1-PAR125984 Olympus Hills Ballfield RFP - FINAL.pdf

REQUEST FOR PROPOSALS

SALT LAKE COUNTY

Exterior Mural for the South Ballfield at Olympus Hills Park 4345 South 3090 East

Salt Lake City, UT 84124

RFP # PAR125984

Date of Issue: November 12, 2025

TABLE OF CONTENTS

Part 1: Overview and Instructions

1.1 Purpose of the Request for Proposals

1.2 Deadline for Proposal Submission

1.3 Projected Schedule for the RFP Process

1.4 Pre-Proposal WebEx Meeting

1.5 Question Submission

Part 2: Scope of Work and Requirements

2.1 Background

2.2 Scope of Work

2.3 Site Location and Surface

2.4 Project Goals

2.5 Cost/Fees

2.6 Length of Agreement

2.7 Insurance Requirements

2.8 Proposal Format / Submission Requirements

Part 3: Response Evaluation and Notice to Proposers

3.1 Evaluation and Scoring Criteria

3.2 Written Agreement Required

3.3 Notice to Proposers

EXHIBIT A – Site Location for Baseball Field Mural

ATTACHMENT A – Proposal Cover Summary ATTACHMENT B – Request for Protected Status ATTACHMENT C – Procurement Preference System ATTACHMENT D – Environmental Compliance Practices ATTACHMENT E – Example RFP Agreement

Part 1: Overview and Instructions

1.1 Purpose of the Request for Proposals “RFP”

Salt Lake County, on behalf of the Salt Lake County Art in Public Places program and the Salt Lake County Parks & Recreation division (County) is soliciting proposals from an artist or artist-led teams living in the state of Utah, to participate in an open competition for an original outdoor mural for the newly remodeled south baseball field at Olympus Hills Park located at 4345 South 3090 East, Salt Lake City, UT 84124. Up to $7,000 has been designated for an exterior mural obtained through this process.

1.2 Deadline for Proposal Submission

Proposals must be uploaded before 1:00 PM MT on December 15, 2025, in Contracts and Procurement online solicitation system, the Utah Public Procurement Place (U3P) powered by Euna. No proposals will be accepted after the closing date and time.

1.3 Projected Schedule for the RFP Process

County reserves the right to modify the following schedule at its discretion:

Activity Date Issue Date November 12, 2025 Pre-Proposal Meeting (via WebEx) December 3, 2025, at 3:30pm MT Final day to submit questions December 9, 2025, by 5pm MT Proposal Due Date December 15, 2025, by1pm MT Committee Meeting January 9, 2026 Anticipated Notice to Proceed Artwork must be installed

January 16, 2026 Weather permitting, the mural must be completed before the start of the spring baseball season in March 2026.

1.4 Pre-Proposal WebEx Meeting

Interested Proposers are invited to participate in a pre-proposal WebEx meeting to discuss the project and to ask questions about this RFP. It will be held on December 3rd, 2025, beginning at 3:30 pm. Please contact Bibi Whitehead (bwhitehead@saltlakecounty.gov) to request the WebEx meeting information.

Proposers are encouraged to submit their questions in writing before the meeting through the County’s online solicitation system, the Utah Public Procurement Place (U3P) powered by Euna. The meeting is for informational purposes only and is not binding. If the RFP needs to be modified or clarified, the County will issue a written amendment on U3P.

mailto:bwhitehead@saltlakecounty.gov

1.5 Question Submission

Questions may be submitted through U3P until the deadline for questions submission which is December 9, 2025, at 5pm MT, or emailed to Bibi Whitehead (bwhitehead@saltlakecounty.gov). Answers to the questions will be posted in U3P for everyone to view. Do not contact County officers or employees, or selection committee members.

Part 2: Scope of Work and Requirements

2.1 Background

Salt Lake County Parks & Recreation At Salt Lake County Parks and Recreation, we believe access to high-quality recreational experiences is essential to building a healthy, connected, and vibrant community. We manage a diverse system of regional parks, trails, golf courses, recreation centers, and open space, where people can play, foster connections, and build community.

Olympus Hills Park Olympus Hills Park is a 31-acre community park nestled in the foothills of Holladay, Utah, offering sweeping views of the Salt Lake Valley and the surrounding Wasatch Mountains. The park blends recreation with nature, creating a welcoming destination for residents and visitors alike. It features eight lighted tennis courts, two baseball/softball diamonds, a playground, picnic tables, a pavilion, and restrooms. A gently winding 0.9-mile walking trail loops through the park’s natural area, providing a peaceful space for walking, birdwatching, and connecting with the outdoors. The park’s combination of scenic beauty, recreational amenities, and active community use makes it a beloved gathering place throughout the year.

Art in Public Places Salt Lake County’s Art in Public Places is a program managed by the Salt Lake County Arts & Culture Division. Art in Public Places is overseeing the public art component of the Olympic Hills Park.

