1-HVT KJTC CMGC FINAL.pdf

High Valley Transit

REQUEST FOR PROPOSALS (RFP)

FOR

Construction Manager/General Contractor (CM/GC) for

Kimball Junction Transit Center (KJTC)

NOTICE

REQUEST FOR PROPOSALS

CM/GC FOR KIMBALL JUNCTION TRANSIT CENTER (KJTC) PROJECT

RESPONSES DUE: Submissions must be uploaded to the Utah Public Procurement Place (Bonfire) by 2:00 p.m. on Friday, July 10, 2026.

PROJECT NAME: CM/GC for KJTC Project

RFP AVAILABLE: Friday, June 19, 2026

PROJECT LOCATION: Summit County, Utah

PROJECT DESCRIPTION (brief): CM/GC services for KJTC

OWNER: High Valley Transit District 1570 Sego Lily Way Park City, Utah 84098

CONTACT: Gabriel Shields, Chief Development Officer gshields@hvtutah.gov

All questions shall be submitted in writing to Bonfire by

2:00 p.m. on Thursday, July 2, 2026.

High Valley Transit (HVT) reserves the right to reject any or all submissions received that do not meet the provisions outlines in the RFP.

Communication: Pursuant to Utah Code 63G-6a-1503(3), beginning the date that the solicitation is issued until the selection of a proposer has been made, proposers may not contact or communicate directly with any member or potential member of a Selection Team, HVT staff, or its consultants except written questions may be submitted in writing through Bonfire.

Part 1 – Project Information

1. GENERAL OVERVIEW

High Valley Transit District (HVT) has entered into a Public-Private Partnership (P3) Agreement with

Summit County and Park City Junction LLC to relocate HVT’s existing Kimball Junction Transit

Center (KJTC). The existing site will be demolished and HVT will operate in a temporary facility at the Summit County PEAK building parking area until the new transit center is opened in 2028. HVT is seeking to select a contractor (“Contractor”) to perform Construction Manager/General Contractor

(CM/GC) services for the KJTC Project (the “Project”). The selected Contractor will contract directly with HVT and no contractual relationship shall be established between the Contractor and Summit

County, Park City Junction LLC, or any other P3 participant.

The Construction Services Agreement will be a two-phase contract, the first phase being pre-construction services for the Project (Phase I – Pre-Construction Services). The second phase of the Construction

Services Agreement will be for construction services (Phase II – Construction Services) and will only be entered into after successful open-book negotiations by HVT and the Contractor result in a

Guaranteed Maximum Price (GMP). See Part 4 of this RFP for a sample Construction Services

Agreement for this Project.

2. PROJECT GOALS

To successfully integrate into the Project Team, the selected CM/GC must understand and embrace the goals established by HVT for design and align its construction approach accordingly. These goals define the overall direction and intended outcomes for the Project and serve as the foundation for decision-making throughout its delivery. The Contractor is expected to carry these objectives forward through proactive collaboration, thoughtful planning, and disciplined execution, ensuring that construction activities consistently support and reinforce the design intent. The following design goals establish the framework for the Project:

• Deliver a high-quality, functional, and durable Transit Center that supports long-term

HVT operations and growth.

• Create a seamless pedestrian, wayfinding, and placemaking connection between the

Transit Center and the adjacent P3 development so that the site feels unified, intuitive, and natural for users beginning or ending their visit at the Transit Center.

• Improve passenger comfort, safety, accessibility, and wayfinding.

• Create seamless connections between local routes, regional routes, microtransit, and BRT service.

• Ensure constructability, cost-efficiency, and compatibility with the P3 site plan and development timeline.

• Advance the project through permitting, approvals, and construction without delay.

• Meet all requirements of partnering agencies and project stakeholders.

• Deliver the Project in a manner that creates strong positive relationships and trust among the

Project Team, external stakeholders, the community, and adjacent projects.

• Develop a sound approach to construction that maximizes project schedule and benefits within the available budget;

The Contractor shall support and execute these objectives through construction practices that emphasize quality, coordination, safety, schedule adherence, and cost control while fully realizing the design intent.

The CM/GC construction goals for the Project:

• Execute work with a high level of craftsmanship, quality control, and material durability, ensuring the completed facility meets performance expectations and minimizes long-term maintenance impacts.

• Plan and implement construction sequencing, site logistics, and coordination with adjacent development to ensure physical integration is achieved as designed, avoiding conflicts and delivering a cohesive, unified finished environment.

• Maintain a safe and accessible construction environment, protect public interfaces, and accurately construct all accessibility, safety, and wayfinding features in accordance with design and regulatory requirements.

• Actively manage constructability, procurement, subcontractor coordination, and scheduling to deliver the Project efficiently, maintain cost control, and align with the broader P3 development schedule as required by HVT.

• Proactively support permitting, inspections, and jurisdictional coordination while maintaining schedule discipline to avoid delays and ensure timely project delivery.

• Ensure full compliance with all agency requirements, permits, codes, and stakeholder commitments through diligent coordination, documentation, and quality assurance processes.

