1-IFB Snowplow Cutting Edges Hardware.docx

1020 East Pioneer Road Draper, Utah 84020

2026 Invitation for Bid (IFB) SNOWPLOW CUTTING EDGES and HARDWARE

Draper City Contact Amy Tamamasui 801-576-6333 amy.tamamasui@draperutah.gov

Introduction Draper City is seeking competitive sealed bids from qualified Bidders to provide carbide snowplow cutting edges, segmented cutting‑edge systems, OEM Western blades, plow guards, and associated hardware. These components support the City’s winter road maintenance operations and must be new, durable, and fully compatible with existing snowplow equipment. All products must meet the specifications outlined in this IFB.

Background Draper City Public Works maintains a fleet of snowplow equipment used throughout the winter season to keep roadways safe and passable. The fleet includes heavy‑duty plows, Western OEM plows, and Blockbuster segmented cutting‑edge systems. To ensure reliable performance during winter operations, the City requires ongoing supply of carbide cutting edges, segmented systems, OEM blades, plow guards, and associated hardware. This IFB establishes a contract to provide these materials on an as‑needed basis.

Timeline, Amendments and Cancellation The following chart presents the timeline for selecting a Vendor for this project.

Draper City reserves the right to modify this schedule at its own discretion and will notify all prospective Bidders of any changes. The City also reserves the right to amend, cancel, or reissue this IFB at any time. Bidders are responsible for responding to the IFB, including all addenda.

The City is not responsible for late submissions. No proposal will be accepted after the closing date and time. Modifications after the deadline will not be considered unless specifically requested by the City for clarification purposes.

Questions and Inquiries All questions regarding this IFB must be submitted via the Q&A Board on the Utah Procurement Place (U3P) website at https://purchasing.utah.gov/for-vendors/ The deadline for questions is October 09, 2026 at 2:00 p.m. M.T.

Bidders are responsible for reviewing the entire IFB, seeking clarification on unclear terms, and verifying all information prior to submission.

Bid Submittal This IFB requires “ELECTRONIC REPLY” only via the U3P website at https://utah.bonfirehub.com/.

It is the sole responsibility of the Vendor to ensure the complete Bid is received in U3P before the closing date and time. Late submissions will not be accepted.

Bidders should allow sufficient time for uploading documents, as the process may be time-consuming. Submissions at least 24 hours prior to the deadline are recommended.

Submissions in U3P are secure; no one, including City staff, can view Bids until after the deadline.

For technical assistance with U3P, contact Bonfire support.

Objective The objective of this Invitation for Bids is to establish a contract for the purchase and delivery of carbide snowplow cutting edges, segmented cutting‑edge systems, OEM Western blades, plow guards, and associated hardware. These components must be durable, high‑performance, and fully compatible with Draper City’s existing snowplow fleet to support ongoing winter road maintenance operations.

Specifications The following specifications outline the minimum requirements for carbide snowplow cutting edges, segmented cutting‑edge systems, OEM Western blades, plow guards, and associated hardware to be supplied to Draper City. All products must be new, unused, and fully compatible with the City’s existing snowplow equipment. Bidders may submit equivalent products; however, all equivalents must meet or exceed the specifications contained in this IFB. Bidders shall supply carbide cutting edges meeting the following minimum requirements:

4' x 6" Carbide Snowplow Blade — Part No. PB348 3' x 6" Carbide Snowplow Blade — Part No. PB236 Minimum Requirements:

Tungsten carbide inserts Heat‑treated steel body Standard punch pattern compatible with Draper City plow mounts Edges must be suitable for heavy municipal winter operations Segmented Cutting‑Edge Systems (Blockbuster Series) The City uses Blockbuster segmented systems for extended wear life and improved plow performance. Required models:

11' Blockbuster System — SYS‑BBH11UCG 12' Blockbuster System — SYS‑BB12UCG Minimum Requirements:

Compatible with Draper City plow frames Includes all required mounting hardware unless otherwise specified Plow Guards 6” Tall – PS6412E Minimum Requirements:

Compatible with Draper City plow configurations Western OEM Blades & Accessories Western 8'6" Pro Plus HD 5/8" — 63985‑5 Western Wing Kit (Left & Right) — 81141 Western 9' Straight Blade Steel — No part number provided Minimum Requirements:

Steel construction for straight blades Wing kit must include both left and right wings Hardware - Bidders shall supply plow bolts and nuts meeting the following specifications:

5/8" x 3‑1/2" Plow Bolt — 4F3665 5/8" x 3" Plow Bolt — 4F3658 5/8" x 2‑1/2" Plow Bolt — 4F3656 5/8" Hex Plow Nut — 4K0367 1/2" x 2‑1/2" Plow Bolt — 4F3651 1/2" Hex Nut — 2J3504 Minimum Requirements:

Zinc‑coated or corrosion‑resistant finish Must match OEM punch patterns and mounting hardware Delivery Requirements All products must be delivered FOB Draper City Public Works.

Partial deliveries must be coordinated in advance.

Packaging must clearly identify part numbers and quantities.

Equivalent Products Bidders may submit equivalent products, but must provide:

Technical specifications Compatibility documentation Draper City reserves the right to determine equivalency.

Delivery Requirements Delivery Location All items shall be delivered FOB Draper City Public Works, located at:

Deliveries must be coordinated with Public Works staff to ensure personnel are available to receive and inspect materials.

Delivery Timeline Bidders shall provide an estimated delivery timeline with their bid.

Standard delivery is expected within 30 calendar days from receipt of purchase order unless otherwise stated.

Any anticipated delays must be communicated to Draper City immediately.

Partial Shipments Partial shipments are not permitted unless approved in advance by Draper City.

If partial shipments are authorized, each shipment must include packing slips and clearly identify quantities delivered.

Packaging & Labeling All products must be packaged to prevent damage during transport and must include:

Manufacturer name Part number Quantity Description matching the IFB specifications Cutting edges and segmented systems must be palletized or banded securely.

Inspection & Acceptance Draper City reserves the right to inspect all delivered items prior to acceptance.

Products that do not meet specifications, are damaged, or are incompatible with City equipment may be rejected at no cost to the City.

Replacement of rejected items must occur within a reasonable timeframe.

Freight & Handling All freight, handling, and delivery charges must be included in the bid price.

No additional delivery fees will be accepted after award.

Warranty Documentation If applicable, Bidders shall provide any manufacturer warranty information with delivery. OEM Western components must include OEM warranty coverage.

Bid Submission Instructions Bids must follow the format outlined herein. Concise responses are preferred; avoid excessive or irrelevant detail.

City staff and officials may not comment on or assist in bid preparation.

All communications related to this IFB are subject to disclosure under GRAMA. Bids remain protected until award.

Bids must be submitted as a single complete package containing all required forms and pricing.

Format Bids must include the following components:

Completed Bid Form / Pricing Sheet Signed Bid Response Cover Sheet (Attachment B) Current Business License Form W‑9 Current Certificate of Insurance (per Attachment A) Any required manufacturer documentation or product specifications Delivery timeline Failure to follow this format may result in rejection of the bid as non‑responsive.

Bid Evaluation Procedure Compliance Review The Purchasing Agent will review all bids for compliance. Non‑compliant or incomplete bids may be rejected.

Communication Restrictions No contact with Draper City Council, Mayor, or staff other than Amy Tamamasui, Purchasing Agent, or her designee is permitted regarding this IFB.

Evaluation Method Award will be made to the lowest responsive and responsible bidder meeting all specifications, delivery requirements, and submission instructions.

Pricing Requirements All pricing must be included on the Bid Form / Pricing Sheet. Bids that include pricing in any other section may be rejected as non‑responsive.

Protests of Specifications or Award of Contract Submission Requirements All protests must be submitted in writing to the Draper City Purchasing Agent and must include supporting facts and documentation.

Specifications Protests Specifications protests must be submitted prior to the bid closing date and time.

Protests must clearly identify the specification being challenged and the reason it is believed to be restrictive, unclear, or otherwise improper.

