1-Holladay City Hall Security RFP.pdf

1 | P a g e City of Holladay | RFP Security Systems for City Hall and Justice Court

REQUEST FOR PROPOSALS (RFP)

Security Systems for City Hall and Justice Court

Date of Issue: October 19, 2026

Table of Contents

1. Introduction

2. Deadline for Proposal Submission

3. Anticipated Schedule for the RFP Process

4. RFP Contact

5. Pre-Proposal Meeting

6. Instructions for Question Submission

7. Modifications and Addenda

8. Project Background

9. Funding and Payment

10. Scope of Work

11. Submission Requirements

12. Selection Process and Criteria

13. Special Conditions for Proposals

Attachments

ATTACHMENT A: CITY OF HOLLADAY STANDARD TERMS AND CONDITIONS FOR SERVICES

ATTACHMENT B: IT/Systems Floor Plans

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1. Introduction The City of Holladay ("City") is seeking qualified firms or teams ("Proposer") to provide the design, procurement, installation, configuration, testing, training, and support services necessary to upgrade and modernize security within Holladay City Hall and the Holladay Justice Court (the "Project") located at 4580 South 2300 East, Holladay, UT 84117. The building is currently undergoing a seismic retrofit and renovation, providing an opportunity to address these systems holistically and strategically.

2. Deadline for Proposal Submission Proposers must digitally submit their proposal by Monday, November 2, 2026 at 5:00 PM MST. Only submissions by email will be accepted. Send proposals in PDF format to the City's designated RFP contact with the subject line: "Security Systems Upgrades for City Hall and Justice Court." No proposal will be accepted after the deadline.

3. Anticipated Schedule for the RFP Process (subject to change) Activity Final Day to Submit Questions Proposal Deadline Committee Review Interviews (if needed) Contract Negotiations Notice to Proceed Final Project

Date October 28, 2026 - 5:00 PM MST November 2, 2026 - 5:00 PM MST November 3-6, 2026 November 12-13, 2026 November 2026 November 2026 Completion To be negotiated

4. RFP Contact Interested parties should only coordinate with the named RFP contact and refrain from communicating with other City staff or officials regarding this Project. The RFP contact is:

Stephanie Carlson City of Holladay 4580 South 2300 East Holladay, UT 84117 Telephone: 801-272-9450 Email: scarlson@holladayut.gov

5. Pre-Proposal Meeting (optional) Interested Proposers are invited to attend an in-person, pre-proposal meeting on Monday, October 26, 2026 at 2:30 p.m. MST at 4580 S 2300 E, Holladay UT. Attendance at the pre-proposal meeting is optional.

6. Instructions for Question Submission All questions must be submitted no later than Wednesday, October 28, 2026, in writing via email to scarlson@holladayut.gov. The question period will open concurrently with the release of the RFP.

Answers to all questions received will be posted on Utah’s Public Procurement Place website (U3P/bonfire), https://utah.bonfirehub.com/portal/?tab=openOpportunities and the City’s website, https://holladayut.gov/bid_opportunities/index.phphttp://cityofholladay.com/government/rfps /.

7. Modifications and Addenda Any addendums to the RFP will be made on Utah’s Public Procurement Place website (U3P/ bonfire), https://utah.bonfirehub.com/portal/?tab=openOpportunities and the City’s website, mailto:scarlson@holladayut.gov https://utah.bonfirehub.com/portal/?tab=openOpportunities https://holladayut.gov/bid_opportunities/index.php http://cityofholladay.com/government/rfps%20/ https://utah.bonfirehub.com/portal/?tab=openOpportunities

3 | P a g e holladayut.gov/bid_opportunities.

8. Project Background Holladay City Hall is home to critical city services, like the justice court, community and economic development department, administrative services, and public meetings of the City Council and Planning Commission. The north end of the building houses the Unified Police Department’s Holladay Precinct. It is also a much-loved community center, hosting a variety of civic, arts, and cultural events.

Originally constructed in 1928, Holladay City Hall was a public elementary school that served the community for over seven decades. In the early 2000’s, the City purchased the property from Granite School District and repurposed it as City Hall. The building was constructed of unreinforced masonry and had other structural issues that pose a life safety risk during earthquakes. Holladay is currently seismically retrofitting the building to address these issues. These upgrades provide an opportunity to enhance the audio/visual and security systems of the building.

The selected Proposer shall provide recommendations and implementation services that support the City's goals of maintaining secure public facilities while enhancing operational effectiveness through integrated technology solutions. The City seeks a turnkey technology modernization solution that improves:

• Public meeting capabilities

• Courtroom operations

• Accessibility and ADA compliance

• Audio and video quality

• System reliability

• Operational efficiency

• Physical security

• Facility access control

• Video surveillance

• Public and employee safety

• Future scalability and technology lifecycle management

9. Funding and Payment The negotiated contract will detail the schedule and amount of payment based on the Proposer’s estimate for the scope of work and project timeline. Payments to the Proposer will be made as work milestones/deliverables are accepted by the City’s Project Manager in writing.

10. Scope of Work The selected Proposer shall evaluate existing infrastructure and provide recommendations for modernization of physical security systems throughout City Hall and the Justice Court. Services may include design, procurement, installation, programming, integration, testing, commissioning, training, and documentation of selected technologies. The City seeks a unified platform that is practical and cost-effective. Some devices have a Basis-of-Design Model referenced on page IT600 of the attached plans.

