1-PWCL-25003 WOCC General Campus Asphalt Paving Maintenance Services Bid Package.pdf

Contract No. No. PWCL-25003 Cover Sheet

PENNSYLVANIA WESTERN UNIVERSITY

Clarion Campus

THE STATE SYSTEM OF HIGHER EDUCATION

COMMONWEALTH OF PENNSYLVANIA

CONTRACT MANUAL

AND

INVITATION FOR BIDS

Work Order Contract for Construction Project No. PWCL-25003

General Campus Asphalt Paving & Maintenance Services

Contract No. PWCL-25003

Penn West Clarion Clarion, PA

September 2025

Solicitation for Construction 2014K110 Solicitation No. PWCL-25003

Cover Sheet

TABLE OF CONTENTS

PWCL-25003

Asphalt Paving & Maintenance Services General Campus Work Order Construction

Contract

Page Numbers Solicitation for Construction

Special Instructions to Bidders ............................................................................................................. 1-2 General Instructions to Bidders ............................................................................................................ 1-8 Bid Form ............................................................................................................................................... 1-5

Contract Form

Standard Form of Contract ................................................................................................................... 1-4 Contract Bond Form ............................................................................................................................. 1-4 General Conditions ............................................................................................................................ 1-34 Insurance Rider .................................................................................................................................... 1-3 Prevailing Wage Rates ....................................................................................................................... 1-10 Exhibit A, IWO Form Template ............................................................................................................ 1-4

Technical Specifications

Division 01 - General Requirements

Section 01 10 00 Summary ....................................................................................................... 1-4 Section 01 22 00 Unit Prices ..................................................................................................... 1-4 Section 01 26 00 Contract Modification Procedures ................................................................. 1-6 Section 01 29 00 Payment Procedures .................................................................................... 1-7 Section 01 31 00 Project Management and Coordination .......................................................... 1-5 Section 01 31 19 Project Meetings ........................................................................................... 1-4 Section 01 32 00 C Construction Progress Documentation ........................................................... 1-3 Section 01 33 00 Submittal Procedures .................................................................................... 1-6 Section 01 35 00 C Safety and Health Requirements .................................................................... 1-4 Section 01 45 00 Quality Control .............................................................................................. 1-4 Section 01 50 00 B Temporary Facilities and Controls ................................................................. 1-5 Section 01 60 00 Product Requirements .................................................................................. 1-4 Section 01 62 00 Product Options ............................................................................................ 1-3 Section 01 71 23 Field Engineering ........................................................................................... 1-3 Section 01 73 29 Cutting and Patching ..................................................................................... 1-5 Section 01 77 00 Closeout Procedures ..................................................................................... 1-4 Section 01 78 23 Operation and Maintenance Data ................................................................. 1-5 Section 01 78 36 Warranties ..................................................................................................... 1-3 Section 01 78 39 Project Record Documents ........................................................................... 1-2

Technical Requirements

Section 02 05 5 Demolition Section 02 20 0 Earthwork and Excavation Services Section 02 51 0 Asphalt Paving Services Section 02 51 1 Asphalt Sealcoat Section 02 51 2 Fiber Reinforcement Section 02 76 4 Crack & Joint Repair Section 32 12 17 Milling Section 02 50 0 Parking Lot Repair & Maintenance Section 02 52 0 Portland Cement Concrete Maintenance Services & Paving

Solicitation for Work Order Contract for Construction 2018K112 Special Instructions to Bidders Contract No. PWCL-25003 Page 1 of 2

STATE SYSTEM OF HIGHER EDUCATION

SPECIAL INSTRUCTIONS TO BIDDERS, WORK ORDER CONTRACT FOR CONSTRUCTION

CONTRACT INFORMATION

Contract Scope: Clarion is seeking to retain, multiple Work Order Contracts with up to three

Contractors in:

o General Campus Asphalt Paving & Maintenance Services

Contractors must be physically located within a 75-mile radius of campus to provide quick on-site services if called upon.

Work included under this Contract will be on the campus of Clarion University of PA, Clarion, Clarion County, PA. The contractor shall furnish all labor, superintendence, materials, tools and equipment and perform all work necessary to complete each project in accordance with all state, county and local laws and regulations and to the approval of Clarion and the State System of Higher Education. See Division 1 General Requirements & Technical Requirements Section 01010 Summary of Work for full scope of work.

This contract is intended to be issued as a one-year contract renewable for up to two

(2) additional two-year terms (total of five years possible). This Contract will be a unit-priced Work Order Contract for Construction Contract, against which Individual Work Orders will be issued as asphalt paving & maintenance services are needed.

Contract No: PWCL-25003

Location: Pennsylvania Western University, Clarion Campus, Clarion, PA

Directions: Visit: https://www.clarion.edu/about-clarion/campus-maps/index.html

Contract Term/Duration: see Standard Form of Contract, Work Order Contract for Construction

Contract Value: see Standard Form of Contract, Work Order Contract for Construction

Individual Work Orders: see Standard Form of Contract, Work Order Contract for Construction

Prevailing Wages: see Standard Form of Contract, Work Order Contract for Construction

Liquidated Damages: see Standard Form of Contract, Work Order Contract for Construction https://www.clarion.edu/about-clarion/campus-maps/index.html

Solicitation for Work Order Contract for Construction 2018K112 Special Instructions to Bidders Contract No. PWCL-25003 Page 2 of 2

BIDDING INFORMATION

Issuing Office: PASSHE Regional Procurement Office

Clarion University of Pennsylvania McEntire Building Clarion, PA 16215

University Representative: G. Chad Thomas, Director Facilities, Management & Operations gcthomas@pennwest.edu

814.393.1859

Contracting Officer: Timothy E Evans

PASSHE Construction Contracts Manager 724.840.2956 tevans@passhe.edu

Plans and Specs: available for download at the Penn Bid Bonfire Bid Event. Bidders must obtain all bid documents from the Penn Bid Bonfire Bid Event and not other bid exchanges to be eligible to submit a bid proposal.

