GILA RIVER INDIAN COMMUNITY

REQUEST FOR PROPOSALS

RFP-0639-DPW

On-Call Electrical, SCADA Design & Integration, and Start Up Services for GRIC Production Facilities

Responses Due:

Monday, May 11, 2026 at 11:00AM

Submit to:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities

Gila River Indian Community RFP-0639-DPW

On-Call Electrical, SCADA Design & Integration, and Start Up Services for GRIC Production Facilities

Table of Contents

SECTION I. - ADMINSTRATIVE INFORMATION

A. Purpose:

B. Introduction:

C. Location:

D. Project Team:

E. Timeline:

F. Proposal Timeline:

G. Request for Proposal:

H. Inquires:

I. Addendum or Supplements to Request for Proposal:

J. Propriety Information:

K. Response Materials Ownership:

L. Incurring Costs:

M. Acceptance of Proposal Content:

N. Selection/Acceptance Time:

O. Award of RFP/Right to Reject:

P. General Criteria for Short listing and Final Selection:

SECTION II – SUBMITTAL INSTRUCTIONS

SECTION III - SCOPE OF WORK

SECTION IV - SPECIAL CONDITIONS

A. General:

B. Performance Times and Delivery Dates:

C. Travel Authorization:

D. Completion Time:

E. Payment:

F. Designated Personnel and Minimum Amount of Work:

G. Choice of Law

H. Insurance Requirements

I. Compliance with Community Laws and Ordinances

SECTION V - EXHIBITS

EXHIBIT A - COVER SHEET

EXHIBIT B - SUSPENSION AND DEBARMENT CERTIFICATION

EXHIBIT C - NON-COLLUSIVE AFFIDAVIT

EXHIBIT D - Indian Enterprise Qualification Statement

EXHIBIT E - Engineer’s Qualification Statement

EXHIBIT F - AUTHORIZATION TO RELEASE INFORMATION

SECTION I. - ADMINSTRATIVE INFORMATION

A. Purpose:

This RFP is meant to provide firms with sufficient information to enable them to prepare and submit proposals for consideration by the Gila River Indian Community (the “Community”) for services described in this RFP.

B. Introduction:

The Community is soliciting consulting services from qualified Engineering firms to provide on-call electrical, SCADA design and integration, and start up services for GRIC Production Facilities.

C. Location:

The Gila River Indian Community is located in Central Arizona in Maricopa and Pinal Counties. The reservation is south of the Phoenix metropolitan area divided by Interstate

10. The reservation contains approximately 372,000 acres (581 square miles) of which about one third lies in Maricopa County and remainder in Pinal County (Tribally-owned land account for about 26 percent). A majority of the land is held by the Federal Government in a Trust status. The Tribal headquarters is located in Sacaton, Arizona, which is about 30 miles southeast of Phoenix. The Tribal government is made up of elected officials who consist of a Governor, Lieutenant Governor and seventeen members of the Community Council. For governmental purposes, the Reservation is organized into seven districts. The project is located within District Three of the Community.

D. Project Team:

The Department of Public Works will guide the services for assigned projects. The selected firm will report to the assigned Engineer for the Department. The firm will confer and work closely with the project team in order to fully understand the requirements, to insure an exchange and understanding of ideas, and to expedite the work.

E. Timeline:

The contract period shall commence upon execution of an Agreement and terminate one

(1) year from execution. With the Community’s option to renew for an additional 2 years.

Only those firms which have the resources to meet this schedule should respond.

F. Proposal Timeline:

Issue Date: Tuesday, April 14, 2026

Pre-Proposal Conference: Friday, April 24, 2026 @ 9:00am

Conference Location: Procurement Department Contracts Management

1632 South Nelson Drive Chandler, Arizona 85226

Deadline for Written Questions: Tuesday, April 28, 2026 @ 4:00pm

Deadline for Written Responses: Thursday, April 30, 2026 @ 5:00pm

Proposal Submission Deadline: Monday, May 11, 2026 @ 11:00am

Selection Committee Proposal Review: Friday, May 15, 2026

Approximate selection date: Tuesday, May 19, 2026

G. Request for Proposal:

The Community will be contacting prospective firms who have demonstrated previous interest in providing the services requested. All interested firms or individuals who were not contacted are invited to submit a proposal in accordance with the specifications, requirements and dates set forth herein.

H. Inquires:

Prospective firms may make written inquiries concerning this RFP to obtain clarification of requirements. No inquires will be accepted after the date specified under Item F.

Inquiries should be made through the Bonfire Platform. Responses will be provided as an addendum and will be posted on the Bonfire platform.