Access Control Systems https://holladayut.gov/bid_opportunities/index.php

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The solution shall include evaluation and modernization of facility access control systems including:

• Electronic door access control.

• Credential-based access using key cards or mobile credentials (Combined photo ID/key card preferred)

• Secure access management for employees.

• Tiered access permissions by department and role.

• Court-specific secure access areas.

• After-hours access management.

• Administrative reporting and audit logs.

• Integration with existing network infrastructure.

• Emergency lockdown capabilities.

• Visitor management options.

• Future expansion capability.

Access-controlled areas may include:

• Main City Hall entrances.

• Administrative offices.

• Community and Economic Development offices.

• Council chambers support spaces.

• Records storage locations.

• IT and communications rooms.

• Justice Court offices.

• Judicial chambers.

• Secure evidence storage areas.

• Staff-only rooms, areas, and corridors.

• Mechanical and utility rooms.

Video Surveillance Systems The City seeks modern video surveillance capabilities that support security, monitoring, and public safety.

The proposed solution should include:

• Interior security cameras.

• Exterior security cameras.

• High-definition IP-based camera systems.

• Fixed and PTZ camera options.

• Recording servers or cloud-based storage.

• Video retention management.

• Remote monitoring capabilities.

• Centralized video management software.

• Camera health and status monitoring.

• Event-based recording.

• Search and playback functionality.

• Export tools for law enforcement requests.

• Cybersecure camera deployment methods.

Coverage recommendations should be provided for:

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• Public entrances and exits.

• Building lobbies.

• Public meeting spaces.

• Council chambers.

• Parking areas.

• Building perimeter locations.

• Courtroom entrances.

• Courtroom public areas.

• Hallways and circulation areas.

• Sensitive operational spaces.

Justice Court The Justice Court is a department of the City of Holladay. This portion of the Project should include specialized audio/visual and security considerations appropriate for judicial facilities.

Security Elements

• Secure staff access systems.

• Judicial chamber access control.

• Court holding and restricted area access control.

• Public entry monitoring.

• Security cameras supporting courtroom entrances and adjacent areas.

• Duress and panic notification capability.

• Integration opportunities with courtroom technology.

• Security monitoring workstations.

• Incident review and evidence retrieval capabilities.

11. Submission Requirements Proposals are due by November 2, 2026 - 5:00 PM MST. The Proposer must submit a digital proposal in PDF format, including all required information and supplementary materials, which should not exceed 10 pages, 8.5”x11”, single-sided pages. The cover page, table of contents, tab sheets, and appendix are included in the page count. All cost information must be submitted in a separate file that is clearly marked as such. Please number the proposal’s pages and include a table of contents. The Proposer must address and clearly label all items indicated in this section within their proposal in the order as outlined below. Following these instructions will assist the Selection Committee in evaluating the proposal.

It is the Proposer’s sole responsibility to read and interpret this RFP and the written instructions contained herein. Responses to the RFP that are not received prior to the time and date specified will be considered late. The City reserves the right to reject any late, incomplete, or irregular response and reserves the right to waive any non-material irregularity in responses.

11.1 Letter of Interest/Executive Summary. Provide an overview of how your firm will approach the Project. Include a statement that the Proposer has read and understands this RFP and accepts the written instructions. Identify the Proposer’s primary point of contact for the RFP that is responsible for disseminating information to the Proposer team; include the person’s name, direct phone number, email address, and mailing address. Provide a list of any current lawsuits, liens, and outstanding financial liabilities for your firm or a statement that none exists. Include a statement of acknowledgment of addendums to the RFP, if

6 | P a g e applicable, and a signature of an officer authorized to bind the Proposer’s firm contractually.

11.2 Relevant Experience and References. Provide detailed relevant experience for at least three (3) projects of similar scope with comparable size and complexity. For each example, share a brief description of the project, the total budget (including all elements), the date the project was completed, whether the project came in on time and on budget, and any other pertinent information. Include three references with the name of the client, the contact person, current phone number and email address.

11.3 Qualifications and Project Team. Provide a brief summary of your firm, the scope, and the nature of services routinely provided by your firm. Identify the type of business (corporation, partnership, sole proprietor, etc.) under which your firm operates, the date the business started, and the license number to do business in the State where you are located. Explain your firm’s greatest strengths and how those strengths would serve the City’s objectives and this Project.

Provide an organizational chart showing the level of responsibility of all major participants of the Proposer’s team and subcontractors/consultants (if applicable) that will provide services to complete the Project. Detail if your Project team has worked together on past projects. Include brief resumes of the key Team members who will be directly involved in the overall service. By listing individuals, the Proposer is making a commitment to use those personnel. If the Proposer is selected for the Project, the City must be notified of any changes to the personnel indicated. The Proposer is responsible for verifying the qualification and validity of licenses or permits for any outsourced work to subcontractors/consultants.

11.4 Project Approach and Schedule. Describe how you will approach the scope of work and tasks to be completed from Section 9 of this RFP, including, but not limited to, the methodology that will be used, expected deliverables, and expectations of support by City staff. Propose a time schedule stating when the key tasks of your proposal would be completed, including schedules for the key phases and the target completion date of the Project. Indicate the schedule for regular contact with the City’s Project Manager and Project Team and other client review milestones.

11.5 Project Budget. The proposal must include an estimated line-item budget for both the general City Hall requirements and the Justice Court details. Describe what methods and tools you will use to keep the Project on budget and on time. The proposal must include a proposed payment schedule for the execution of the agreement and completion of each phase. Proposer should include the firm’s fee structure, including an hourly rate for each team member the Proposer plans to utilize in the completion of the services and an estimate of how many person-hours are assumed in the fee. Proposer must guarantee its pricing for one year.

