1-RFI Sole Source Notice Template 3.6.24.docx

NOTICE OF PROPOSED SOLE SOURCE PROCUREMENT

REQUEST FOR INFORMATION (RFI)

SALT LAKE COUNTY

Notice #: [**BE13302**]

The Division of Contracts and Procurement has received a request to purchase from a “sole source” vendor. If, for any reason, any party does not agree that this sole source purchase is applicable, please email the contact person for Salt Lake County Contracts and Procurement Division prior to the “Comments Due Date:” indicated below:

Title: [**XYZ Procurement Project**]

SOLE SOURCE JUSTIFICATION

Sole source procurement is appropriate when goods or services are only available from a single vendor; when the most important consideration is the standardization or compatibility of equipment, materials, technology, software accessories, replacement parts, or service; where transitional costs are unreasonable or cost prohibitive; or if it otherwise qualifies under County Ordinance 3.20.030.

[**May include a brief description of the procurement item or service here, for example:** The services requested under this procurement are a continuation of a competitively bid contract that had been awarded to XYZ Company and the request is for XYZ to complete work that had been initiated under the original competitively-bid contract.**]

Proposed Standardization Provider: [**XYZ Company**]

Notice Start Date: [**April 5, 2017**]

Comments Due Date/Time: [**April 12, 2017, before 1:00pm Mountain Daylight Time**)

Estimated Costs:

Contact Person: [**Buyer Name**] email address: [** buyer’s email or slco-purchasing@slco.org**]

Materials Provided to Salt Lake County The County is a governmental entity subject to the Utah Governmental Records and Access Management Act (GRAMA), Utah Code Section 63G-2-101 et seq. All documents submitted in response to this RFI will be treated as protected records under GRAMA Section 63G-2-305(7). Please be advised that documents submitted in response to this RFI will become public records upon execution of a contract directly relating to the subject of this request or in the event the County does not enter into a contract which directly relates to the subject matter upon the expiration of two years from the date of issue of this RFI. Trade secrets and commercial information will not be disclosed provided that you have properly compiled with Utah Code Section 63G-2-305 and Utah Code Section 63G-2-309.

DO NOT RESPOND THROUGH UTAH PUBLIC PROCUREMENT PLACE

SEND COMMENTS DIRECTLY TO CONTACT PERSON!

BACKGROUND

[**May Include additional information as necessary to describe the procurement product or scope of work - for example:** The Salt Palace Convention Center Expansion in 2004 included an addition for meeting rooms 155, 255 and 355. Part of the design included escalators to access the meeting rooms. Due to a value-engineering decision during the project, the meeting room escalators were removed from the construction project. The expansion was completed without the escalators; however the building systems were designed to allow the escalators to be installed in the future with limited modification. The design work for the escalators was part of the original design-build contract awarded to Bodell Construction and EDA Architects. EDA Architects has completed the design work, necessary field investigation and feasibility studies for this project under the original contract.

The County is not willing to pay for additional services to re-create the design drawings, conduct further feasibility studies or extensive analysis of the structure to verify the existing design other than the services outlined in the Scope of Work and Tasks to be Completed below.

The County wishes to enter into an agreement with EDA Architects based on the standardization exception to competitive procurement to continue design services previously initiated by EDA to provide the Scope of Work and Tasks to be Completed below.]

SCOPE OF WORK AND TASKS TO BE COMPLETED

[This section may include a general description of the overall work to be performed. Specify the minimum requirements and the necessary elements within each task, and any restrictions or contingencies for each task. State any reporting requirement, format for reporting, meetings that would be required to attend, etc. – for example:

*The Architect would be responsible for providing the following:

1. Utilize design documents for the meeting room escalators created by EDA Architects in October of 2006. Modify the documents to comply with the following:

a. Review completed drawings for compliance with current codes.

b. Review possible design improvements with the County.

c. Make any revisions required to the design documents, including new structural calculations.

d. Prepare new Project Manual & Specifications and update Bid Document Drawings for construction bidding purposes.

e. Stamp the bid documents to obtain a building permit.

f. Work with the County to issue the bid documents and assist with bidding process.

g. Provide Construction Administration Services.

PRICING / COSTS / FEES

[If appropriate, include the pricing, cost or fees proposed by the sole source vendor – for example - The fee for the design and engineering services for the work identified in the Scope of Work and Tasks to be completed shall not exceed $80,000. The construction budget for the escalator project is $3.3 million.**]