I. Addendum or Supplements to Request for Proposal:

In the event it becomes necessary to revise any part of this RFP, an addendum will be posted to the Bonfire platform at the following:

https://gilariver.bonfirehub.com/portal/?tab=openOppurtunities.

Contact Adriana Espinoza if you need instruction on how to access the site. All addendums will be posted after the deadline for questions. It is the responsibility of each firm who received the original RFP to download and print the addendum(s). Firms submitting bids must acknowledge receipt of all issued addendums on Exhibit A, Cover Sheet.

J. Propriety Information:

Any restrictions on the use of the data contained within a proposal must be clearly stated in the proposal itself.

K. Response Materials Ownership:

All materials submitted regarding this RFP will become the property of the Gila River Indian Community and will only be returned to the vendor at the Community’s option.

L. Incurring Costs:

The Community is not liable for any cost incurred by firms prior to issuance of a fully executed contract.

M. Acceptance of Proposal Content:

The contents of the proposal of the successful firm, and the RFP may become all or part of the Scope of Work and as such contractual obligations. Failure of the successful firm to accept these obligations in a contract may result in cancellation of the award.

N. Selection/Acceptance Time:

1. The Selection Committee representing the Community will judge the merits of proposals received in accordance with the general criteria described herein.

2. The objective of the Selection Committee will be to recommend firms whose proposals are most responsive and responsible to the Community’s needs while staying within the stated criteria.

O. Award of RFP/Right to Reject:

The contract will be awarded to the successful firm whose proposal, conforms to the RFP, and is most advantageous to the Community. The Community reserves the right to reject any and all proposals and to waive informalities and irregularities in proposals received and to accept any portion of any proposal or all items proposed if deemed in the best interest of the Community.

P. General Criteria for Short listing and Final Selection:

The following list of criteria has been listed in the order of importance. Criteria is further detailed in Section II, item H. (See Section IV. for Exhibits.)

1. Quality of Firm Management and Team (30 points)

2. Firm’s Experience with similar facilities (30 points)

3. Ability to meet Project Schedule and Current Workload Strategy (20 points)

4. Cost Competitiveness (20 points)

5. Community/Native American owned Firms (10 points)

TOTAL POSSIBLE POINTS: 110

Failure of a firm to provide in its proposal information requested in this RFP may result in disqualification of the proposal. The Selection Committee will recommend the entity, which has submitted a proposal that is most responsive to the Community’s needs.

SECTION II – SUBMITTAL INSTRUCTIONS

A. Proposals must be received by the date and time specified. The e-Procurement portal clock is the official clock for the determination of all deadline dates and times. Without exception, Proposals will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections.

B. Firms are solely responsible to ensure timely submission of their bid to the Community via the eProcurement Portal as given in this solicitation. Proposals must be uploaded, submitted, and finalized prior to the closing date and time listed in this document. It is strongly recommended that Firms give themselves sufficient time and at least one (1) day before the closing date to begin the uploading process and to finalize their submissions.

C. The Community assumes no responsibility for failure of any computer or other equipment to deliver all or a portion of the bid at the time and in the manner required by the solicitation. Neither Bonfire nor the Community warrant that access to and use of the Bonfire website will be free from interruptions or free from errors, nor shall Bonfire or the Community be responsible for any inadvertent disclosure of proposal repository information or any unauthorized access to proposal repository information by third persons.

D. In the case of disruption of electronic communications or loss of services by Bonfire within two (2) hours prior to the deadline for submissions, the Community will delay the deadline to ensure the ability of potential Contractors to submit proposals. If this occurs, instructions will be communicated to known Plan Holders.

E. Failure of a Firm to provide information required in this RFP will result in disqualification. The Firm(s) who has submitted a Proposal that is deemed most responsive, responsible, and cost effective to the Community’s needs and in the best interest of the Community will be recommended for award of the Contract.

F. Submission Modifications: Firms will have the ability to modify their submission up to the submission deadline listed for this RFP directly through Bonfire. Any submittal may be withdrawn prior to the scheduled date and time set for the opening by clicking un-submit within Bonfire by the proposer or their authorized agent. No response may be withdrawn after the date and time set for the bid opening.

G. Submittal Format: the following documents must be uploaded as prescribed in Bonfire:

1. Proposal (See item H below)

2. Exhibit A, Cover Sheet

3. Exhibit B, Suspension and Debarment Certification

4. Exhibit C, Non-Collusive Affidavit

5. Exhibit D, Indian Enterprise Qualification Statement

6. Exhibit E, Qualification Statement

7. Exhibit F, Authorization to Release Information

8. Licenses and Certifications

9. W9

10. Insurance Certificate(s). If award is made, Firm shall provide an updated certificate which shall meet all requirements listed in this RFP including the Community being named as an additional insured.