• Foster a collaborative, transparent, and proactive construction environment that emphasizes communication, responsiveness, and partnership with all stakeholders.

• Implement a comprehensive construction management strategy that optimizes sequencing, reduces risk, maximizes schedule efficiency, and delivers best value within the established budget.

3. MANAGEMENT OF THE PROJECT

The delivery of the Project will follow the traditional partnering methods. This will include oversight and coordination of the design to assist in meeting the project goals, joint resolution of issues, progress meetings, Contractor safety control, and Contractor quality control with HVT quality assurance through oversight. While the logistics of the Project are not conducive to co-location, HVT and the Contractor will hold meetings as necessary at a mutually convenient location to identify and resolve issues expeditiously.

Overall management of the Project will be under the direction of HVT through its Project Manager (PM), Gabriel Shields. HVT's Project Manager may manage and make decisions regarding the Project in collaboration with P3 partners or other key stakeholders. However, for the sake of efficiency, the

Contractor will take direction from HVT's PM alone or the HVT PM's designee.

The Contractor shall be responsible for providing Project, satellite, or field offices during Phase II to complete the Project. The location of any Contractor field offices should be approved by HVT. The cost of providing these Project, satellite, or field offices will be a component of the GMP construction price for the Phase II - Construction Services for the Project and are not required during Phase I – Pre-

Construction Services. The Contractor will not be responsible for providing any office space for HVT other than space to hold meetings.

4. GENERAL PROJECT DESCRIPTION

The existing KJTC was constructed in 2016 using federal and local funds. As the area has grown and the demand for transit services has increased, this transit center will be demolished and reconstructed.

The new KJTC will serve as the northern anchor of the S.R.224 corridor and will function as a primary hub for local and regional bus services, micro transit, commuter parking, and active transportation connections.

The KJTC’s design, as outlined in Concept Design Engineering Drawing in Appendix A, is envisioned to include:

• Bus bays and operational areas to support current and future service levels;

• Customer amenities and compact retail;

• Passenger waiting areas with family friendly amenities;

• Pedestrian circulation and safety enhancements;

• Facilities that support seamless access to the S.R. 224 BRT corridor and local services;

• Overhead electric bus charging infrastructure;

• Pedestrian connection to podium level of the adjacent P3 development;

• 10,000 square-foot administration building.

5. PROJECT FUNDING

The Project is funded through federal and local funding. The existing KJTC was constructed with federal funds and federal interest may be transferred to the new KJTC Project. Refer to Appendix B for sample

Federal Clauses and Provisions which will be required as part of the CM/GC contract

6. PROJECT BUDGET

Budget control is critical to the success of this Project. The Contractor shall provide current market pricing as a basis of its open-book cost estimates. The Project Team, including HVT’s Independent Cost

Estimator, will all actively participate in defining the scope and evaluating cost of the design as it progresses to meet the Project budget.

7. CONTRACT SCHEDULE

Design of the KJTC Project started in March 2026 and will be complete in early 2027. Construction is anticipated to begin in Spring 2027 with commission completed on or before October 2028.

8. EXPLANATION OF THE GUARANTEED MAXIMUM PRICE (GMP)

The GMP price for the Phase II - Construction Services of the Construction Services Agreement will be negotiated between the Contractor and HVT through an open-book cost estimating process during Phase

I - Pre-Construction Services. The proposed GMP shall constitute a not-to-exceed price and shall include the Cost of the Work, G&A Overhead, and Proposed Profit necessary to complete the Work in accordance with the Contract Documents. Upon HVT approval, the GMP will be incorporated into the Contract by amendment and will establish the maximum total compensation payable to the CM/GC for Phase II -

Construction Services. Except as expressly authorized by the Contract through approved changes in scope or other allowable adjustments, the CM/GC shall be responsible for managing and completing the

Work within the approved GMP. Any savings realized below the GMP shall be addressed in accordance with the terms of the Contract and applicable procurement requirements.

8.1 Guaranteed Maximum Price (GMP)

Guaranteed Maximum Price (GMP) means the maximum total compensation payable by HVT to the

Contractor for performance of the Work in accordance with the Contract Documents. The GMP is a not-to-exceed amount and consists of the sum of the following components:

• Cost of the Work;

• G&A (General & Administrative) Overhead; and

• Proposed Profit.

Except for adjustments authorized by a written Change Order in accordance with the Contract, the

Contractor shall be solely responsible for all costs incurred in excess of the GMP. The GMP shall include all costs, expenses, risks, and obligations necessary to complete the Work, whether or not specifically itemized, unless expressly excluded by the Contract.

The GMP shall be developed through an open-book estimating process and, upon approval by the

HVT, shall be incorporated into the Contract by amendment and shall establish the maximum total price for construction.

8.2 Cost of the Work

Cost of the Work means the actual, reasonable, and necessary costs incurred by the Contractor in the proper performance of the Work that are expressly eligible for reimbursement under the Contract and supported by auditable records. The project will be subject to Davis Bacon Wages as provided in

Appendix D.