Bids Due Date/Time: October 28, 2025, at 2PM

Method of submission of bids for this IFB (see Sections 1 and 7 of the General Instructions to Bidders):

by upload of electronic documents to Penn Bid Bonfire Bid Event

Pre-bid Conference Date/Time: None

Submit Pre-Bid Questions by posting them on the Penn Bid message board.

Cut-off Date for Pre-Bid Questions: October 14, 2025, at 2PM

REAAs for Small Diverse Business (SDB) proactive solicitation: None

Bid Security Required: None

Bid Security Allowed: None

Bid Period: Bids shall be valid for not less than 60 days

Items Required to be Submitted with the Bid: Bid Form

Contract Award: Lowest qualified, responsible bidder submitting a responsive bid

Performance, Payment, and Maintenance Bonds: see Standard Form of Contract, Work Order Contract for Construction mailto:gcthomas@pennwest.edu mailto:tevans@passhe.edu

Solicitation for Work Order Contract for Construction 2018K112 General Instructions to Bidders Solicitation No. PWCL-25003 Page 1 of 8

GENERAL INSTRUCTIONS TO BIDDERS

FOR

WORK ORDER CONTRACT FOR CONSTRUCTION

1. Penn Bid Event The System uses the Penn Bid web-based platform for public notice for Invitations for Bids (IFBs). Specific instructions related to the Penn Bid Event are posted online. The bid documents take precedence over any online instruction.

Detailed information about submission and acceptance of bids is addressed in Section 7 below

2. Responsibility of the Bidder It is the responsibility of the bidder by careful personal examination of the Contract Documents to satisfy himself as to the nature and location of the Work, as well as all environmental conditions that may affect performance of the Work. All bidders should visit the site to thoroughly familiarize themselves with the existing conditions. If any discrepancies should be found between existing conditions and the Contract Documents, prospective bidders shall report these discrepancies to the System for clarification prior to submitting a bid. Requests for interpretation of the Work to be performed shall be submitted in writing to the System or the System's designated representative. Failure of the bidder to visit the site, recognize and take into account in their bid site conditions that affect the Work, shall not be considered sufficient cause for any increase in the agreed-upon contracted amount. If subsurface drilling or other exploration has been performed at the Project site, information resulting from such drilling and/or exploration and provided to the System in forms and/or subsurface drilling reports is included in the Technical Plans and Specifications.

3. Incurring Costs The System is not liable for any cost or expenses incurred by bidders or prospective bidders in the preparation of their bids or for attendance at any conferences, meetings, or site visits related to this IFB.

4. Restriction of Contact From the issue date of this IFB until a final contract award has been made, all contacts with Commonwealth personnel concerning this IFB must be made only through the Issuing Office or other specific representatives identified on SourcePoint.

5. Addenda to the IFB If it becomes necessary to revise any part of this IFB, Addenda will be issued. If Addenda are issued, all terms and conditions that are not changed remain. Bidders shall acknowledge on the Bid Form all Addenda, identified by the numbers and dates of those Addenda. Bidders are responsible for ensuring they are aware of all Addenda prior to submitting their bid.

6. Questions and Answers to the IFB The SourcePoint provides for on-line questions and answers. The System will post answers to questions, as applicable. If there are a significant number of questions and/or complex questions/answers, the answers may be consolidated and provided in an Addenda. Posted answers shall be considered official, as if

Solicitation No. PWCL-25003 Page 2 of 8 included in an Addenda. Answers will be posted in a timely-enough manner for bidders to be able to adequately consider them. Bidders are responsible for ensuring they are aware of all posted answers prior to submitting their bid.

7. Submission and Acceptance of Bids Bids shall be entered on the Bid Form provided elsewhere in this IFB. The completed Bid Form shall be PDF format and uploaded to the SourcePoint Bid Event not later than the bid due date and time to be considered as responsive to the bid requirements. Bidders submitting bids for more than one separate prime contract shall prepare and upload separate Bid Forms.

All other items required to be submitted with the bid shall be PDF format and uploaded in the same manner and at the same time as the Bid Form. Items may be separate PDF files or combined into one PDF file; or may be combined into one PDF file with the Bid Form. If separate PDF files are used, however, they must be gathered into a Zip file for uploading. Bidders submitting bids for more than one separate prime contract shall prepare, scan, and upload separate items for each separate prime contract.

The apparent low bidder may be asked to submit one (1) original hard copy of their Bid Form, and one (1) original hard copy of their bid security, if required for the IFB, with all entries in ink or typewritten and with original signatures, within 48 hours of bid opening date and time. Other items required to be submitted with the bid may also be required to be submitted as original hard copies.

The System will not be responsible if the bidder is not able to upload their scanned PDF Bid Form if the problem is not associated with a failure of Ariba SourcePoint or Discovery itself. Uploaded Bid Forms and other documents which are not readable when accessed by the System will be rejected as non-responsive.