H. Each proposal should include the following items, in order:

1. Quality of Firm Management and Team (30 Points):

a. On the first page of the response, firm’s name(s), business address and office location(s), current telephone number(s), year(s) established, State of license or registration, name and title of individual contact person for this project, number of principals, and total number of employees.

2. Firm’s Experience with Similar Facilities/Projects (30 Points):

For no less than three (3) and no more than five (5) projects, which you believe to be similar to this Project, please provide the following information in tabular form.

a. Facility or project name, location, contact person and current telephone number. For each project listed, identify the following three (3) contact persons:

1. Facility operator;

2. Project Manager; and

3. Owner (i.e. Tribe, County, or State).

b. Brief description of the facility, and special features.

c. Present status of the project.

d. Identify the firm’s Engineer/Engineers and other key professionals involved.

Specify the role of each professional.

e. A history of change orders on the project including amount and reason for the change.

f. For each of the projects listed above, include the following information:

1. Date engaged;

2. Date completed;

3. Contractor firm responsible for construction, if applicable.

4. Name and telephone number of client contact.

5. Provide estimated cost, and total cost.

g. List all past, current and pending litigation against firm, any of its principal employees or sub-consultants or sub-contractors within the last five (5) years, and the current status of the litigation.

h. For the last five (5) years, list all agreements entered into by the firm or its principal employees for services which have been terminated unilaterally or by mutual consent, and all projects for which the firm and/or its principal employees have been dismissed as a result of a dispute of the rendering of services.

3. Ability to Meet Project Schedule and Current Workload (20 Points):

a. Provide a brief description of the firm’s current commitment through consultant and the individuals within the firm assigned to each commitment.

4. Cost Competitiveness (20 Points):

a. Provide a Schedule of Fees for professional services.

b. Please submit an exhibit detailing the following:

1. Listing of positions and hourly wages.

c. The Community reserves the right to negotiate the fee and expenses based upon the final scope of work.

5. Community/Native Owned Firms (10 Points):

Indian Preference Provision: Preference will be given to Community/Indian Owned Design firms.

Indian Preference Requirements:

Persons or businesses seeking qualification under the Community/Indian Preference shall submit sufficient evidence to establish their qualification as a Community/Indian-owned enterprise or organization by submitting the “Indian Enterprise Qualification Statement” included with this document. (Exhibit E)

SECTION III - SCOPE OF WORK

The GRIC operates a large number of water reservoirs, boosters, wells, and control valves. The majority of these Facilities are monitored and controlled remotely by a central operator through a SCADA System. The purpose of this project is to ensure all the water and wastewater infrastructure is able to be monitored and controlled by standardized SCADA infrastructure. The type of work anticipated will include:

A. Review and evaluation of existing facilities under consideration for modification.

B. Review and comment on submitted design plans for conformance to GRIC standards and specifications.

C. Design of electrical power systems and control systems for new or modified construction.

D. Inspection, integration and startup of new or modified facilities.

GENERAL DESCRIPTION

A. GRIC operates a large number of water reservoirs, boosters, wells, and control valves.

The majority of these Facilities are monitored and controlled remotely by a central operator through a SCADA System. The type of work anticipated will include:

1. Review and evaluation of existing facilities under consideration for modification.

2. Review and comment on submitted design plans for conformance to GRIC standards and specifications.

3. Design of electrical power systems and control systems for new or modified construction.

4. Inspection and startup of new or modified facilities.

RESPONSIBILITIES & REQUIREMENTS

A. Personnel pre-approved by the Owner shall provide the professional and associated services.

B. It is essential that the consultant provide experienced personnel, capable of and devoted to the successful accomplishment of the tasks assigned under the contract. These personnel shall have the required licenses and certification to perform these tasks.

C. The Consultant agrees that once assigned to work under this contract, key personnel shall not be removed or replaced without written notice to and subsequent concurrence of the Owner.

D. If key personnel are not available for work under this contract for a continuous period exceeding thirty calendar days or are expected to devote less effort to the work than anticipated, the Consultant shall immediately notify the Owner, and shall, with the consequence of the Owner, replace such personnel with personnel of equal ability and qualification.

E. The Consultant shall be available to accept new tasks on an as needed, if needed basis and be able to meet strict deadlines for the completion of these jobs.