Art in Public Places manages two County owned art collections, the Visual Art Collection and the Percent for Art Collection. The Visual Art Collection is permanent and eclectic with a unifying theme of Utah. The collection includes paintings, photographs, mixed media, and sculpture, with most of the pieces on display at the Salt Lake County Government Center.

The Percent for Art Collection includes site-specific works that range from murals and sculptures to mosaics, stained glass, and larger environmental works. These installations are integrated into the design and construction of all new county facilities to both enhance the facility and engage the community. Funding for Percent for Art pieces comes from legislation which allows up to one percent of a construction budget to go toward the purchase and installation of public art. Salt Lake County adopted this legislation in May 1982.

2.2 Scope of Work

The County invites submissions from professional artists, artist teams, and arts organizations located within Utah to design and create an exterior mural that will enrich the south baseball field at Olympus Hills Park in Holladay, Utah.

The selected artist will be responsible for developing a mural design and installation that complements the park’s natural setting and enhances the experience of those who use the field. The mural location is prominently visible from the baseball diamond. This field serves two primary audiences:

• Community members who frequent the park in the mornings.

• Little League teams consisting of players 12 years old and under who use the field throughout the baseball season.

Proposals should be inspired by the themes of teamwork, play, and community pride, incorporating symbols or words of encouragement that resonate with young athletes and their families. The design should reflect the mission of Salt Lake County Parks and Recreation: “Improving Lives Through People, Parks, and Play.”

The completed mural will serve as a lasting tribute to the joy of recreation and the shared spirit of the community, providing an inspiring and memorable backdrop for athletes, families, and park visitors for generations to come.

Artists must demonstrate a proven track record of completing public art or community-based art projects, including the ability to manage all phases of design, and installation in coordination with County staff.

The selected artist, artist team, or arts organization will be responsible for the following:

1. Provide proof of insurance meeting Salt Lake County’s requirements prior to beginning work.

2. Develop and submit a detailed project timeline and coordinate all installation dates with County staff.

3. Maintain regular communication with the County team, providing progress updates throughout the project.

4. Prepare and submit detailed working drawings of the exterior mural for review and approval prior to installation.

5. Execute the artwork in accordance with the approved design, using durable, high-quality materials suitable for outdoor installation.

6. Document the installation process, including photographs of key stages and the completed mural.

7. Apply a basecoat appropriate for the mural surface to ensure longevity and proper paint adhesion.

8. Apply a protective topcoat approved by the County to safeguard against graffiti, UV exposure, and weather damage.

9. Provide and transport all materials, tools, and labor necessary for installation.

Please note that on-site storage will not be available.

10. Install the mural on site in coordination with County staff and according to the approved schedule.

11. Comply with all OSHA and County safety requirements and assume full responsibility for job site safety related to the mural installation. Relevant safety documents will be provided to finalist upon request.

12. Provide maintenance instructions and artwork documentation, including materials used and recommendations for future care.

13. Participate in promotional activities, which may include media interviews, community engagement, or social media features highlighting the project.

2.3 Site Location and Surface

Site Location: The mural will be installed at the south baseball field, specifically on the cement wall rather than the chain-link fence. The wall measures approximately 124 feet in length. Its height tapers along the length of the wall but does not exceed 5 feet at any point. See Attachment A for images.

Site Surface: The mural surface is a cement wall featuring a consistent texture and regularly spaced tie holes across its entire length. Artists should consider these surface characteristics when developing their design and installation approach. See Attachment A for more details.

Site Surface

2.4 Project Goals

The mural selected for this project should address one or more of the following goals:

• Inspire and encourage young athletes. Incorporate symbols, imagery, or words that promote teamwork, confidence, and perseverance for Little League players aged 12 and under.

• Engage the community. Create a visually appealing design that resonates with both players and park visitors, including families who frequent the park.

• Be site appropriate. The mural should complement the south baseball field environment and the natural setting of Olympus Hills Park, while fitting within the scale and dimensions of the cement wall.

• Be durable and safe. The work must withstand outdoor conditions, be resistant to graffiti and UV exposure, and be easily maintained in a public setting.

• Demonstrate artistic quality. The mural should reflect a professional standard of design, and installation.

It is the intent of Salt Lake County to enter into a contract with the selected artist or artist team to ensure all project requirements are met, to maximize value within the project budget, to facilitate timely completion, and to encourage a coordinated approach among all project stakeholders.

2.5 Costs/Fees

Up to $7,000 has been allocated for this public art commission. This budget must cover all costs associated with the artist’s participation and project completion, including design, city permits, city zoning or city design review, travel, labor, equipment, insurance, transportation, and installation. All materials are the responsibility of the artist and must include a basecoat or wall primer, paint, and both UV-protective and graffiti-resistant topcoats, as well as all necessary tools and supplies. Upon selection, the artist(s) will be required to enter into a contract with Salt Lake County outlining the scope of work, payment schedule, and project terms.

Please note that the total artist fee must encompass all expenses related to the design, and installation of the mural.