Award Protests Award protests must be submitted within ten (10) calendar days of the notice of award.

Protests must include supporting facts demonstrating why the bidder believes the award decision was improper.

Award Methodology Basis of Award Award will be made to the lowest responsive and responsible bidder whose bid meets all specifications, delivery requirements, and submission instructions contained in this IFB.

Responsiveness A bid is considered responsive when it:

Includes all required forms and documentation Provides pricing on the Bid Form/Pricing Sheet Meets all product specifications Complies with all submission instructions and deadlines Non‑responsive bids may be rejected.

Responsibility A bidder is considered responsible when the City determines the bidder:

Has the ability and capacity to deliver the required products Has a satisfactory record of performance and reliability Is legally authorized to conduct business Meets Draper City insurance and licensing requirements Right to Reject Bids Draper City may reject any or all bids, waive informalities, or accept the bid deemed in the City’s best interest.

Tie Bids In the event of a tie, Draper City will follow Utah procurement code for tie‑bid resolution.

Contract Formation A bid is not binding until Draper City issues a purchase order or contract award. The City may award multiple line items to a single vendor or split award by line item if advantageous to the City.

Term of Agreement The term of the agreement established through this Invitation for Bids shall begin upon issuance of a Draper City purchase order or contract award and shall remain in effect for one (1) year, unless otherwise stated. The City may, at its sole discretion, exercise up to four (4) additional one‑year renewal options, contingent upon vendor performance, product availability, and budget appropriations.

Pricing shall remain firm for the initial one‑year contract term.

For renewal periods, the vendor may request a price adjustment not to exceed the lesser of:

the annual percentage change in the CPI‑U, Western Region, or 3%.

Any requested adjustment must be submitted to Draper City at least 30 days prior to the renewal date and is subject to City approval.

Draper City reserves the right to terminate the agreement, in whole or in part, for convenience or for cause, in accordance with City procurement policies.

ATTACHMENT B

Proposal Response Cover Sheet

IFB 26-11

SNOWPLOW CUTTING EDGES and HARDWARE

The undersigned, having carefully read and considered the Request for Proposal to provide insurance for Draper City, does hereby offer to perform such services on behalf of the City, in the manner described and subject to the terms and conditions set forth in the attached proposal. Services will be performed at the rates set forth in said proposal.

OFFEROR

Company Name: ___________________________________________________________

Doing business as: [ ] an individual [ ] a partnership [ ] a corporation [ ] LLC

(Mark appropriate box), duly organized under the laws of the State of ____________.

BY: _____________________________________ ____________________________________

(Signature of authorized representative) (Please Print or Type Name)

PRINCIPAL OFFICE ADDRESS:

Street Address_______________________________________________________________________

Office Phone _________________________________ Mobile Phone _____________________ E-mail Address ______________________________________________________________________

TAXPAYER IDENTIFICATION NUMBER:

Employer I.D. No. ________________________ OR Social Security No. ___________________ (Corporation or Partnership) (Individual)

ATTACHMENT C

TERMS AND CONDITIONS

The contract with the successful bidder(s) will contain the following Terms and Conditions. These Terms and Conditions are not negotiable.

1. AUTHORITY: Provisions of this Contract are pursuant to the authority set forth in Draper City’s Municipal Code Chapter 3-3. Mandatory applicable state and federal law and regulations also apply.

2. CONTRACT JURISDICTION, CHOICE OF LAW, AND VENUE: The provisions of this Contract shall be governed by the laws of the State of Utah. The parties will submit to the jurisdiction of the courts of the State of Utah for any dispute arising out of this Contract or the breach thereof. Venue shall be in Salt Lake County.

3. RECORDS ADMINISTRATION: The VENDOR shall maintain, or supervise the maintenance of all records necessary to properly account for the payments made to the VENDOR for costs authorized by this contract. These records shall be retained by the VENDOR for at least four years after the contract terminates, or until all audits initiated within the four years, have been completed, whichever is later.

4. AUDIT OF RECORDS: The VENDOR agrees to allow City, State, and Federal auditors, access to all the records to this contract, for audit and inspection, and monitoring of services. Such access will be during normal business hours, or by appointment.

