1-Moab SCADA RFP 6-27-2025.pdf

REQUEST FOR PROPOSALS

FOR

DESIGN AND INSTALLATION OF SCADA SYSTEM

City of Moab

Water and Sewer Facilities

July 2025

CITY OF MOAB

Water and Sewer Facility Supervisory Control and Data Acquisition

(SCADA) System

FOR MOAB CITY WATER AND SEWER DEPARTMENTS

The City of Moab is now soliciting proposals for the design, supply, installation, commissioning and maintenance of a SCADA system for their potable water and sewer facilities. Qualified organizations should have ample experience and expertise with all aspects SCADA systems and be capable of providing successful turn-key projects for the City.

Request for proposal specifications are available on the Utah State Procurement Portal at https://utah.bonfirehub.com and on the City’s website at www.moabcity.gov.

All proposals must be submitted electronically through the Utah State Procurement Portal. Emailed proposals will not be accepted. Moab City reserves the right to reject any or all proposals, to accept or reject the whole or any part of the proposal; or to waive any informality or technicality in the interest of Moab City.

The Deadline for all requests for proposals is 2:00 PM (MST) Thursday, August 14, 2025. For further information, please contact the Moab City Recorder’s office at: (435) 259-5121.

/s/ Sommar Johnson City Recorder https://utah.bonfirehub.com/

MOAB CITY

WATER AND SEWER FACILITY SCADA SYSTEM

REQUEST FOR PROPOSALS

Invitation

Moab City is soliciting proposals for the design, supply, installation, commissioning and maintenance of a SCADA system for their potable water and sewer facilities. Qualified organizations should have ample experience and expertise with all aspects SCADA systems and be capable of providing successful turn-key projects for the City.

Moab City

Moab City is a community of approximately 5,250 residents located in Grand County, Utah. The City owns and operates drinking water and sanitary sewer facilities that serve the City. The main components of the drinking water system include tanks, wells, springs, chlorination sites, and flow meters. Sewer facilities include Lift stations. The City desires to improve the operation and control of these facilities through the addition of the proposed SCADA system. We do not anticipate this RFP including our existing Water Reclamation Facility (WRF).

Award of Contract

A contract, if awarded, will be executed with the respondent who proposes the most favorable solution, as determined by the selection committee, following the guidelines set forth in the RFP. If a respondent is selected, they will be notified within 30 days of the proposal due date. Respondent unit pricing shall be valid for 90 days from the date of proposal submittal. The City expects to work with the selected respondent to determine the ultimate configuration of the SCADA system and then negotiate a contract.

The selected respondent will be required to enter into an agreement with the City prior to issuance of Notice to Proceed.

Schedule

The following tentative schedule has been established for the selection and contracting process. It is subject to change by the City.

Event Date Release of Request for Proposals July 3, 2025 Mandatory Pre-Proposal Zoom Meeting (2:00 PM MST) July 14, 2025 Deadline for Questions (5:00 PM MST) July 21, 2025 Final Questions and Responses Published July 25, 2025 Proposal Due Date (2:00 PM MST) August 14, 2025 Selected Interviews (City’s Option) August 27, 2025 Final Vendor Recommendation September 11, 2025 Award of Contract by City Council September 23, 2025

Obtaining the RFP The RFP may be obtained on the Utah State Procurement Portal at https://utah.bonfirehub.com and on the City’s website at www.moabcity.gov.

Contact Information

All questions regarding this solicitation should be directed, in writing, through the Utah State Procurement Portal at https://utah.bonfirehub.com. Please do not attempt to contact other City staff members regarding your submittal or any related proposal submittal.

Rights Reserved Moab City reserves the right to reject any or all proposals, to waive technical deficiencies and to accept any proposal that it might deem to be in the best interest of the City.

1.0 Introduction

The City of Moab (‘City’) is soliciting written proposals from qualified organizations (‘Vendors’) for the design, furnishing, installation, programming, commissioning, training and support for, Supervisory Control and Data Acquisition (SCADA) systems for the City’s potable water and sanitary sewer facilities.