All of the items described in this section are non-negotiable. If it is determined that a proposal does not meet these requirements at any time during the solicitation process, the proposal will be deemed non-responsive and disqualified from further consideration.

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12. Selection Process and Criteria The City will make every effort to ensure that all proposals are treated fairly and equally throughout the selection process. The City will form a Selection Committee to review the submitted proposals and provide recommendations. The main Committee tasks will include:

• Identifying a Shortlist of Finalists. The Selection Committee will score and rank the written proposals to determine a shortlist of finalists.

• Conducting Interviews to Recommend a First and Second-Ranked Proposer. The City will notify the Proposer if selected for the shortlist and may ask them to participate in an interview. If it is in the best interest of the City, it shall establish a date(s) and time(s) for the interviews or presentations. Invited, eligible Proposers will receive instructions for the interviews.

Representations made by a Proposer during interviews or presentations shall become an addendum to the Proposer's proposal and shall be documented. Representations must be consistent with the Proposer's original proposal and may only be used for purposes of clarifying or filling in gaps. Interviews and presentations will be at the Proposer's expense. The City may select a first-ranked and second-ranked Proposer with or without conducting interviews.

• Negotiating with First-Ranked Proposer. The first-ranked Proposer will be given a defined period of time to negotiate and execute a service agreement with the City. In the event that exclusive negotiations are conducted and an agreement is not reached, the City reserves the right to enter into negotiations with the next highest-ranked Proposer without the need to repeat the formal solicitation process.

Selection Criteria The following weighted criteria will be used in evaluating the responses received.

Criteria Weight Technical Approach and Integration Strategy 25% Security and Risk Mitigation Approach 20% Project Cost 25% Relevant Experience and References 15% Qualifications of Project Team 15%

13. Special Conditions for Proposals

13.1 All information submitted to the City by the Proposer will be binding upon the Proposer.

13.2 All responses, including attachments, supplementary materials, and addenda shall become the property of the City at the time of submission and will not be returned to the Proposer.

Information contained in the responses will be available to the public upon inquiry or GRAMA request immediately following the execution of a written agreement with the selected Proposer by the City.

13.3 The City reserves the right to negotiate changes in the terms of services with the selected

Proposer as may be required.

13.4 The City reserves the right to withdraw or suspend the RFP.

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13.5 The City reserves the right to reject any or all responses received. The City shall have the right to waive any informality or technical defect in responses received when in the best interest of the City.

13.6 The City advises that it is a governmental entity in the State of Utah and is bound by the provisions of the Utah Governmental Immunity Act (Title 63G, Chapter 7, Utah Code Annotated, 1953, as amended) and does not waive any procedural or substantive defense or benefit provided or to be provided by the Governmental Immunity Act or comparable legislative enactment, including without limitation, the provisions of Section 63G-7-604 regarding limitation of judgments. Any indemnity and insurance obligations incurred by the City under a future contract related to this RFP are expressly limited to the amounts identified in the Act.

ATTACHMENT A: CITY OF HOLLADAY STANDARD TERMS AND CONDITIONS FOR SERVICES

This is for a contract for services (including professional services) meaning the furnishing of labor, time, or effort by a contractor.

1. DEFINITIONS: The following terms shall have the meanings set forth below:

a) “Confidential Information” means information that is deemed as confidential under applicable state and federal laws, including personal information. The City reserves the right to identify, during and after this Contract, additional reasonable types of categories of information that must be kept confidential under federal and state laws.

b) “Contract” means the Contract Signature Page(s), including all referenced attachments and documents incorporated by reference. The term “Contract” may include any purchase orders that result from this Contract.

c) “Contract Signature Page(s)” means the City of Holladay cover page(s) that the City and Contractor sign.

d) “Contractor” means the individual or entity delivering the Services identified in this Contract. The term “Contractor” shall include Contractor’s agents, officers, employees, and partners.

e) “Custom Deliverable” means the Work Product that Contractor is required to deliver to the City under this Contract.

f) “Services” means the furnishing of labor, time, or effort by Contractor pursuant to this Contract. Services include, but are not limited to, all of the deliverable(s) (including Custom Deliverable, supplies, equipment, or commodities) that result from Contractor performing the Services pursuant to this Contract. Services include those professional services identified in Section 63G-6a-103 of the Utah Procurement Code.

g) “Proposal” means Contractor’s response to the City of Holladay’s Solicitation.

h) “Solicitation” means the documents used by the City to obtain Contractor’s Proposal.

i) “City” means the City of Holladay.

j) “Subcontractors” means subcontractors or subconsultants at any tier that are under the direct or indirect control or responsibility of the Contractor, and includes all independent contractors, agents, employees, authorized resellers, or anyone else for whom the Contractor may be liable at any tier, including a person or entity that is, or will be, providing or performing an essential aspect of this Contract, including Contractor’s manufacturers, distributors, and suppliers.

k) “Work Product” means every invention, modification, discovery, design, development, customization, configuration, improvement, process, software program, work of authorship, documentation, formula, datum, technique, know how, secret, or intellectual property right whatsoever or any interest therein (whether patentable or not patentable or registerable under copyright or similar statutes or subject to analogous protection) that is specifically made, conceived, discovered, or reduced to practice by Contractor or Contractor’s Subcontractors (either alone or with others) pursuant to this Contract. Work Product shall be considered a work made for hire under federal, state, and local laws; and all interest and title shall be transferred to and owned by the City. Notwithstanding anything in the immediately preceding sentence to the contrary, Work Product does not include any City intellectual property, Contractor’s intellectual property (that it owned or licensed prior to this Contract) or Third Party intellectual property.