Salt Lake County reserves the right to select none of the applications submitted if it is determined that no proposal meets the project’s goals or requirements.

2.6 Length of Agreement

The term of the agreement is from the execution of a written agreement through the completion of the project and warranty period as proposed and agreed upon in the resulting contract.

There is no guarantee that contract(s) will be awarded from this solicitation.

2.7 Insurance Requirements

Insurance will be required per the amounts listed below. Please refer to the attached example agreement for information concerning insurance requirements.

A. Workers’ compensation and employer’s liability insurance as required by the State of Utah.

B. Commercial general liability insurance in the minimum amount of $500,000 per occurrence with a $1,000,000 general policy aggregate with the County named as an additional insured.

C. Professional liability insurance in the minimum amount of $1,000,000 per occurrence with a $2,000,000 annual policy aggregate limit.

D. Commercial automobile liability insurance that provides coverage in the minimum amount of $100,000 per occurrence per person/ $300,000 per accident / $50,000 property damage OR single combined limit of $500,000 with the County named as an additional insured.

—OR IF THERE WILL NOT BE ANY VEHICLE OPERATIONS—

E. The Contractor shall not operate a vehicle in connection with any services rendered under this Agreement. Inasmuch as the Contractor agrees not to operate a vehicle in connection with services rendered under this Agreement, the County shall not require the Contractor to provide commercial automobile liability insurance.

2.8 Proposal Format / Submission Requirements

All proposals submitted for evaluation must include, but are not limited to, the following information. Proposals in non-standard formats cannot be evaluated without considerable analysis. Failure to follow the prescribed format may result in the proposal being deemed non-responsive.

• Completed Cover Summary (Attachment A)

• Completed Application Form (Exhibit A) detailing your images.

• Completed Budget Worksheet (Exhibit B) detailing your projected budget.

• Resume – Provide a resume and other biographical material (not to exceed two pages) for each participating individual. Include education, experience, exhibitions, other public art commissions or inclusion in public, private, or government collections.

• Digital Images – Provide up to ten digital images of relevant past work.

Digital images must be submitted through Utah Public

Procurement Place, Euna (U3P) https://utah.bonfirehub.com/portal/?tab=openOpportunities or by e-mail to bwhitehead@saltlakecounty.gov. Each image must be saved in JPEG format and cannot be larger than 1MB. Images must be listed with the image number referenced on application.

Only submit one set of digital images. County does not assume responsibility for damage or loss to any submitted material.

• Narrative – Provide a brief written statement and /or drawing illustrating each project proposal, and your Artistic intent or statement about the proposal.

Please submit in an 8 ½” by 11” format.

• More than one concept may be included in this proposal.

• Budget – Provide a budget for each proposed project, including materials, subcontracted services, Artist fee and other expenses. The budget should not exceed one page. The recommended budget worksheet is Exhibit B. The budget will include any and all professional fees and any and all costs that the Artist may incur, including any costs for transportation, installation, lodging, communication, copying, printing, etc. No additional reimbursement beyond the “Total Commission” will be considered.

• Please label each document you submit with your name and the site you are proposing for.

https://utah.bonfirehub.com/portal/?tab=openOpportunities mailto:bwhitehead@saltlakecounty.gov

All proposals shall be formatted according to the following specifications:

A. Page Limit for the Proposal: the proposals cannot be more than 25 pages.

B. Cover Summary for the Proposal: Submit the attached cover summary indicating the Proposers willingness and authorization to enter into an agreement with the County in reference to the attached sample. If you wish to alter any of the terms of the attached standard form agreement and/or the RFP, the terms must be specifically identified in your proposal with reasonable alternatives presented.

C. Proposer Request for Protected Information: All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA unless a claim of business confidentiality is submitted per Attachment B “Request for Protected Record.”

D. Marked Subject for the Proposal: The proposals shall be clearly named “Olympus Hills Ballfield Mural” on the body of the proposal and in the e-mail subject line.

2. Attachments (PDF #3) A. Attachments B, C, D, E (Optional)

1. If requesting protected record status complete Attachment B and upload a redacted program proposal.

• All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA unless a claim of business confidentiality is submitted. Refer to Section 3.3.A.

• Failure to provide a redacted copy, or otherwise comply with the requirements, waives your request for protected record.

2. If requesting preferences, include the completed Attachment C and proof. Refer to Section 3.1.A.

3. Attachment D County’s Environmental Compliance Practices and Non-

Debarment Certification compliance. Proposers should attest to the Attachment D compliance statement in the U3P event Questions Section. Proposers are not required to submit a signed Attachment D.

4. If requesting alterations to Attachment E or the RFP per Section 3.2 of this RFP, include a PDF of items requested and reasonable alteration desired.