2.0 Scope of Work

The purpose of these SCADA projects is to implement a central infrastructure for data communications, system monitoring and control, disturbance reporting and alarming, historic data recording, analysis and reporting for the City’s water and sewer facilities. The infrastructure will be capable of handling the SCADA requirements of the existing facilities and will have sufficient capacity or be expandable to accommodate future requirements. Proposals for systems using proprietary hardware will not be considered. Proposals should include detailed list of services and costs associated with software licensing and maintenance. The City plans to negotiate final contract terms and scope of service with the selected Vendor.

The following is a summary description of the anticipated scope of services. This information is provided as a framework for Vendor responses and cost analyses.

2.1 Overall Control System Description

Features/Function:

• Conform to CISA.

• The SCADA systems will be hosted on a virtual server provided by the City IT department. A

Central Control Workstation (CCW) will be located at the WRF and multiple remote sites that are queried and controlled via the server and/or CCW. The main workstation will consist of a desktop computer, terminal and typical peripheral devices- keyboard, mouse, etc. A UPS will also be provided to fully support the CCW. The Vendor will provide all components required for the CCW.

• Software must support multiple protocols as needed including Modbus RTU, BAC net MS/TP &

TCP/IP.

• Will the system have web access to SCADA via encrypted internet connection?

The SCADA systems must be compatible for future expansion to other City owned infrastructure such as storm sewer, facilities, stream gauges, cameras etc.

Server/Data Back-up:

• The server must retain a complete copy of all controller configuration data and operational parameters such that an automatic re-configuration of all controllers is possible at any time, as initiated by the operator.

• The system must provide fully automated regular backup of all data, settings, logs and configuration information for controllers, graphical user interface and servers. These backups must operate without user input or initiation and provide sufficient data to completely restore the system after a catastrophic failure of any or all components.

• The system must provide a reliable and user-friendly mechanism to create a hard copy of all of the above information for offsite storage. (network location, flash/hard drives, and a cloud location)

• Note any additional back up procedures or offerings available to ensure the SCADA data is backed up and protected

• The UPS will need to provide a method for a minimum of 20 minutes of back-up power for the server.

HMI/GUI (Human Machine Interface/Graphical User Interface)

• No partial license or trial version will be accepted.

• RFQ shall include example screens of applications similar to those for this project.

• The system will automatically log all alarm and events.

• Alarms must be capable of customizable delay times.

• The software must be able to provide notifications to operators via standard internet connection, text messaging, and emails. These alerts must be capable of being sent to multiple devices and repeat as necessary.

• Data reports and history logs shall allow long term monitoring sample rates from 1 second to 24 hours.

• Provide a minimum of 5 years of historical data and accessible from the HMI/GUI

• Software must have an editor that allows for the creation of text and graphic display pages.

• The software must be able to have tiered security access for different entities within the organization.

o Each user must have an account that is restricted to their appropriate areas of the system.

• The system will automatically log all user activities.

• System communication failure monitoring.

• Software will monitor and report data in real-time.

• Display size, resolution to be proposed by vendor. (Approved by City)

SCADA Controllers, Hardware and Communications:

• All control panels will be sized and constructed to house all the points on the input output summary including spare capacity for future I/O expansion. Spare I/O hardware will not be required; however, the space for future I/O expansion is required within the control panel.

• All controllers must be expandable with easily replaced fuses.

• All controllers must have their associated software stored in-device on non-volatile memory.

• Controllers must be programmable from the server.

• Controllers need to be self-initializing and not require operator intervention after power interruptions or logic component changes.

• The controller must receive set points or modified I/O points from the server without disruption of other processes.

• Controllers must be able to communicate Peer to Peer. In the event of server or communications failure controls must operate standalone from the server.

• Controllers to receive new or modified programs from the server without an onsite technician or laptop.

• Provide loss-of-power alarm and UPS back up for each panel.