2. GOVERNING LAW AND VENUE: This Contract shall be governed by the laws, rules, and regulations of the State of Utah and the City of Holladay. Any action or proceeding arising from this Contract shall be brought in a court of competent jurisdiction in the State of Utah. Venue shall be in Salt Lake City, in the Third Judicial District Court for Salt Lake County.

3. LAWS AND REGULATIONS: At all times during this Contract, Contractor and all Procurement Items delivered and/or performed under this Contract will comply with all applicable federal and state constitutions, laws, rules, codes, orders, and regulations, including applicable licensure and certification requirements. If this Contract is funded by federal funds, either in whole or in part, then any federal regulation related to the federal funding, including CFR Appendix II to Part 200, will supersede this Attachment A.

4. RECORDS ADMINISTRATION: Contractor shall maintain or supervise the maintenance of all records necessary to properly account for Contractor’s performance and the payments made by the City to Contractor under this Contract. These records shall be retained by Contractor for at least six (6) years after final payment, or until all audits initiated within the six (6) years have been completed, whichever is later. Contractor agrees to allow, at no additional cost, federal auditors, and City staff, access to all such records.

5. CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS VERIFICATION SYSTEM”: The Status Verification System, also referred to as “E-verify”, only applies to contracts issued through a Request for Proposal process and to sole sources that are included within a Request for Proposal.

1. Contractor certifies as to its own entity, under penalty of perjury, that Contractor has registered and is participating in the

Status Verification System to verify the work eligibility status of Contractor’s new employees that are employed in the State of Utah in accordance with applicable immigration laws.

2. Contractor shall require that each of its Subcontractors certify by affidavit, as to their own entity, under penalty of perjury, that each Subcontractor has registered and is participating in the Status Verification System to verify the work eligibility status of Subcontractor’s new employees that are employed in the State of Utah in accordance with applicable immigration laws.

3. Contractor’s failure to comply with this section will be considered a material breach of this Contract.

6. CONFLICT OF INTEREST: Contractor represents that none of its officers or employees are officers or employees of the City, unless disclosure has been made to the City.

7. INDEPENDENT CONTRACTOR: Contractor and Subcontractors, in the performance of this Contract, shall act in an independent capacity and not as officers or employees or agents of the City.

8. INDEMNITY: Contractor shall be fully liable for the actions of its agents, employees, officers, partners, and Subcontractors, and shall fully indemnify, defend, and save harmless the City from all claims, losses, suits, actions, damages, and costs of every name and description arising out of Contractor’s performance of this Contract to the extent caused by any intentional wrongful act or negligence of Contractor, its agents, employees, officers, partners, or Subcontractors, without limitation;

provided, however, that the Contractor shall not indemnify for that portion of any claim, loss, or damage arising hereunder due to the fault of the City. The parties agree that if there are any limitations of the Contractor’s liability, including a limitation of liability clause for anyone for whom the Contractor is responsible, such limitations of liability will not apply to injuries to persons, including death, or to damages to property.

9. EMPLOYMENT PRACTICES: Contractor agrees to abide by federal and state employment laws, including: (i) Title VI and VII of the Civil Rights Act of 1964 (42 U.S.C. 2000e), which prohibits discrimination against any employee or applicant for employment or any applicant or recipient of services, on the basis of race, religion, color, or national origin; (ii) Executive Order No. 11246, as amended, which prohibits discrimination on the basis of sex; (iii) 45 CFR 90, which prohibits discrimination on the basis of age; (iv) Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of 1990, which prohibits discrimination on the basis of disabilities; and (v Utah's Executive Order 2019-1, dated February 5, 2019, which prohibits unlawful harassment in the workplace. Contractor further agrees to abide by any other laws, regulations, or orders that prohibit the discrimination of any kind by any of Contractor’s employees.

10. AMENDMENTS: This Contract may only be amended by the mutual written agreement of the parties, provided that the amendment is within the Scope of Work of this Contract and is within the scope/purpose of the original solicitation for which this Contract was derived. The amendment will be attached and made part of this Contract. Automatic renewals will not apply to this Contract, even if listed elsewhere in this Contract.

11. DEBARMENT: Contractor certifies that it is not presently nor has ever been debarred, suspended, or proposed for debarment by any governmental department or agency, whether international, national, state, or local. Contractor must notify the City within thirty (30) days if debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any contract by any governmental entity during this Contract.

12. TERMINATION: This Contract may be terminated, with cause by either party, in advance of the specified expiration date, upon written notice given by the other party. The party in violation will be given ten (10) days after written notification to correct and cease the violations, after which this Contract may be terminated for cause immediately and is subject to the remedies listed below. This Contract may also be terminated without cause (for convenience), in advance of the specified expiration date, by the City, upon thirty (30) days written termination notice being given to the Contractor. The City and the Contractor may terminate this Contract, in whole or in part, at any time, by mutual agreement in writing. On termination of this Contract, all accounts and payments will be processed according to the financial arrangements set forth herein for approved Services ordered prior to date of termination.

