1-RFP Document Waste and Recycling Collection - SJC.docx

Dawn R. Ramsey, Mayor Patrick Harris, Council Member Kathie L. Johnson, Council Member Donald J. Shelton, Council Member Tamara Zander, Council Member Jason T. McGuire, Council Member

PH: 801.446-HELP @SouthJordanUT

REQUEST FOR PROPOSAL

FOR

CURBSIDE SOLID WASTE AND RECYCLABLE COLLECTION

#2025-019

1. INTRODUCTION

The City of South Jordan is seeking a qualified Contractor to provide curbside collection and disposal of solid waste, and curbside collection and delivery of recyclable waste services for the City and its residents. The initial contract term will be for seven years, with options to renew for one 2-year extension. Provision of solid waste and recyclable waste services will begin July 1, 2026.

Presently, the City provides weekly curbside collection of approximately 32,000 containers of solid waste at 25,000 separate addresses as well as weekly curbside collection of approximately 25,000 recyclable waste containers. It is anticipated that these can counts will increase by 3% annually due to residential growth within the City. The City currently owns and maintains all curbside waste containers and performs all billing. Furthermore, all City-owned facilities and parks will require the use of front load garbage service to approximately 15 different locations.

2. SCOPE OF SERVICES

The contractor will be responsible for providing the following comprehensive waste management services:

I. Services. Contractor will provide all personnel, supervision, materials, equipment, labor, and all other items necessary to complete the following:

A. Mixed Waste Collection. Contractor will provide weekly curbside collection of mixed waste for all residential curbside mixed waste in approved containers within South Jordan. This includes:

i. Weekly curbside collection of mixed solid waste from all residential curbside approved containers within the city limits;

ii. Transport and delivery of collected waste to Trans Jordan Landfill;

B. Recycling Collection.

i. Contractor will provide curbside collection and delivery of recyclables to an approved Materials Recovery Facility (MRF) (Frequency of the service is currently being evaluated; provide a cost for the service as weekly and bi-weekly). If the city chooses to go biweekly, the contractor will be required to pick up weekly during the month of December.

ii. Contractor will, upon request, provide accurate industry information, statistics, and trends to assist the City in developing and implementing public education initiatives to promote recycling and waste reduction among residents.

C. City Facilities Cart, Front-Load, and Roll-Off Waste Collection. Contractor will provide weekly, bi-weekly, or monthly cart, front-load, and roll-off solid waste collection at City-owned facilities and parks, as designated by the City. See Exhibit A. The City may add additional locations by providing Contractor with notice. Contractor will properly dispose of collected waste at a permitted and approved solid waste disposal facility.

D. Dumpster Rental Service. Contractor will provide a dumpster rental service consisting of delivering and picking up 30-yard roll-off dumpsters for residential unit solid waste account holders. The City will oversee the reservation process with customers and coordinate with Contractor to schedule and deliver/pick up dumpsters.

E. City Sponsored Cleanup Services. Contractor will provide dumpster delivery and pickup service of 30-yard and 15-yard roll-off dumpsters to temporary locations designated by the City for City events and cleanup services.

F. Glass Collection and Recycling. Contractor will provide a year-round recycling dumpster of four (4) twenty cubic yard glass recycle containers at 4 different locations, when the glass dumpster is full (typically monthly), Contractor will transport the collected glass to a licensed and approved glass recycling facility. Contractor agrees that there will be no disposal costs charged to the City other than a hauling charge of $ per haul.

G. Emergency/Disaster Event Services. Contractor will respond within 12 hours to the City’s requests for additional waste collection and disposal service in an emergency or disaster.

II. Materials Collected.

A. Mixed Waste. Contractor will collect all residential mixed solid waste that is placed curbside in an approved container with the following exceptions:

i. Waste that does not fit in an approved container;

ii. Hazardous waste as defined by the United States Environmental Protection Agency, the Utah Department of Environmental Quality, or the Salt Lake County Health Department, or un-processable waste as defined and prohibited by the waste disposal facility. Construction materials, tires, car parts, glass panes, e-waste, or any other items deemed unacceptable by the waste disposal facility.

In cases where an approved container is not collected for one of the above-listed reasons, Contractor must notify the resident by tagging the container stating the reason.

B. Recycling. Contractor will collect all acceptable residential recyclable materials, as defined by the waste disposal facility, and as determined regularly by Contractor and the City, which are placed curbside in the approved containers with the following exceptions:

i. Material that does not fit in an approved container; or hazardous waste as defined by the United States Environmental Protection Agency, the Utah Department of Environmental Quality, or the Salt Lake County Health Department.