F. Consultant shall be capable of providing professional engineering services for arc flash evaluation, development of electrical system models, calculations, and arc flash warning labels for GRIC Department’s (GRIC) potable and reclaimed water infrastructure, based upon the requirements of most current section 110.16 of the 2017 National Electrical Code (NEC). Engineering studies will be prepared as outlined in most current NFPA 70E-2021, Standard for Electrical Safety in the Workplace and IEEE 1584-2018 Guide for Performing Arc-Flash Hazards Calculations for the facilities identified.

DESIGN REQUIREMENTS

A. The consultant shall be able to provide any and all of the below listed tasks:

1. Review and assist in development of process piping and instrumentation diagrams for water production and water treatment facilities.

2. Develop single-line diagrams for facilities based on hydraulic analysis and data provided by GRIC.

3. Perform electrical design for the facility, including coordination with electric utility to obtain new or modification of electric service. Consultant shall include verification and determination of the pulse consumption value of electric or gas utility metering (the value for SCADA monitoring).

4. The consultant shall maintain a full-time licensed engineer in the state of Arizona.

The licensed engineer shall have maintained a P.E. license at a minimum of 5 years.

5. The Consultant shall have a minimum of (2) integrators with minimum 10+ years of experience with Rockwell Automation Studio 5000 and Allen-Bradley ControlLogix.

6. A short circuit analysis, protective device evaluation and coordination, power studies, and arc flash hazard analysis for each facility selected by the Owner.

7. Perform design of control, natural gas engine and motor control panels for the facility based on GRIC standards.

8. Provide AutoCAD drawings & specification for electrical & Instrumentation & Control design for inclusion in civil/mechanical drawing set for purpose of GRIC bidding proposal assistance. Drawings and specifications shall be per GRIC standards. This will include control, gas engine and motor control panel as applicable.

9. Consultant shall review and comment on submittals and specifications, request for information, and provide necessary checkout and testing requirements on submitted plans by other designers.

10. Provide AutoCAD drawings and specifications for station, natural gas engine and motor control panel for bidding, drawings and specifications shall be per GRIC standards.

11. Provide pre-bid services, including but not limited to; assistance with permitting and answering bid questions relating to electrical and Instrumentation & Control design.

12. Consultant shall provide procurement support services. In is imperative the Consultant understands the GRIC procurement process and supports GRIC through fiscal and technical evaluation and review.

13. Provide submittal and RFI review for electrical and Instrumentation & Control during construction.

14. Provide Factory Acceptance Testing of control, natural gas engine and motor control panel.

15. Provide check-out and start-up services; including programming of controls, natural gas engine and motor panel, chemical analyzers and verification of security components.

16. Provide coordination services with GRIC staff for site communication; including radio and SCADA coordination.

17. Upon request, consultant shall perform temporary, or secondary power considerations by generator, solar or any other means for usage. This request may include utilization of skid boosters.

18. Consultant shall be responsible for as-built submission for new or modified construction.

19. Consultant shall witness any required testing by the contractor, and certify the results in writing.

ADDITIONAL INFORMATION

Selected Firm will be given the opportunity to enter into a “Contractual Agreement” with the Community in the form of a “Master Agreement”. Work will be issued in the form of a Community Task Order. The Community reserves the right to reject any and all proposals and to waive informalities and irregularities in proposals received and to accept any portion of any proposal or all items proposed if deemed in the best interest of the Community.

When authorized in writing by the Community, the Engineer shall furnish any additional services required by the project. Such additional services shall be subject to compensation to be delineated in a “Task Order” as stated in the Firm’s Master Agreement.

Adriana Espinoza Review this proposed section. Are you looking to only enter into an MSA with one firm?

Christopher Salas Yes, we want standardization and only one vendor assures that.

SECTION IV - SPECIAL CONDITIONS

A. General:

The Community will be directly involved in the process. The Community’s Department of Public Works will have substantial involvement in reviews throughout the entire project.

The firm will confer and work closely with the Department of Public Works during each assigned task in order to fully understand the requirements, to ensure an exchange and understanding of ideas, and to expedite the work.

B. Performance Times and Delivery Dates:

The firm will, promptly after the execution of a task order, prepare and submit to the Community’s Department of Public Works one copy of a schedule showing proposed elapsed time for completion of services. The schedule will be in graphic form and at a suitable scale to indicate the percentage completed at any time. The firm will update the progress schedule and adhere strictly to the submittal dates shown in the Scope of Work.

C. Travel Authorization:

All site visits are to be coordinated through the Department of Public Works. Site visits will not be authorized unless previously planned. Community will not be responsible for any travel costs incurred prior to the signing of a contract.

D. Completion Time:

Services shall be completed as specified in Community issued Task Order.