Contractor shall be compensated for the Services properly performed under this Contract up to the effective date of the notice of termination. Contractor agrees that in the event of such termination for cause or without cause, Contractor’s sole remedy and monetary recovery from the City is limited to full payment for all Services properly performed as authorized under this Contract up to the date of termination as well as any reasonable monies owed as a result of Contractor having to terminate other contracts necessarily and appropriately entered into by Contractor pursuant to this Contract. In no event shall the City be liable to the Contractor for compensation for any services neither requested by the City nor satisfactorily performed by the Contractor. In no event shall the City’s exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the City for any damages or claims arising under this Contract.

13. NONAPPROPRIATION OF FUNDS, REDUCTION OF FUNDS, OR CHANGES IN LAW: Upon thirty (30) days written notice delivered to the Contractor, this Contract may be terminated in whole or in part at the sole discretion of the City, if the City reasonably determines that: (i) a change in Federal or State legislation or applicable laws materially affects the ability of either party to perform under the terms of this Contract; or (ii) that a change in available funds affects the City’s ability to pay under this Contract. A change of available funds as used in this paragraph includes, but is not limited to, a change in Federal or State funding, whether as a result of a legislative act or by order of the President or the Governor.

If a written notice is delivered under this section, the City will reimburse Contractor for the Services properly ordered until the effective date of said notice. The City will not be liable for any performance, commitments, penalties, or liquidated damages that accrue after the effective date of said written notice.

14. SUSPENSION OF WORK: Should circumstances arise which would cause the City to suspend Contractor’s responsibilities under this Contract, but not terminate this Contract, this will be done by written notice. Contractor’s responsibilities may be reinstated upon advance formal written notice from the City.

15. SALES TAX EXEMPTION: The Services under this Contract will be paid for from the City’s funds and used in the exercise of the City’s essential functions. Upon request, the City will provide Contractor with its sales tax exemption number. It is Contractor’s responsibility to request the City’s sales tax exemption number. It also is Contractor’s sole responsibility to ascertain whether any tax deduction or benefits apply to any aspect of this Contract.

16. CONTRACTOR’S INSURANCE RESPONSIBILITY. The Contractor shall maintain the following insurance coverage:

a. Workers’ compensation insurance during the term of this Contract for all its employees and any Subcontractor employees related to this Contract. Workers’ compensation insurance shall cover full liability under the workers’ compensation laws of the jurisdiction in which the work is performed at the statutory limits required by said jurisdiction.

b. Commercial general liability [CGL] insurance from an insurance company authorized to do business in the State of Utah. The limits of the CGL insurance policy will be no less than one million dollars ($1,000,000.00) per person per occurrence and three million dollars ($3,000,000.00) aggregate.

c. Commercial automobile liability [CAL] insurance from an insurance company authorized to do business in the State of Utah. The CAL insurance policy must cover bodily injury and property damage liability and be applicable to all vehicles used in your performance of Services under this Agreement whether owned, non-owned, leased, or hired. The minimum liability limit must be $1 million per occurrence, combined single limit. The CAL insurance policy is required if Contractor will use a vehicle in the performance of this Contract.

d. Other insurance policies required in the Solicitation.

Certificate of Insurance, showing up-to-date coverage, shall be on file with the City before the Contract may commence.

The City reserves the right to require higher or lower insurance limits where warranted. Failure to provide proof of insurance as required will be deemed a material breach of this Contract. Contractor’s failure to maintain this insurance requirement for the term of this Contract will be grounds for immediate termination of this Contract.

17. PUBLIC INFORMATION: Contractor agrees that this Contract, related purchase orders, related pricing documents, and invoices will be public documents and may be available for public and private distribution in accordance with the State of Utah’s Government Records Access and Management Act (GRAMA). Contractor gives the City express permission to make copies of this Contract, related sales orders, related pricing documents, and invoices in accordance with GRAMA. Except for sections identified in writing by Contractor and expressly approved by the City, Contractor also agrees that the Contractor’s Proposal to the Solicitation will be a public document, and copies may be given to the public as permitted under GRAMA. The City is not obligated to inform Contractor of any GRAMA requests for disclosure of this Contract, related purchase orders, related pricing documents, or invoices.

18. INVOICING: Contractor will submit invoices within thirty (30) days of Contractor’s performance of the Services to the City.

The contract number shall be listed on all invoices, freight tickets, and correspondence relating to this Contract. The prices paid by the City will be those prices listed in this Contract, unless Contractor offers a prompt payment discount within its Proposal or on its invoice. The City has the right to adjust or return any invoice reflecting incorrect pricing.

19. PAYMENT: Payments are to be made within thirty (30) days after a correct invoice is received. All payments to Contractor will be remitted by mail, electronic funds transfer, or the City’s Purchasing Card (major credit card). If payment has not been made after sixty (60) days from the date a correct invoice is received by the City, then interest may be added by Contractor as prescribed in the Utah Prompt Payment Act. The acceptance by Contractor of final payment, without a written protest filed with the City within ten (10) business days of receipt of final payment, shall release the City from all claims and all liability to the Contractor. The City’s payment for the Services shall not be deemed an acceptance of the Services and is without prejudice to any and all claims that the City may have against Contractor. The City will not allow the Contractor to charge end users electronic payment fees of any kind.

20. TIME IS OF THE ESSENCE: The Services shall be completed by any applicable deadline stated in this Contract. For all Services, time is of the essence. Contractor shall be liable for all reasonable damages to the City, and anyone for whom the City may be liable as a result of Contractor’s failure to timely perform the Services required under this Contract.

