1-Recycling MRF RFP (2026-0901) Accessibility.pdf

WASATCH FRONT WASTE & RECYCLING DISTRICT

REQUEST FOR PROPOSALS (RFP)

Recyclable Materials Processing Services

Materials Recovery Facility (MRF) Processing, Marketing, and Related Services

RFP No. 2026-0901 Issue Date Wednesday, September 16, 2026 Questions Due Wednesday, October 7, 2026 Proposal Due Date Wednesday, October 28, 2026 Proposal Due Time 5:00pm Mountain Time

Issued By:

Wasatch Front Waste & Recycling District

604 West 6960 South

Midvale, Utah 84047

Phone: (385) 468-6325 https://wfwrdutah.gov

Procurement Contact:

Catarina Garcia

Executive Assistant

Wasatch Front Waste & Recycling District

Email: cgarcia@wfwrdutah.gov

Phone: (385) 468-6332 https://wfwrdutah.gov/ mailto:cgarcia@wfwrdutah.gov

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NOTICE TO PROPOSERS

The Wasatch Front Waste & Recycling District ("District") is soliciting sealed proposals from qualified Materials Recovery Facilities (MRFs) to receive, process, market, and manage single-stream recyclable materials collected through the

District’s residential curbside recycling and special services programs generated throughout Salt Lake County, Utah.

The District intends to award one or more contracts to qualified Offerors whose proposals are determined to provide the greatest overall value to the District based upon the evaluation criteria contained in this Request for Proposals.

The District is looking for the services to start on January 1, 2027, with an initial term of three-years, and two (2) optional two-year extensions.

Historical tonnage information provided within this solicitation is for informational purposes only. The District makes no guarantee of minimum or maximum quantities and reserves the right to allocate recyclable materials among one or more awarded contractors based upon operational needs, cost, transportation efficiencies, processing capacity, service reliability, and overall best value. Cost proposals shall include base processing costs along with a clearly proposed revenue sharing model or models. The District will not accept nor consider pricing modifiers or add-ons such as fuel surcharges or excess contamination charges.

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BACKGROUND & OVERVIEW

DISTRICT’s DEFINITIONS: The following words or terms shall be used throughout:

A. Contamination: Any item placed into a container designated for

Recycling that is not a Recyclable Material.

B. Fines: Very small items that fall out of sortation screening machinery during Recycling activities, which may or may not be Recyclable

Material.

C. Out Throw: A Recyclable Material that is unsuitable for Recycling as the grade specified.

D. Recyclable Material: An item that otherwise would be abandoned or discarded, but that can be utilized in the secondary material market. Such items may include newspaper and inserts; corrugated cardboard; telephone books; paperboard (cereal boxes, paper towel and paper tubes, shoe boxes); magazines; home office paper, bulk rate mail; aluminum, steel and tin cans; plastic-coated milk and juice cartons; and plastic containers with the numeric designation of 1 through 7 recycling symbol on the container.

E. Recycling: The series of activities, including separation and processing, by which products or other materials are recovered from or otherwise diverted from the solid waste stream and distributed for remanufacture into new materials or products.

F. Residue: Material remaining after processing the District’s Recyclable

Material, including Fines, that cannot reasonably be recovered or marketed as a recyclable commodity and is disposed of or otherwise managed as non-recyclable material.

G. Reuse: Material that can be used again for its intended purpose or another purpose that results in diverting the material from going to a landfill.

H. Target Recyclables: Recyclable Material contained in the District’s residential single-stream recycling stream that the Contractor agrees to accept, process, recover, and market for Recycling under the

Agreement. Target Recyclables shall be identified in the Contractor’s proposal and incorporated into the final Agreement.

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a. Recyclable Material that is not identified as Target Recyclables in which the Contractor is able to recover for Recycling (e.g., bulk plastics, scrap metal) shall not be categorized as

Contamination nor Residue and shall be processed for Recycling accordingly. Such materials shall be included in the Contractor’s proposed revenue sharing model(s).

Target Recyclables may be modified during the term of the Agreement only upon mutual written agreement of the District and Contractor.

District Background

The Wasatch Front Waste & Recycling District (WFWRD or "District") is a special district and political subdivision of the State of Utah, organized and operating pursuant to Title 17B of the Utah Code. The District is governed by an appointed

Board of Trustees representing the cities, towns, and unincorporated areas it services throughout its defined service area in Salt Lake County, and is committed to providing reliable, efficient, and environmentally responsible solid waste and recycling services. The day-to-day administrative and operational functions of the District are led by a Board-appointed General Manager.

As a political subdivision of the State of Utah, the District is subject to applicable provisions of the Utah Procurement Code, Utah Code Title 63G, Chapter 6a. If this RFP conflicts with an applicable provision of the Utah Procurement Code, the Utah

Procurement Code shall control.

The District operates as an enterprise fund, with service costs funded through user fees rather than property taxes. This business model emphasizes long-term financial sustainability, operational efficiency, and responsible stewardship of public resources while maintaining high-quality customer service.