In cases where an approved container is not collected for one of the above-listed reasons, Contractor must notify the resident by tagging the container with a notification stating the reason.

III. Collection Operation.

A. Collection Equipment. Contractor agrees to provide an adequate number of vehicles for regular collection services. Vehicles and equipment used by Contractor must be 2025 and newer, kept in good condition and repair, good appearance, and in a sanitary condition at all times. Vehicles must always be maintained properly to reduce unnecessary noise, prevent leaking oil or hydraulic fluids, and to ensure safe operations on City streets. Vehicles must also be thoroughly inspected and meet all State and local requirements applicable to such vehicles. In addition, each vehicle utilized in the performance of this Agreement must be equipped, at a minimum, with operable safety equipment, a back-up camera, a back-up alarm, safety triangles, flashers, and tire chains. Each vehicle must have the name of Contractor and a vehicle identification number clearly visible on each side of the vehicle.

B. Equipment List. Contractor agrees to furnish the City with a list indicating the vehicles assigned primarily to the City for waste services. Contractor will provide vehicles and equipment, including loading arms, which are designed and maintained in such a manner to not gouge, scrape, crush, peel or otherwise damage containers.

C. Spillage. All solid waste hauled by Contractor must be contained or enclosed to prevent leaking, spilling or blowing out of the solid waste. In the event of any dumping, spillage, or leaking, Contractor must immediately clean up the litter or spill. Contractor must immediately clean up any fluid leaking from Contractor's equipment. Additionally, the City may require Contractor to pay for an asphalt treatment to be determined by the City to mitigate the aesthetic effects of a spill.

D. Placement of Container After Waste is Dumped into Vehicle. Once Contractor has emptied a container, Contractor agrees to make a reasonable effort to place the containers in an appropriate location in an upright position. If there is any obstacle or obstruction preventing such placement, Contractor will make reasonable efforts to notify the property owner of the obstruction. Contractor will take immediate action on complaints regarding misplaced containers that are not a result of weather-related problems or conditions over which Contractor has no control including snow, wind, and vehicle or pedestrian traffic.

E. Litter. Contractor may not litter on any premises in the process of making collections. Contractor is not required to collect or cleanup material that has not been placed properly in the approved manner provided herein. Contractor must respond to complaints regarding spilled litter caused by Contractor within four business hours.

F. Disposal Facilities.

i. All residential mixed waste must be hauled by Contractor to the Trans-Jordan Cities Landfill, unless otherwise directed by the Public Works Director or as required by state and local government regulations. Contractor must be familiar with and abide by all rules, regulations, laws, and contract provisions related to the use of the disposal facilities.

ii. Contractor must haul all residential recycling material to a recycling processing center of which the City approves. Contractor must be familiar with and abide by all rules, regulations, laws, and contract provisions related to the use of the recycling facility.

iii. All bulk materials must be hauled by Contractor to the Trans-Jordan Cities Landfill, unless otherwise directed by the Public Works Director or as required by state and local government regulations. Contractor must be familiar with and abide by all rules, regulations, laws, and contract provisions related to the use of the disposal facility.

iv. Contractor is responsible for any and all surcharges, civil or criminal penalties, fines and other costs which may be imposed by the Trans-Jordan Cities Landfill, the approved recycling center, or other State and local government agencies for overweight trucks, unsecured loads, and any other violations of laws or regulations required for the performance of this agreement.

v. Contractor may not commingle with any business, commercial, industrial, or institutional waste or recyclables with those collected from residential users and City facilities. Contractor may not commingle any wastes collected outside the City with those collected pursuant to this Agreement.

G. Collection Schedule.

i. Normal Collection Schedule. Contractor must follow a collection schedule approved by the City. See attached schedule exhibit B

ii. Holiday Collection Schedule. Contractor is not required to collect on the following holidays:

New Year's Day Independence Day Thanksgiving Day Christmas Day

iii. If Contractor does not collect on a holiday, Contractor must collect on the next business day.

iv. Time of collection. Contractor may not collect waste in residential areas prior to 7:00 a.m. or continue after 7:00 p.m. without prior consent of the City’s Public Works Director.