• If a controller is replaced and addressed on the communications network, the server will automatically download, to the newly installed controller, all I/O database parameters and all control applications programming and set points without operator intervention.

• All hardware including appurtenances must have a 12 month warranty.

• Power 24V AC some remote locations may require DC power.

• Secured Broadband Radio network or Cellular controlled service will be evaluated for costs and recommendations. After the selected method is approved by the City the system will be designed.

Owner Training:

• The vendor must provide the services of a qualified technician to offer hands-on training of the system immediately following project completion. Plan on a minimum of Five (5) full days on-site.

• The contractor must include cost to provide follow-up training 3 and 6 months after project completion, each one full day in duration.

Ongoing Support Services

• The vendor shall provide 24/7 access and on-call services, technical support, and software updates.

Security

Please consider the following security related topics in your response/plan (as outlined in appendix A to this RFP):

• Identify all connections/access points to the SCADA system.

• Harden SCADA network by ensuring only needed devices/access is available.

• Explain how features/functions of the system will be utilized to ensure security of the SCADA system.

• Include a method of reporting system access/audit trail for monitoring.

• Conduct a physical security evaluation of the completed system.

• Document network architecture and identify systems that serve critical functions or contain sensitive information or controls.

• Ensure secure passwords and access methods are used during implementation.

• Provide and backup and disaster recovery plan for the system. IT Staff are available to assist in this process.

2.2 Deliverables

For the proposed SCADA systems, the selected Vendor will be expected to deliver the following:

1. Management Plan

A management plan for the SCADA system will be required from the selected Vendor.

The plan should detail project tasks, schedules, milestones, and responsibilities for each project. The plan will be submitted to the City for review and approval prior to commencing work on that project. The plan shall include a Gantt-type schedule to serve as the foundation of a phased approach per City priorities.

The City’s facilities must remain operational during the work. The management plan should address any required downtime needed for installation and / or implementation of the SCADA systems. The management plan should address these requirements and clearly describe how downtime will be mitigated. The plan should also list and describe work or items to be provided by others that are necessary in order to complete the SCADA systems.

2. SCADA System Design Submittals

Vendors shall provide submittals for the proposed SCADA systems that document the proposed configuration of the CCW, RTU’s, I/O panel, HMI’s and any ancillary systems.

Complete design submittals shall be provided to the City for approval prior to system fabrication. Submittals will include but are not limited to:

• Network diagram

• Product data sheets for each instrument and component to be supplied in the system

• Panel layout Drawings

• Installation Drawings

• GUI Displays, Screens, Menus and Output drawings

• Software

• Hardware and Ancillary Equipment

3. SCADA Panel Fabrication

The selected contractor will fabricate SCADA panels containing the controller, communications equipment, and all other required components in accordance with the approved design. SCADA panels shall be manufactured and assembled according to UL requirements.

4. Installation and Integration

Vendor will perform installation of its systems at the Owner’s facilities in accordance with the approved design submittals. Establish communications between remote sites and CCW. Provision of external power supply and communications will be the responsibility of the Vendor. Vendor will be responsible for integration of the SCADA system with the specified equipment and instrumentation.

5. System Start-Up and Acceptance Testing

Vendor will provide start-up services to prepare the SCADA systems for commissioning.

Acceptance testing of the system, in the presence of the owner, will also be performed by the Vendor.

6. Training and Documentation

Training for the owner’s personnel in the operation and maintenance of the SCADA systems will be performed by the Vendor. In conjunction with this effort, Operation and Maintenance manuals and documentation that describe the system architecture, control logic and operating requirements in sufficient detail to allow the owner’s personnel to understand and troubleshoot the system shall be provided. Five (5) bound hardcopies of the O&M manual and system documentation shall be provided to the owner.

7. Maintenance and Support

Proposals should include maintenance and support services for all components of the SCADA system including hardware, software and communications for a period of one year following owner’s acceptance. Proposals shall also include information regarding long term support options and opportunities.