Cost of the Work may include, subject to HVT approval:

• Wages, payroll taxes, workers’ compensation, and mandatory fringe benefits for labor directly involved in construction activities at the Project site

• Costs of materials, supplies, and equipment incorporated into the Work

• Equipment rental costs at approved rates

• Subcontractor and supplier costs pursuant to executed agreements

• Project-specific insurance, bonds, permits, fees, testing, inspections, and utilities

• General Conditions, including project-specific, site-based management and supervision costs

Cost of the Work shall not include G&A Overhead, Proposed Profit, home-office expenses, general corporate costs, or any cost not expressly permitted by the Contract. Any cost not clearly qualifying as

Cost of the Work shall be deemed included within G&A Overhead or Proposed Profit and shall not be reimbursable.

8.3 G&A (General & Administrative) Overhead

G&A Overhead means the Contractor’s indirect administrative and corporate costs incurred in support of the Project that are not directly attributable to specific construction activities and are not eligible as

Cost of the Work.

G&A Overhead may include, but is not limited to:

• Home-office executive, administrative, accounting, legal, and human resources personnel

• Corporate facilities, information technology, and business systems

• General corporate insurance, taxes, licenses, and professional services

• Estimating, marketing, business development, and proposal preparation

G&A Overhead shall be proposed as a fixed amount or fixed percentage, shall be included within the

GMP, and shall not vary based on actual Cost of the Work, Project duration, or performance.

8.4 Proposed Profit

Proposed Profit means the CM/GC’s financial return for performing the Work allocated under the

Contract. Proposed Profit represents compensation in excess of reimbursement of costs and overhead.

Proposed Profit shall be identified separately in the GMP proposal as a fixed amount or fixed percentage, shall be included within the GMP, and shall not be subject to adjustment except through an approved Change Order resulting from a change in scope.

9. SAFETY CERTIFICATION

The CM/GC will provide a certified Construction Safety Manager to certify the safety plan and oversee the safety and health of those working on the project. Acceptable certifications may include, but not limited to, OSHA or NASP. The Construction Safety Manager should certify that the safety plan is being followed for all payment requests and report on any safety violations and actions taken to address and resolve any reported safety issues.

10. ENVIRONMENTAL DOCUMENTATION

HVT has submitted a Categorical Exclusion (CE) to the FTA for review and approval and has received comments on the draft document. It is HVT’s responsibility to secure approval of the CE prior to the start of construction for the KJTC project. The draft CE document is included in Appendix E. The selected contractor will be required to comply with all commitments and mitigation measures throughout the construction of the project.

11. DISADVANTAGED BUSINESS ENTERPRISE PROGRAM

On hold due to federal restructuring of the Disadvantaged Business Enterprises (DBE) Program.

12. SUBCONTRACTING

The Contractor shall be required to self-perform a minimum of 40% of total dollar value of the Cost of

Work for Phase II – Construction Services. As part of the Proposal, Proposers must submit their approach to developing a Contracting Plan (see Part 2). Any subcontracts must be competitively procured through a standard procurement process (e.g., low bid, best value) that meets the minimum requirements of the

Utah Procurement Code, Utah Code Ann. § 63G-6a-101, et seq. HVT shall have the right to review all solicitation documents prior to release.

13. INCENTIVES

As an inducement to the Contractor for this Project to achieve certain goals, HVT may establish an incentive fee program for the Phase II – Construction Services Amendment. If an incentive program is pursued, a joint effort in the development of the incentive program will be applied to prior to Phase II –

Construction Services Amendment. Nothing in the incentive program will be interpreted to mean that the Contractor is entitled to all or any portion of the incentive fee. If an incentive program is implemented, the determination of payment of the incentive fee will be at the sole discretion of HVT.

The inclusion of the incentive fee, and the incentive program, if it is decided that an incentive program will be implemented, will be a subject of the negotiations prior to Phase II – Construction Services

Amendment.

14. SCOPE OF PRE-CONSTRUCTION SERVICES

The objective of the Phase I – Pre-Construction Services Agreement and its associated tasks is to create a teaming atmosphere that will allow HVT, the Contractor, and the designer to work jointly and cooperatively to deliver the highest quality Project that meets the goals of the project, within or under the budget as determined by HVT. The Project Team (HVT, Contractor, and Designer) should make decisions collectively for the betterment of the Project. A not-to-exceed price for these services must be submitted in response to this RFP. The Phase I – Pre-Construction Services Agreement not-to-exceed price must cover all pre-construction services shown in the tasks below up to the execution of the Phase

II –Construction Services Amendment, if such Phase II – Construction Services Amendment is executed.

The anticipated duration of the Phase I – Pre-Construction Service is nine (9) months.

The Contractor shall assist the design team during the Phase I - Pre-Construction Services Contract in the advancement of the drawings and construction documents to the level determined to be necessary by the Contractor and HVT for construction.

The Designer has been retained by HVT under a separate professional services agreement.

Notwithstanding this separate engagement, the Contractor and the Designer shall collaborate with HVT as an integrated team to develop and deliver complete, coordinated, and high-quality final design documents for the Project.

The first priority under the Phase I – Pre-Construction Services Contract, the Contractor shall perform comprehensive review and pricing of the schematic design (SD), design development (DD), and contract documents (CD) phases. The Contractor shall provide timely feedback, cost input, and constructability recommendations to support design.