H. City Not Liable for Delay. The City is not liable or responsible to Contractor, or to any other person, for or on account of any stoppage or delaying the work described herein by injunction or other legal or equitable proceedings, or any delay for any cause over which the City has not control. Contractor will indemnify, defend, and hold harmless the City from any claims (including attorney’s fees), suits, actions, or causes of action resulting from or arising out of delays or interruption of service which are not caused by the actions of the City or which the City has no control.

I. Commercial Collection. Commercial users, except for City-owned facilities, are not included in the scope of this Agreement. Commercial users may contract privately with any properly licensed collector.

J. Reporting Requirements and Contract Confidentiality. Contractor must maintain accurate records. Contractor must deliver the following reports to the City, electronically and in a form agreed to by the City.

I. Monthly – Tonnages of solid waste and recyclables collected II. Monthly – Customer Issue/Resolution Call Log to include:

a. Name, address, and phone number of complainants

b. Date and time the complaint was received

c. Specific nature of the complaint

d. Date and time the complaint was resolved

e. How the complaint was resolved III. Monthly – Container Damage Report IV. Monthly – Violation Notices Report V. Monthly – Glass tonnage collected VI. Tonnage reports for special programs within 60 days of completion of events (curbside bulk program).

VII. Monthly – Tonnage of recyclable material taken to a landfill in lieu of a recycling facility for compliance with Utah Code Ann. § 19-6-509, as amended.

VIII. Monthly – Sort results of at least one South Jordan City recycling load, breaking down percentages of the following:

a. OCC (Cardboard)

b. Mixed Paper

c. PET (Plastic #1)

d. ABC (Aluminum Cans)

e. HDPE Natural (Plastic #2)

f. HDPE Color (Plastic #2)

g. Tin

h. Mixed Plastics 3-7

i. Trash/Contamination

Performance-related records will become public records after they are received by the City. Further, the City has the right to review any internal records of Contractor to verify payments due. If Contractor has provided the information specified in Utah Code Ann. § 63G-2-309, then such internal records are confidential under Utah Code Ann. § 63G-2-305(2) and will not be released by the City unless expressly authorized in writing by Contractor.

K. Tipping Fees and Annual Rebate.

i. Tipping Fees. The City will pay all appropriate tipping fees for mixed waste deliveries to the Trans-Jordan Landfill, or any location approved by the Public Works Director. Tipping fees for materials collected as recycling that the recycling facility cannot process are the responsibility of Contractor.

ii. Recycling Fees. Recycling material revenue or disposal will be split between the City and Contractor 50/50. All recyclable material must be disposed of at a processing material recovery facility that meets all local, State, and Federal requirements.

L. Notification of Violations. Contractor must notify the City of violations of the City's garbage and recycling collection and disposal regulations. Notification must be given to the City’s Public Works Director or to the representative otherwise designated by the City.

M. Damage to Property. Contractor must monitor and report any damage to private or public property caused by Contractor to the City’s Public Works Director or the representative designated by the City. Contractor is responsible for fixing or providing compensation for such damages.

IV. Customer Service The services required under this Agreement must be provided in a friendly, reasonable, and responsive manner sufficient to develop and sustain adequate public acceptance and support of Contractor's services. As a condition of accepting this Agreement, Contractor assures that service will be performed in this manner and agrees to adhere to the following:

A. Office. Contractor will maintain a local telephone number or other office facilities by which representatives of Contractor can be contacted. The office must be equipped with sufficient telephones and lines and have a responsible person in charge during all hours when garbage or recycling pickup service occurs. The office must be within a reasonable distance from the City. Contractor must maintain the capability to promptly and directly receive and respond to service complaints by telephone during all hours during pickup service. Contractor is required to have calls answered by a person and not a recorded message during any pickup service times. During non-pickup times, calls may be answered by a recording with a sufficient-sized mailbox for taking messages.

Contractor must furnish the City with after-hours telephones numbers for emergency response.

B. Response and Resolution. Contractor must resolve all complaints regarding services in a prompt and courteous manner. Whenever Contractor receives notification of locations that have not received scheduled service, and such scheduled pickup is missed for any reason other than failure of the customer to place containers curbside by 7:00 a.m., or other excused delay as set forth herein, Contractor must correct the error on:

i. The same day as the first notice of missed pickup, if the notice is received before 3:00 p.m.; or before 10:00 a.m. of the following day if the notice is received after 3:00 p.m.

Contractor must report the disposition of all complaints in the monthly status report provided to the City.