3.0 Proposal Content and Evaluation

3.1 Format

Proposals shall be submitted digitally in PDF format. All pages of the proposal, excluding any cover sheets and appendices, shall be sequentially numbered. Minimum font size for text is 12 pt.

The proposal shall be separated into five individual sections as follows:

• Section 1- Introductory Letter

• Section 2- Project Approach and Team

• Section 3- Related Experience and References

• Section 4- Cost Analyses/Proposal

• Section 5- Resumes

Each section shall be separated by numbered tabs corresponding with that particular section.

The total number of pages for sections 1 through 4 is limited to 20 pages.

3.2 Content

SECTION 1- Introductory Letter

An introductory letter shall be prepared by each Vendor and included as the first page of the proposal. The introductory letter is limited to one page in length. The letter shall clearly identify the Vendor including their mailing address, e-mail address, telephone and cell phone numbers and the primary contact person. The letter should express the Vendor’s interest in the Project and summarize any key qualifications, the project approach, or other relevant information. The letter must also acknowledge the receipt of any addenda to the RFP.

SECTION 2-Project Approach and Team

This section will describe the overall project approach for the proposed SCADA systems and the project team. Information concerning the design and configuration of the SCADA system(s) should be provided and convey a clear understanding of the controlled systems and Owner requirements.

Multiple aspects of the project approach should be addressed including but not limited to; design/hardware, software/platform, installation, maintenance, training, future upgrades/expandability. Proposers should clearly illustrate how they intend to execute each of these elements for this project.

All key personnel and their roles on the project should be clearly identified.

SECTION 3- Experience and References

Proposer shall provide a list of at least five (5) similar projects performed within the last five (5) years. For each project provide the following information:

• Project Title/Name

• Date of award and substantial completion

• Name and address of client

• Client contact person and contact information

• Summary of the project scope and services provided

• Total contract amount for SCADA system and related services

SECTION 4- Cost Analyses

Vendors shall submit a cost proposal that addresses various cost elements. Results of the cost analyses will be used in scoring the proposals. There is a preliminary list of identified I/O locations at the end of this RFP. The final list will be coordinated with the selected vendor.

1) Capital Costs

• Upfront system costs to include typical hourly installation costs and hardware unit costs

• Any other upfront fees

2) Operating Costs

• License cost per month, per year

• License cost per seat fee

• License cost per tag block

• Controller replacement cost

• Telephone support cost

• VPN support cost

• Onsite support cost

• After hours support cost

• Training cost

• Other legacy system hardware and software costs, including maintenance

3) Other Life Cycle Costs

SECTION 5 - Resumes

Proposer may include resumes of any key team personnel. Resumes are not included in the page limit.

3.3 Evaluation and Selection

Proposals will be reviewed and ranked by the selection committee according to the following system. A maximum combined score of 100 points will be possible. Scoring for each category is as follows:

1. Introductory Letter Included

2. Project Approach and Team 30 points

3. Experience and References 25 points

4. Cost Analysis 35 points

5. Proximity of Field Support to City 10 points

Total Available Points- 100 points

Each committee member will calculate a total combined score for each Vendor proposal based on the above criteria. The proposal with the highest ranked score may, at the discretion of the City, be selected as the preferred Vendor. The City may, at its discretion, use additional criteria or information to select the preferred Vendor. The City reserves the right to reject all proposals and not award the project.

The City may elect to ‘short list’ a handful of Vendors and conduct interviews in order to make a final decision. Short listed Vendors will be notified and a schedule for interviews, if necessary, will be determined at a later date.