E. Payment:

Payment and Expenses shall be in accordance with the Community’s Billing Policy and Guidelines, attached as Attachment A. This document is updated at the beginning of each Fiscal Year and shall be provided to the awarded Engineer(s) at that time.

The firm may submit pay requests for work completed on a monthly basis or as outlined in Community issued Task Order. For every pay application, percentage complete will be verified.

All billings should be mailed to Accounts Payable at PO Box 2160, Sacaton, AZ 85147 with a courtesy copy to Department of Public Works for approval. Payments will be made 30 Days after billing has been approved.

F. Designated Personnel and Minimum Amount of Work:

Only key personnel indicated in the contractors’ proposal to be assigned to the project will be utilized, all personal substitutions will be subject to the prior approval of the Department of Public Works.

G. Choice of Law

It is the intention of the parties that performance of the terms of an awarded Agreement shall be in accordance with and pursuant to the laws of the Gila River Indian Community and that any action, special proceeding or other proceeding that may arise from, in connection with or by reason of the Agreement shall be resolved pursuant to the laws of the Gila River Indian Community and exclusively in its courts. Nothing in any Agreement, or in any related exhibit, document or undertaking, shall be construed as affecting, modifying or otherwise impairing the sovereign immunity of the Community and/or any of its affiliates, enterprises, entities or subdivisions.

H. Insurance Requirements

The Engineer shall maintain adequate insurance coverage throughout the term of the Agreement. Insurance Coverage shall include, but is not limited to, General Liability Insurance, Professional Liability, Automobile Liability, Excess Liability, Workers Compensation and Employers Liability Insurance, and Property Insurance.

Engineer agrees that before beginning any work under the Agreement, and as a condition precedent hereto, the Engineer shall provide the Community with a Certificate of Insurance demonstrating that the insurance required in this section has been purchased and is in effect.

The Engineer shall provide documentary proof of insurance showing the following:

Commercial General Liability Insurance- Commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate (on a current ISO CGL form or its equivalent, including without limitation, broad form contractual liability, bodily injury, property damage, fire legal liability, and products and completed operations coverage) under which the Community shall be named as additional insured. This policy shall be written or endorsed to include the following provisions:

• The Community shall be named as an additional insured

• Waiver of subrogation as set forth herein below.

• AM Best Rating of A-8 or better

• No Claims Made Policy forms acceptable on commercial general liability policy

• An endorsement providing limited coverage with respect to property under the care, custody and control of Engineer.

Automobile Liability Insurance- Automobile liability insurance shall cover all vehicles used in connection with the project, with $1,000,000 combined single limits.

Professional Liability – Engineer shall provide Professional Liability coverage with limited contractual liability coverage in favor of Gila River Indian Community and a deductible no greater than $100,000 per claim. The insurance shall be maintained for not less than the duration of the project and five (5) years following completion of construction. Retroactive date of such policy must be on or before the date Engineer (and its consultants/subcontractors) began providing professional services for the Department. Limit of liability shall be not less than $1,000,000 per claim.

Workers Compensation Insurance as required by Arizona law, including

Employer’s Liability, with limits of:

• For bodily injury by accident, $500,000 per accident.

• For bodily injury by disease, $500,000 per employee and $1,000,000 policy limit.

Waiver of Subrogation- To the extent permitted by law and without affecting the coverage provided by insurance required to be maintained hereunder, Engineer waives any right to recover against the Community on account of any and all claims Engineer may have against the Community with respect to any loss or damage insured against under the insurance actually carried to the extent of the proceeds realized had the insurance required hereunder been carried by the Engineer. Engineer agrees immediately after execution of an Agreement to give each insurance company, which has issued to it policies of insurance, written notice of the terms of the mutual waivers contained in this paragraph, and if necessary, to have the insurance policies properly endorsed. Engineer’s Professional Liability policy shall be an exception to the Waiver of Subrogation requirement.

Engineer will also provide Gila River Indian Community with a copy of the additional insured endorsement along with any other requested coverage forms demonstrating that the insurance policy complies with the requirements of this Section. At least thirty (30) days prior to the expiration of the coverage required in an Agreement, Engineer shall provide certificates evidencing that all coverage required herein has been renewed.

Engineer agrees that its failure to obtain or maintain the insurance required by this Section, or to provide a satisfactory Certificate of Insurance, shall be deemed to be a material breach of the Agreement and shall entitle Gila River Indian Community to cancel the Agreement.

It is understood and agreed that the insurance coverage and limits, required above, shall not limit the extent of the Engineer’s responsibilities and liabilities specified within the contract documents or by law.