V. Price Adjustment Rate adjustments for the contracted services will be made annually based on the U.S. Department of Labor Consumer Price Index, West Region.

Beginning July 1, 2027, and every subsequent July 1 of each year of the Agreement, the Curbside and Large Containers/Bulk Event rates will be adjusted by a percentage equal to 100% of the average annual increase of the U.S. Department of Labor Consumer Price Index - West Region. The City will evaluate CPI every January to prepare for adjustments on the upcoming fiscal year. Contractor is not entitled to a fuel adjustment.

VI. Contractor Duties and Responsibilities A. The selected contractor will be expected to:

i. Provide all necessary supervision, materials, equipment, labor, and other resources required to complete the specified waste management services safely, efficiently, and in a timely manner.

ii. Safely and legally transport and dispose of all collected solid waste at a permitted and approved disposal facility.

iii. Ensure proper handling, transportation, and delivery of collected recyclable materials to a licensed and approved materials recovery facility for processing and marketing.

iv. Possess and maintain the necessary operational, technical, and financial resources to fulfill all contractual obligations for the duration of the agreement.

v. Comply with all applicable local, state, and federal laws, regulations, and industry best practices related to waste management, recycling, and environmental protection.

vi. Comply with the requirements of Utah’s Government Data Privacy Act, Utah Code Ann. Maintain open communication with the City and respond promptly to any inquiries, concerns, or requests for information.

vii. Mandatory-observation of collection services in Daybreak streets and lanes before submittal of proposal. Including but not limited to one way streets, narrow lanes, tight spaces turning on and off of collector streets, backing down dead end lanes and dead end streets. As well as low height clearance from decks, pop outs and trees.

viii. Contractor must attend a Pre-Proposal Meeting on Thursday, September 18th at 1:30pm in Strawberry Conference Room at South Jordan City Public Works Building, 10966 South Redwood Road, South Jordan, UT 84095.

3. MINIMUM QUALIFICATIONS

Contractors must meet the following minimum qualifications:

A. Minimum ten consecutive years of documented experience in providing comprehensive waste management services for municipal or government clients, including curbside solid waste collection, transportation, disposal, and recyclables collection and processing.

B. Possession of a valid and current business license for waste collection and disposal services and adherence to all rules and regulations set by the Department of Environmental Quality’s Waste Management and Radiation Control Board within the State of Utah, and South Jordan City.

C. Locally established provider within the State of Utah, with current curbside solid waste and recycling collection operations servicing residential customers in at least one other municipality or jurisdiction within the state.

D. Assignment of a point contact representative with a minimum of five years of operational and technical experience in the waste management industry. This representative will serve as the City's primary point of contact and oversee the successful execution of the contracted services.

E. Demonstrated familiarity with the recycling industry in Utah, including knowledge of local material recovery facilities, recycling markets, and best practices for maximizing diversion rates and promoting sustainable waste management practices.

F. Provision of customer service capabilities, including a locally staffed call center or customer service department with live agent availability during regular business hours (Monday through Friday, 8:00 AM to 5:00 PM Mountain Time) to address inquiries, complaints, and service requests from City residents in a timely and professional manner.

G. MANDATORY PRE-BID MEETING- Contractor must attend a Pre-Proposal Meeting on Thursday, September 18th at 1:30pm in Strawberry Conference Room at South Jordan City Public Works Building, 10966 South Redwood Road, South Jordan, UT 84095.

4. RFP INFORMATION, PROPOSAL INSTRUCTION, AND CONDITIONS

The following items are required in the submitted proposal. Failure to provide the requested documentation may result in disqualification or reduction in scores.

Qualifications and Experience (20%):

· Demonstrated experience providing municipal waste management services, including curbside solid waste collection, transportation, disposal, and recyclables collection and processing, with a proven history of successful performance on similar contracts.

· Demonstrated adequate operational resources, including a sufficient fleet of collection vehicles and equipment, maintenance facilities, and trained personnel, to execute and sustain the contracted services throughout the contract term. Demonstrated skills in necessary technical resources, such as routing software, customer service systems, and data management capabilities, to effectively manage and monitor the City's waste management operations.

· Familiarity with local and state regulations, ordinances, and industry best practices related to waste management, recycling, and environmental compliance within the State of Utah.

· Expertise and qualifications of the proposed project team, including the main point of contact assigned to the City, operational managers, supervisors, drivers, and customer service representatives, as evidenced by relevant certifications, training, and years of experience in the industry.

