1-RFP Document Wall Repairs Replacement.docx

Dawn Ramsey, Mayor Patrick Harris, Council Member Kathie L. Johnson, Council Member Donald J. Shelton, Council Member Tamara Zander, Council Member Jason T. McGuire, Council Member

PH: 801.446-

HELP @

SouthJordanUT

)REQUEST FOR PROPOSAL FOR

CONSTRUCTION SERVICES

FOR

WALL REPAIRS & REPLACEMENT

RFP #2026-033

I. PURPOSE

South Jordan City desires to select one construction company, hereinafter referred to as the Contractor, to perform construction services related to repairs and replacement of walls.

The intent of this solicitation is to receive proposals from contractors that include a Statement of Qualifications (SOQ) and a price for Schedules A through D listed in the Scope of Services. The City intends to award the project to the Contractor that most closely meets the criteria established in this RFP.

II. SCOPE OF SERVICES

The project consists of replacing existing failing wrought iron fencing with new wrought iron fencing (Schedule A), replacing wrought iron fencing with a pre-cast wall (Schedule B, Schedule C, Alternative Bid Schedule E), and replacing wrought iron fencing with a block wall that matches the existing wall (Alternative Schedule D) in the areas identified below.

1. ( N )Schedule A- 1300 West from Maybe Ln to 10251 South. Install 720 ft of new wrought iron fence.

2. (

)Schedule B- 3200 West from 9800 South to Hearthstone. Approximately 405 ft of pre-cast wall.

3. Schedule C- 9800 South from ULD Canal to Quintail Ln. Approximately 1110 ft of pre-cast wall.

N

4. Alternative Schedule D- 9800 South from 3200 West to Bangerter. Remove approximately 725 ft of wrought iron fencing. Build block wall to match existing wall.

N

5. (

)Alternative Schedule E: 1300 West from Shellbrook Ln to 10750 West- Approximately 1490 ft of pre-cast wall.

Contractors are expected to remove existing wrought iron fences; restore landscaping and surfaces damaged during construction; coordinate with property owners, City staff, and other agencies as necessary; perform quality control; cleanup, remove, dispose, and transport vegetation and waste, and pay applicable dumping fees. New wrought iron fencing, pre-cast walls, and block walls shall be installed and constructed in the exact location of the existing fence or walls and match the overall height of existing fences and walls, including short wing walls at street corners. Contractors shall comply with all current APWA and City standards and building codes. Contractors shall install pre-cast walls that are similar in color and texture to the walls shown in the pictures below.

The work shall include all labor, supplies, tools, equipment, parts, rentals, fuels, utilities, subcontractors, suppliers, mobilization and demobilization, and all other costs including overhead and profit to complete the work. Prices shall be all inclusive and shall be presented in the bid schedules provided in the supplementary bid documents package.

The Contractors are expected to complete the work within 180 calendar days from date of Notice to Proceed. The City anticipates that a Notice to Proceed will be given on November 23, 2026, but reserves the right to change such date. The Contractors shall start work in an area and fully complete the work required in such location, including restoration and cleanup, before moving to a new area. A project plan and schedule are required and will be approved by City staff.

Due to the construction locations of the walls, the City desires that the Contractors have the necessary skills and experience to perform the work described above, have sufficient knowledge of APWA standards and South Jordan City requirements, and have a positive, proactive approach to working with the public. Contractors shall be able to comply with all licenses, bonds, and insurance coverage necessary to bid on the construction of the project.

The following information provides sufficient basic information regarding minimum requirements for those interested in responding. It does not limit a contractor’s content or exclude any relevant or essential data therefrom. Contractors are encouraged to expand upon the specifications to provide support for their service capabilities under any agreement.

III. PRE-PROPOSAL CONFERENCE

No pre-proposal conference will be held.

IV. MINIMUM QUALIFICATIONS

The City of South Jordan is looking for a contractor that has provided construction services similar in size and scope to other municipalities or agencies. Contractor must have the following minimum qualifications and submit the information requested; otherwise, the proposal will be rejected and will not be evaluated.

1. Contractor shall have demonstrated ten (10) years of experience in providing general construction services, and the Contractor and Subcontractors shall have at least five (5) years of experience in construction and installation of pre-cast walls. If the companies (Contractor and/or Subcontractor) are less than 10 and 5 years old respectively, provide documentation of prior work history and an acknowledgment statement to fulfill this requirement.

2. Contractor shall provide a list of at least five completed projects installing pre-cast walls and wrought iron fences within the last five years or have completed projects of similar size, scope, and complexity. At least one of the five projects must be installing a wrought iron fence. If your company is less than 10 years old, provide documentation of prior work history to fulfill this requirement and provide information.