Service Area

The District currently provides residential waste and recycling collection services to approximately 86,500 residential households throughout Salt Lake County, including incorporated municipalities, and unincorporated service areas.

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Current service areas include:

• Town of Brighton

• Town of Copperton

• Cottonwood Heights

• Emigration Canyon

• Holladay

• Herriman

• Kearns

• Magna

• Millcreek

• Taylorsville

• White City

• Portions of Murray

• Portions of Sandy

• Portions of West Jordan

• Unincorporated Salt Lake County service areas

The District's service area may change during the term of any resulting agreement due to annexations, municipal partnerships, or other service modifications.

Recycling Program

The District operates a comprehensive residential curbside and special services single-stream recycling program utilizing fully automated collection vehicles. Glass is excluded from the District’s single-stream recycling program, which is collected separately via a source-separated program, and is not included as part of this solicitation.

Residential single-stream recyclable materials are collected weekly and delivered on Mondays through Fridays (except for major holidays) to contracted Materials

Recovery Facilities (MRFs) for Recycling.

The District continually evaluates recycling operations to improve efficiency, increase material recovery, reduce contamination, and maximize the value of recyclable commodities while maintaining cost-effective service for residents. In partnership with the existing vendors, the District also regularly conducts recycling composition and contamination audits to monitor material quality and maintain low contamination rates. In addition, the District employs a dedicated Sustainability

Coordinator focused on educating residents, promoting proper recycling practices, reducing contamination, and supporting community outreach initiatives.

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The District currently contracts with multiple processing facilities to provide operational flexibility, transportation efficiencies, and redundancy in the event of facility outages or market disruptions. Through this RFP, the District is seeking qualified MRF owner/operators to receive, sort, process, recover, and market the

District’s residential and special services single-stream recyclable materials.

Estimated Material Volumes

In 2025, the District collected and delivered approximately 18,500 tons of residential curbside and 500 tons of special services single-stream recyclable materials to MRFs.

Historical tonnage information is provided solely to assist Offerors in preparing proposals and shall not be construed as a contractual commitment.

The District makes no representation or guarantees regarding minimum or maximum annual or monthly tonnages and reserves the right to allocate recyclable materials among one or more awarded contractors based upon operational needs, cost, transportation efficiencies, processing capacity, service reliability, and overall best value.

Actual delivered quantities may vary due to, but are not limited to:

• Resident participation

• Weather conditions

• Collection efficiencies

• Contamination levels

• Route modifications

• Municipal growth

• Growth and reduction of service areas and contracted special services customers

• Market and economic conditions

• Operational needs

• Program changes

Procurement Objectives

The District is seeking qualified MRF owner/operators capable of providing reliable, cost-effective, and environmentally responsible processing of single-stream recyclable materials.

Through this solicitation, the District intends to establish one or more contracts that will:

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• Provide dependable long-term processing capacity.

• Maximize operational flexibility using one or more processing facilities.

• Encourage competitive pricing and innovative processing solutions.

• Promote transparency in commodity marketing and reporting.

• Minimize transportation costs and operational inefficiencies.

• Support sustainable recycling practices while maximizing recovery of recyclable commodities.

• Maintain continuity of operations during equipment failures, facility outages, or emergency events.

District Processing Expectations

The District expects recyclable materials delivered under any resulting agreement to be managed in a manner that maximizes recovery and supports responsible recycling practices. Proposals shall describe how the Offeror will meet the following expectations:

a) Make commercially reasonable efforts to maximize the recovery of recyclable commodities from single-stream materials delivered by the District.

b) Ensure marketable recyclable materials are not knowingly disposed of except when necessary, due to contamination, market limitations, safety concerns, equipment limitations, regulatory requirements, or as otherwise approved by the District.

c) Not knowingly market recyclable materials to end markets where they will be disposed of rather than recycled unless no commercially reasonable recycling alternative exists.

Multiple Award

The District reserves the right to award contracts to one or more qualified Offerors.

Following award, recyclable materials may be allocated among awarded Offerors based upon factors including, but not limited to:

• Processing costs

• Transportation efficiencies

• Facility location and geographic area of collection

• Available processing capacity

• Operational performance

• Facility availability

• Service reliability

• Contamination management

• Overall best value to the District

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Award of a contract does not guarantee any minimum quantity of recyclable material.

PROPOSAL SUBMISSION & PROCUREMENT CONDITIONS

A. Official Interpretations, Questions and Addenda. Questions arising subsequent to the issuance of this RFP, that could have a significant impact on the responses to the request, should be submitted to Catarina Garcia cgarcia@wfwrdutah.gov by Wednesday, October 7, 2026. Answers to questions will be posted on the Utah Public Procurement Place website.