Any review, comment, or construction related to temporary transit facilities shall be undertaken only at the direction of HVT. Additional contractor required tasks are provided in Table 1.

Table 1: Contractor Tasks

Task Description

Task 1 - Project Management

The Contractor shall provide a proposed Project Manager, Construction Manager and associated staff. This Task 1 should only include services that are not encompassed in any of the other tasks identified in this Section 15.

Task 2 - Consultation on Final Design and Construction

The Contractor shall consult with, advise, assist, and provide recommendations to HVT and the design team on all aspects for finalizing the design and proposed construction, as requested by HVT. This task includes recommendations on design packaging to fast track or advance the phased construction of the project construction.

Task 3 - Partnering

During Phase I - Pre-Construction Services, the Contractor shall participate in two professionally facilitated partnering workshops that will take place during the Phase I. The contractor will attend two partnering sessions by a facilitator chosen and procured by HVT.

Task 4 - Value Engineering

The Contractor will participate in one value engineering workshops led by the Program Management Team. It is anticipated this will be a 1-day 4-hour workshop.

The Project Team will review the design and utilize an excel spreadsheet with each idea numbered, provide a description of the VE idea, and include an estimated change of cost estimate.

The design team will provide responses to each VE item and provide comments.

Any savings estimated to accrue to the Project due to the VE process during this Phase I – Pre-Construction Services Agreement will accrue solely to the benefit of HVT.

Task 5 - Review of all Design and Release for Construction Drawings

The Contractor will participate in each design milestone submittals (SD, DD and CD phases) including reviewing design drawings, specifications and release for construction design drawings and specifications, identify revisions to improve clarity for bidding or competitive procurement, and propose revisions that reduce construction costs and time of performance in written reports submitted to HVT.

The Contractor shall identify and recommend packages of work or work tasks that may be ideal for fast-tracking for early construction and make recommendations of such to the Project.

Task 6 - Material Availability Review and Identification of Long Lead Items

The Contractor shall provide material availability reviews, along with written reports and recommendations of the design drawings through to the release for construction drawings.

The Contractor shall identify any long lead items, in a letter to HVT, which should be procured so that the schedule is not impacted.

Task 7 - Constructability Report

Following the review of the preliminary design drawings, the Contractor shall prepare a constructability report. The Contractor shall update the constructability report following the review schematic design (SD), and design development plans (DD), and contract documents (CD) plans to reflect any significant changes between the design submittals.

Task 8 - Conduct of Construction Plan

The Contractor shall submit a written conduct of construction plan to HVT. The Contractor shall address proposed construction phasing, staging, and field office needs; parking requirements during construction; construction equipment storage; use of public roadways including haul routes, including any utility disruptions; protection of adjacent properties;

dirt/debris mitigation; known hazardous material remediation;

storm water drainage management; temporary facilities; traffic management; noise and vibration control; work hours, including, number of shifts and weekends; temporary road closures or detours; emergency vehicle provisions; maintenance of access to all properties; public and worker safety protections;

security; coordination signals; and maintenance of construction work zones.

Task 9 - Permit Documentation Preparation and Assistance

The Contractor shall prepare, with assistance from HVT, the necessary documentation to obtain environmental and administrative permits for the construction of the project as noted below. It is anticipated that the Contractor will be responsible for obtaining storm water pollution prevention, traffic control, and building permits. Permitting agencies include, but are not limited to UDOT, Summit County, the Utah Division of Water Rights, and the Utah Division of Water Quality. Permits and environmental work shall comply with the CatEx. The Contractor shall pay for these permits and will be responsible to develop exhibits to these permits, as necessary.

Cost of the permits shall be included in Phase II.

Task 10 - On-going Risk Analysis Participation

The Contractor shall participate in on-going risk analysis during Phase I Pre-Construction Services. HVT anticipates that this Task 10 will also include three half-day risk workshops during which risk philosophy, issues, and allocation will be discussed by the Project Team. The risk register will be reviewed and agreed upon by the Project Team before finalizing the Phase II – Construction Services GMP. The outcome of the on-going risk analysis should be allocations of risks during the Phase II – Construction Services Amendment. The Contractor shall prepare an Assumption Log/Basis of Estimate that specifies what the Phase II – Construction Services GMP is based on with assumptions and exclusions.

Task 11 -Contracting Plan

The Contractor shall prepare, in coordination with HVT, a Contracting Plan for accomplishment of all construction and to maximize Disadvantaged Business Enterprise (DBE) opportunities Appendix D., in accordance with UDOT’s DBE program.

The Contractor shall recommend division of the work to facilitate bidding and award of trade contracts. The Contractor shall recommend which work, if any, should be procured through value-based competitive selection, in lieu of low bid.

The Contractor shall identify work which the Contractor proposes to self-perform, and how the Contractor will ensure that the pricing of self-performed work will be most advantageous to the HVT. The Contractor shall identify the plan to manage any subcontract that is not performing in accordance with the Project’s requirements for budget control, on-time schedule performance, safety, or Quality Control (QC).