5. CONFLICT OF INTEREST: Vendor represents that none of its officers or employees are officers or employees of Draper City, unless disclosure has been made in accordance with City ordinances and policies. Further, Vendor certifies that it has not offered or given any gift or compensation prohibited by local, state, or federal law, to any officer or employee of Draper City to secure favorable treatment with respect to being awarded this Contract.

6. INSURANCE: See Attachment A.

7. VENDOR, AN INDEPENDENT VENDOR: Vendor shall be an independent Vendor, and as such shall have no authorization, express or implied to bind Draper City to any agreements, settlements, liability or understanding whatsoever, and agrees not to perform any acts as agent for the City, except as expressly set forth herein. The VENDOR shall be responsible for the payment of all income tax and social security amounts due as a result of payments received from the CITY for these contract services. Persons employed by the CITY and acting under the direction of the CITY shall not be deemed to be employees or agents of the VENDOR.

8. INDEMNITY CLAUSE: The VENDOR agrees to indemnify, save harmless, and release Draper City, and all its officers, agents, volunteers, and employees from and against any and all loss, damages, injury, liability, suits, and proceedings arising out of the performance of this contract which are caused in whole or in part by the negligence of the VENDOR'S officers, agents, volunteers, or employees, but not for claims arising from the City's sole negligence. This clause shall survive the termination or expiration of the contract.

9. EQUAL OPPORTUNITY CLAUSE: The VENDOR agrees to abide by the provisions of Title VI and VII of the Civil Rights Act of 1964 (42USC 2000e) which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services, on the basis of race, religion, color, or national origin; and further agrees to abide by Executive Order No. 11246, as amended, which prohibits discrimination on the basis of sex; 45 CFR 90 which prohibits discrimination on the basis of age; and Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of 1990 which prohibits discrimination on the basis of disabilities. Also, the VENDOR agrees to abide by Utah's Executive Order, dated June 30, 1989, which prohibits sexual harassment in the workplace.

10. SEVERABILITY CLAUSE: A declaration by any court, or any other binding legal source, that any provision of this contract is illegal and void shall not affect the legality and enforceability of any other provision of this contract, unless the provisions are mutually dependent.

11. RENEGOTIATION OR MODIFICATIONS: This contract may be amended, modified, or supplemented only by written amendment to the contract, executed by the parties hereto, and attached to the original signed copy of the contract.

12. DEBARMENT: The VENDOR certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction (contract), by any governmental department or agency. If the VENDOR cannot certify this statement, attach a written explanation for review by the City.

13. SALES TAX EXEMPTION: Draper City’s sales and use tax exemption number is 12605025-002-STC. The tangible personal property or services being purchased are being paid from City funds and used in the exercise of the City’s essential functions. If the items being purchased are construction materials, they will be converted into real property by employees of the City.

14. WARRANTY: The Vendor agrees to warrant and assume responsibility for all products or services that it licenses, contracts, or sells to Draper City under this contract for a period of one year, unless otherwise specified and mutually agreed upon elsewhere in this contract. Product liability disclaimers and/or warranty disclaimers from the seller are not applicable to this contract unless otherwise specified and mutually agreed upon elsewhere in this contract. In general, the Vendor warrants that: (1) the product or services will do what the salesperson said it would do, (2) the product or services will live up to all specific claims that the manufacturer makes in their advertisements, (3) the product or services will be suitable for the ordinary purposes for which such product is used, (4) the product or services will be suitable for any special purposes that Draper City has relied on the Vendor’s skill or judgment to consider when it advised the City about the product or services and in response to the RFP, (5) the product has been properly designed and manufactured, and (6) the product is free of significant defects or unusual problems about which the City has not been warned. Remedies available to Draper City include the following: The Vendor will repair or replace (at no charge to the City) the product or services whose nonconformance is discovered and made known to the Vendor in writing. The Vendor shall repair or replace (at no charge to the City) all non- conforming products and services that the City discovers and makes known to the Vendor in writing. Nothing in this warranty will be construed to limit any rights or remedies Draper City may otherwise have under this contract or provided under the Uniform Commercial Code of the State of Utah.