To be considered, bids must be a complete response to the IFB, and must contain all elements required to be submitted with the bid. An omission of prices requested on the Bid Form may be sufficient cause for rejection of the entire bid as non-responsive.

Bidders may submit modifications to their bids at any time before the bid due date and time. Modifications to bids shall be accomplished by withdrawing their bid form and uploading a new bid form. Otherwise, all bids shall be unconditionally accepted without alteration or modification except as authorized in this IFB.

Bids may be withdrawn up to the time of bid opening.

Requests for withdrawal of bids after bid opening based on an erroneous bid and/or a mistake in the bid, in accordance with the Commonwealth Procurement Code 62 P.S. 512(f), must be made within two (2) working days after the date of bid opening.

8. Bid Security If a bid security is required, each bid must be accompanied by a certified check, bank cashier's check, or Bid Bond. Specific bid security required, and the type, for the solicitation is identified in the Special Instructions to Bidders. Failure to submit bid security, if required, will result in the rejection of the bid as non-responsive. If a check is allowed, it shall be drawn to the order of the System. If a Bid Bond is used as the security, it must be submitted on the System-furnished Bid Bond form, complete with all signatures, seals, and certificate of power of attorney. Failure to use the System Bid Bond form for a bid bond will result in the rejection of the bid as non-responsive. The Bid Bond form is located elsewhere in this IFB.

The bid security will be forfeited if a bid or any part thereof is accepted by the System and the bidder fails to furnish approved performance and payment bonds, if required, and execute the contract within the time frame stated in the Notice of Award.

All bid security not forfeited, except for the two lowest responsive, responsible bidders, shall be released on or before the thirtieth (30th) day after the bid opening. The bid security of the two lowest responsive, responsible bidders, except where forfeiture is involved, will be returned, or released, as appropriate, upon execution of the performance and payment bonds and/or the contract by the lowest responsive, responsible

Solicitation No. PWCL-25003 Page 3 of 8 bidder. In the event no contract is awarded by the System, the bid security of the two lowest responsive, responsible bidders will be returned, or released, as appropriate, on or about sixty (60) days after the bid opening, unless an extension is agreed upon.

9. Business Certification The Bid Form contains a Bidder Business Certification section that bidders must complete.

If the bidder is incorporated or organized in a state other than Pennsylvania, the bidder must be registered to do business in Pennsylvania. If the bidder is operating under an assumed or fictitious name, the bidder must have registered that name in Pennsylvania. No contract will be awarded to a foreign (non-Pennsylvania) corporation, LLC, LLP, or LP, or to an assumed or fictitious name, unless the bidder has complied with the registration requirements of Pennsylvania statutes.

Information on business registration in the Commonwealth of Pennsylvania is available from the Pennsylvania Department of State, Bureau of Corporations and Charitable Organizations, 206 North Office Building, Commonwealth Avenue & North Street, Harrisburg, PA 17120.

10. Submission of Small Diverse Business (SDB) Participation Information If applicable, bidders must submit with their bid the required SDB participation information. The SDB Requirements Instructions, and the required SDB Solicitation Form, are located elsewhere in this IFB.

11. Selection for Award The System intends to award a contract or contracts resulting from this IFB to the responsible bidder(s) who submitted a responsive bid(s) which represents the lowest price to the System based on the bid evaluation plan.

If unit-priced bid items are included on the Bid Form, the System reserves the right to make an award on any item for a quantity less than the estimated quantity offered.

If the Bid Form includes multiple Bid Items, the System reserves the right to make multiple awards if, after considering the additional administrative costs, it is in the System's best interest to do so.

12. Tie Bids When two or more low bids are equal in all respects, a recognized simple "game of chance" will be used to determine which equally eligible bidder is to be awarded the contract. For two equally eligible bidders, a coin flip or a drawing of straws or lots may be used. For three or more equally eligible bidders, a drawing of straws or lots will be used. Equally eligible bidders will have the opportunity to witness the process, if applicable.

13. Unbalanced Bids The System may reject a bid as nonresponsive if it is materially unbalanced as to prices for the basic requirement, any unit prices, and/or any options. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more Bid Form line items is significantly overstated or understated.

A bid may be rejected if the System determines that the lack of balance poses an unacceptable risk to the System.

Solicitation No. PWCL-25003 Page 4 of 8

14. Apparent Clerical and Other Mistakes on the Bid Form For the purpose of initial evaluation of bids, the following will be utilized in resolving arithmetic discrepancies found on the face of the Bid Form as submitted by the bidder:

a. Obviously misplaced decimal points will be corrected.

b. For a discrepancy between a unit price and its extended price, the unit price will govern.

c. Apparent errors in extension of unit prices will be corrected.

d. Apparent errors in addition of lump-sum and extended prices will be corrected.

In the case of a discrepancy between written words and numbers, the written words will govern.

15. System's Right to Reject Bids The System reserves the right to reject any bid if it shows any omission, alteration, addition, or deduction not called for; if it contains substitutions or exceptions; if it is conditional or represents an uninvited alternate bid; or if it contains irregularities of any kind. The System reserves the right, however, to waive technical defects or minor irregularities. Additionally, in the event a bidder fails, refuses, or neglects to provide any requested information or documents within the time stated in this IFB or upon the System's request, the System will have the right to reject their bid as non-responsive.