The Contractor shall submit a Compliance Plan as a subsection of the Contracting Plan. The Compliance Plan should identify any methods and mechanisms it would propose to collect, monitor, submit, and retain all Federal compliance documentation and tracking. This would include Davis Bacon and Related Acts requirements (certified payroll, job board postings, subcontractor compliance, etc.), prompt payment, and Equal Employment Opportunity.

As a part of the Contracting Plan, the Contractor shall also be required to identify its process for selecting subcontractors. This process should identify how HVT will be involved in the selections.

Task 12 - On- Going Cost Estimating

The Contractor shall provide on-going open book cost estimating, beginning at the SD design milestone. The Contractor shall submit to HVT a construction cost estimate for each milestone design submittal (SD, DD, CD). On or before the completion of release for construction design documents for the Project the Contractor shall prepare and submit construction cost estimates that, when agreed to by HVT, will become the GMP prices for the Phase II - Construction Services Amendment. If the initial GMP construction cost estimates appear to be exceeding HVT’s established construction budgets, the Contractor shall notify HVT accordingly and propose how to complete the work within budget. If HVT and the Contractor cannot agree on GMP prices for the Phase II – Construction Services Amendment, HVT reserves the right to terminate the CM/GC Contract and procure the work in an alternative manner, as HVT deems appropriate. In the event of early termination, HVT will compensate the Contractor based upon work performed prior to the termination for which the Contractor can provide appropriate documentation that such work was performed for the Project. The Contractor shall identify the risks that it assumed when preparing the cost estimates for each milestone design submittal and on or before release for construction design and submit such assumptions in an Assumptions Log/Basis of Estimate with the cost estimates to

HVT.

If HVT terminates the CM/GC Contract, the Contractor shall be prohibited from participating as either a prime contractor or subcontractor in any subsequent procurement or solicitation for the Project.

Task 13 - Critical Path Method Schedule

In conjunction with development of cost estimates for each milestone design submittal the Contractor shall prepare a detailed, baseline, Critical Path Method (CPM) schedule for schedule management and progress payment processing during the Phase II – Construction Services. In addition to the schedule, the Contractor shall submit a finalized budget, estimated payment schedule, and schedule control management plan to ensure completion of construction within budget and in accordance with the baseline schedule.

Task 14 – Stakeholder Coordination

The Contractor shall assist with stakeholder coordination and outreach services. The Contractor shall assist HVT with coordination with residents, businesses, utilities, potential developers, and other Project stakeholders on an as needed basis. The Contractor shall not be delegated the authority to act on HVT’s behalf with the Project stakeholders. However, the Contractor shall be considered to be a member of HVT’s Project Team and may be requested to be a part of coordination meetings with the various Project stakeholders. During the Phase I – Pre-Construction Services Agreement, the Contractor will participate in up to two (2) public open houses and/or workshops as well as ongoing meetings with established stakeholder groups. HVT and their designer will be responsible to develop meeting materials (boards, handouts, and other visual aids). HVT will record the outcome of the efforts in the form of meeting notes or brief reports and, with assistance from the Contractor, HVT will develop timely responses to comments and questions received during the Phase I – Pre-Construction Services Agreement work.

Task 15 - No Units or Price for this Task. See subtasks below for pricing.

The Contractor shall collect detailed information required to create the plans identified in the subtasks to this Task 15. The Contractor shall submit a detailed outline of each plan identified in the subtasks to this Task 15 to HVT for approval. After such approval is received, the Contractor shall prepare and submit the final approved plans to HVT. (This Task 15 should have no units or price associated with it. All units and prices associated with the subtasks to this Task 15 must be allocated to the appropriate subtasks.)

Task 15A - Development of a Safety Plan

The Contractor shall prepare and submit a general safety plan with a narrative include details for a project specific safety plan, Task 15B - Development and Implementation of a Quality Plan

The Contractor shall develop, implement, and maintain a Quality Plan that assures equipment and material conformance to the applicable requirements of every section of the specifications. The Contractor shall develop a QC program to ensure continuing attention to the production and installation of error-free work complying with the CM/GC Phase II Contract Amendment. The QC program must include education, training, tool box meetings, meetings with subcontractors and suppliers, and other activities designed to accomplish the following: A) Emphasize the importance of high-quality work;

B) Stress the concept that quality is best achieved during initial fabrication and/or installation of the work (i.e., "Do it right the first time"); C) Enhance the exchange of technical and other information pertaining to quality throughout the Contractor's Project organization; and D) Eliminate non-complying work requiring rework or replacement. The Quality Plan must include the Contractor's assurance of the quality of the work of subcontractors at all tiers. HVT will provide Quality Assurance (QA) for the Project. HVT or its designee will perform QA inspection and testing and will audit the Contractor to verify work and materials comply with the CM/GC Contract drawings, specifications, and all referenced standards. Audits will be performed on a systematic basis, coordinated with the Quality Plan or as warranted by general quality trends.

Task 15C - Storm Water Runoff Plan

The Contractor shall prepare and submit a plan to manage storm water runoff during construction in accordance with local jurisdiction criteria. The designer will prepare SWPPP drawings for Contractor use to obtain required permits.