It is understood and agreed that authorization is hereby granted to Gila River Indian Community to withhold payments to the Engineer until a properly executed Certificate of Insurance providing insurance as required herein, accompanied by a signed Agreement is received by Gila River Indian Community.

Engineer agrees that any contract it enters into with a lower tier contractor for the performance of any aspect of Engineer’s work under the Agreement, shall expressly bind such other contractor to this language and requirements herein, making such obligations applicable to the other contractor to the same extent as the Engineer.

Engineer shall also require its lower tier subcontractor to likewise bind and obligate any additional lower tier with which it contracts for any portion of the work under the Agreement. The purpose of this provision is to require any lower tier contractors, regardless of level, to provide the insurance and indemnity required by the Agreement.

I. Compliance with Community Laws and Ordinances

The firm agrees to comply with all applicable laws and ordinances of the Gila River Indian Community and United States including, but not limited to, obtaining or maintaining a business license pursuant to GRIC Code, Title 13, Chapter 2, and compliance with the Indian preference provisions of Title 12, Chapter 4. The Consultant is aware of the Community’s Sex Offender Registration and Notification Ordinance and will provide notice of the ordinance to its employees, and any contractors or any subcontractors who will perform work within the exterior boundaries of the Gila River Indian Reservation.

SECTION V - EXHIBITS

EXHIBIT A - COVER SHEET

RFP-0639-DPW

Name of Engineer:

Engineer Address:

City: _____________ State: _______ Zip: _________Telephone Number:

Contact Person:

Email Address:

(Please Print or type)

Person(s) authorized to negotiate with Gila River Indian Community:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Phone Number: Fax Number:

E-Mail:

Name: Title:

(Please Print)

Certification: I hereby certify the information and data contained in this proposal are true and correct. The Contractor’s governing body has authorized this application and document, and the Contractor will comply with the attached representation if the contract is awarded. I also certify that I have received addendums _________ through ____________.

Signature of Company Official:

Date Signed:

Printed name of company official signing above:

EXHIBIT B - SUSPENSION AND DEBARMENT CERTIFICATION

As a matter of its own internal policy, the Community follows Federal Law (A-102 Common Rule and OMB Circular A-133) which prohibits non-federal entities from contracting with or making sub-awards under covered transactions to parties that are suspended or debarred or which principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non-procurement transactions (e.g., sub-awards to sub-recipients).

Additionally, the Community does not hire, contract with, or otherwise do business, either directly or indirectly, with contractors or individuals, which have been debarred, suspended, or subjected to a Limited Denial of Participation (LDP) by the U.S. Government.

Before an award of $25,000 or more can be made by your firm, you must certify that your organization and its principals are not suspended, debarred or LDP’d by a federal agency.

I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a federal agency.

VENDOR’S NAME: ______________________________________________________

Signature of Company Official: ______________________________________________

Date Signed: _________________________________________

Printed name of company official signing above: ________________________________

EXHIBIT C - NON-COLLUSIVE AFFIDAVIT

State of )

County of )

, being first duly sworn, deposes and says:

That he is, the party making the foregoing proposal for bid, that such proposal or bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not, in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of affiant or of any other bidder, or to fix any overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against the Owner or any person interested in the proposed contract, and that all statements in said proposal for bid are true.

Project No.

Location

Signature

Name and Title

Date

(Signature shall be notarized.)

Subscribed and sworn before me this day of , .

Notary: Seal:

END OF FORM

EXHIBIT D - Indian Enterprise Qualification Statement

NOTE: Submit completed questionnaire to the Gila River Indian Community, Procurement Department within the time frame specified. Use additional sheets to complete answers if needed.

The Undersigned certifies under oath the truth and correctness of all answers to questions made hereinafter:

1. The following definitions apply:

(a) “Community” means the Gila River Indian Community

(b) “Community member” means any member of the Gila River Indian Community.

(c) “Indian” means any person who is a member of any Indian tribe, band, group, pueblo, or community which is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs and any “Native” as defined in the Alaska Native Claims Settlement Act [43 U.S.C. 1601 et seq.].

(d) “Tribe” means any Indian tribe, band, group, pueblo, or community, including Native villages and Native groups (including corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act [43 U.S.C. 1601 et seq.], which is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs.

(e) “Economic Enterprise” means any organization, corporation or organization established or organized for commercial, industrial, or business activity.