Only written clarifications and addenda issued by the Purchasing Department will be binding for RFP evaluation and award of a contract or purchase order. Only written addenda issued by the District may modify or interpret this RFP. The District is not responsible for verbal or other unofficial interpretations.

B. Proposal Format and Cost Submission. Offerors shall submit one electronic technical proposal in the format and by the deadline stated in the solicitation instructions. The Cost

Proposal shall be submitted as a separate file from the technical proposal to support an independent best-value evaluation. Late proposals will not be accepted.

For electronic submissions, the Cost Proposal must be provided as a separate file clearly labeled: “Cost Proposal – [Offeror Name]”

The Technical Proposal must be provided as a separate file clearly labeled:

“Technical Proposal – [Offeror Name]”

Failure to submit the Cost Proposal separately, or inclusion of cost information within the Technical Proposal, may result in the proposal being deemed non-responsive.

C. Transmittal Letter and Authorization. The proposal shall include a transmittal letter identifying the Offeror, its address, the primary proposal contact, and a brief statement of its understanding of and interest in the services. The proposal must be signed by a person authorized to bind the Offeror.

D. Required Forms. The Offeror shall include a completed IRS Form W-9, Certificate of Non-

Collusion, and Status Verification System/E-Verify certification if those forms are included with or required by the solicitation instructions.

E. Withdrawal of Proposals. An Offeror may withdraw its proposal by written request received by the District before, but not after, the proposal submission deadline.

F. Opening of Proposals. Proposals will be opened electronically by the District after the proposal submission deadline. Proposal contents will not be publicly disclosed except as required by applicable law.

G. Public Records and Proprietary Information. Proposals are subject to the Utah

Government Records Access and Management Act (GRAMA), Utah Code Title 63G, Chapter mailto:cgarcia@wfwrdutah.gov

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- An Offeror requesting protection of specific information must clearly identify the information and provide the written justification required by GRAMA. Pricing and service elements will not be treated as confidential merely because they are marked proprietary.

I. District Reservation of Rights. The District reserves the right to reject any or all proposals; waive informalities or minor irregularities; request clarification or supplemental information; request clarifications, issue limited addenda, or request best and final offers, in each case as permitted by the Utah Procurement Code; revise, suspend, or withdraw this RFP before award; make multiple awards; award all, part, or none of the requested services; and take any other action permitted by law that serves the District’s best interests.

J. Best-Value Evaluation. Award will not be based solely on the lowest cost. Responsive proposals will be evaluated by a District evaluation committee using the published criteria to determine the proposal or proposals most advantageous to the District. The District may conduct interviews, request presentations or clarifications, and perform facility site visits.

Interviews, presentations, clarifications, and site visits may be used to clarify, verify, or better understand information contained in a proposal and will not constitute a separate evaluation criterion.

K. Proposal Acceptance and Contract Formation. Submission of a proposal constitutes the

Offeror’s acknowledgment of the requirements of this RFP. The successful Offeror’s proposal may be incorporated into the final agreement as appropriate. The District is legally bound only after an agreement has been fully executed by authorized representatives of both parties.

L. Responsiveness and Disqualification. A proposal may be rejected as non-responsive, or the Offeror may be determined non-responsive for reasons including late submission; failure to answer required questions; failure to provide requested documents; material deviation from the required format; illegible or materially incomplete responses; unauthorized conditions or limitations; or material misrepresentation.

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PROPOSAL CONTENT & EVALUATION CRITERIA

RECYCLABLES PROCESSING

Instructions: When preparing proposals, reply to each of the following proposal content and evaluation criteria in the order listed. Please restate each alphanumeric point (e.g., 1A) listed below followed by your response in full, narrative sentences, and provide any requested materials.

1) Prepare the proposal simply and economically, using a straightforward and concise presentation that directly demonstrates the Offeror’s ability to satisfy the requirements of this RFP.

QUALIFICATIONS

A. A statement of experience and qualifications to meet the requirements of the

District, as outlined herein. Include a general overview and history of your company, number of years in business, number of employees, corporate headquarters location, type of business, names of the chief officers (include an organizational chart if possible), and place of business. Offerors may include an annual report or statement of finances, if available, but it shall not substitute for the written narrative requested for this item. Offeror, if doing business under an assumed name, i.e. an individual, association, partnership, corporation, or otherwise, shall be registered with the Utah State Division of

Corporations and Commercial Code.

B. Provide evidence of financial stability and ability to perform throughout the anticipated contract term. Also disclose any regulatory enforcement actions, permit violations, notices of violation, suspensions, or material compliance deficiencies involving the Offeror or proposed facility during the past five years, together with their current status and resolution.

C. Identify key personnel who would be involved in administering and providing the services requested herein, including a primary point of contact, and submit statements or résumés detailing their qualifications. Offeror’s proposal must include information on levels of training received by each staff member and detailed descriptions of their involvement with projects of similar or identical scopes.

D. Identify any of the work that Offeror intends to subcontract to others and identify the proposed subcontractors including names, specific assignments, and the qualifications of the subcontractor and its key personnel.