Part 3: Response Evaluation and Notice to Proposers

3.1 Evaluation and Scoring Criteria

Response to the program proposal will be evaluated, scored, and ranked by a Selection Committee. Each member of the committee will be provided a score sheet to complete the proposal evaluation utilizing the point system listed below. Committee Members individually score the proposals and rank them 1st, 2nd, 3rd, etc. according to their total score. The following point system is utilized:

Excellent (5) A score of “5” is given if the proposal offer exceeds expectations, with an excellent probability of success in achieving all requirements of the RFP, and is very detailed in providing innovative ideas, new concepts or optional features applicable to the project.

Good (4) A score of “4” is given if the proposal offers a very good probability of success, achieves all requirements of the RFP in a reasonable fashion and provides some innovative ideas, new concepts or optional features applicable to the project.

Acceptable (3) A score of “3” is given if the proposal offers a reasonable probability of success, but some of the requirements may not be met and does not include innovative ideas, new concepts or optional features applicable to the project.

Poor (1-2): A score of “1-2” if the proposal falls short of expectations and has a low probability of success.

Unacceptable: If the approach completely fails the requirements; a score of “0” is given.

Applicants will be required to participate in a competitive selection process and will be reviewed and evaluated by a committee of stakeholders. Applicants may meet the criteria outlined below through the combined skills and experiences of team members.

40% Adherence to project goals and overall artistic quality:

The artwork selected for this project should reflect the mission of the Olympus Hills Park – being active, healthy, and having fun.

25% Permanence and maintenance:

Due consideration should be given to structural and surface soundness, permanence in terms of relative proof against theft, vandalism, weathering, and excessive maintenance or repair costs.

15% Scale, material, form, and content:

The art object should be appropriate in scale, material, form, and content for both its immediate architectural environment and for the general environment in which it is placed. The art must be compatible with the use and function of the facility. Proposers are encouraged to use sound-absorbing materials.

10% Experience and qualifications:

Judgment will be made on the artist’s demonstrated qualifications, experience, capabilities, and ability to complete the project, as proposed, within the time frame and budget.

10% Budget:

The budget should be reasonable for the completed project. The artist should make a fair profit.

A. Preference System Salt Lake County may adjust scoring pursuant to its Preference System established by ordinance and policy. Please complete Attachment C preference system and include the required proof of request.

B. Interview, Demonstration, and Site Visit.

The Selection Committee may invite Proposers for an interview, demonstration, or conduct a site visit. The purpose is clarification and verification of the written proposal. The Selection Committee may re-score the proposal after the interview, demonstration, or site visit.

C. Recommended Award After the Selection Committee has completed their evaluation, they will notify the County Mayor of the top-ranked Proposer. Award is conditioned upon the execution of a satisfactory contract.

D. Debrief Meetings Debrief meetings with the selection committee members will not be allowed, however, a Proposer may discuss the RFP process with the chair/facilitator of the committee at any time.

3.2 Written Agreement Required

The selected Proposer must agree to all requirements in the RFP scope of work.

The selected Proposer must also be willing to enter into a written agreement with County and agree to all the terms set forth in the Example Agreement, attached to this RFP.

If you wish to request alterations to the RFP, including any of the terms of the example RFP Agreement (Attachment E), or any of the exhibits, attachments, or addenda, the alterations must be specifically identified in your proposal with reasonable alternatives presented. Any such exceptions must be submitted as a separate PDF and labeled “Requested Alterations.” Only those alterations so specified will be available for discussion or negotiation. Proposer understands that deviations from the Example Agreement are made at the County’s sole discretion.

Proposers are advised that the County is not bound by the terms of the RFP until a written agreement is fully executed and any activity taken on by the Proposer prior to full execution of a written agreement is done at the Proposer’s sole risk.

3.3 Notice to Proposers

By submitting a proposal to this RFP, Proposer understands and agrees to the following:

A. Government Records Access and Management Act (GRAMA):

County is a governmental entity subject to the Utah Government Records Access and Management Act (“GRAMA”), Utah Code Ann. §§ 63G-2-101 to -901. As a result, County is required to disclose certain information and materials to the public, upon request. Generally, any document submitted to County is considered a “public record” under GRAMA. Any person who provides to County a record that the person believes merits protection under subsection 63G-2-305(1) or (2) must submit with their proposal all of the following: (1) a written claim of business confidentiality, (2) a concise statement of reasons supporting the claim of business confidentiality, and (3) a separate copy of the proposal with the information requested to be protected redacted. Failure to comply with any of the three requirements for a claim of business confidentiality waives the request for protected record. Generally, GRAMA only protects against the disclosure of trade secrets or commercial information that could reasonably be expected to result in unfair competitive injury.

For your convenience, County has provided a Business Confidentiality Request Form which is attached to this RFP as Attachment B. All documents submitted in response to this RFP will be treated as public records in accordance with GRAMA, unless a claim of business confidentiality has been properly made and approved by County. All proposed costs/pricing/fees submitted to the county are public records. An entire proposal cannot be identified as “PROTECTED,” “CONFIDENTIAL,” or “PROPRIETARY” and may be considered non-responsive if marked as such.