Task 15D - Safety Certification Plan

The Contractor shall prepare a safety certification plan for use during and for close out of construction.

Task 15E - Utah Department of Environmental Quality Compliance Plan

The Contractor shall prepare and submit a plan to comply with Utah Department of Environmental Quality (DEQ) regulations regarding equipment emissions and dust during construction.

Part 2 – Procurement Process Information

1. PROPOSAL FORMAT

Proposals must adhere to the following format:

• Proposals must not exceed ten (10 pages) in length. Cover pages, table of contents, divider tabs, resumes, the Price Proposal, and required forms do not count toward the page limit. Hyperlinks will be counted towards the page limit unless specified as exempt. Brochures and similar generic marketing materials shall not be submitted.

• Proposals should be printable primarily on 8.5” x 11”. Two (2) of the ten (10) pages can be 11” x 17”. With the remaining eight (8) measuring 8.5” x 11”.

• Proposals should be printable in a minimum of 10-point font.

• If a Proposal is submitted in double-sided format, both sides of the page will be counted against the page limit.

• Maximum file upload size in Bonfire is 50mb.

Failure to follow the format described above may result in the Proposal being deemed non-responsive.

2. TECHNICAL PROPOSAL

The Technical Proposal should be submitted through Bonfire prior to the date listed on the RFP Notice and consist of the following sections with divider tabs which clearly identify, in the order listed below, the following information:

Tab 1: Cover Letter

Explain the interest of the person or firm in the work covered by this RFP and identify the Proposer’s point of contact name, address, telephone, and e-mail address. Limit cover letter to one page. The cover letter does not count in the page limit total.

Tab 2: Organization Chart and Key Personnel Qualifications

The Proposer shall provide a comprehensive organizational chart that clearly identifies all Key

Personnel assigned to the Project and defines their respective roles during both the Pre-

Construction (Phase I) and Construction (Phase II) phases. The chart shall illustrate reporting relationships, lines of authority, and established communication pathways to ensure clear coordination and efficient decision-making throughout the Project. Additionally, the organizational chart shall depict the structure for executive-level communication, demonstrating how the Proposer’s leadership will interface and maintain consistent, effective communication with HVT executive leadership.

Key Personnel:

A) Construction Project Manager

The Construction Project Manager (CPM) must have experience in management of construction with an emphasis on transit, facility/building, and roadway projects that included work of a similar scope, nature, and complexity as the Project. The CPM must have experience in the delivery of projects using methods other than low bid design-bid-build and should have experience in the delivery of projects making use of the CM/GC, Design-Build, or other alternative contracting methods where it was used in a manner similar to this Project. The CPM must have demonstrated experience in cost estimating, scheduling, and delivering projects subject to Federal requirements. Include years of construction experience and relevant project experience.

B) Construction Manager

The Construction Manager (CM) must have experience in management of construction projects that require the coordination of complex components on major construction projects where the construction schedule is critical and short, and the budget is constrained and limited. The CM should have relevant experience on transit facility/building, transit station design, and roadway projects that include work of a similar scope, nature, and complexity as the Project. The CM should have cost estimating and scheduling experience. Include years of construction experience and relevant project experience.

C) Schedule and Delivery Manager

The Schedule and Delivery Manager must have experience in commercial or public-sector vertical construction, with proven record of managing projects ranging from 8,000-10,000 square feet or larger. This manager should have experience overseeing multi-disciplinary trades including concrete, steel, mechanical, electrical, plumbing, and finish work. In addition, the manager should have experience managing construction activities within transit centers where safety, coordination, and minimal disruptions are critical.

D) Value-Added Pre-Construction and Construction Phase Personnel (up to 2)

Identify up to two (2) additional Key Personnel to provide added value to the Proposer’s team.

Experience should include work of nature anticipated on the Project. Include relevant experience related to value-add determination.

The CM/GC must seek and receive written permission from the HVT before removing any key personnel from the project prior to completion. Failure to do so will result in HVT assessing liquidated damages against the Contractor in the amount of $50,000.

In the qualifications specified below, the word “must” indicates a required minimum qualification. The word “should” indicates the HVT’ preferred qualification, but such qualification is not a mandatory requirement. It is the responsibility of the Proposer to propose a team that it believes will meet the stated objectives. HVT understands that one of the major factors for success of a Project is that the team is experienced in the work that it is performing. As such, HVT has stated the qualifications of each key personnel in order to provide the Proposer with the criteria that will be used to evaluate the team of key personnel proposed.

Tab 3: Project Understanding and Approach to the Work

The Proposal shall describe the proposed approach to completing the Project. The Proposer is encouraged to describe its approach to technical and procedural elements it perceives to be significant to the success of the Project. Proposer should address all elements listed below in a format that clearly links the response to the element.