3. Meet the mandatory insurance and bid bond requirements (See V. Insurance Requirements). Please provide a copy of your insurance certificate and a copy of a Bid Bond in the amount of 5% of the bid.

V. INSURANCE AND BID BOND REQUIREMENTS

Contractor shall procure and maintain insurance at the Contractor’s expense and shall provide satisfactory evidence of insurance as follows:

1. Commercial General Liability - A minimum of two million dollars ($2,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage, and not less than Four Million Dollars ($4,000,000) in the aggregate. The general aggregate limit shall apply separately to the specific project, or the general aggregate limit shall be two (2) times the required occurrence limit. The coverage shall be in the nature of Broad Form Commercial General Liability coverage, and shall specifically include, at minimum, the following coverages:

a. Premises - Operations;

b. Product - Completed Operations Hazard;

c. Broad Form Contractual Insurance;

d. Independent Contractors;

e. Comprehensive Form;

f. Automotive;

g. Broad Form Property Damage; and

h. Personal Injury.

i. Other insurance requirements may be required.

2. The Contractor shall maintain all employee related insurance, in the statutory amounts, such as unemployment compensation, worker's compensation, and employer's liability, for its employees or volunteers involved in performing services pursuant to this Contract.

3. The Contractor shall submit certificates of insurance listing the City as additional insured as evidence of the above required coverage to the City prior to the commencement of this Contract. Such certificates shall provide the City with thirty (30) calendar days’ written notice prior to the cancellation or material change of the applicable coverage, as evidenced by return receipt or certified mail sent to the above address.

4. The Contractor must obtain a bid bond in the amount of five (5) percent of the bid and include it with this proposal.

VI. STATEMENT OF QUALIFICATIONS REQUIREMENTS

The City requests Contractors upload the required information in one file rather than multiple files, unless limited by the file size. Failure to provide the requested documentation may result in disqualification or reduction in scores.

a. Introduction of Contractor and/or Company including years in business;

b. Introduction of Subcontractor(s) for pre-cast and wrought iron construction and installation including years in business;

c. Discussion of Contractor and Subcontractor(s) qualifications, experience, and team availability.

d. Contractors shall include the organization’s structure indicating key team members. Key team members may not be changed without the advance written approval of the City.

e. Additional supporting documents, resumes, copies of certifications. These documents do not count towards the 10-page limit.

f. List five (5) references that the City can contact; include the contact’s name, company, email, phone number, and small description of work performed.

g. List five completed projects installing pre-cast walls and wrought iron fences or similar projects in scope and complexity within the last five years. At least one of the five projects must be installing a wrought iron fence. If your company is less than 10 years old, provide documentation of prior work history to fulfill this requirement and provide information.

h. Contractors shall include a work plan describing the process to install the pre-cast walls and wrought iron fence. The City desires minimal disruption to private property during the installation of the walls and fence.

i. Contractors shall include a preliminary schedule showing important tasks and milestones to be performed. The tentative completion date for the construction of the project is expected to be 180 days from date of Notice to Proceed. All work shall be completed in each location prior to moving to another location unless written consent is given by the City.

j. Business Licenses;

k. Copy of Insurance Certificates (General, Worker’s Compensation, etc.);

l. Any other information that will assist in the selection process;

m. Statement of Qualifications should not exceed 10 pages in length (not including project-related pictures) and in .pdf format, preferably in one file. Paper copies of the proposals will be rejected.

n. Contractor(s) (individual or firm) shall include a statement indicating its financial stability to perform the work desired without the need of monetary advances. If Contractor believes any information should be held confidential for business reasons, Contractor must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. § 63G 2 305(2)(c).

o. A Bid Bond in the amount of five (5) percent of the Bid must be included with this proposal.

p. A statement that Contractor can meet and provide bonding requirements for a Payment and Performance bond.

q. The following bid forms (forms found in the attached documentation “Bidding Documents”) shall be submitted:

i. Document 00400 Bid

ii. Document 00410 Bid Schedule

iii. Document 00452 Bidder Status Report

iv. Document 00453 Subcontractor and Supplier Report (Any rejected subcontractor must be replaced by an approved sub-contractor prior to any work being started by a subcontractor).

v. Document 00455 Contractor’s Project Reference Form

VII. DISCLOSURES

1. Once the RFP is released, communication of any kind made regarding this proposal with any City employee or committee member other than the listed contact person on Bonfire is prohibited. Any such contact could disqualify a provider from being awarded this RFP.

2. Any product or services that have been omitted from this specification that are clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this RFP.

3. The City does not provide Bidders Lists or Planholders Lists.

4. To access the State of Utah's procurements online, you must register as a vendor on the BONFIRE website, https://utah.bonfirehub.com/ . If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with BONFIRE. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a vendor support article that covers vendor registration in detail: https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration.