In order to qualify as a Community member owned or an Indian owned Economic Enterprise, such Community member or Indian ownership shall constitute not less than 51 percent of the ownership of the Economic Enterprise. Please check one of the following that the applicant is applying for:

____ Community-owned Economic Enterprise ____ Indian-Owned Economic Enterprise

____ Community member owned Economic Enterprise ____ Non-Indian entity

2. Name of Enterprise or Organization:

Address:___________________________________________________________

Telephone No.:___________________________________________________________

3. Check One:

____ Corporation ____ Joint Venture

____ Partnership ____ Other:

____ Sole Proprietorship

4. Answer the following:

If a Corporation:

a. Date of incorporation:____________________________________________

b. State of incorporation:____________________________________________

c. Give the names and addresses of the officers of this Corporation and establish whether they are Community Member (CM), Indian (I) or Non-Indian (NI).

Name and Social Security No.

CM

,I or

NI

Title Address % of Stock Ownership

President Vice-President Secretary or Clerk Treasurer

d. Complete the following information on all stockholders who are not listed in c. above, owning 0% or more of the stock. Establish whether they are Community Member (CM), Indian (I) or Non-Indian (NI).

Name and Social Security No.

CM, I

or NI

Address % of Stock Ownership

If a Sole Proprietorship or Partnership:

a. Date of Organization:_____________________________________________

b. Give the following information on the individual or partners and establish whether they are Community member (CM), Indian (I) or Non-Indian (NT).

Name and Social Security No.

CM, I

or NI

Address % of Stock Ownership

If a Joint Venture:

a. Date of Joint Venture Agreement:

b. Attach the information for each member of the joint venture prepared in the appropriate format given above.

5. Give the name, address, and telephone number of the principal spokesperson of your organization:

6. Has any officer or partner of your organization listed in #4 been an officer or partner of another organization that failed in the last ten years to complete a contract?

If yes, state circumstances:

7. Has this enterprise failed in the last ten years to complete any work awarded to it or to complete the work on time?

If so, note when, where and why:

8. Will any officer or partner listed in #4 be engaged in out-side employment?

____Yes ____No

If yes, complete:

Name/Title Description of Outside Employment Hours/Week

9. If the enterprise or anyone listed in #4 above, currently subject to an administrative sanction issued by any department or agency of the Federal Government?

_____Yes ____No

If yes, complete:

Name of Department Person/Business Date of Action Type of Action or Agency

10. Does this enterprise have any subsidiaries or affiliates or is it a subsidiary or affiliate of another concern?

If yes, complete:

Name and address of subsidiary, Affiliate or other concern Description of Relationship

11. Does this enterprise or any person listed in #4 above have or intend to enter into any type of agreement with any other concern or person which relates to or affects the on-going administration, management or operations of this enterprise?

These include but are not limited to management, and joint venture agreements and any arrangement or contract involving the provision of such compensated services as administrative assistance, data processing, management consulting of all types, marketing, purchasing, production and other types of compensated assistance.

If yes, attach a copy of any written agreement or an explanation of any oral or intended agreement.

12. Has this enterprise ever been subject to a judgment of any court or administrative sanction (Federal, State, or Tribal)?

Has any individual listed in #4 ever been subject to judgment of any court or administrative sanction (Federal, State, or Tribal)?

____Yes ____No

If the answer is yes to either question, furnish details in a separate attachment.

13. Has any tax lien or other collection procedure been instituted against this enterprise or the individuals listed in #4 as a sole proprietor or partner in their capacities with this enterprise or other enterprise?

14. Has this enterprise or any person listed in #4 ever been involved in a bankruptcy or insolvency proceeding?

____Yes ____No

If yes, provide details in an attachment.

15. What dollar amount of Working Capital is available to your enterprise prior to the start of construction?

Explain the source of these funds:

16. How will project development bookkeeping and payroll be maintained: (check one)

a. By contract with an outside professional accounting firm:____

Name: Address:

Telephone:

b. Records are to be kept by enterprise personnel: _____ If "b" has been checked--state the qualifications of your personnel to perform this function:

c. Other:

17. Trade References (include addresses and phone numbers):

18. Bank and credit references (including addresses and phone numbers):

19. Indicate the core crew employees in your work force, their job titles, and whether they are Indian or Non-Indian. Core crew is defined as an individual who is either a current bona fide employee or who is not a current employee but who is regularly employed in a supervisory or other key skilled position when work is available.

Over the past three years, what has been the average number of employees?

20. Attach certification by a tribe or other evidence of enrollment in a federally recognized tribe for each officer, partner or individual designated as an Indian in #4.

21. Attach a certified copy of the charter, article of incorporation, by-laws, partnership agreement, joint venture agreement and/or other pertinent organizational documentation.