The System reserves the right to reject at any time all bids received.

16. Anti-Bid-Rigging The bids of any bidder or bidders who engage in collusive bidding shall be rejected. Any bidder who submits more than one bid in such manner as to make it appear that the bids submitted are on a competitive basis from different parties shall be considered a collusive bidder. The System may reject the bids of any collusive bidder upon bid openings of future projects. By submitting a bid, a bidder is certifying that they are not engaged in collusive bidding or bid rigging relative to this bid. Nothing in this section shall prevent a bidder from superseding a bid by a subsequent bid delivered prior to bid opening which expressly revokes the previous bid.

17. Reciprocal Limitations Act Requirements The Reciprocal Limitations Act (62 P.S. 107) is applicable to contracts of $10,000 and greater.

The Reciprocal Limitations Act requires the System to give bidders a preference against a nonresident bidder from any state that gives or requires a preference to bidders from that state. The amount of the preference shall be equal to the amount of the preference applied by the state of the nonresident bidder. The following is a list of the states which have been found by the Commonwealth of Pennsylvania to have applied a preference for in-state bidders and the amount of the preference:

Arizona 5% (construction materials from Arizona resident dealers only)

Montana 3%

West Virginia 2.5% (for the construction, repair, or improvement of any buildings)

Wyoming 5%

The Reciprocal Limitations Act also requires the System to give preference to those bidders offering supplies produced, manufactured, mined, or grown in Pennsylvania against those bidders offering supplies produced, manufactured, mined, or grown in any state that gives or requires a preference to supplies produced, manufactured, mined, or grown in that state. The amount of the preference shall be equal to the amount of the preference applied by the other state for that particular supply. The following is a list of states which have

Solicitation No. PWCL-25003 Page 5 of 8 been found by the Commonwealth of Pennsylvania to have applied a preference for in-state supplies and the amount of the preference:

Alaska 7% (applies only to timber, lumber, and manufactured lumber products originating in the state)

Arizona 5% (construction materials produced or manufactured in the state only)

Hawaii 10%

Louisiana 10% (steel rolled in Louisiana)

7% (all other products)

Montana 5% (for residents offering in-state goods, supplies, equipment, and materials)

3% (for non-residents offering in-state goods, supplies, equipment, and materials)

New Mexico 5%

Oklahoma 5%

Washington 5% (fuels mined or produced in the state only)

Wyoming 5%

The Reciprocal Limitations Act also requires the System to not specify, use, or purchase supplies which are produced, manufactured, mined, grown, or performed in any state that prohibits the specification for, use of, or procurement of such supplies in or on its public buildings or other works when such supplies are not produced, manufactured, mined, or grown, or performed in that state. The following is a list of the states which have been found by the Commonwealth of Pennsylvania to have prohibited the use of certain out-of-state supplies:

Georgia forest products only

Indiana coal

New Jersey various products, to include but not limited to: chain link fence, portable sanitation units, glass, glazier supplies, carpet and cushion, shades, upholstery materials and supplies, room air conditioning, electrical supplies, plumbing supplies, hardware supplies, fasteners, lumber, building supplies, audio/visual equipment, fire extinguishers, fire hose, motor oils, fuel oil, Venetian blinds, and drapes

New Mexico construction

The above lists and amounts of preferences are those related to construction contracts only. The complete list of preferences for all contracts, supplies, and services is available from the Commonwealth of Pennsylvania Department of General Services.

18. Nondiscrimination The System is an equal opportunity employment agency with nondiscrimination/sexual harassment requirements, as contained in the General Conditions for the Construction Contract. It is the policy of the System to award and administer contracts for goods and services in a nondiscriminatory manner, to promote the affirmative participation of minority-owned and women-owned businesses in procurement activities and awards, and to integrate into procurement processes the necessary practices and procedures for the procurement of all goods and services for the System to effectively implement the policy.

19. Debarred Contractors Contractors currently under suspension or debarment by the Commonwealth, any other state, or the Federal government, are not eligible for award of any contract for this Project. By submitting a bid, a bidder is certifying

Solicitation No. PWCL-25003 Page 6 of 8 that they are not currently under suspension or debarment by the Commonwealth, any other state, or the Federal government. Additionally, contractors shall not contract with or employ any subcontractors, suppliers, or individuals that are currently under suspension or debarment. A current list of suspended or debarred contractors is available by contacting the Department of General Services, Office of General Counsel, North Office Building Room 603, Harrisburg, Pennsylvania 17125.

20. Delinquent Payments By submitting a bid, a bidder is certifying that, to the best of their knowledge, they are not delinquent in the payment of taxes or other levies to the Pennsylvania Department of Revenue, the Pennsylvania Department of Labor & Industry, or any other Commonwealth Agency or entity.

21. Submission of Contractor Qualification and/or Financial Information Upon request, or if specifically required by the terms of this IFB, the apparent low bidder may be requested to submit a contractor's qualification and/or financial statement within ten (10) calendar days of the bid date, with financial information current within twelve (12) months prior to the bid date, of which statements shall be certified to be true and correct by an affidavit sworn to or affirmed before a notary public or other officer empowered to administer oaths or affirmations.

22. Financial Requirements To be deemed a responsible bidder, the bidder may be required to demonstrate, in relation to the bid price, adequate financial and other resources in order to be able to successfully prosecute the work. Additional information may be requested by the System whenever, in its judgment, such information is necessary to determine the responsibility of the bidder.