B. Copyrighted Material Waiver: In the event that the proposal contains copyrighted or trademarked materials, by submitting its proposal the Proposer grants the County the right to use, reproduce, and publish the copyrighted or trademark materials in any manner the County deems necessary for conducting County business and for allowing public access to the responses under GRAMA or otherwise, including but not limited to photocopying, County Intranet/Internet postings, broadcast faxing, and direct mailing.

If the proposal contains materials whose copyright or trademark is held by a third party, it is the Proposer’s sole responsibility to obtain permission from that third party for the County to reproduce and publish the information.

By submitting its proposal, the Proposer certifies that it owns or it has obtained all necessary approvals for the reproduction or distribution of the contents of the proposal and agrees to indemnify, protect, save and hold the County, its representatives and employees harmless from any and all claims arising from all intellectual property claims related or connected to the proposal and agrees to pay all legal fees incurred by the County in the defense of any such action.

C. Restrictions On Communications: From the issue date of this solicitation until a Proposer is selected and the selection is announced, Proposers are prohibited from communications regarding this procurement with agency staff, evaluation committee members, or other associated individuals EXCEPT the Buyer overseeing this procurement. Failure to comply with this requirement may result in disqualification.

D. RFP Cancellation: This RFP may be cancelled at any time prior to the execution of a written agreement if deemed in the best interests of County.

This includes cancellation of the RFP after an award has been made, but prior to the execution of a written contract. Proposer is not entitled to recover any costs related to the preparation of the proposal due to cancellation of the RFP or withdrawal of an award prior to the execution of a written agreement.

E. Firm Pricing: All prices, quotes, or proposals are to remain firm for 120 days after the closing date, unless a different period is stated in County’s RFP. Any proposal that does not offer to remain firm for the required period may be considered to be non-responsive.

F. Costs: Proposers bear all costs and expenses related to this RFP including, but not limited to, preparation and delivery of the proposal, attending the pre-proposal conference, and attending the interview.

G. Licensing: All applicable federal, state, and local licenses must be acquired before the contract is entered into between County and the selected Proposer. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise must be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing: https://corporations.utah.gov/.

H. Changes or Modifications: Any changes or modification to the RFP will be made by written addendum. Proposer submitting a proposal based on any information other than that contained in County’s RFP and any amendments (addenda), do so at their own risk.

I. Receiving Proposals: Contracts and Procurement will administer receipt and opening of all proposals. After the closing time, only the identity of each Proposer will be made public. If only one proposal is received in response to County request, Contracts and Procurement, in coordination with the agency requesting the project, may recommend entering into a contract to the single Proposer if the conditions cited above are met.

Alternatively, Contracts and Procurement may re-solicit for the purpose of obtaining additional proposals.

J. Rejection of Proposals: Any proposal containing significant deviations from the specifications of the RFP will be considered non-responsive and may be rejected in whole or in part.

K. Protests: Pursuant to Salt Lake County Code of Ordinances § 3.20.150, a protest in regard to the RFP document must be submitted in writing prior to the RFP closing date. All other protests must be submitted in writing within five (5) business days after notification of the award is posted on U3P. A protestor may file only one (1) protest after the RFP closing date.

Protest letters must specifically and completely state the facts that the protestor believes constitute error in the RFP document or the award.

L. Free and Competitive Selection: Any agreement or collusion among prospective Proposers to fix a price or limit competition will render the proposal void, and such conduct is unlawful and subject to criminal sanction. By submitting a proposal, the Proposer hereby certifies that no one in its firm or company has either directly or indirectly restrained free and competitive selection, participated in any collusion, or otherwise taken any action unauthorized by County Purchasing Ordinances or applicable law.

M. Ethical Standards: Proposer represents that it has not: (a) provided an illegal gift to any County officer or employee, or former County officer or https://corporations.utah.gov/ employee, or to any relative or business entity of a County officer or employee, or relative or business entity of a former County officer or employee; (b) retained any person to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, other than bona fide employees of bona fide commercial agencies established for the purpose of securing business; (c) breached any of the ethical standards set forth in State statute or Salt Lake County Code of Ordinances § 2.07; or (d) knowingly influenced, and hereby promises that it will not knowingly influence, any County officer or employee or former County officer or employee to breach any of the ethical standards set forth in State statute or Salt Lake County ordinances.

N. Campaign Contributions: The Salt Lake County campaign finance disclosure ordinance limits campaign contributions by Proposers to County candidates. Salt Lake County Code of Ordinances § 2.72A.

Proposer acknowledges and understands those limitations on campaign contributions mean that any person, business, corporation or other entity that enters into a contract or is engaged in a contract with County is prohibited from making campaign contributions in excess of $100 to County candidates during the term of the contract and during a single election cycle as defined in the ordinance. Proposer further acknowledges that violation of those provisions governing campaign contributions may result in criminal sanctions as well as termination of this Agreement.

