R E Q U E S T F O R P R O P O S A L S

TABLE OF CONTENTS

Page

Section I: Request for Proposal 2

Scope of Work 2

1. General 2

Description of Services/Introduction 2 Background and Existing Conditions 2

Qualifications 3 Scope of Services 3 Time Frames and Deliverables 3-4

1.1. Objectives 4

1.2. Location 4

1.3. Period of Performance 4

1.4. General Information and Requirements 4-7

1.5 Definitions 8

2. Government Furnished Items and Services 8

3. Service Provider Furnished Items and Responsibilities 9

4. Specific Tasks 9

4.1. Task 1: Project Management 9

4.2. Task 2: Structural Inspection Report 9

4.3. Task 3: Interim Load Rating 9

4.4. Task 4: 60% Design Submittal 9-10

4.5. Task 5: 100% Final Design Submittal 10

Section II: Instructions to Proposers 11-12 Section III: Form of Proposal 12 Section IV: Evaluation Criteria 12-13 Photos: Figures 1-6 14-16 ATTACHMENT A – Pricing Sheet 17 ATTACHMENT B – Insurance Addendum 18-21

DRAWING ATTACHMENTS:

1- 95% USACE Partial Drawing Set August 2026 2- 95% USACE Design Analysis Partial Set August 2026

S T R U C T U R A L A S S E S S M E N T A N D R E P A I R D E S I G N :

S U N D E C K A T G A F F N E Y F I T N E S S C E N T E R

F O R T M E A D E , M A R Y L A N D

Section I. Request for Proposal

Statement of Purpose

Auburn University is seeking to contract with a Service Provider capable of providing assessment and repair design of the Sundeck at Gaffney Fitness Center in Fort Meade, Maryland.

Scope of work

1. GENERAL: This is a non-personal services agreement for support services to the Engineering Division at Fort Meade, Maryland. The Government shall not exercise any supervision or control over the Service Provider performing the services herein. Such Service Providers shall be accountable solely to Auburn who, in turn, is responsible to the Government.

DESCRIPTION OF SERVICES/INTRODUCTION: The Service Provider shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform support services, as defined in this Scope of Work (SOW), except for those items specified as government furnished property and services.

The professional Engineering and design services requested are required to conduct a comprehensive structural evaluation and subsequent design of a partial replacement and/or repair of the elevated sundeck at the Gaffney Fitness Center.

To ensure life safety and structural integrity, the Service Provider’s Engineer of Record shall analyze the existing steel substructure for material defects, corrosion, and structural deficiencies. Concurrently, the Engineer of Record (EoR) must develop a certified load rating for the current structure. Because the Gaffney Fitness Center must remain fully operational and open to the public for the duration of this project, this load rating is vital to establishing safe occupancy thresholds and temporary operational limits during the transition period. Ultimately, the consultant shall utilize these diagnostic findings to develop a complete, permit-ready design package for an eventual comprehensive replacement of the sundeck and its supporting steel substructure. This design will also include the recommended coating treatment/primer for the new and existing steel structure.

BACKGROUND AND EXISTING CONDITIONS: The Gaffney Physical Fitness Center (Building 6330) was designed and constructed in the early 1970s to serve the military community of Fort Meade, Maryland. The primary mission of this facility is to provide service members, their families, and Department of Defense (DoD) civilians with activities that enhance mental, social, emotional, and physical resilience, directly promoting military readiness through physical conditioning.

The facility is a 37,852-square-foot structure featuring a cardiovascular and strength training room, two racquetball courts, a 25-meter heated indoor swimming pool, and locker rooms. An exterior elevated sundeck constructed of timber planks supported by a steel substructure wraps around the southern and western sides of the building. This sundeck serves as a secondary egress path for the facility and extends directly over the entrance to the building's main basement mechanical room and various mechanical equipment.

A comprehensive structural evaluation conducted by the U.S. Army Corps of Engineers (USACE) between 2018 and 2021—detailed in the attached "REPAIR GAFFNEY FITNESS CENTER" 95% Plans and Design Analysis Report— identified several structural deficiencies within the sundeck's supporting system. These historical defects have either persisted in their original state or have actively deteriorated further since the initial inspections.