A) Phase I - Pre-Construction Approach

The Proposer shall describe the personnel and resources it will devote to pre-construction services for the Project, including how much time (on a percentage basis) it anticipates that each person will spend performing pre-construction services, and what types of services each person will perform. Pre-construction services may include professional services, such as, VE, constructability reviews, quantity take-offs, open-book cost estimating, scheduling, permitting assistance, partnering, interagency coordination, and long lead time material purchases. Provide your approach to developing a fair and reasonable price for the project. Demonstrate that your approach can be used to successfully negotiate a fair and reasonable price for the project (include actual project examples if applicable). Include a description of the information and documentation the Proposer intends to make available to HVT as part of the GMP Price Proposal process.

The Proposer shall describe its approach to fostering a teaming atmosphere and partnering with the Project Team to resolve issues throughout the project, and to identify and capitalize on the strengths of each project team member to improve project outcomes. Discuss collaboration, unity of effort, project culture, and approach to partnering with the various stakeholders to resolve conflict and efficiently complete the work.

B) Phase II – Construction Approach

1. Cost Control Plan

The Proposer shall explain how it will approach cost control to control budgets, limit changes and change orders. The Proposer shall also explain how it will implement value engineering

(“VE”) efforts during the pre-construction phase, and constructability reviews to identify efficiencies during the Project. The Proposer shall include the means and methods that will be used and, specifically, how its key personnel will interact with HVT staff and other project stakeholders to introduce VE proposals and work through the VE process during the lead up to construction and during the construction phase.

2. On-Time Completion and Schedule Management

The Proposer shall provide a preliminary baseline schedule in a time-scaled bar chart format, P6, or CPM showing Project pre-construction, procurement and construction schedules, in order to illustrate an understanding of the Project milestones and constraints including proposed phasing. The Proposer shall address construction staging, sequencing of work, mobilization, long lead time material procurement, substantial completion, plans for testing, commissioning, the punch-list period, and final acceptance. The proposer shall describe their approach to efficiently phasing the construction of the Project while minimizing the impacts to the traveling public (vehicles, pedestrians, transit users, and active transportation users) and to businesses and residents along the project corridor. The Proposer shall describe its weekly and monthly update procedures and how changes in the critical path are to be documented. The Proposer shall describe its schedule management approach and how the baseline schedule will be used during pre-construction and construction to meet HVT’s goal and ensure substantial completion on or before the date (“the Substantial Completion Date”).

Liquidated damages will be assessed per day that Substantial Completion is delayed beyond the

Contract Substantial Completion Date. The per day rate of liquidated damages is to be determined during the Pre-construction phase (See Example Contract, included in Part 4 of this

RFP for liquidated damages and other contractual terms).

3. Quality Control Plan

The Proposer shall provide a brief detailed description of its quality control (“QC”) program for this Project and shall illustrate and describe the proposed QC organization. The Proposer shall show and describe how QC functions and how organization will be independent of production managers. The Proposer shall describe the QC inspection, sampling, and testing procedures planned. The Proposer shall describe methods of corrective action and recovery techniques used to institutionally correct the issue or problem once issues or problems are identified. The QC plan should demonstrate the Proposer’s familiarity with and commitment to adhere to Summit

County building code. The QC plan should address how QC is applied to invoices prior to sending to HVT.

4. Safety Plan

Safety is of the utmost priority to HVT. The Proposer shall briefly describe its proposed safety plan and approach to incident-free management of safety risks for the Project. Proposers shall include a full copy of its corporate safety program in the Appendix. The Contractor will develop a project-specific safety plan as part of the Phase I - Pre-Construction Services.

5. Contracting Plan

The Proposer shall briefly describe its subcontracting plan for the Project, including identifying the types of work that the Proposer anticipates self-performing, and any types of work the

Proposer intends to subcontract. The Proposer shall describe its plan to involve small and disadvantaged business enterprises in its team of subcontractors. The Contractor will develop a project-specific Contracting Plan as part of the Phase I - Pre-Construction Services.

Any subcontractors identified at the time of the Proposal should be listed in this section.

Proposers are advised that important subcontractors should be identified by the time of the

Proposal. Any subcontractor identified as part of the proposal shall be considered a dedicated subconsultant and will not compete for work through low bid/best value. Dedicated subconsultants are subject to the same open book estimating process as the prime contractor and

G/A and Profit rates cannot exceed the CM/GC’s proposed rates.

6. Critical Issue Identification

The Proposer shall provide information regarding its perception of the critical issues or areas affecting the delivery, design, construction, and/or maintenance and operation of the Project.

Critical issue identification should include a statement of risks and potential mitigation, the

Proposer's planned management of each critical issue including the approach to using partnering to resolve issues, and any relevant technical approach to address the critical issue, if such technical approach has been developed by the Proposer. Preferred presentation of Critical Issues is in table format.

Tab 4: Team Experience and Quality of Similar Work

The Proposer shall provide one-page resumes for all key personnel. The Proposer shall clearly identify the key personnel's proposed roles for these Project(s) and relevant experience. One page resumes must include each individual’s education, work history, length of tenure with the firm, and relevant experience with similar projects and specifically include those listed in Tab 2. The Proposer shall provide named owner references for the key personnel. References must have been directly involved, as a representative of the owner, in work performed by the key personnel in the last five years. HVT reserves the right to contact the reference specifically named by the Proposer in its Proposal or any other additional references as deemed appropriate, including references suggested by the Proposer's named references or references known to the HVT through its own knowledge of the transportation industry. The work should be similar in nature to the work on this Project. The Proposer shall describe the work performed for the reference.