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E. In addition to the information and qualifications specified above, identify any special knowledge or skills that may be related or helpful to the services requested herein.

F. Please list all licenses and permits your company possesses in order to compliantly perform services at the proposed facility under this request for proposal.

2) PROPOSED APPROACH TO PROJECT

A. Provide a statement of your understanding of the project and a general description of your proposed approach to the project’s scope of services.

B. Include a description of your facility and how Recyclable Material will be sorted and marketed including but not limited to the following:

a) the staffing required and the equipment that will be used

b) the capacity of your facility listing the maximum tons per day/per week of recyclables that can be processed and its capacity to reliably process the

District’s materials on a daily and weekly basis

c) the percentage of maximum capacity your facility is currently operating, not including any of the current amounts delivered by the District

d) the (haul) distance and time from District’s Offices located at 604 West

6960 South, Midvale, Utah 84047 to your facility.

C. Describe how your proposed processing operations will meet the District

Processing Expectations identified in this RFP.

D. Identify the Target Recyclables your facility will accept and target for recovery from the District.

a. Specify the commodity types, grades, or material qualities your company expects to separate, recover, and market from the Target

Recyclables.

b. Specify non-Target Recyclables that may be recovered for recycling

(e.g., scrap metal, bulk plastics, etc.) if any.

c. Provide details on the facility’s capabilities to recover the Target

Recyclables, including processing recovery rates and any throughput strengths, limitations, or constraints.

E. Describe your company’s existing relationships with the buyers of the

Recyclable Material that will be recovered in this program, for each material type to be marketed.

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a. Include the material specifications that were provided by each buyer of the materials listed. This specification is expected to contain information on allowable contamination and residue specifications.

b. The District prefers that its recovered and marketed single-stream material commodities remain in domestic markets. Include the percentage of buyers that are located within domestic and international markets, including the respective commodity type(s).

F. Using the District’s definition of “Residue,” provide your facility’s average residue rate for residential single-stream recyclable materials processed during the previous calendar year. Describe the methodology used to calculate the residue rate, the types of material included as residue, how residue is managed and dispositioned, and how residue disposition costs are incorporated into your proposed processing fee.

G. Using the District’s Definition of Terms, provide your current contamination rate for the facility listed herein. State how contaminants will be handled, and the method used to disposition such material.

H. The District understands there is a risk that the material you provide to a buyer may be rejected. Explain the process involved in processing such a return and outline the steps you will take, and how you will handle the rejected material.

I. State your contingency plan to avoid disruption of the Recycling Collection

Program through temporary shutdown of your primary processing facility in the Salt Lake City metropolitan area, for one day, one week, and one month.

a) The District desires the selected Offeror to have an agreement with one or more permitted processing facility(s) for processing recyclables on an intermittent or an “as needed” basis.

b) If Contractor is unable, for reasons within Contractor’s reasonable control, to accept District material for more than forty-eight (48) consecutive hours, Contractor shall be responsible for the District’s reasonable, documented, incremental costs directly resulting from diversion of the material to an alternate facility. This provision does not apply to Force

Majeure events.

J. Reporting and Data Management: Describe your facility’s ability to provide accurate and timely monthly and quarterly reports, including the systems and processes used to collect, verify, maintain, and report processing data. Your response should address your ability to report, at a minimum:

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a. Material tonnage by delivery date, vehicle, and route or service area;

proposals shall describe the inbound material acceptance process, including the collection and recording of accurate information contained in this section.

b. Recovered commodities by material type, grade, quantity, and end market;

c. Material disposed of, including the quantity, reason for disposal, and disposal destination;

d. Processing performance and facility throughput;

e. Residue, contamination, rejected loads, and material quality;

f. End-market acceptance and compliance with buyer specifications; and

g. Identify the proposed report formats, delivery schedule, and any online reporting or data-access tools available to the District. Sample reports may be included with the proposal.

K. Describe how Offeror will support or contribute to the District’s efforts in promoting proper recycling practices and education for residents about what is accepted in the program.

L. Identify the major risks associated with this project. For each risk, identify those activities that can be undertaken to reduce, mitigate, or eliminate the risk. Identify the associated responsibilities.

M. In addition to the specific service proposals specified above, identify and/or recommend any additional or innovative services that may be related to or helpful to a comprehensive recyclable processing and marketing program. If there is a better way for the District to package or define the services that it has requested herein in order to obtain better pricing and/or service by making it easier for the selected Offeror, please explain what modifications would be necessary to achieve such better pricing and/or service.

N. ALTERNATE RESPONSES: It is our intent to solicit proposals that afford the

District the most efficient, technically responsive proposal for the processing of recyclables. However, we recognize that there may be arrangements different from that requested hereunder that could offer additional benefits to the District while satisfying the applicable requirements of this proposal.

Accordingly, you may submit alternative proposals for consideration, which offer such additional benefits in addition to the requested baseline proposal.