O. Reasonable Accommodations: Reasonable accommodations for qualified individuals to attend meetings may be provided upon receipt of a request with two (2) working days’ notice. Please contact Contracts and Procurement at 385.468.0300. TTY users may call 711.

P. Environmentally Responsible Procurement Practices: County has implemented environmentally responsible procurement practices. Please refer to Attachment D.

Q. Notice to Retirees of Utah Retirement Systems (“URS”)

County is a URS “participating employer.” Entering into an agreement with County may affect a URS retiree’s retirement benefits including, but not limited to, cancellation of the retiree’s “retirement allowance” due to “reemployment” with a “participating employer” pursuant to Utah Code Ann. § 49-11-504 to -505. In addition, Proposer is required to notify County immediately if a retiree of URS is the Proposer; or an owner, operator, or principal of the Proposer. Proposer may refer the URS retiree to the URS Retirement Department at 801-366-7770 or 800-695-4877 for all questions about post-retirement employment regulations.

R. Employee Status Verification System

Proposer shall register and participate in the Status Verification System before entering into a contract with County as required by Utah Code Ann.

§ 63G-12-302. The Status Verification System is an electronic system operated by the federal government, through which an authorized official of a state agency or a political subdivision of the state may inquire by exercise of authority delegated pursuant to 8 U.S.C. § 1373 to verify the citizenship or immigration status of an individual within the jurisdiction of the agency or political subdivision. Proposer is individually responsible for verifying the employment status of only new employees who work under Proposer’s supervision or direction and not those who work for another Proposer or subcontractor, except each Proposer or subcontractor who works under or for another Proposer shall certify to the main Proposer by affidavit that the Proposer or subcontractor has verified, through the Status Verification System, the employment status of each new employee of the respective Proposer or subcontractor. The Proposer shall comply in all respects with the provisions of Utah Code Ann. § 63G-12-302.

Proposer’s failure to comply with this requirement may result in the immediate termination of its contract with County.

Attachment A

Site Location: The mural will be installed at the south baseball field, specifically on the cement wall rather than the chain-link fence. The wall measures approximately 124 feet in length. Its height tapers along the length of the wall but does not exceed 5 feet at any point.

Site surface: The mural surface is a cement wall featuring a consistent texture and regularly spaced tie holes across its entire length. Artists should consider these surface characteristics when developing their design and installation approach.

Attachment A - Request for Proposals Cover Summary t

Legal Name

Doing Business As (if applicable)

Address City State Zip Code

Contact Person after contract award Telephone Number

E-mail Contact

I certify that to the best of my knowledge the information contained in this proposal is accurate and complete and that I have the legal authority to commit this organization to a contractual agreement. I realize the final funding for any service is based upon funding levels and the approval of the Mayor for Salt Lake County.

Proposer Authorized Representative Type or Print Name

Date

Position or Title

Signature required when submitting hard copy.

Electronic signature acceptable if an electronic proposal is allowed.

X

Proposer

Please include one or two e-mail address for notification of an interview.

Name, telephone number, E-mail address

Attachment B

REQUEST FOR PROTECTED RECORD

(Business Confidentiality Claim)

I request that the attached/enclosed information (record) provided to Salt Lake County, or any of its agencies (divisions or programs), be considered confidential and given protected status as defined in Utah’s Government Records Access and Management Act (“GRAMA”).

Name and Address of business and representative making this confidentiality claim:

Description of the information (record) which is to be covered by this confidentiality claim and which you believe qualifies for protected status:

The following reasons support this claim of business confidentiality and protected status under Utah Code § 63G-2-305 (please check all of the following that apply):

(___) 1.

(___) 2.

The record provided is a trade secret as defined in Utah Code § 13-24-2 (See Utah Code §§ 63G-2-305(1) and 63G-2-309).

The record is commercial or non-individual financial information and: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of Salt Lake County, or its agencies, to obtain necessary information in the future; and (b) the interest of the provider in prohibiting access to the information is greater than the interest of the public in obtaining access. (See Utah Code §§ 63G-2-305(2) and 63G-2-309).

REQUIRED: A concise written statement supporting a business confidentiality claim, as required by Utah Code § 63G-2-309(1). Attach additional sheets if necessary.

NOTE: Claimant shall be notified if a record claimed to be protected is classified public or if the determination is made that the record should be disclosed because the interests favoring access outweigh the interests favoring restriction of access. Records claimed to be protected under this business confidentiality claim may not be disclosed until the period in which to bring an appeal expires or the end of the appeals process, including judicial appeal, unless the claimant, after notice, has waived the claim by not appealing within thirty (30) calendar days. See Utah Code § 63G-2-309(2). The procedure to appeal a GRAMA classification within thirty (30) calendar days is described in Utah Code §§ 63G-2-400.5 through 406 and Countywide Policy 2010, which can be found on the County’s website www.slco.org.