23. Contractor Performance Evaluation Systems The System may utilize a contractor performance evaluation system or tool established by the Department of General Services or by another Commonwealth agency, entity, or instrumentality to obtain past performance information on the bidder. Such information may be used in a determination of the bidder's responsibility.

24. Commonwealth of Pennsylvania Contractor Responsibility Program (CRP) The System may utilize the Commonwealth of Pennsylvania CRP System, as provided for under the Governor's Office's Management Directive 215.9 Amended, Contractor Responsibility Program, dated October 25, 2010, to ensure that the System contracts only with responsible contractors.

25. References and Past Performance The System reserves the right to contact any and all references provided by the bidder, as well as any of the bidder’s past or current clients and/or customers, to glean information on the bidder’s past performance and experience. Such information may be used in a determination of the bidder’s responsibility.

26. Award of Contract The System may, solely at its own discretion, award a contract within sixty (60) days from the date of bid opening. Multiple contracts may be awarded.

Solicitation No. PWCL-25003 Page 7 of 8

A time extension may be made by written consent of the lowest responsive responsible bidder. Award will be consummated by a Notice of Award letter mailed to the Contractor.

As a result of this IFB, the System contemplates award of a no-value contract, under which individual work orders (IWOs) may be issued. The contract into which the parties anticipate entering is the System's Standard Form of Contract, Work Order Contract for Construction (WOCC), located elsewhere in this IFB.

The System will provide to the contractor the completed contract for signature with the Notice of Award letters. The contract will not become effective until executed by all necessary Commonwealth officials as provided by law.

27. Notice to Proceed (NTP) There is no NTP associated with the contract itself. NTPs are associated with IWOs issued under the contract.

28. Performance, Payment, and Maintenance Bonds Should Performance, Payment, and/or Maintenance Bonds be required, the System will provide to the Contractor the blank System Contract Bond form. The Contractor's surety company must be authorized to do business in the Commonwealth of Pennsylvania and must successfully demonstrate in writing prior to award that the amount of bond or reinsurance or other security has been obtained in conformance with the Pennsylvania Insurance Company law of 1921, 40 P.S. 832. If specifically required by the terms of this IFB, as indicated in the Special Instructions to Bidders, the Contractor’s surety company may be required to be rated at a specific level or better by A.M. Best and Company. Failure of the Bidder to execute any required Performance, Payment, and/or Maintenance Bonds within a timely manner may result in the System not awarding the contract, not issuing an IWO, and/or terminating an already-awarded contract. In such cases, the System shall have the right to award the contract to the next lowest responsive responsible bidder.

29. PA E-Verify The Commonwealth of Pennsylvania enacted Act 127 of 2012, known as the Public Works Employment Verification Act (‘the Act’), which requires all public work contractors and subcontractors to utilize the Federal Government’s E-Verify system (EVP) to ensure that all employees performing work on public work projects are authorized to work in the United States. The Department of General Services’ (DGS) Public Works Employment Verification Compliance Program is responsible for the administration, education, and enforcement of the Act. Information on the Act and DGS' program are available on DGS' web site.

IWOs resulting from this solicitation will fall under the Act and the associated DGS compliance program.

Contractors will be required to sign and submit to the university, as a pre-condition of being awarded an IWO, the Commonwealth of Pennsylvania Public Works Employment Verification Form (the Form). The Form is available on DGS' web site and/or through the university.

30. Investment Activities in Iran The Commonwealth of Pennsylvania enacted Act 149 of 2014, which prohibits entities which engage in certain investment activities in Iran from entering into a contract with the Commonwealth. Contractors may be required to sign and submit to the university, as a pre-condition of being awarded a contract and/or an IWO, a certification stating that they are not on the Department of General Services' list of entities whom the Department determined are engaged in investment activities in Iran, as described in Act 149.

Solicitation No. PWCL-25003 Page 8 of 8

31. News Releases News releases and media contacts regarding this Contract, and any IWO issued under this Contract, will be made by the System only, unless the System directs otherwise in specific instances. In such instances, the System shall receive prior review and approval of such releases. In any case, Contractors shall not use the name of the System or any University for promotional or marketing purposes without the System’s prior written approval.

32. Pennsylvania Right-to-Know Law Effective January 1, 2009, all responses to this procurement opportunity are subject to the Pennsylvania Right-to-Know Law, 65 P.S. §67.101 et seq., (Act 3 of 2008). The Right-to-Know Law permits any requestor to inspect and/or copy any record prepared and maintained or received in the course of the operation of a public office or agency that is not subject to the enumerated exceptions under the law. If a bidder’s/proposer’s response to the procurement opportunity contains a trade secret or confidential proprietary information, the bidder/proposer should include with their response a separate signed written statement to that effect. Should the response become the subject of a Pennsylvania Right-to-Know Law request, the bidder/proposer will be notified by the procurement office to identify all trade secrets or confidential and proprietary information that is included in your response. The agency will then determine whether the claimed trade secret or confidential and proprietary information is subject to disclosure.

33. Right to Protest A bidder or prospective bidder or prospective contractor who is aggrieved concerning the solicitation or award of a contract may protest, as provided for in the Commonwealth Procurement Code, 62 Pa C.S.