Preliminary I/O List – Final I/O list shall be coordinated with City

Location Use

Mountain View Tank Tank-Float-High Level Mountain View Tank Tank-Hatch-Intrusion Mountain View Tank Tank-Level-Pressure-Sensor Mountain View Tank Communications-Broadband-Radio Mountain View Tank SCADA-Panel-1 Card-Solar Old City Park Chlorine-CL2 1-Weight-Sensor Old City Park Chlorine-CL2 2-Weight-Sensor Old City Park SCADA-Panel-AC-Power-Contact Old City Park SCADA-Panel-Temperature Old City Park Well-Flow-Meter-Accumulator Old City Park Well-Flow-Rate-Sensor Old City Park SCADA-Panel-Heater Old City Park SCADA-Panel-1 Card Old City Park Communications-Broadband-Radio Power House Tank Tank-Float-High Level Power House Tank Tank-Hatch-Intrusion Power House Tank Tank-Level-Pressure-Sensor Power House Tank Communications-Broadband-Radio Power House Tank SCADA-Panel-1 Card-Solar Public Works Office Communications-Server-Data base Public Works Office Communications-Broadband-Radio Pump 10 Building-Man Door-Intrusion Pump 10 Building-Space-Temperature-Sensor Pump 10 Well-Flow-Meter-Accumulator Pump 10 Well-Flow-Rate-Sensor Pump 10 Well-Pump-Auto-Switch Pump 10 Well-Pump-Command Pump 10 Well-Pump-Hand-Switch Pump 10 SCADA-Panel-AC-Power Pump 10 Well-Power-Meter-Power Pump 10 Well-Power-Amps L1 Pump 10 Well-Power-Amps L2 Pump 10 Well-Power-Amps L3 Pump 10 Well-Power-Power Cost Pump 10 Well-Power-KWH Pump 10 Well-Power-Voltage L1 Pump 10 Well-Power-Voltage L2 Pump 10 Well-Power-Voltage L3 Pump 10 Well-Pump-Control-Relay Pump 10 Communications-Owner

Pump 10 SCADA-Panel-1 Card Pump 6 Building-Man Door-Intrusion Pump 6 Building-Space-Temperature-Sensor Pump 6 Well-Flow-Meter-Accumulator Pump 6 Well-Flow-Rate-Sensor Pump 6 Well-Level-Pressure-Sensor Pump 6 Well-Pump-Auto-Switch Pump 6 Well-Pump-Backspin Timer Pump 6 Well-Pump-Command Pump 6 Well-Pump-Hand-Switch Pump 6 SCADA-Panel-AC-Power Pump 6 Well-Power-Meter Pump 6 Well-Power-Amps L1 Pump 6 Well-Power-Amps L2 Pump 6 Well-Power-Amps L3 Pump 6 Well-Power-Power Cost Pump 6 Well-Power-KWH Pump 6 Well-Power-Voltage L1 Pump 6 Well-Power-Voltage L2 Pump 6 Well-Power-Voltage L3 Pump 6 Well-Pump-Control-Relay Pump 6 Communications-Broadband-Radio Pump 6 SCADA-Panel-1 Card Pump 7 Building-Man Door-Intrusion Pump 7 Building-Space-Temperature-Sensor Pump 7 Well-Flow-Meter-Accumulator Pump 7 Well-Flow-Rate-Sensor Pump 7 Well-Level-Pressure-Sensor Pump 7 Well-Pump-Auto-Switch Pump 7 Well-Pump-Backspin Timer Pump 7 Well-Pump-Command Pump 7 Well-Pump-Hand-Switch Pump 7 SCADA-Panel-AC-Power Pump 7 Well-Power-Meter Pump 7 Well-Power-Amps L1 Pump 7 Well-Power-Amps L2 Pump 7 Well-Power-Amps L3 Pump 7 Well-Power-Power Cost Pump 7 Well-Power-KWH Pump 7 Well-Power-Voltage L1 Pump 7 Well-Power-Voltage L2 Pump 7 Well-Power-Voltage L3 Pump 7 Well-Pump-Control-Relay