Signature of Claimant Representative: _________________________________ Date: ____________________

Claimant Representative Name and Title: ________________________________________________________ http://www.slco.org/ https://slco.org/globalassets/1-site-files/policies/countywide/2040.pdf?v=03282022114310737

Preference System Updated 01.11.24

SALT LAKE COUNTY CONTRACTS & PROCUREMENT

ATTACHMENT C - PREFERENCE SYSTEM

Salt Lake County may award bids or adjust scoring to a proposal through a preference system. One or more preferences may accrue to vendors who submit responsible, responsive offers if other factors are met.

Vendors may request the following preferences:

• Employee Health Care Preference

• Veterans and Companywide Hiring Preference

Employee Health Care Preference The Health Care Preference shall accrue to vendors who currently provide and will maintain the following through the term of the contract with the County:

• A health benefit plan, as defined by Utah Code Ann. § 26-40-115(1), made available to the vendor’s covered employees and their dependents.

• A copy of the health benefits certificate or a letter signed by the vendor's carrier detailing coverage and dates of coverage of the health care benefits.

Veterans and Companywide Hiring Preference The Veterans and Companywide Hiring Preference shall accrue to vendors who currently provide and will maintain all of the following through the term of the contract with the County:

For veterans:

• A completed and signed certificate explaining its program to actively recruit and employ veterans that includes the success rate of its program by listing the percentage of its workforce that qualifies as veterans under this policy;

• A completed and signed certificate verifying that a vendor has employed, and is currently employing, at least one veteran under its recruitment program;

Companywide:

• A drug and alcohol testing policy that applies to all covered individuals employed or hired by the vendor and requires covered individuals to submit to random testing;

• A job training program recognized by a federal, state, or local governmental entity; and,

• A job safety program that complies with job safety and health standards of the Occupation and Safety Health Administration (OSHA) or the state standards which are at least as effective as the federal standards.

https://le.utah.gov/xcode/Title26/Chapter40/26-40-S115.html?v=C26-40-S115_2019051420190514

Preference System Updated 01.11.24

REQUIREMENTS

If required certification form and preference documentation is not received with the proposal, the County will not consider the preference request.

The County maintains the right to monitor the vendor's compliance of any preference status. Violation of this contract condition shall be the basis for immediate termination of the contract for default by the vendor.

Request for Proposals (RFPs) A proposer may receive one (1) point added to the total score of its proposal for each of the preferences offered herein for which the proposer qualifies.

Updated01.11.24 Preference System

PREFERENCE CERTIFICATION FORM

YOU MUST CHECK THE BOX FOR EACH PREFERENCE OPTION CLAIMED

If you do not include this completed certification form along with required documentation with your bid or proposal submission, your preference request will not be considered.

Employee Health Care Preference – Currently provide and will maintain qualifying health benefits to covered employees and dependents through the term of the contract with the county. A copy of the health benefits certificate or a letter signed by the vendor's carrier detailing coverage and dates of coverage of the health care benefits must accompany the bid or proposal to have the preference request accepted.

Veterans and Companywide Hiring Preference – Currently provide and will maintain all of the following programs through the term of the contract with the county:

Veterans and Companywide Hiring Preference Certification Form

Company Name:

Explanation of Program to Actively Recruit and Employ Veterans*:

Percentage of workforce that qualifies as veterans:

Vendor has employed, and is currently employing, at least one Veteran under its recruitment program. Yes No *For purposes of this section of County Policy, a veteran is an individual who has served on active duty in the armed forces of the United States for more than 180 consecutive days; or, was a member of a reserve component who served in a campaign or expedition for which a campaign medal has been authorized and who has been separated or retired under honorable conditions; or, has incurred an actual service-related injury or disability in the line of duty.

Vendor maintains a drug and alcohol testing policy that applies to all covered individuals employed or hired by the vendor and requires covered individuals to submit to random testing. Yes No

Updated 01.11.24 Preference System

Vendor maintains a job training program recognized by a federal, state, or local governmental entity. Yes No

Vendor offers a job safety program that complies with job safety and health standards of the Occupation and Safety Health Administration (OSHA) or the state standards which are at least as effective as the federal standards. Yes No

By signing below, vendor certifies that the information provided on this Veterans and Companywide Hiring Preference Certification Form is true and correct as of the time of submitting this bid or proposal.

Vendor’s Signature:

Attachment D - Environmental Compliance Practices

Vendor Compliance Statement and Non-Debarment Certification

1. Salt Lake County has implemented environmentally responsible procurement practices. The County requires all persons, businesses, corporations and other entities doing business or entering into a contract with the County to comply with all federal, state and local environmental laws, rules and regulations. Compliance with environmental laws, rules and regulations is a relevant factor in evaluating the integrity and responsibility of a business. The county, in its sole discretion, may not solicit proposals from, award contracts to, procure, or otherwise enter into business arrangements with any person, business, corporation or other organization that is noncompliant. If a vendor is suspended, proposed for debarment, debarred, ineligible or excluded from contracting with another government entity due to environmental non-compliance, the County in its sole discretion, may deem the vendor non-responsible and decline to award a contract.