These alternatives will be evaluated in conjunction with the primary

(baseline) approach for each proposal.

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3) COST PROPOSAL-PROPOSED FEES

The Cost Proposal must be submitted separately from the Technical Proposal.

Offerors shall not include pricing, rates, fees, or other cost information anywhere in the Technical Proposal.

Offerors shall submit a cost proposal which includes a base processing fee per ton of single-stream recyclables delivered by the District along with a proposed revenue sharing model(s). Base processing fees must include all costs associated with the performance of the services specified, including materials, supervision, labor, insurance, transportation, delivery, fuel or other surcharges, demurrage, and related costs. The District will not accept nor consider pricing modifiers or add-ons such as fuel surcharges or excess contamination charges. All prices and fees must be in U.S. dollars.

Clearly identify all assumptions, adjustment mechanisms, escalation provisions, index sources, timing conventions, and other factors that may change the processing fee or revenue share during the contract term. Explain how the proposed pricing structure supports transparency, administrative efficiency, price stability, and long-term value to the District.

The District realizes the value of recyclable commodities and desires to evaluate two revenue sharing scenarios1:

1) Actual market value of recyclable material. Offeror will submit a cost/price per ton based on actual market value of commodities as determined from the actual price that they receive for the finished recycled material.

Variable rate/fee structures may be submitted. All fees and cost structures will be considered and evaluated on their own merits.

2) Based on a published index, such as the Official Board Markets (OBM), “Fastmarkets RISI PPI PPW Recovered Paper Price Watch” (just to be current) for fiber-based commodities and Recyclingmarkets.net/

Secondary Materials Pricing for non-fiber commodities. The Offeror will propose the index and submit a cost/price per ton based on published value of commodities. Variable rate/fee structures may be submitted.

Identify the frequency of changes to the prices, up and down, based on changes to the index. All fees and cost structures will be considered and evaluated on their own merits.

1 Revenue sharing scenarios should be based on monthly models that are subject to market-based adjustments and material composition audits. Months, for the purposes of these models, must include the first and last day of a month and shall not be adjusted outside of these timeframes.

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4) COMPOSITION AUDIT

The selected Offeror, at its sole expense, shall conduct material composition audits for the District in accordance with the following:

i. Selected Offeror and District shall mutually agree on dates and times to conduct the materials audits.

ii. Selected Offeror and District shall mutually agree on loads to be included in the materials audits.

iii. Material composition audits shall be conducted, at a minimum, quarterly, for each city or service area serviced by the District, unless otherwise agreed to in writing by the District.

iv. The Contractor shall provide the District with no less than twenty-four

(24) hours’ advance written notice of each material composition audit.

District personnel and/or the District’s designated representative shall be permitted to be present and observe the sampling, sorting, weighing, classification, and documentation of all audited material.

v. Material composition audit results will be provided to the District no later than ten (10) business days following each occurrence. Audit reports must identify the date, time, truck number, route, and service area along with the total weight of all materials audited and the composition by weigh and percentage of material commodity, including contamination and/or residue.

vi. The contractor shall maintain a running average of the material commodity audit composition results and report the overall average percentage of individual material by city or service area along with the data provided with each individual audit report.

vii. Audit reports containing outliers shall be reviewed by both parties and contractor shall agree to removing individual audit reports that contain significant outliers from running average calculations by city or service area.

5) OTHER REQUIRED INFORMATION

A. Exceptions. Any exceptions to any of the terms, conditions, or requirements of this Request for Proposal or the attached District

Terms and Conditions must be identified and included.

B. Interest in sustainability, recycling, and other environmental matters.

The District has an interest in doing business with suppliers that have

16 WFWRD Recyclables Processing RFP (2026) implemented formal sustainability plans and have operations with minimal adverse impact on the environment. Please state whether your facility has a formal sustainability plan, program, or policy and, if so, please attach a copy to your proposal. Any sustainability plan, program, or policy should address recycling, re-use of materials, and reduction of waste. Please describe any environmentally friendly measures such as alternative fuel vehicles, recycling measures, and energy reduction measures used by your facility in its operations.

C. Electronic payment. The District is encouraging offerors to accept electronic payments using a process whereby vendors can receive payments and remittance advices electronically. Please provide information relating to: (1) your ability to accept electronic payments and remittance advices; (2) your policy, if any, regarding electronic payments; and (3) your discount, if any, for electronic payments.

D. District Ethics Requirement. Include the following two paragraphs in your proposal and then add your own written acknowledgment that you have read the paragraphs and agree to comply with their terms.