Tab 5: Proposal Forms to be Submitted by Proposer

To the extent applicable, the Proposer should specifically identify in Tab 5 any exceptions with regard to the Standard Contract Terms/Sample Contract included in Part 4 of this RFP, proposing requested alternative language (as necessary). Tab 5 does not count toward the page limit defined in the Cover

Sheet.

3. PRICE PROPOSAL AND REQUIRED CERTIFICATIONS

The Price Proposal should be submitted through Bonfire prior to the date listed on the Cover Sheet and provide the price information on the forms provided as Part 5 of the RFP.

Form A

A proposed fixed price as noted by the various tasks outlined in Part 1, Section 14 for the Phase I – Pre-

Construction Services. Prices must be presented on the pricing form included as part of the RFP.

• The Proposer shall also submit, as an attachment to Form A, a work plan used to calculate the proposed total prices for each task.

• The Proposer shall also submit, as an attachment to Form A, an estimated cash flow payment schedule for the Pre-construction services phase.

Form B

Show the Proposed Profit Percentage as a percentage of the Cost of the Work. Show the General and

Administrative (G&A) Audited Overhead Rate percentage as a percentage of the Cost of the Work with two decimal places or as shown in the FAR audit. The Combined Proposed Profit & Overhead

Percentage will be the sum of the Proposed Profit Percentage and the General and Administrative

(G&A) Audited Overhead Rate Percentage, but only the Proposed Profit Percentage will be scored for the purpose of selecting the Proposer. Refer to Section 8. Explanation of the Guaranteed Maximum

Price (GMP) for definitions of Cost of the Work, G&A Overhead Rate, and Proposed Profit.

4. WEIGHTING OF EVALUATION CRITERIA

This is a best value procurement wherein the award will be made to the responsive and responsible

Proposer whose Proposal is determined to be the most advantageous to HVT, with the evaluation taking into consideration both the technical factors and pricing factors. In the evaluation, the technical and pricing factors shall be weighted as follows:

Technical Proposal (75 % of evaluation)

The Technical Proposal will be weighted as follows:

• Tab 1: Cover Letter (not rated, zero points)

• Tab 2: Organization Chart and Key Personnel Qualifications (25 Points) o Organization Chart o Key Personnel Qualifications

• Tab 3: Project Understanding and Approach to the Work (30 Points) o Phase I – Pre-Construction Approach o Phase II - Construction Approach, including schedule o Management of Critical Issues, Risks and Value Engineering

• Tab 4: Team Experience and Quality of Similar Work (20 Points) o Team Experience o Similar Work

• Tab 5: Proposal Forms to be Submitted by Proposer (not rated, zero points)

Price Proposal (25% of evaluation)

The Price Proposal will be weighted as follows:

• Form A for Phase I – Pre-Construction Services (15 Points)

• Form B for Proposed Profit and Overhead (10 Points)

HVT will evaluate and rank each Proposal using the evaluation criteria identified above. The price proposal and technical proposal shall be loaded separately on Bonfire. One evaluation committee will evaluate both the technical and price proposals, with the evaluation of the price criterion to be conducted once the technical evaluation is complete. This evaluation will be conducted in accordance with Part 3 of this RFP.

Part 3 – Standard Solicitation Terms

1. INSTRUCTIONS TO PROPOSERS

1.1 Submission and Selection Timeline

The following schedule includes the procurement timeline beginning with the RFP issuances through the anticipated date of Board approval of the final contract with the selected Contractor.

RFP available Friday, June 19, 2026

Questions Must be Received via Bonfire By 2:00 p.m. Tuesday, July 2, 2026

Proposals Due By 2:00 p.m. Friday, July 10, 2026

Selection Committee Meeting Thursday, July 16, 2026

Interviews (If required) Friday, July 17, 2026

Contractor Notification Friday, July 17, 2026

Anticipated Date of Contract Approval Friday, July 31, 2026

Proposals must be uploaded to Utah Public Procurement Place (Bonfire) by the Proposal due date and time listed on Bonfire, stated in the RFP Notice, and shown in the schedule above. Proposals uploaded after the deadline will be considered non-responsive. It is the responsibility of the Proposer to ensure that its Proposal is properly uploaded by the deadline. Submissions shall be good for a period of ninety

(90) days. HVT reserves the right to change any dates of deadlines.

1.2 Minimum Standards

This RFP sets forth the minimum requirements that all Proposals must meet. Failure to submit Proposals in accordance with this RFP may render the Proposal unacceptable or non-responsive. HVT may, in its sole discretion, waive minor irregularities in a Proposal that do not alter the quality or quantity of the information provided.

1.3 Confidential, Protected, and Public Information

In accordance with Utah Code Section 63G-2-305(6) of the Government Records Access and

Management Act (GRAMA), procurement information related to this procurement will not be made public until after award of the Contract.