1-HABC IFB PUR-1504-25 PVG Roof Top Units Replacements- Bid Sheet.pdf

Housing Authority of Baltimore City

Invitation for Bids

PUR-1504-25

Pleasant View Gardens Roof Top Units Replacement

Bid Sheet

Scope of Work

Note: Contractor shall provide all labor, material, equipment, supervision, permits and all things incidental to complete the scope of services.

This project is to significantly enhance the heating capabilities of the community center and its office spaces, ultimately creating a more comfortable and welcoming environment for all users. This upgrade will be conducted in strict accordance with all relevant safety standards and regulations, ensuring the highest levels of safety and functionality in the complete installation.

As part of the comprehensive installation plan, the selected contractor will provide specialized curb adapters designed to integrate seamlessly with the existing building structure. This design feature will eliminate the need for additional roofing modifications, preserving the structural integrity of the current roofing system and streamlining the entire installation process.

The contractor’s proposal must include all essential equipment and services, notably providing a crane and rigging system. This equipment is crucial for the safe transportation and precise placement of the new heating units, ensuring that the installation proceeds smoothly and adheres to safety protocols.

The contractor should carry out the replacement project with minimal disruption to the community center's day-to-day operations. This will involve careful planning and scheduling to coordinate installation activities and mitigate any inconvenience to the center’s users.

The chosen contractor will make all necessary modifications to the existing electrical systems and gas connections to ensure the successful operation of the new heating units. The team will also perform any required sheet metal work to guarantee a proper fit, allowing for optimal airflow throughout the heating system.

Description Qty x Unit Cost = Subtotal

15-ton RTU Gas Heat/ Electric Cooling 1 $

12 ½ ton RTU Gas Heat/Electric Cooling 1 $

Total Bid Amount:________________________

Notes:

1. All workers engaged in the performance of work under this contract shall be paid in accordance with Attachment 2 - General Wage Decision - MD20220061 Dated

02/25/2022.

2. Contractor will always be responsible for protecting the work area or site and maintaining it in a safe condition.

3. Contractor shall always keep work area or sites free from accumulation of excess debris.

4. Upon completion of the work, or at the end of the day, whichever is less, Contractor shall leave all work areas secured.

5. Contractor shall be aware that children, elderly, and the disabled may be present at work area or site.

6. Contractor is solely responsible for the security of all equipment, material and premises during the performance of the work.

7. The contract resulting from this solicitation will be a requirements contract. Services and tasks to be performed under this contract will be provided by the successful bidder as requested by HABC. HABC makes no guarantee or representation concerning the actual tasks and/or usages to be assigned to the Contractor.

Attachment - 1 HABC Service Contracts- Insurance Requirements

Attachment - 2 General Wage Decision - MD20220061 Dated 02/25/2022.

Attachment - 3 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions Attachment - 4 Form HUD-5370-EZ General Contract Conditions for Small Construction/Development Contracts Attachment - 5 Section 3 Clause Attachment - 6 Section 3 Requirements

Fix completion date of 45 days upon NTP date:

Name, Address, and Telephone Number of Bidder:

Printed Name and Title of Authorized Official Bidder:

Signature of Authorized Official of Bidder Date

Please complete the appropriate information, sign and return via Bonfire by 2:00 p.m. EST by

September 30, 2025.

Award of Contract

Contract Award: HABC will analyze bids and award firm fixed fee contract to the lowest responsive and responsible bidder. In addition, HABC reserves the right to take any of the following actions without liability to any bidder:

(1) HABC may: (a) reject any and all bids received; (b) waive any minor irregularities or technicalities in bids received;(c) make a single award or multiple awards to more than one (1) bidder for supply of all or any combination of the items delineated in Attachment 1; (d) accept any item or combination of items bid unless precluded elsewhere in the solicitation; (e) amend this solicitation as permitted by applicable law at any time during the solicitation process; or (f) cancel this solicitation in its entirety or any portion there of at any time during the solicitation process including after award. HABC reserves rights shall in no way affect the formation of a contract upon written notice of award by HABC to the successful bidder. If multiple awards are made, the intent shall be to make awards which, at the sole determination of HABC ,are in its best interest, based on HABC's needs and requirements.

HABC makes no guarantees as to amount of award, if any.

(2) HABC may reject any bid as unacceptable if it is materially imbalanced as to the prices for the various items of work to be performed. A bid is materially imbalanced when it is based on prices significantly less than cost for some work and prices, which are significantly overstated for other work.

Term of Contract: The Contractor proposes to substantially complete all the work within Forty-Five

(45) calendar days after issuance of the Notice to Proceed. Signature: _

Proof of Insurance: The successful bidder shall furnish to HABC a certified copy of the policy or policies covering all work as required in the contract, as evidence that the insurance required is maintained and in force for the entire duration of the contract. HABC may, at its sole discretion, immediately cancel the contract award without prior notice to the successes.tl bidder upon any failure to submit any of the required Certificates of Insurance or any other document required wider the IFB. Any and all existing agreements between HABC and the successful bidder shall immediately become null and void upon such cancellation without liability to such bidder. (see attached Service Contract - Insurance Requirements)