REPRESENTATION REGARDING ETHICAL STANDARDS FOR DISTRICT

OFFICERS AND EMPLOYEES AND FORMER DISTRICT OFFICERS AND

EMPLOYEES. The offeror represents that it has not: (1) provided an illegal gift or payoff to a District officer or employee or former District officer or employee, or his or her relative or business entity; (2) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, or brokerage or contingent fee, other than bona fide employees or bona fide commercial selling agencies for the purpose of securing business;

(3) knowingly breached any of the ethical standards set forth in the

District's Code of Ethics, WFWRD District Policy Manual, Chapter 1.3;

or (4) knowingly influenced, and hereby promises that it will not knowingly influence, a District officer or employee or former District officer or employee to breach any of the ethical standards set forth in the District's Code of Ethics, WFWRD District Policy Manual Chapter

1.3.

It is the District’s policy that District employees are prohibited from personally accepting gifts, incentives, marketing or promotional items from suppliers and that suppliers shall not offer such items to District

17 WFWRD Recyclables Processing RFP (2026) employees. Such offers from suppliers are inappropriate and may result in suspension or debarment of the supplier from the District's procurement processes.

Suppliers are hereby informed of the District’s requirement to comply with Utah Code

Title 63G Chapter 12, which requires a contractor to register and participate in the federal Status Verification System to enter into a contract for services with a Utah public agency. Please state whether your facility is registered and participating in the federal Status Verification System to verify the work eligibility status of new employees that are, or will be, employed and performing work in Utah. If your facility is not currently registered and participating in the federal Status Verification System, describe how you will meet this requirement if your facility is selected for a conditional award from this solicitation.

VIRTUAL INTERVIEWS AND SITE VISITS MAY BE CONDUCTED WITH ONE OR

MORE PROSPECTIVE CONTRACTORS UPON REQUEST.

PURSUANT TO REQUIREMENTS OF PARAGRAPH D ABOVE, PLEASE DO NOT

SUBMIT ANY GIFTS OR PROMOTIONAL ITEMS WITH YOUR PROPOSAL.

DISTRICT EMPLOYEES ARE NOT ALLOWED TO ACCEPT SUCH ITEMS

REGARDLESS OF THEIR VALUE.

6) PROPOSAL EVALUATION CRITERIA

Evaluation Category Points Possible

Technical Approach & Processing Methodology 20

Contractor Qualifications & Experience 15

Facility Capacity, Reliability & Contingency Planning 15

Reporting, Sustainability & Innovation 5

Cost Proposal / Overall Value 45

TOTAL 100

Proposals will be evaluated by an evaluation committee using the criteria listed above and further detailed in RFP Attachment 2. Cost proposals will remain unavailable to evaluation committee members until completion and submission of the committee’s evaluation and recommendation based on all non-cost criteria, except to the extent otherwise authorized by

Utah Code § 63G-6a-707.

Each category except Cost will be scored by the evaluation committee on a scale of 1–10, where 1 indicates that the proposal fails to address some or all of the requirements described in the RFP or fails to demonstrate that the Offeror can perform the scope of work, and 10 https://le.utah.gov/xcode/Title63G/Chapter12/63G-12.html https://le.utah.gov/xcode/Title63G/Chapter12/63G-12.html

18 WFWRD Recyclables Processing RFP (2026) indicates that the proposal addresses and exceeds all of the requirements or criteria described in the RFP. The score will then be converted to the corresponding number of available points for that category. For example, if a category is worth 20 points, a score of 10 will receive all 20 available points; a score of 9 will receive 90% of the available points, or 18 points.

Cost proposals will be evaluated using a consistent methodology and the same evaluation assumptions for all Offerors, taking into account the required processing fees and revenue-sharing structures. The District will assign up to 45 points based on the comparative evaluated cost and overall financial value of each Cost Proposal, which is further detailed in

RFP Attachment 2.

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RFP ATTACHMENT 1

SAMPLE CONTRACT

MATERIALS RECOVERY FACILITY (MRF)

RECYCLABLE PROCESSING SERVICES CONTRACT

BETWEEN

COMPANY NAME

AND

WASATCH FRONT WASTE AND RECYCLING DISTRICT

THIS CONTRACT (the “Contract”) is entered into as of the date of signatures, by and between the Wasatch Front Waste and Recycling District, a special district and political subdivision of the State of Utah organized and operating pursuant to Title

17B of the Utah Code (the “District”) and _____________, with its principal place of business at _____________ (“Contractor”). The District and Contractor may be referred to individually as a “Party” and jointly as the “Parties.” This Contract shall become effective on the date the last required Party executes the Contract (“Effective Date”).

RECITALS

WHEREAS, Contractor has many years of experience in the recycling industry, servicing government and private entities including municipalities, in the State of

Utah; and

WHEREAS, the Contractor owns and operates a recycling Materials Recovery Facility

(MRF) that accepts recyclables located at _________________ (the “MRF”); and

WHEREAS, the District needs such services; and

WHEREAS, the Contractor is considered a viable option to ensure continuity of acceptance and processing of the recycling collected by the District at their MRF; and

WHEREAS, the District, through its designated purchasing agent, has determined that it is in the best interest of the District to have options to process recyclables, and thus the District has awarded this contract to Contractor and other contractors, after completion of an RFP procurement process administered by the District; and

WHEREAS, the Contractor and District have agreed to the cost proposal submitted in response to the RFP, and the Parties have incorporated the final agreed pricing and

20 WFWRD Recyclables Processing RFP (2026) revenue-sharing terms into Contract Exhibit B, Final Pricing and Revenue Sharing

Schedule, which is attached to and incorporated herein as part of this Contract; and

WHEREAS, the Parties have determined that it is mutually advantageous to enter into this Contract.