Pump 7 Communications-Broadband-Radio Pump 7 SCADA-Panel-1 Card Skakel Tank Tank-Float-High Level Skakel Tank Tank-Hatch-Intrusion Skakel Tank Tank-Level-Pressure-Sensor Skakel Tank Communications-Broadband-Radio Skakel Tank SCADA-Panel-1 Card-Solar Skakel Well Building-Man Door-Intrusion Skakel Well Building-Space-Temperature-Sensor Skakel Well Ventilation Air-Fan-Amp-Sensor Skakel Well Well-Flow-Meter-Accumulator Skakel Well Well-Flow-Rate-Sensor Skakel Well Well-Level-Pressure-Sensor Skakel Well Well-Well Pump 1-Auto-Switch Skakel Well Well-Well Pump 1-Backspin Timer Skakel Well Well-Well Pump 1-Command Skakel Well Well-Well Pump 1-Fault Skakel Well Well-Well Pump 1-Hand-Switch Skakel Well Well-Well Pump 2-Auto-Switch Skakel Well Well-Well Pump 2-Backspin Timer Skakel Well Well-Well Pump 2-Command Skakel Well Well-Well Pump 2-Fault Skakel Well Well-Well Pump 2-Hand-Switch Skakel Well Panel-AC-Power Skakel Well Chlorine-CL2 1-Weight-Sensor Skakel Well Chlorine-CL2 2-Weight-Sensor Skakel Well Well-Power-Meter Skakel Well Well-Power-Amps L1 Skakel Well Well-Power-Amps L2 Skakel Well Well-Power-Amps L3 Skakel Well Well-Power-Power Cost Skakel Well Well-Power-KWH Skakel Well Well-Power-Voltage L1 Skakel Well Well-Power-Voltage L2 Skakel Well Well-Power-Voltage L3 Skakel Well Ventilation Air-Fan-Control-Relay Skakel Well Well-Well Pump 1-Control-Relay Skakel Well Well-Well Pump 2-Control-Relay Skakel Well Communications-Broadband-Radio Skakel Well SCADA-Panel-2 Card Spring Box 3 Well-Flow-Meter-Accumulator Spring Box 3 Well-Flow-Rate-Sensor Spring Box 3 SCADA-Panel-Temperature

Spring Box 3 SCADA-Panel-Heater Spring Box 3 Communications-Broadband-Radio Spring Box 3 SCADA-Panel-1 Card-Solar White CL2 Chlorine-Scale-Weight-Sensor White CL2 SCADA-Panel-AC-Power White CL2 SCADA-Panel-Temperature White CL2 SCADA-Panel-Heater White CL2 Communications-Broadband-Radio White CL2 SCADA-Panel-1 Card Spring Box 1 Well-Flow-Meter-Accumulator Spring Box 1 Well-Flow-Rate-Sensor Spring Box 1 SCADA-Panel-Temperature Spring Box 1 SCADA-Panel-Heater Spring Box 1 Communications-Broadband-Radio Spring Box 1 SCADA-Panel-1 Card-Solar Pump 12 Building-Man Door-Intrusion Pump 12 Building-Space-Temperature-Sensor Pump 12 Well-Flow-Meter-Accumulator Pump 12 Well-Flow-Rate-Sensor Pump 12 Well-Pump-Auto-Switch Pump 12 Well-Pump-Command Pump 12 Well-Pump-Hand-Switch Pump 12 SCADA-Panel-AC-Power Pump 12 Well-Power-Meter-Power Pump 12 Well-Power-Amps L1 Pump 12 Well-Power-Amps L2 Pump 12 Well-Power-Amps L3 Pump 12 Well-Power-Power Cost Pump 12 Well-Power-KWH Pump 12 Well-Power-Voltage L1 Pump 12 Well-Power-Voltage L2 Pump 12 Well-Power-Voltage L3 Pump 12 Well-Pump-Control-Relay Pump 12 Communications-Owner Pump 12 SCADA-Panel-1 Card Lionsback Lionsback Lift Station Lionsback Lionsback Water Tank Lionsback Lionsback Upper Booster Lionsback Lionsback Lower Booster North Sewer Trunk Lift Station Williams Way Lift Station Lions Park Lift Station