15. LAWS AND REGULATIONS: At all times during this Contract, Vendor and all Procurement Items delivered and/or performed under this Contract will comply with all applicable federal and state constitutions, laws, rules, codes, orders, and regulations, including applicable licensure and certification requirements. If this Contract is funded by federal funds, either in whole or in part, then any federal regulation related to the federal funding, including CFR Appendix II to Part 200, will supersede this Attachment A.

16. TERMINATION: This Contract may be terminated, with cause by either party, in advance of the specified expiration date, upon written notice given by the other party. The party in violation will be given ten (10) days after written notification to correct and cease the violations, after which this Contract may be terminated for cause immediately and is subject to the remedies listed below. This Contract may also be terminated without cause (for convenience), in advance of the specified expiration date, by Draper, upon thirty (30) days written termination notice being given to the Vendor. Draper and the Vendor may terminate this Contract, in whole or in part, at any time, by mutual agreement in writing. On termination of this Contract, all accounts and payments will be processed according to the financial arrangements set forth herein for approved Services ordered prior to date of termination.

17. NONAPPROPRIATION OF FUNDS, REDUCTION OF FUNDS, OR CHANGES IN LAW: Upon thirty (30) days written notice delivered to the Vendor, this Contract may be terminated in whole or in part at the sole discretion of Draper, if Draper reasonably determines that: (i) a change in Federal or State legislation or applicable laws materially affects the ability of either party to perform under the terms of this Contract; or (ii) that a change in available funds affects Draper’s ability to pay under this Contract. A change of available funds as used in this paragraph includes, but is not limited to, a change in Federal or State funding, whether as a result of a legislative act or by order of the President or the Governor.

If a written notice is delivered under this section, Draper will reimburse Vendor for the Services properly ordered until the effective date of said notice. Draper will not be liable for any performance, commitments, penalties, or liquidated damages that accrue after the effective date of said written notice.

18. SUSPENSION OF WORK: Should circumstances arise which would cause Draper to suspend Vendor’s responsibilities under this Contract, but not terminate this Contract, this will be done by written notice. Vendor’s responsibilities may be reinstated upon advance formal written notice from Draper.

19. PUBLIC INFORMATION: Vendor agrees that this Contract, related purchase orders, related pricing documents, and invoices will be public documents and may be available for public and private distribution in accordance with the State of Utah’s Government Records Access and Management Act (GRAMA). Vendor gives Draper and the State of Utah express permission to make copies of this Contract, related sales orders, related pricing documents, and invoices in accordance with GRAMA. Except for sections identified in writing by Vendor and expressly approved by the State of Utah Division of Purchasing and General Services, Vendor also agrees that the Vendor’s Proposal to the Solicitation will be a public document, and copies may be given to the public as permitted under GRAMA. Draper is not obligated to inform Vendor of any GRAMA requests for disclosure of this Contract, related purchase orders, related pricing documents, or invoices.

20. ACCEPTANCE AND REJECTION: Draper shall have thirty (30) days after the performance of the Services to perform an inspection of the Services to determine whether the Services conform to the standards specified in the Solicitation and this Contract prior to acceptance of the Services by Draper.

If Vendor delivers nonconforming Services, Draper may, at its option and at Vendor’s expense: (i) return the Services for a full refund; (ii) require Vendor to promptly correct or reperform the nonconforming Services subject to the terms of this Contract; or (iii) obtain replacement Services from another source, subject to Vendor being responsible for any cover costs.

21. INVOICING: Vendor will submit invoices within thirty (30) days of Vendor’s performance of the Services to Draper. The contract number shall be listed on all invoices, freight tickets, and correspondence relating to this Contract. The prices paid by Draper will be those prices listed in this Contract, unless Vendor offers a prompt payment discount within its Proposal or on its invoice. Draper has the right to adjust or return any invoice reflecting incorrect pricing.