NOW, THEREFORE, the District and Contractor agree as follows:

AGREEMENT

1. TERM OF AGREEMENT

The initial term shall be three (3) years beginning on January 1, 2027, and ending on

December 31, 2029. The term may be extended for up to two (2) additional two-year optional renewals upon mutual written agreement of the parties, for a maximum potential term of seven (7) years. The total term of this agreement may be for a total of seven (7) years commencing on January 1, 2027, and ending December 31, 2033.

2. PAYMENT AND PRICING

The District shall pay Contractor the processing fees established in Contractor’s accepted Cost Proposal, as finalized by the Parties and incorporated into this

Agreement as “Attachment “A” – Pricing and Revenue Sharing. Attachment “A” shall identify the applicable processing fees, revenue-sharing methodology, commodity valuation methodology, and any approved adjustment or escalation provisions.

No processing fee, revenue-sharing methodology, pricing index, adjustment mechanism, or other material financial term may be modified except as expressly provided in Attachment “A” or by written amendment executed by both Parties.

Payment shall be made pursuant to the following procedures:

a. Contractor will provide the District with electronic copies of the required monthly reports by the 10th business day of each month, for the previous month, in accordance with the reporting requirements specified below in section 4.6.

b. Contractor will then provide monthly invoice statements to the District by the 10th business day of each month, for the previous month. Each invoice shall include supporting documentation along with an Excel file sufficient to verify applicable tonnage, processing fees, commodity values, revenue-sharing calculations, credits, and other financial adjustments.

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c. The District shall pay for services invoiced for the previous month by the 30th of each month (except in the month of February, in which case the payment is due by the 28th).

d. Contractor shall deduct from the monthly invoice all amounts due to the District as a result of commodity value revenue sharing in accordance with Contract Exhibit B, Final Pricing and Revenue Sharing

Schedule including any and all material values due to District as a result of commodity value revenue sharing from monthly invoice. If the resulting net amount due results in amount owed to District, Contractor shall pay District for the previous month by the 30th of each month (except in the month of February, in which case the payment is due by the 28th.)

e. Processing fees shall include all costs necessary to perform the services required under this Agreement unless expressly identified otherwise in Attachment “A.” Contractor shall not impose or otherwise incorporate any fuel surcharges, excess contamination charges, demurrage charges, or other pricing modifiers or add-on fees not expressly authorized by this Agreement.

f. Commodity values and revenue-sharing calculations shall be determined in accordance with Attachment “A” on a per month basis.

Any market indices, commodity values, composition percentages, timing conventions, or other variables used in calculating payments or credits shall be applied consistently and supported by documentation reasonably requested by the District.

3. HOURS OF OPERATIONS

The District will comply with the hours of operation set by Contractor, with the option of having operation hours extended due to circumstances beyond the control of the

District if approved by Contractor, which approval shall not be unreasonably withheld. Regular fees will be charged during times of agreed-upon extended hours of operation.

4. ACCEPTANCE AND PROCESSING OF RECYCLABLE MATERIALS

The following terms and conditions apply to the Contractors performance of services under this Agreement:

Definition of Terms The following words or terms shall be defined as stated hereunder:

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a. Contamination: Any item placed into a container designated for Recycling that is not a Recyclable Material.

b. Fines: Very small items that fall out of sortation screening machinery during Recycling activities, which may or may not be Recyclable Material.

c. Out Throw: A Recyclable Material that is unsuitable for Recycling as the grade specified.

d. Recyclable Material: An item that otherwise would be abandoned or discarded, but that can be utilized in the secondary material market. Such items may include newspaper and inserts; corrugated cardboard;

telephone books; paperboard (cereal boxes, paper towel and paper tubes, shoe boxes); magazines; home office paper, bulk rate mail; aluminum, steel and tin cans; plastic-coated milk and juice cartons; and plastic containers with the numeric designation of 1 through 7 recycling symbol on the container.

e. Recycling: The series of activities, including separation and processing, by which products or other materials are recovered from or otherwise diverted from the solid waste stream and distributed for remanufacture into new materials or products.

f. Residue: Material remaining after processing the District’s Recyclable

Material, including Fines, that cannot reasonably be recovered or marketed as a recyclable commodity and is disposed of or otherwise managed as non-recyclable material.

g. Reuse: Material that can be used again for its intended purpose or another purpose that results in diverting the material from going to a landfill.

h. Target Recyclables: Recyclable Material contained in the District’s residential single-stream recycling stream that the Contractor agrees to accept, process, recover, and market for Recycling under the Agreement.