2. Based on the foregoing, the vendor certifies, to the best of its knowledge, that neither the vendor nor any owner, officer or agent of the vendor:

2.1 is presently debarred, suspended, proposed for debarment, declared ineligible, or excluded from the award of a contract or purchase by any federal, state or local agency based on a finding, determination, notice of violation or order of environmental non-compliance;

2.2 is presently indicted or charged by a government entity in a criminal, civil or administrative proceeding with the commission of any offense, violation, or failure to comply with any federal, state, or local environmental law, rule or regulation, indicating a lack of business integrity or business honesty affecting its responsibility as a county vendor;

2.3 has, within the last three (3) years, been convicted, or had a civil judgment or administrative order rendered against it for any offense or violation, including but not limited to environmental noncompliance, indicating a lack of business integrity or business honesty affecting its responsibility as a county vendor;

2.4 has, within the last three (3) years, had a contract/purchase terminated due to an act or omission, including but not limited to environmental non-compliance, demonstrating a lack of business integrity or business honesty affecting its responsibility as a county vendor.

3. Vendor shall require any sub-vendor to disclose in writing, whether at the time of the award of the subcontract, the sub-vendor complies with the certification requirements in subparagraphs 2.1, 2.2, 2.3 and 2.4 above.

4. Vendor shall immediately notify the county in writing if, at any time before the award, the vendor learns that its certification was erroneous when submitted or has since become erroneous because of changed circumstances.

5. If it is later determined that vendor knowingly rendered an erroneous certification under this provision, in addition to other available remedies, the county in its sole discretion, may terminate the contract/purchase for default.

Revised Sept 2019

County Contract No. ___________________

District Attorney No. ____________

AGREEMENT

Between

SALT LAKE COUNTY

And

Artist’s Commissioned Work to Include Design, Fabrication, Transportation and Installation of Work of Art

THIS AGREEMENT is made and executed this day of , 2025, by and between SALT LAKE COUNTY ("County"), a body corporate and politic of the

State of Utah and ___________________________ ("Artist"), ______________address___________.

RECITALS:

A. County desires to contract with an artist to create unique artwork for its

_______________________________________ Project. The County has issued a Request for

Qualification #_________________ (RFQ) and has appointed and authorized a Selection

Committee to undertake the selection of art within the budget allocated for such art.

B. In response to the County’s Request for Qualification, Artist has submitted a letter of interest and qualifications. Several finalists were selected and asked to make individual presentations of their work and their approach to the Selection Committee. The Selection

Committee recommended Artist and now the County desires to accept the Artist’s Letter of

Interest and enter into an Agreement according to the terms and conditions set forth herein.

AGREEMENT

NOW, THEREFORE, in exchange for valuable consideration, including without limitation, the mutual covenants, agreements and representations contained in this Agreement, the receipt of which is acknowledged, County and Artist, with the intent to be legally bound, covenant and agree as follows:

1. SCOPE OF SERVICES.

1.1. General. County agrees to and commissions Artist to prepare the Artwork for the

Project as specified in the RFQ, all of which is attached as Exhibit 2, as contemplated by Artist in their letter of interest and qualifications attached as Exhibit 3 and incorporated into this

Agreement as though fully set forth. Upon the execution of this Agreement, Artist will commence performance of their obligations under this Agreement, which performance will be subject to the terms and conditions of this Agreement.

1.2 Artist’s Responsibilities.

A. Artist agrees to provide and perform all work necessary for the completion and installation of the Artwork. Artist will be responsible for all costs and expenses incurred in the performance of their obligations under this Agreement, which costs and expenses may include the creation of the Artwork, transporting it to the site, installing the Artwork at the site, and any necessary travel by Artist or Artist's agents and employees necessary for the proper performance of this Agreement. All necessary fixtures and hardware for the installation of the Artwork shall be provided by the Artist. Site preparation shall be the responsibility of the County.

B. Artist acknowledges and agrees that the final design of the Artwork will be presented to and approved by the Committee prior to actual fabrication and installation. Artist agrees that there shall be no significant departures from the approved Artwork, including but not limited to design, color, size, material, texture and other significant aspects of the Artwork without the prior written approval of the Committee.

C. Within 60 days after execution of this agreement, Artist shall, after collaboration and consultation with the Project architects and engineers, prepare and submit to County detailed working drawings of the Artwork, for approval, meeting the goals and project requirements outlined in the RFQ. The working drawings shall also include a proposed timeline for the

Artist's services, including fabrication, transportation and installation of the Artwork. County agrees to furnish all necessary information and materials as requested by Artist to prepare the working drawings and timeline for fabrication and installation of the Artwork. County may require Artist to make such revisions to the working drawings and timeline as may be necessary for the work to comply with applicable law, site requirements and construction scheduling.

Within 120 days after execution of this agreement, Artist shall submit such other graphic materials as may be necessary to permit adequate structural design review and to certify compliance of the Artwork with applicable statutes, ordinances and building codes.