· Clarity, efficiency, and feasibility of the proposed collection schedules and routes for residential solid waste and recycling services within the city limits, considering factors such as Daybreak collection areas, travel distances, traffic patterns, and minimizing disruptions to residents.

· Description and capacity of the dedicated fleet of collection vehicles and equipment to be assigned to the City's contract, including information on the make, model, age, condition, and compliance with emission standards.

· Detailed explanations of the proposed methods and processes for recycling collection, processing, and marketing, as well as the techniques and facilities to dispose of solid waste properly, ensuring compliance with environmental regulations and industry best practices.

· Availability and accessibility of live customer service representatives during regular business hours (Monday through Friday, 8:00 AM to 5:00 PM Mountain Time) to address inquiries, complaints, and service requests from city residents promptly and professionally.

· A detailed description of the complaint resolution process, including response times, escalation procedures, and methods for documenting and tracking complaints to ensure satisfactory resolution.

· Thoroughness and quality of the submitted resumes for key personnel proposed to be assigned to the City's contract, demonstrating relevant experience and qualifications.

· Additional descriptions, case studies, or examples of relevant work experience highlighting the contractor's capabilities, successful performance on similar contracts, and ability to meet the City's requirements.

· Any other supporting documentation or information that may further strengthen the contractor's proposal and demonstrate their suitability for the contract.

Past Experience (15 points):

· The prior experience working with South Jordan City, or other local municipalities.

· References from other local municipalities.

Price (65%):

· Based on per month cost for entire collection with the assumption of 25,000 cans. Comprehensive and competitive pricing for all required waste management services, including solid waste collection, transportation, disposal, recycling collection and processing, front-load/roll-off services, and any proposed optional services. Greater consideration will be given to curbside mixed waste and recycling pricing.

· Transparency in the pricing structure, with a clear itemization of all fees, charges, and potential cost adjustments over the contract term, allows the City to budget and project costs accurately.

I. Proposal Format and Content

· Proposals should be prepared as simply as possible. Emphasis should be concentrated on accuracy, completeness, and clarity of content. Each proposal must conform to the outlined format below. Be sure to provide an answer to each Evaluation Criteria. If a requirement does not pertain to your proposal, write “N/A” in your proposal. Proposals with blank sections may be deemed non-responsive.

· Statement of Qualifications (SOQ) shall include a discussion of the Contractor(s) qualifications and should not exceed ten (10) pages in length (not including project related pictures and resumes).

· Each proposal must conform to the outlined format as follows:

Statement of Qualifications (SOQ):

· Introduction of the contractor or company, including years in business, corporate structure, and an overview of relevant experience in the waste management industry.

· Proposed collection plan in detail for residential solid waste and recycling collection services within the City limits with a focus on Daybreak services.

· A detailed list and description of the dedicated fleet of collection vehicles and equipment assigned to service the City, including information on each vehicle's make, model, age, condition, and capacity.

· Identification and brief biographies of key team members, including the main point of contact assigned to the City, operational managers, supervisors, and customer service representatives, highlighting their relevant experience and qualifications.

Contact Information:

· Name, title, email address, and direct phone number of the company representative who will serve as the City's primary liaison and point of contact throughout the contract term.

Supporting Documents:

· Resumes or curriculum vitae of key personnel proposed to be assigned to the City's contract.

· Additional descriptions of relevant work experience, project examples, or case studies demonstrating the contractor's capabilities and successful performance on similar contracts.

· References from other local municipalities.

· Documents addressing each of the evaluation criteria listed above.

· Any other relevant information or documentation that may support the contractor's qualifications and ability to meet the City's requirements.

Pricing Proposal:

· The contractor shall provide costs for hauling and disposing of collected solid waste to the Trans-Jordan Landfill - 10473 South Bacchus Hwy, South Jordan, UT 84009.

· Pricing breakdown and/or cost and revenue sharing strategy for the processing of recyclable materials will be 50/50

· Pricing for all other services outlined in Section 2. Scope of Services, front- load/roll-off waste collection, dumpster rental services, City-sponsored cleanup services, and any optional services proposed.

· A detailed line-item pricing structure and schedule identifying any potential additional fees or charges that may apply. The list shall contain the following and should be completed for each endpoint location scenario for solid waste (Trans-Jordan Landfill).

a) 1st Container Mixed Waste: $ per month, per container

b) Additional Container(s) Mixed Waste: $ per month, per container

e) Neighborhood/City Event Dumpsters: $ per haul

· Proof of a valid business license for waste collection and disposal services.