5. Please note that Open public projects will be displayed on the Open Public Opportunities page at https://utah.bonfirehub.com/portal/?tab=openOpportunities. Past public projects will be displayed at: https://utah.bonfirehub.com/portal/?tab=pastOpportunities. Vendors can filter to view only City of South Jordan by selecting the Department dropdown and choosing “CITIES – City of South Jordan”.

6. Proposal, bid pricing, and documentation must be submitted by an agent within the company or organization who has the authorization to bind the organization to the terms and pricing listed.

7. Submit Proposals through BONFIRE electronically by the close date listed in BONFIRE. It is the sole responsibility of the Vendor to submit the Proposal before the scheduled time. Any questions regarding how to use the BONFIRE program, including how to submit a Proposal, download and upload documents, etc., please contact support.bonfire@eunasolutions.com.

8. Any changes or clarifications will be made through the Addendum process through BONFIRE. It is the responsibility of the Vendor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Vendors whose Proposals do not take into consideration updated information released through the Q&A function in BONFIRE or through any addendums added through BONFIRE.

9. Any Proposal emailed or not sent electronically through BONFIRE will not be considered. It is not the responsibility of the City to inform Vendors that they must submit through BONFIRE; it is the sole responsibility of the Vendor to read through this RFP and follow all conditions.

10. It shall be the sole responsibility of the proposer to upload their documents onto the BONFIRE website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this RFP may result in the Proposal being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

11. Any proposal may be withdrawn prior to the date and time the proposals are due. Any proposal not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the proposal. Proposals shall remain valid for (90) days after the day of the opening of the proposals.

12. The City of South Jordan reserves the right to reject any or all Proposals or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful Proposal; to disregard non-conforming, non-responsive, unbalanced or conditional Proposals, and to re- advertise if it is in the best interest of the City to do so.

13. All questions must be submitted via BONFIRE by the Q&A date/time deadline posted in BONFIRE. Any question emailed or asked of staff will not be answered. Instead, potential providers will be directed to go to BONFIRE and submit their questions via the Question and Answer function in BONFIRE. After the RFP has closed, the City may at any time and for any reason make a written request to a potential Vendor for clarifying information contained in a solicitation.

14. Any potential Vendor who seeks to withdraw or modify a Proposal because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the RFP closing. The Vendor must thereafter promptly demonstrate the Vendor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Proposal per the City’s Purchasing Policy.

VIII. REVIEW CRITERIA

A Review Committee comprising at least four (4) members will review all submitted proposals. Each proposal will be evaluated by the following criteria:

1. 30% - Qualifications, Staff, & References: The Statement of Qualifications (see Section VI), licenses, and documentation submitted by the interested Contractor including projects experience listed. The Contractor’s and Subcontractor’s experience performing the work described under Scope of Services (see Section II) for South Jordan City and/or a city or town comparable to South Jordan City in size and population, assigned project managers and superintendents, proposed subcontractors, staff, and past work relationship with South Jordan City, and company references.

2. 30% - Work plan & Schedule: The Contractor’s work schedule showing key milestones and preliminary target dates, the work plan describing key components in the process to install the wrought iron fence at 1300 West, the pre-cast walls, and the replacement of wrought iron with block fence to match existing. The Contractor’s work plan to approach, engage and maintain a positive relationship with property owners and the public in general, showing minimal disruption to private property during the installation of the walls and fencing.

3. 40% - Project Cost. The Contractor’s bid to perform the services needed to complete the project, including furnishing and installing all materials; all labor; supplies; tools, equipment, parts, rentals, fuels, utilities, subcontractors, suppliers, mobilization, permits, bonds and all other costs including overhead and profit necessary to complete the job based on City requirements. All prices shall be inclusive.

IX. AWARD OF CONTRACT

1. The City of South Jordan reserves the right to reject any or all proposals, to waive informalities and to re-advertise if it is in the best interest of the City to do so.

2. The proposal that most closely meets the criteria established in this RFP will be selected to enter into an agreement with the City.

3. The Contractor to whom the City awards this proposal must agree to sign an agreement based on APWA.

4. The City intends to award one contract and does not anticipate awarding to multiple companies. Regardless, the City reserves the right to make multiple or partial awards if in the City’s best interest.

5. The Contractor to whom the City awards this proposal must agree to obtain Payment and Performance bonds based on APWA requirements.

6. Contractor must be able to meet the insurance and bond requirements, at Contractor’s sole cost and expense.

X. PROTECTED INFORMATION

1. All Proposals are subject to the Government Records Access and Management Act (GRAMA) Utah Code Ann., Subsection § 63G-2-101 et seq.

2. If Contractor believes any information should be held confidential for business reasons, Contractor must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to Utah Code Ann. § 63G 2 305(2)(c).

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