City reserves the right to, in its sole discretion, waive any requirement set forth in this Request for Proposals. The City reserves the right to, in its sole discretion, cancel this Request for Proposals. The City reserves the right to, in its sole discretion, negotiate with responders prior to final award.

Response to this Request for Proposals is at the responder’s sole risk and expense. The City anticipates selecting one of the responders, but there is no guarantee that any responding proposal will be selected.

It is the City’s policy to encourage equal opportunity in the award of contracts. The City endeavors to do business with responders that share the City’s commitment to equal opportunity, and will not do business with anybody who discriminates on the basis of race, religion, color, ancestry, age, gender, sexual orientation, disability, medical condition, or place of birth. The City appreciates in advance the efforts that responders will make and looks forward to participating with responders in the selection process.

All responses to this Request for Proposals are subject to the Governmental Records Access Management Act (“GRAMA”).

BIDDER PREFERENCE FORM

1.1 PREFERENCES

A. The City grants preferences to certain types of bidders. After reviewing the requirements below, please indicate which preferences apply to this bid.

B. City Provider Preference – the City provides a 1% preference to any bidder who is physically located within City limits.

1. City Provider preference

C. Other Preferences – the City provides a 1% preference to any bidder who can meet ALL of the following criteria:

1. Program for veteran hiring and recruitment - To meet this criterion, the bidder must maintain an active program to recruit and employ veterans

2. Safety – To meet this criterion, the bidder must maintain an active safety training program

3. Drug testing – To meet this criterion, the bidder must maintain a drug testing protocol in accordance with applicable law

4. Job training – To meet this criterion, the bidder must maintain an active job training program for employees

5. Health insurance – To meet this criterion, the bidder must offer health insurance to all full time employees

6. Nondiscrimination – To meet this criterion, the bidder must have and enforce a policy prohibiting discrimination in accordance with Title 26 of the West Valley City Municipal Code

1.2 OTHER PROVISIONS

City reserves the right, in its sole discretion, to verify that a bidder qualifies for any preferences which may be claimed above. If a bid claims a preference but does not qualify for that preference, the City reserves the right to refuse to consider that bid.