1711.1. Protests shall be made in writing by submitting the protest to the Office of the Chancellor, State System of Higher Education, 2986 North Second Street, Harrisburg PA 17110. A copy of the protest shall be mailed simultaneously to the Contracting Officer identified for the solicitation on eProcurement Exchange. All protests must be received within seven (7) calendar days after the protestant knew or should have known of the facts giving rise to the protest. If a protest is submitted by a prospective bidder, the protest must be received prior to the bid opening date/time. If a protestant fails to file a protest or files an untimely protest, the protestant shall be deemed to have waived its right to protest the solicitation or award of the contract in any forum. Untimely filed protests will be disregarded. A protest must state all grounds upon which the protestant asserts the solicitation or award of the contract was improper. The protestant may submit with the protest any documents or information it deems relevant to the protest. Upon receipt and evaluation of the protest, the Office of the Chancellor will render a written decision, in accordance with the procedures outlined within the Commonwealth Procurement Code.

The right to protest is not applicable to the issuance or non-issuance of IWOs under the contract.

Solicitation for Work Order Contract for Construction 2018K112 Bid Form Solicitation No. PWCL-25003 Page 1 of 5

BID FORM

Note: The Bid Form pricing information is included with the Bidding Documents for Reference. Bidders shall complete the attached manual bid form and the electronic form within PennBid (“Prepare Your Submission” tab), inclusive of all pricing items and required supporting documents as identified. The manual bid form pricing submission information shall take precedent.

BID FOR:

Contract No. PWCL-25003 – General Campus Asphalt Paving & Maintenance Services

Title of Contract Work Order Contract for Construction

Location Clarion University of PA, Clarion PA

BID FROM:

Firm Name

Federal ID No.

Address

Telephone

Fax

E-mail

Name of Contact for this Bid

The Proposer agrees to perform the work specified in the Contract Documents, under the terms and conditions specified in the Contract Documents, without exceptions or substitutions, and under any required additional certifications and conditions attached hereto, for the prices proposed on this Bid Form.

The Proposer additionally certifies that requirements in the Instructions to Bidders are met.

The Proposer acknowledges the Addenda hereinafter enumerated, which have been issued during the period of bidding, and agrees that contents of said Addenda shall become incorporated into the Contract.

Addenda No. Date Issued

Solicitation No. PWCL-25003 Page 2 of 5

Low bid to be determined on the basis of the Complete bid price.

If accepted by the System, the unit prices quoted on this Bid Form will become the Contractual unit prices, and they shall be the only payment that the Contractor will receive for completed Work. Unless otherwise called for, all unit prices must be fully encumbered to include all labor burdens and must include overhead and profit.

In order to receive payment for bid items consisting of a percent markup, instead of a unit price, the Contractor may be required to provide supporting documentation of the actual cost of materials, equipment, and/or subcontractors.

Any classification (labor, materials, and/or equipment) not included in the listed unit prices on the Bid Form, but required under an individual work order, shall be negotiated with the System. The Contractor may be required to submit supporting documentation.

Subcontracted work is subject to prior approval by the System.

The unit prices and extended unit prices as called for should be submitted in the spaces provided below.

An omission of prices for any unit-price item called for will be sufficient cause for rejection of the bid as being incomplete and non-responsive.

Specification Section 012200, Unit Prices, provides detailed descriptions of bid items

Solicitation No. PWCL-25003 Page 3 of 5

PWCL-25003 General Campus Asphalt Paving & Maintenance Services Bid Form

Item No. Item Quantity Unit Unit Price Item Price

1 REPLACE SUBGRADE 100 C.Y. -$ -$

2 REPLACE SUBBASE 250 Ton -$ -$ 3 REPLACE BINDER COURSE 400 Ton -$ -$ 4 REPLACE BINDER COURSE include Fiber 400 Ton -$ -$ 5 REPLACE WEARING COURSE 300 Ton -$ -$ 6 REPLACE WEARING COURSE include Fiber 300 Ton -$ -$

7 REPLACE BITUMINOUS CURB 150 L.F. -$ -$

8 REPLACE CONCRETE CURB & GUTTER 100 L.F. -$ -$

9 MILLING 3” 100 S.Y. -$ -$

10 NEW GEOTEXTILE FILTER CLOTH 200 S.Y. -$ -$

11 NEW EXCAVATION 100 C.Y. -$ -$

12 NEW BASE COURSE 200 Ton -$ -$

13 NEW PRIME COAT 1,000 S.Y. -$ -$

14 NEW BINDER COURSE 100 Ton -$ -$ 15 NEW BINDER COURSE include Fiber 100 Ton -$ -$

16 NEW TACK COAT 1,000 S.Y. -$ -$

17 WEARING COURSE 75 Ton -$ -$ 18 WEARING COURSE include Fiber 75 Ton -$ -$

19 BITUMINOUS CURB 6” 200 L.F. -$ -$

20 BITUMINOUS JOINT SEALER 1,000 L.F. -$ -$

21 LINE TAPING 1,000 L.F. -$ -$

22 BLACK-OUT PAINTING 1,000 L.F. -$ -$

23 LINE PAINTING 2,000 L.F. -$ -$

24 BITUMINOUS SEAL COAT 1,000 S.Y. -$ -$

25 CRACK & JOINT REPAIR TYPE 1 10,000 L.F. -$ -$

26 CRACK & JOINT REPAIR TYPE 2 2,000 L.F. -$ -$

27 CRACK & JOINT REPAIR TYPE 3 500 L.F. -$ -$

28 TAR & CHIPPING SEAL COAT 15,000 S.Y. -$ -$

29 ASPHALT SWEEPING 120,000 S.Y. -$ -$

30 TOP SOIL 24 TON -$ -$

31 FINAL GRADING & SEEDING 1000 S.Y. -$ -$

32 NEW STORM PIPIE 10" 100 L.F. -$ -$

33 NEW STORM PIPIE 15" 100 L.F. -$ -$

34 2 X 2 X 4 CATCH BASIN 1 EA. -$ -$

BASE BID TOTAL -$

BASE BID TOTAL __________________________________________________________ DOLLARS Written