22. PAYMENT: Payments are to be made within thirty (30) days after a correct invoice is received. The acceptance by Vendor of final payment, without a written protest filed with Draper within ten (10) business days of receipt of final payment, shall release Draper from all claims and all liability to the Vendor. Draper’s payment for the Services shall not be deemed an acceptance of the Services and is without prejudice to any and all claims that Draper may have against Vendor. Draper will not allow the Vendor to charge end users electronic payment fees of any kind.

23. TIME IS OF THE ESSENCE: The Services shall be completed by any applicable deadline stated in this Contract. For all Services, time is of the essence. Vendor shall be liable for all reasonable damages to Draper and anyone for whom Draper may be liable as a result of Vendor’s failure to timely perform the Services required under this Contract.

24. CHANGES IN SCOPE: Any changes in the scope of the Services to be performed under this Contract shall be in the form of a written amendment to this Contract, mutually agreed to and signed by both parties, specifying any such changes, fee adjustments, any adjustment in time of performance, or any other significant factors arising from the changes in the scope of Services.

25. STANDARD OF CARE: The Services of Vendor and its SubVendors shall be performed in accordance with the standard of care exercised by licensed members of their respective professions having substantial experience providing similar services which similarities include the type, magnitude, and complexity of the Services that are the subject of this Contract. Vendor shall be liable to Draper and the State of Utah for claims, liabilities, additional burdens, penalties, damages, or third party claims (e.g., another Vendor’s claim against the State of Utah), to the extent caused by wrongful acts, errors, or omissions that do not meet this standard of care.

26. REVIEWS: Draper reserves the right to perform plan checks, plan reviews, other reviews, and/or comment upon the Services of Vendor. Such reviews do not waive the requirement of Vendor to meet all of the terms and conditions of this Contract.

27. ASSIGNMENT: Vendor may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Contract, in whole or in part, without the prior written approval of Draper.

28. REMEDIES: Any of the following events will constitute cause for Draper to declare Vendor in default of this Contract: (i) Vendor’s non-performance of its contractual requirements and obligations under this Contract; or (ii) Vendor’s material breach of any term or condition of this Contract. Draper may issue a written notice of default providing a ten (10) day period in which Vendor will have an opportunity to cure. Time allowed for cure will not diminish or eliminate Vendor's liability for damages. If the default remains after Vendor has been provided the opportunity to cure, Draper may do one or more of the following: (i) exercise any remedy provided by law or equity; (ii) terminate this Contract; (iii) impose liquidated damages, if liquidated damages are listed in this Contract; (iv) debar/suspend Vendor from receiving future contracts from Draper or the State of Utah; or (v) demand a full refund of any payment that Draper has made to Vendor under this Contract for Services that do not conform to this Contract.

29. FORCE MAJEURE: Neither party to this Contract will be held responsible for delay or default caused by fire, riot, act of God, and/or war which is beyond that party's reasonable control. Draper may terminate this Contract after determining such delay will prevent successful performance of this Contract.

30. WAIVER: A waiver of any right, power, or privilege shall not be construed as a waiver of any subsequent right, power, or privilege.

31. ATTORNEY’S FEES: In the event of any judicial action to enforce rights under this Contract, the prevailing party shall be entitled its costs and expenses, including reasonable attorney’s fees incurred in connection with such action.

32. PROCUREMENT ETHICS: Vendor understands that a person who is interested in any way in the sale of any supplies, services, construction, or insurance to Draper is violating the law if the person gives or offers to give any compensation, gratuity, contribution, loan, reward, or any promise thereof to any person acting as a procurement officer on behalf of Draper, or to any person in any official capacity participates in the procurement of such supplies, services, construction, or insurance, whether it is given for their own use or for the use or benefit of any other person or organization.

33. DISPUTE RESOLUTION: Prior to either party filing a judicial proceeding, the parties agree to participate in the mediation of any dispute. Draper, after consultation with the Vendor, may appoint an expert or panel of experts to assist in the resolution of a dispute. If Draper appoints such an expert or panel, Draper and Vendor agree to cooperate in good faith in providing information and documents to the expert or panel in an effort to resolve the dispute.