22. Explain in narrative form the stock ownership, structure, management, control, financing, and salary or profit sharing arrangements of the enterprise, if not covered in answers to specific questions heretofore. Attach copies of all shareholder agreements, including voting trust, employment contracts, agreements between owners and enterprise.

Include information on salaries, fees, profit sharing, material purchases, and equipment lease or purchase arrangements.

Evidence relating to structure, management, control, and financing should be specifically included.

23. Attach evidence that the enterprise (or an individual in it) is appropriately licensed for the type of work that is to be performed. Include Federal ID Number.

24. Attach a brief resume of the education, technical training, business, employment, design, and/or construction experience for each officer, partner or sole proprietor listed in #4. Include references.

NOTES:

I. Omission of any information may be cause for this statement not receiving timely and complete consideration.

II. The persons signing below certify that all information in this INDIAN ENTERPRISE QUALIFICATION

STATEMENT, including exhibits and attachments, is true and correct.

III. Print and type name below all signatures.

If applicant is Sole Proprietor, Sign Below:

Name Date

If applicant is in a Partnership or Joint Venture, all Partners must sign below:

If applicant is a corporation, affix corporate seal

Corporate Seal Date

By:

President's Signature Date

Attested by:

Corporate Secretary's Signature Date

WARNING: Providing false information may subject the individual to criminal and civil sanctions in accordance with federal and Gila River Indian Community law. U.S. Criminal Code, Section 1010, Title 18, U.S.C. provides in part: "Whoever…makes, passes, utters, or publishes any statement, knowing the same to be false ...shall be fined not more than $5,000 or imprisoned not more than two years, or both."

EXHIBIT E - Engineer’s Qualification Statement

AIA DOCUMENT B305

Engineer’s Qualification Statement

DATE: « »

SUBMITTED TO: « »

ADDRESS: « »

NAME OF PROJECT (If Applicable): « »

1 BASIC INFORMATION

§ 1.1 Engineer: (Firm Name and Legal Status)

§ 1.2 Business Address:

§ 1.3 Telephone Number:

§ 1.4 Person to Contact:

§ 1.5 Type of Organization: (Check one)

[ « » ] Individual or Sole Proprietorship

[ « » ] Professional Corporation/Association

[ « » ] Corporation

[ « » ] Partnership

[ « » ] Joint Venture*

[ « » ] Other*

*If Joint Venture or Other, give details.

2 GENERAL STATEMENT OF QUALIFICATIONS

3 GENERAL INFORMATION

(This information may be provided via the Engineer’s brochure which may be attached and listed in Article 8.)

§ 3.1 Names of Principals:

§ 3.2 Professional History:

§ 3.3 Registration Status:

§ 3.4 Professional Affiliations:

§ 3.5 Key Personnel:

§ 3.6 Total Number of Staff:

§ 3.7 Number of Registered Engineers:

§ 3.8 Honors and Awards:

§ 3.9 Professional and Civic Involvement:

4 RELATED PROFESSIONAL SERVICES

(List proposed consultants, if applicable.)

§ 4.1 Structural:

§ 4.2 Mechanical:

§ 4.3 Electrical:

§ 4.4 Interior Design:

§ 4.5 Others:

5 PROJECTS

(Projects for which personnel of this firm had responsible charge while associated with other firms are indicated by an asterisk.)

§ 5.1 The following projects are representative of the Engineer’s recent work. A brief description of each project is attached.

§ 5.2 Other representative projects with dates of completion:

6 REFERENCES

7 STATEMENT OF POTENTIAL CONFLICTS OF INTEREST

8 ADDITIONAL INFORMATION

(If attachments are provided, list them here.)

ENGINEER:

By:

I hereby certify that, as of the above date, the information provided in this Engineer’s Qualification Statement is true and sufficiently complete so as not to be misleading.

(Signature)

(Printed name and title)

ENGINEER:

PROJECT:

Size: « »

Cost: « »

Owner: « »

Owner Contact: « »

Completion Date: « »

Contractor/Construction Manager: « »

Brief Description: « »

PROJECT:

Size: « »

Cost: « »

Owner: « »

Owner Contact: « »

Completion Date: « »

PROJECT:

Size: « »

Cost: « »

Owner: « »

Owner Contact: « »

Completion Date: « »

PROJECT:

Size: « »

Cost: « »

Owner: « »

Owner Contact: « »

Completion Date: « »

EXHIBIT F - AUTHORIZATION TO RELEASE INFORMATION

The undersigned hereby authorizes and request any person, firm or corporation to furnish any information requested by the Community, in verification of the recitals comprising this Statement of Qualification.

Dated this day of 20___

(Name of Responder) By:

(Signature of Responder’s Representative)

(Title)