Solicitation No. PWCL-25003 Page 4 of 5

BIDDER'S BUSINESS CERTIFICATION

TYPE OF BUSINESS (check one of the three options below, and circle the correct entries within)

The Bidder is a Pennsylvania Corporation, LP, LLP, or LLC (circle one), organized and existing under the laws of Pennsylvania, and so is authorized to do business in Pennsylvania by the

Pennsylvania Business Corporation Law of 1988, as amended.

The Bidder is a Foreign Corporation, LP, LLP, or LLC (circle one), organized and existing under the laws of the state of (enter the name of the state), and has or has not (circle one) been granted a certificate of authority, or is or is not (circle one) registered, to do business in

Pennsylvania as required by the Pennsylvania Business Corporation Law of 1988, as amended.

The Bidder is an Individual, Proprietorship, Partnership, or other (circle one), trading under a fictitious or assumed name, and has or has not (circle one) registered under the Pennsylvania Fictitious

Names Act of 1982, as amended.

RESIDENCY (complete one of the two options below)

Does your firm have a street address in Pennsylvania at which it was transacting business when the

Notice to Contractors for this contract was issued?

If "Yes", insert the address, or insert "same as address on page 1."

If "No," insert the address of the office responsible for this bid, or insert "same as address on page 1."

(In either case, provide a street address in lieu of a post office box.)

Solicitation No. PWCL-25003 Page 5 of 5

BID SIGNATURE PAGE

CERTIFICATIONS

The person(s) signing below certifies that:

− he/she(they) is(are) authorized to represent the Bidder and bind the Bidder to this bid, − and, the information contained in or with this bid is true and correct, and that this information is material and important and will be relied upon by the System in awarding the contract for which this bid is submitted.

If the Bidder is an Individual, Proprietorship, or Partnership:

(one signature and one witness signature required)

(Signature) (Witness)

(Date)

If the Bidder is a Corporation, LP, LLP, or LLC:

(two signatures required)

(President/Vice President) (Secretary/Treasurer)

(Date)

(CORPORATE SEAL)

Work Order Contract for Construction 2018K112 Standard Form of Contract Contract No. PWCL-25003 Page 1 of 5

STANDARD FORM OF CONTRACT,

BETWEEN THE SYSTEM AND THE CONTRACTOR

This Contract is made and entered into this ______ day of November 2025, in Clarion County, Pennsylvania, by and between

Pennsylvania Western University State System of Higher Education

250 University Avenue California PA 15419

Commonwealth of Pennsylvania hereinafter called the "System" and

---Contractor's Name---

---address--- ---address---a corporation/LP/LLP/LLC/partnership/etc.

organized in the Commonwealth of Pa

Federal I.D. No. ___________, hereinafter called the "Contractor."

CONTRACT DESCRIPTION

Contract No. PWCL-25003

Contract Name General Campus Asphalt Paving & Maintenance Services WOCC

University/Location Penn West University, Clarion Campus, Clarion PA

The Contract is an indefinite quantity, indefinite delivery contract against which Individual Work Orders (IWOs) for specific construction services may be issued by the System.

EFFECTIVE DATE OF CONTRACT

The parties, hereto, intending to be legally bound, hereby agree that this Contract shall not be effective until executed by all necessary Commonwealth officials as required by law.

CONTRACT TERM

The term of this Contract shall be one (1) year from the Effective Date of this Contract. With mutual agreement of the System and Contractor, this Contract may be renewed for up to two (2) consecutive renewals of two (2) years each. The term of this Contract may not exceed a total of five (5) years. There is no guarantee that any Renewals will be offered by the System.

Contract No. PWCL-25003 Page 2 of 5

CONTRACT TIME

Notices to Proceed are associated with IWOs only. Contract Time is associated with IWOs only. IWOs issued prior to the expiration of this Contract will continue in force until completed or terminated.

CONTRACT VALUE

The Contract has no specific dollar value associated with it. The Contract dollar value will be determined by the dollar values of the IWOs issued by the System. There is no guarantee that any IWOs will be issued by the System; therefore, the Contract has no minimum value.

The maximum price of any one IWO shall not exceed One-hundred thousand dollars and zero cents $100,000.00. The total price of all IWOs issued in any contract year shall not exceed Four-hundred thousand dollars and zero cents $400,000.00. These limits may be exceeded only with written approval of the Office of the Chancellor.

UNIT PRICES AND ESCALATION

The unit prices on the Contractor's Bid Form shall be the Contractual unit prices for the first year of the Contract. The Contractual unit prices are attached as Exhibit B.

For subsequent years of the Contract, Contractual unit prices will be subject to escalation. The basis for any escalation (increase or decrease) shall be The Consumer Price Index for All Urban Consumers (CPI- U), US City Average, as published by United States Department of Labor, Bureau of Labor Statistics.