34. SURVIVAL OF TERMS: Termination or expiration of this Contract shall not extinguish or prejudice Draper’s right to enforce this Contract with respect to any default or defect in the Services that has not been cured.

35. SEVERABILITY: The invalidity or unenforceability of any provision, term, or condition of this Contract shall not affect the validity or enforceability of any other provision, term, or condition of this Contract, which shall remain in full force and effect.

36. ENTIRE AGREEMENT: This Contract constitutes the entire agreement between the parties and supersedes any and all other prior and contemporaneous agreements and understandings between the parties, whether oral or written.

Under Utah Code 63G-27-201, Draper City is prohibited by state law from entering into a contract with a company with 10 or more full-time employees that is currently engaged in a boycott of the State of Israel or an economic boycott. Please provide a certification that the company is not engaged in such boycotts or that your company has fewer than 10 full-time employees. The company agrees not to boycott the State of Israel for the duration of the performance of the agreement. If the company begins to engage in an economic boycott, it must notify the city immediately.

ATTACHMENT A:

Insurance Requirements for Most Contracts

Vendor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder, and the results of that work by the Vendor, his agents, representatives, employees or sub-Vendors.

MINIMUM SCOPE AND LIMIT OF INSURANCE

Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Comprehensible General Liability Insurance on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: Auto Liability insurance covering any auto, or if Vendor has no owned autos, hired, and non-owned autos, with limit no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: Workers’ Compensation insurance with statutory limits as required by the Workers’ Compensation Act of the State of Utah unless a waiver of coverage is allowed and acquired pursuant to Utah law and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. This requirement does not apply to individuals not employed with a company or other commercial entity.

If the Vendor maintains broader coverage and/or higher limits than the minimums shown above, Draper City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Vendor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Draper City.

Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status Draper City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Vendor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage shall be provided in the form of an endorsement.

Primary Coverage For any claims related to this contract, the Vendor’s insurance coverage shall be primary coverage as respects Draper City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by Draper city, its officers, officials, employees, or volunteers shall be excess of the Vendor’s insurance and shall not contribute with it.

Notice of Cancellation Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to Draper City.

Waiver of Subrogation Vendor hereby grants to Draper City a waiver of any right to subrogation, which any insurer of said Vendor may acquire against Draper City by virtue of the payment of any loss under such insurance. Vendor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not Draper City has received a waiver of subrogation endorsement from the insurer.

Self-Insured Retentions Self-insured retentions must be declared to and approved by Draper City. Draper City may require the Vendor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or Entity.

Acceptability of Insurers Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to Draper City.

Claims Made Policies If any of the required policies provide claims-made coverage:

1. The Retroactive Date must be shown, and must be before the date of the contract or the beginning of contract work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Vendor must purchase “extended reporting” coverage for a minimum of five (5) years after completion of work.

Verification of Coverage Vendor shall furnish Draper City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Draper City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Vendor’s obligation to provide them. Draper City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Special Risks or Circumstances Draper City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Notice of Incident or Accident Vendor shall agree to disclose to Draper City, all incidents or occurrences of accident, injury, and/or property damage covered by the insurance policy or policies.

Indemnification Vendor shall indemnify, defend and hold harmless Draper City, its elected officials, officers, agents, employees and volunteers from all damages, costs or expenses in law or equity, including attorney’s fees, that may at any time arise or be set up because of damages to property, bodily injury or personal injury received by reason of or in the course of providing goods and services provided to Draper City which may be occasioned by any willful, negligent or wrongful act or omission of that contracting party, any of their employees or any sub Vendors.

BID FORM / PRICING SHEET

IFB: Snowplow Cutting Edges, Segmented Systems, OEM Blades & Hardware Draper City Vendor shall provide unit pricing and extended pricing for each line item listed below. All pricing must include freight, handling, and delivery (FOB Draper City Public Works). Partial bids are allowed unless otherwise stated.

A. Cutting Edges & Segmented Systems

B. Plow Guards

C. Western OEM Blades & Accessories

D. Hardware

E. Total Bid Amount Total Extended Price for All Items: $________________________ image1.jpeg image2.jpeg image3.jpeg image4.jpeg