21. CHANGES IN SCOPE: Any changes in the scope of the Services to be performed under this Contract shall be in the form of a written amendment to this Contract, mutually agreed to and signed by both parties, specifying any such changes, fee adjustments, any adjustment in time of performance, or any other significant factors arising from the changes in the scope of Services.

22. PERFORMANCE EVALUATION: The City may conduct a performance evaluation of Contractor’s Services, including Contractor’s Subcontractors. Results of any evaluation may be made available to Contractor upon request.

23. STANDARD OF CARE: The Services of Contractor and its Subcontractors shall be performed in accordance with the standard of care exercised by licensed members of their respective professions having substantial experience providing similar services which similarities include the type, magnitude, and complexity of the Services that are the subject of this Contract. Contractor shall be liable to the City for claims, liabilities, additional burdens, penalties, damages, or third party claims (e.g., another Contractor’s claim against the City), to the extent caused by wrongful acts, errors, or omissions that do not meet this standard of care.

24. ASSIGNMENT: Contractor may not assign, sell, transfer, subcontract or sublet rights, or delegate any right or obligation under this Contract, in whole or in part, without the prior written approval of the City.

25. REMEDIES: Any of the following events will constitute cause for the City to declare Contractor in default of this Contract: (i) Contractor’s non-performance of its contractual requirements and obligations under this Contract; or (ii) Contractor’s material breach of any term or condition of this Contract. The City may issue a written notice of default providing a ten (10) day period in which Contractor will have an opportunity to cure. Time allowed for cure will not diminish or eliminate Contractor's liability for damages. If the default remains after Contractor has been provided the opportunity to cure, the City may do one or more of the following: (i) exercise any remedy provided by law or equity; (ii) terminate this Contract; (iii) impose liquidated damages, if liquidated damages are listed in this Contract; (iv) debar/suspend Contractor from receiving future contracts from the City;

or (v) demand a full refund of any payment that the City has made to Contractor under this Contract for Services that do not conform to this Contract.

26. FORCE MAJEURE: Neither party to this Contract will be held responsible for delay or default caused by fire, riot, act of God, and/or war which is beyond that party's reasonable control. The City may terminate this Contract after determining such delay will prevent successful performance of this Contract.

27. CONFIDENTIALITY: If Confidential Information is disclosed to Contractor, Contractor shall: (i) advise its agents, officers, employees, partners, and Subcontractors of the obligations set forth in this Contract; (ii) keep all Confidential Information strictly confidential; and (iii) not disclose any Confidential Information received by it to any third parties. Contractor will promptly notify the City of any potential or actual misuse or misappropriation of Confidential Information.

Contractor shall be responsible for any breach of this duty of confidentiality, including any required remedies and/or notifications under applicable law. Contractor shall indemnify, hold harmless, and defend the City, including anyone for whom the City is liable, from claims related to a breach of this duty of confidentiality, including any notification requirements, by Contractor or anyone for whom the Contractor is liable.

Upon termination or expiration of this Contract, Contractor will return all copies of Confidential Information to the City or certify, in writing, that the Confidential Information has been destroyed. This duty of confidentiality shall be ongoing and survive the termination or expiration of this Contract.

28. INDEMNIFICATION RELATING TO INTELLECTUAL PROPERTY: Contractor will indemnify and hold the City harmless from and against any and all damages, expenses (including reasonable attorneys' fees), claims, judgments, liabilities, and costs in any action or claim brought against the City for infringement of a third party’s copyright, trademark, trade secret, or other proprietary right. The parties agree that if there are any limitations of Contractor’s liability, such limitations of liability will not apply to this section.

29. OWNERSHIP IN CUSTOM DELIVERABLES: In the event that Contractor provides Custom Deliverables to the City, pursuant to this Contract, Contractor grants the ownership in Custom Deliverables, which have been developed and delivered by Contractor exclusively for the City and are specifically within the framework of fulfilling Contractor’s contractual obligations under this contract. Custom Deliverables shall be deemed work made for hire, such that all intellectual property rights, title and interest in the Custom Deliverables shall pass to the City, to the extent that the Custom Deliverables are not recognized as work made for hire, Contractor hereby assigns to the City any and all copyrights in and to the Custom Deliverables, subject to the following:

1. Contractor has received payment for the Custom Deliverables,

2. Each party will retain all rights to patents, utility models, mask works, copyrights, trademarks, trade secrets, and any other form of protection afforded by law to inventions, models, designs, technical information, and applications (“Intellectual Property Rights”) that it owned or controlled prior to the effective date of this contract or that it develops or acquires from activities independent of the services performed under this contract (“Background IP”), and

3. Contractor will retain all right, title, and interest in and to all Intellectual Property Rights in or related to the services, or tangible components thereof, including but not limited to (a) all know-how, intellectual property, methodologies, processes, technologies, algorithms, software, or development tools used in performing the Services (collectively, the “Utilities”), and (b) such ideas, concepts, know-how, processes and reusable reports, designs, charts, plans, specifications, documentation, forms, templates, or output which are supplied or otherwise used by or on behalf of Contractor in the course of performing the Services or creating the Custom Deliverables, other than portions that specifically incorporate proprietary or Confidential Information or Custom Deliverables of the City (collectively, the “Residual IP”), even if embedded in the Custom Deliverables.

4. Custom Deliverables, not including Contractor’s Intellectual Property Rights, Background IP, and Residual IP, may not be marketed or distributed without written approval by the City.