Target Recyclables are identified in Contract Exhibit B.

a. Recyclable Material that is not identified as Target Recyclables in which the Contractor is able to recover for Recycling (e.g., bulk plastics, scrap metal) shall not be categorized as Contamination nor Residue and shall be processed for Recycling accordingly. Such materials shall be included in the Contractor’s proposed revenue sharing model(s).

b. Target Recyclables may be modified during the term of the

Agreement only upon mutual written agreement of the District and

Contractor.

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4.2. Responsibilities of the Contractor

The responsibilities of Contractor include, but shall not be limited to, the following.

Contractor shall receive, process, and market the District's commingled single-stream recyclable materials in accordance with the accepted materials and processing requirements established in this Agreement and its incorporated exhibits.

All material delivered by the District to the Contractor’s facility(ies) shall pass to Contractor upon delivery.

Contractor shall furnish all skill, labor, equipment, materials, supplies, and utility services required for providing all services in accordance with this

Agreement.

Should any of the activities required in the performance of duties listed herein require the use of a subcontractor, Contractor shall be wholly responsible for all actions and activities of its subcontractors and shall be wholly responsible for any payments due to its subcontractors.

Contractor shall provide the District with all records and information required by this Agreement.

Contractor shall be responsible for all wage increases for Contractor’s processors or other employees, any benefits or added costs resulting from changes in technology, laws and regulations, labor practices, availability of equipment, and other business risks that may affect the performance of this

Agreement.

Contractor shall, at Contractors own expense, acquire all required governmental permits and licenses and regulatory approvals.

Contractor shall make commercially reasonable efforts to maximize recovery of recyclable commodities from materials delivered by the District.

Marketable recyclable materials shall not be knowingly disposed of except when necessary due to contamination, material quality, safety concerns, regulatory requirements, equipment limitations, lack of a commercially reasonable end market, or as otherwise approved by the District.

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Contractor shall not knowingly market recyclable materials to an end market where the materials will be disposed of rather than recycled unless no commercially reasonable recycling alternative exists.

4.3. Contamination and Residue Management

Contractor shall manage contamination and residue in accordance with the definitions and requirements of this Agreement and all applicable laws and regulations.

Contractor shall document and report the quantity and disposition of residue and other material removed from the recycling process as required by this

Agreement.

4.4 End Markets and Third-Party Processing

Contractor shall maintain records identifying the end markets or destinations of recyclable commodities recovered from District material.

Contractor shall immediately notify the District in writing if District material is transferred to another MRF or third-party processor prior to final processing. In such cases, no additional fees or charges shall apply to the

District and Contractor shall document the receiving facility and shall remain wholly responsible for ensuring the material is managed in accordance with this Agreement.

Contractor shall notify the District in writing of any material changes in primary end markets that may significantly affect commodity recovery, pricing, revenue sharing, or the continued recyclability of an accepted material. Any necessary changes to the Target Recyclables shall be authorized by both parties via a written amendment to this Agreement.

4.5 Facility Outages and Continuity of Service

Contractor shall maintain a contingency plan designed to minimize disruption to the District's recycling collection operations in the event the primary processing facility is temporarily unable to receive or process District material.

Contractor shall notify the District as soon as reasonably practicable of any condition expected to materially affect the acceptance or processing of District material.

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Contractor shall identify alternate permitted processing facilities available to receive District material during an interruption and shall provide the District with the location of the alternate facility, anticipated duration of the diversion, and any anticipated operational or financial impacts.

Contractor shall promptly notify the District when normal processing operations resume.

If Contractor is unable, for reasons within Contractor’s reasonable control, to accept District material for more than forty-eight (48) consecutive hours, Contractor shall be responsible for the District’s reasonable, documented, incremental costs directly resulting from diversion of the material to an alternate facility. This provision does not apply to a Force Majeure events

4.6. Reporting and Data Management

Contractor shall maintain accurate records and provide the District with timely electronic reports sufficient to monitor material volumes, processing performance, commodity recovery, material disposition, and financial reconciliation.

a. Monthly Reports. Contractor shall submit monthly reports for the length of the Agreement period commencing with initiation of recyclable processing. All reports shall be due within ten (10) working days after the end of each month. At a minimum, monthly reports shall include:

1. Summary of total tonnage delivered by the District, and an electronic listing of individual weights, compiled monthly by date, by truck, and by route/area for all materials delivered to Contractor for recycling.

Data reports shall be in Excel format.

2. A summary of recovered recyclable commodities, including material type, grade, quantity, and end market or destination. .

3. Tonnage of materials disposed of, reason(s) for disposal, and its end destination.

4. Residue and contamination information, including applicable rates or quantities determined during the reporting period.

5. Identification of any District material diverted or transferred to another MRF, processor, landfill, or other third-party facility,…