· A current certificate of insurance demonstrating compliance with the minimum insurance requirements specified in this RFP.

Other Information:

· Any additional information, qualifications, or unique capabilities that the contractor believes may benefit the City to consider during the evaluation and selection process.

II. Proposal Evaluation Criteria An RFP evaluation committee, comprising at least four city staff members, will review each proposal. The following weighted evaluation criteria will be used in selecting a suitable contractor(s):

1. 20% - Qualifications: The qualifications, experience, and licenses of the interested Contractor as outlined in Section 4.

2. 15% - Past Experience: Prior experience working with South Jordan City or other local municipalities.

3. 65% - Cost: Cost per container

The City reserves the right to request additional information, clarifications, or interviews with shortlisted contractors during the evaluation process. The contract will be awarded to the contractor whose proposal is deemed most advantageous to the City based on the evaluation criteria and the overall best value to the community.

The bidder with the highest score overall may be awarded the contract. The City reserves the right to make no awards following this RFP.

III. AWARD OF CONTRACT

The proposal that most closely meets the criteria established in this RFP will be awarded the contract. The City intends to award one contract and does not anticipate awarding to multiple companies. Regardless, the City reserves the right to make multiple or partial awards if in the City’s best interest.

IV. DISCLOSURES

1. Once the RFP is released, communication of any kind made regarding this Bid with any City employee or committee member other that the listed contact person in this RFP is prohibited. Any such contact could disqualify a provider from being awarded this RFP.

2. Any product or services that have been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this Bid.

3. The City does not provide Bidders Lists or Planholders Lists.

4. To access the State of Utah's procurements online, you must register as a vendor on the BONFIRE website, https://utah.bonfirehub.com/ . If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with BONFIRE. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a vendor support article that covers vendor registration in detail: https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration.

5. Please note that Open public projects will be displayed on the Open Public Opportunities page at https://utah.bonfirehub.com/portal/?tab=openOpportunities. Past public projects will be displayed at: https://utah.bonfirehub.com/portal/?tab=pastOpportunities. Vendors can filter to view only City of South Jordan by selecting the Department dropdown and choosing “CITIES – City of South Jordan”.

6. Bid pricing and documentation must be submitted by an agent within the company or organization who has the authorization to bind the organization to the terms and pricing listed.

7. Submit Bids through BONFIRE electronically by the close date listed in BONFIRE. It is the sole responsibility of the Vendor to submit the Bid before the scheduled time. Any questions regarding how to use the BONFIRE program, including how to submit a Bid, download and upload documents, etc., please contact support.bonfire@eunasolutions.com.

8. Any changes or clarifications will be made through the Addendum process through BONFIRE. It is the responsibility of the Vendor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Vendors whose Bids do not take into consideration updated information released through the Q&A function in BONFIRE or through any addendums added through BONFIRE.

9. Any Bid emailed or not sent electronically through BONFIRE will not be considered. It is not the responsibility of the City to inform Vendors that they must submit through BONFIRE; it is the sole responsibility of the Vendor to read through this RFP and follow all conditions.

10. It shall be the sole responsibility of the proposer to upload their documents onto the BONFIRE website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this RFP may result in the Bid being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

11. Any Bid may be withdrawn prior to the date and time the Bids are due. Any Bid not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the Bid. Bids shall remain valid for (90) days after the day of the Bid opening.

12. The City of South Jordan reserves the right to reject any or all RFP’s or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful Bid; to disregard non-conforming, non-responsive, unbalanced or conditional Bids, and to re-advertise if it is in the best interest of the City to do so.

13. All questions must be submitted via BONFIRE by the Q&A date/time deadline posted in BONFIRE. Any question emailed or asked of staff will not be answered. Instead potential providers will be directed to go to BONFIRE and submit their questions via the Question and Answer function in BONFIRE. After the Bid has closed, the City may at any time and for any reason make a written request to a potential Vendor for clarifying information contained in a solicitation.

14. Any potential Vendor who seeks to withdraw or modify a Bid because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the Bid closing. The Vendor must thereafter promptly demonstrate the Vendor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of inadvertent error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Bid per the City’s Purchasing Policy.

V. PROTECTED INFORMATION

EXHIBIT A: CITY FACILITY INFORMATION

EXHIBIT B: CITY PICKUP DAYS MAP

Exhibit C: COST SCHEDULE

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