Contractual unit prices will be subject to escalation only at each Contract Renewal. The base CPI-U for this Contract is that for June 2022. It will be compared with the most recently available CPI-U when any Contract Renewal is prepared.

INDIVIDUAL WORK ORDERS

The System will issue IWOs to the Contractor for Work to be performed under the Contract. An IWO Form template is at Exhibit A.

Each IWO will establish the scope of work, the time, and the price for the Work for that IWO. The IWO price, as issued, will be based on estimated quantities for the Work and the Contractual unit prices for that Work.

If an IWO includes Work not provided for under one of the Contractual unit prices, but which is still within the general scope of work of the Contract, the scope of work and unit price of that Work shall be negotiated.

The Contractor shall, within seven (7) days of receipt of an IWO from the System, sign and return the IWO to the System.

Payments to the Contractor are limited to the extent of the actual quantities, in accordance with the scope of work outlined in the IWO. The Contractor and the System shall be in agreement as to the actual quantities before final payment is made.

Upon completion and acceptance of the Work, if the actual/final quantities are greater than the original estimated quantities, a change order to the IWO will be issued to reflect the final/actual quantities, and the corresponding final price for the IWO. However, if the actual/final quantities are less than the original estimated quantities, the Contractor shall submit an application for payment, marked final, for the actual/final quantities, and no change order will be issued.

If, during prosecution of the Work, it becomes known to the Contractor and/or the System that the required quantities will be significantly greater than the original estimated quantities, the Contractor and the System will agree upon a change order to reflect the revised estimated quantities and execute that change order during the prosecution of the Work. Upon completion and acceptance of the Work, a second change order to the IWO may be issued, if required, to reflect the final/actual quantities, and the corresponding final price

Contract No. PWCL-25003 Page 3 of 5

SELECTION OF CONTRACTORS FOR INDIVIDUAL WORK ORDERS

If identical contracts are awarded to multiple contractors, the Contractor with the lowest cost for the work would be selected as primary (first), if the primary contractor is unable to perform the work due to availability, the next available contractor would be contracted with. The contracts will be awarded with an alphabetical indicator with the letter “A” as the lowest primary Contract, “B” would be the second lowest bidder and so forth.

CONTRACT BOND

The contractor shall provide a Contract Bond for performance and labor for 100% and maintenance for 10% of the work order amount for any individual Work Order greater than $25,000.00. When multiple Individual Work Orders have been issued, and the uncompleted work exceeds $25,000.00, the contractor shall provide a Contract Bond for 100% and maintenance for 10% of the sum total of the combined uncompleted Individual Work Orders.

LIQUIDATED DAMAGES

Liquidated Damages (LDs) are associated with IWOs only. IWOs may or may not contain LDs.

PREVAILING WAGE

This Contract is subject to the Pennsylvania Prevailing Wage Act, 43 P.S. § 165-1 et seq, as amended. The Prevailing Minimum Wage Determination for this Contract is Serial Number 25-08799, determined on September 23, 2025. The Determination will apply to all IWOs.

ACT 127, PA E-Verify

This Contract is subject to Pennsylvania Act 127 of 2012, known as the Public Works Employment Verification Act. IWOs may or may not be subject to Act 127.

NOTICE

Unless otherwise specifically identified by any provision of this Contract, a notice shall be deemed sufficient if given in writing and delivered personally or sent by registered or certified mail, return receipt requested, postage prepaid, or delivered by a nationally-recognized express mail service, charges prepaid, receipt obtained, to the persons signing this contract and at the addresses captioned on Page 1 of this Standard Form of Contract, or to such other persons or addresses as are specified by similar notice.

Contract No. PWCL-25003 Page 4 of 5

CONTRACT DOCUMENTS

The terms, conditions, requirements, and considerations of this Contract are specified in the Contract Documents.

The Contract Documents include this Standard Form of Contract plus the following:

Contract Bond consisting of 5 pages

General Conditions for the Work Order Contract for Construction consisting of 34 pages

Insurance Rider for the Work Order Contract for Construction consisting of 3 pages

Exhibit A, IWO Form Template consisting of 3 pages

Exhibit B, Contractual Unit Prices consisting of 5 pages

Table of Contents consisting of 2 pages

Prevailing Wages consisting of 7 pages

The following are also incorporated as part of the Contract by reference:

Specifications and Drawings

Contractor’s completed Bid Form, dated _____________, submitted for this Contract

Addenda: ____, dated ___________________ ____, dated ___________________ ____, dated ___________________

Any Amendments to the Contract properly executed after the Effective Date of the Contract.

Any Renewals to the Contract properly executed after the Effective Date of the Contract.

Any IWOs under the Contract properly issued after the Effective Date of the Contract.

The terms, conditions, requirements, and considerations of the Contract Bond the General Conditions for the Work Order Contract for Construction, and the Insurance Rider for the Work Order Contract for Construction shall also be applicable to IWOs.

Contract No. PWCL-25003 Page 5 of 5

IN WITNESS WHEREOF, this Standard Form of Contract has been executed and delivered as of the date set forth in the caption hereof;

FOR THE CONTRACTOR

FOR THE COMMONWEALTH

If the Contractor is an Individual, Proprietorship, or Partnership

Pennsylvania Western University State System of Higher Education

Individual or Partner date printed name

Wesley Light Date Construction Procurement Lead Contracting Officer

Timothy E Evans Date…