Contractor agrees to grant to the City a perpetual, irrevocable, royalty-free license to use Contractor’s Background IP, Utilities, and Residual IP, as defined above, solely for the City to use the Custom Deliverables. The City reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use, for the City internal purposes, such Custom Deliverables. For the Goods delivered that consist of Contractor’s scripts and code and are not considered Custom Deliverables or Work Product, for any reason whatsoever, Contractor grants the City a non-exclusive, non-transferable, irrevocable, perpetual right to use, copy, and create derivative works from such, without the right to sublicense, for the City’s internal business operation under this Contract. The City may not participate in the transfer or sale of, create derivative works from, or in any way exploit Contractor’s Intellectual Property Rights, in whole or in part.

30. OWNERSHIP IN INTELLECTUAL PROPERTY: The City and Contractor agree that each has no right, title, interest, proprietary or otherwise in the intellectual property owned or licensed by the other, unless otherwise agreed upon by the parties in writing. All deliverables, documents, records, programs, data, articles, memoranda, and other materials not developed or licensed by Contractor prior to the execution of this Contract, but specifically created or manufactured under this Contract shall be considered work made for hire, and Contractor shall transfer any ownership claim to the City.

31. WAIVER: A waiver of any right, power, or privilege shall not be construed as a waiver of any subsequent right, power, or privilege.

32. ATTORNEY’S FEES: In the event of any judicial action to enforce rights under this Contract, the prevailing party shall be entitled its costs and expenses, including reasonable attorney’s fees incurred in connection with such action.

33. DISPUTE RESOLUTION: Prior to either party filing a judicial proceeding, the parties agree to participate in the mediation of any dispute. The City, after consultation with the Contractor, may appoint an expert or panel of experts to assist in the resolution of a dispute. If the City appoints such an expert or panel, City and Contractor agree to cooperate in good faith in providing information and documents to the expert or panel in an effort to resolve the dispute.

34. SURVIVAL OF TERMS: Termination or expiration of this Contract shall not extinguish or prejudice the City’s right to enforce this Contract with respect to any default or defect in the Services that has not been cured.

35. SEVERABILITY: The invalidity or unenforceability of any provision, term, or condition of this Contract shall not affect the validity or enforceability of any other provision, term, or condition of this Contract, which shall remain in full force and effect.

36. ENTIRE AGREEMENT: This Contract constitutes the entire agreement between the parties and supersedes any and all other prior and contemporaneous agreements and understandings between the parties, whether oral or written.

DW

UP

UP

EMERGENCY

COORDINATION

CENTER

STAFF LOUNGE

FLEX STORAGE

FLEX STORAGE

WELLNESS

ROOM

CORRIDOR

KEN MELBY

FITNESS GYM

OFFICE

CRAWL SPACE /

UNEXCAVATED

M A

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MECHANICAL

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STORAGE

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32-43"

32" 32"

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SECURITY CAMERA

STREAMING / VIDEO

CONFERENCE CAMERA

CARD READER ACCESS POINT

PRESENTATION

CONTROL PAD

CEILING MOUNTED /

HUNG MICROPHONE

SURFACE MOUNTED /

PODIUM MICROPHONE

GLASS BREAK SENSOR

ROOM SCHEDULING

DISPLAY

DISPLAY MONITOR

SCREEN, WALL-MOUNT SCREEN, ROLLING STAND

CEILING MOUNTED

SPEAKER

NOTE: EVERY OFFICE TO RECEIVE A WALL

OUTLET FOR FUTURE SCREEN INSTALLATION.

FINAL OUTLET/SCREEN LOCATION(S) TO BE

COORDINATED TO THE OFFICE LAYOUT

PROPOSED UNDER SEPARATE CONTRACT.

NOTE: LOCATIONS SHOWN ON PLAN

WHICH HAVE AN EXISTING CAMERA AT

THAT LOCATION ARE TO BE PROVIDED

WITH A NEW DEVICE.

Scale

Project Number

Date

Drawn by

Checked by

3055 s. grace street salt lake city, utah

84109 p.801.906.0866

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CIVIL ENGINEER

TALISMAN CIVIL CONSULTANTS, LLC

1588 SOUTH MAIN STREET

SALT LAKE CITY, UTAH 84115

PHONE: 801.743.1300

CONTACT: ANDREW MORAN

EMAIL: andrewm@talismancivil.com

Project Status

STRUCTURAL ENGINEER

WCA STRUCTURAL ENGINEERING

442 NORTH MAIN STREET, SUITE 200

BOUNTIFUL, UT 84010

PHONE: 801-298-1118

CONTACT: CLIFF COLE

EMAIL: cliff.cole@wcaeng.com

MECHANICAL/ELECTRICAL/PLUMBING ENGINEER

ROYAL ENGINEERING

5005 SOUTH 900 EAST

MURRAY, UTAH 84117

PHONE: 801-375-2228

CONTACT: MARK MAKIN / CALVIN BARLOW

EMAIL: mark.makin@royaleng.com calvin.barlow@royaleng.com

LANDSCAPE ARCHITECT

G. BROWN DESIGN INC

678 EAST VINE STREET, SUITE 10

MURRAY, UTAH 84107

PHONE: 801-575-6066

CONTACT: ELIZABETH BEST

EMAIL: lbest@gbrowndesign.com

GEOTECHNICAL ENGINEER

GORDON GEOTECHNICAL ENGINEERING, INC

4426 SOUTH CENTURY DRIVE, SUITE 100

SALT LAKE CITY, UTAH 84123

PHONE: 801-327-9600

CONTACT: PATRICK EMERY

EMAIL: pat@gordongeotech.com

10.20.2025

As indicated

-1

-1

0:

:0

IT100-1

FLOOR PLANS - AREA 1

IT/SYSTEMS DIAGRAM

22-0044

HOLLADAY CITY

HALL REMODEL

10.16.2026

MDB

DJY

PERMIT DOCUMENTS

0' 4' 8' 16' 32'

N

IT + A/V LEGEND:GENERAL NOTES:

N

IT100-11/8" = 1'-0"

A5LOWER LEVEL - AREA 1 - IT / AV DIAGRAM

No. Description Date

1 PLAN REVIEW COMMENTS ROUND 1 12-16-2025

2 ADDENDUM #1 01-07-2026

10 PROPOSAL REQUEST 02 - SHEAR

WALLS

06-01-2026

• SEE SHEET AE001 FOR GENERAL NOTES.

• DO NOT SCALE DRAWINGS.

• CONTRACTOR/SUBCONTRACTOR SHALL VERIFY ALL DIMENSIONS AND CONDITIONS

BEFORE BEGINNING WORK AND SHALL REPORT TO THE ARCHITECT ANY ERRORS,

INCONSISTENCIES OR OMISSIONS BEFORE BEGINNING WORK. SEE GENERAL

NOTES AND SPECIFICATIONS.

• AREAS NOT AFFECTED BY RENOVATION WORK TO BE PROTECTED FROM DAMAGE.

• SEE AE601 FOR DOOR SCHEDULES.

• SEE ENLARGED PLANS FOR FURNITURE TAGS AND SHEET I602 FOR FURNITURE

SCHEDULE.

• FINAL SPECIFICATION FOR DEVICES TBD BY OWNER. ALL DEVICES TO BE

COMPATIBLE WITH OWNER-SPECIFIED SYSTEMS AND SOFTWARES.

KEY PLAN: ROOM SCHEDULE / NOTES

ROOM # ROOM NAME IT + A/V Comments

001 CORRIDOR

002 MECHANICAL

003 OFFICE

004 KEN MELBY FITNESS GYM

005 STORAGE ROOM

006 HALL

007 STAFF LOUNGE

008 FLEX STORAGE

009 EX. SECURE STORAGE

010 WELLNESS ROOM

011 LITTLE COTTONWOOD ROOM

012 FLEX STORAGE

013 EMERGENCY COORDINATION

CENTER

CARD READER AT NW DOOR ONLY IF PARTION WALL MOVED FROM CORRIDOR TO WEST OF NW

DOOR.

014 EX. STORAGE / EQUIPMENT

015 EX. MECH

016 EX. ELEV

017 STAIR

KEYED NOTES:

1 INDICATES ALTERNATE WALL AND DOOR LOCATION BEING EXPLORED BY

OWNER. CARD READER AND OTHER HARDWARE TO MOVE WITH DOOR FROM

COORIDOR LOCATION TO THIS LOCATION IF THIS DOOR LOCATION IS

SELECTED.

2 CARD READER TO BE PROVIDED AT ENTRY TO LITTLE COTTONWOOD ROOM

'011'. IF FINAL DOOR LOCATION RELOCATES WEST TO CONFIGURATION

INDICATED BY RED LINEWORK, CARD READER IS TO BE PROVIDED ADJACENT

TO THE REVISED DOOR LOCATION.

3 CARD READER TO BE PROVIDED AT THIS LOCATION ONLY IF DOOR ENTRY TO

LITTLE COTTONWOOD ROOM '011' RELOCATES WEST TO CONFIGURATION

INDICATED BY RED LINEWORK. IF LITTLE COTTONWOOD ENTRY REMAINS AT

CORRIDOR, THIS CARD READER TO BE OMITTED.

DN

UP

DN

UP

M A

T C

H

LI

N E

M A

T C

H

LI

N E

MEN'S

RESTROOM

WOMEN'S

RESTROOM

MEN'S SHOWER

JOHN

HOLLADAY

ROOM

WOMEN'S

SHOWER

BIG

COTTONWOOD

ROOM

EX. STAGE

EX. HALL

CORRIDOR

KITCHEN

TABLE

STORAGE

CHAIR

STORAGE

BELOW

-8

0"

ARM

M

OUNT

VESTIBULE

STORAGE

STORAGE

MESSAGE

BOARD

43-50" (P)

SECURITY CAMERA

STREAMING / VIDEO

CONFERENCE CAMERA

CARD READER ACCESS POINT

PRESENTATION

CONTROL PAD

CEILING MOUNTED /

HUNG MICROPHONE

SURFACE MOUNTED /

PODIUM MICROPHONE

GLASS BREAK SENSOR

ROOM SCHEDULING

DISPLAY

DISPLAY MONITOR

SCREEN, WALL-MOUNT SCREEN, ROLLING STAND

CEILING MOUNTED

SPEAKER

NOTE: EVERY OFFICE TO RECEIVE A WALL

OUTLET FOR FUTURE SCREEN INSTALLATION.

FINAL OUTLET/SCREEN LOCATION(S) TO BE

COORDINATED TO THE OFFICE LAYOUT

PROPOSED UNDER SEPARATE CONTRACT.

NOTE: LOCATIONS SHOWN ON PLAN

WHICH HAVE AN EXISTING CAMERA AT

THAT…