As part of their analysis, USACE determined that the existing steel columns were generally free of significant corrosion, exhibited no structural damage, and remained capable of carrying their designated design loads. However, the integrity of the horizontal framing was heavily compromised. The majority of the noted structural defects, including severe deterioration and section loss, were concentrated within the various steel beam shapes situated directly beneath the timber decking. In addition, USACE’s analysis report concluded that most of the primary steel beam sections already lacked sufficient capacity to meet modern structural code standards, even prior to accounting for material degradation. Ongoing rust and section loss have further reduced this load-bearing capacity. When the report was issued, USACE recommended that a substantial portion of the elevated sundeck substructure be completely removed and replaced with new structural steel framing and timber decking to restore structural integrity.

As of June 2026, the deck has been closed by Garrison Safety personnel, with the egress path blocked, as a precaution.

QUALIFICATIONS:

The EoR selected for this project shall demonstrate significant experience to ensure the successful and timely completion of the work. The EoR shall meet the following minimum qualifications:

• All structural inspections, load analyses, and replacement designs must be directly overseen and certified by an EoR who holds an active Professional Engineer (PE) or Structural Engineer (SE) license and is registered in the State of Maryland.

• The EoR must possess a demonstrated background specifically focused on structural inspections, load capacity analysis, and the design of structural steel and timber systems. The design team is required to provide documentation of its regional experience executing comparable structural engineering projects within the State of Maryland or the broader Mid-Atlantic region. A copy of the Engineer of Record’s PE/SE license must be submitted along with this proposal.

• All final design drawings, structural calculations, and the critical interim load rating documentation must be formally stamped and sealed by the Maryland-licensed PE or SE.

SCOPE OF SERVICES:

At least fourteen business days prior to the commencement of any onsite activities, the EoR shall notify Auburn University and DPW in writing. In addition, the EoR shall hold a pre-work conference with AU and DPW so as to establish clear lines of communication, confirm project logistics and data requirements, and review the overall timeline of construction to ensure a successful project execution.

Initially, the EoR shall conduct a thorough, on-site physical inspection of the existing sundeck and its underlying steel substructure. Building upon the historical data provided in the 2018–2021 USACE report, the engineer must document the current extent of structural deterioration, paying specific attention to ongoing corrosion, section loss, and the condition of the timber decking. As the fitness center will remain fully operational throughout the project, the EoR must perform an analysis to determine a safe interim load rating for the current, deteriorated structure. This stamped and certified rating will establish the maximum allowable occupancy and loading conditions for the sundeck, serving as a baseline until the structure can be replaced.

Following the inspection and load rating, the EoR shall develop a complete design package for the replacement and/or repair of portions of the sundeck and its steel substructure. To ensure alignment with DPW requirements and military construction standards, the design effort shall be iterative. The EoR is required to submit the design package for formal Auburn University and DPW review and comment at two specific milestones: a 60% Design Submittal and a final 100% Design (Issued for Construction Ready) Submittal. It is important to note that the goal of this effort is to not fully replace the Sundeck and its substructure – DPW wants only to achieve a stable, safe condition for the immediate future. Repair of the existing elements should be the focus, with outright replacement reserved only for those members where it is deemed absolutely necessary (with the exception of the deck boards). It is not a goal to achieve a load rating on the deck beyond what is capable of the existing structure (were it fully intact), merely DPW is seeking to understand what an accurate load rating may be once the irreparable and reparable elements are sufficiently dealt with. Once established, the new loading shall be enforced by DPW on the repaired structure. As stated earlier – it is a function of this project to at least replace the existing timber deck boards which are, by and large, in an irreparable state.

TIME FRAMES AND DELIVERABLES:

The project period of performance for this project shall be: 5 months from the official Date of Award.

Based on the defined Scope of Services, the Service Provider is required to submit the following formal deliverables to Auburn University and the Directorate of Public Works (DPW):

• Structural Inspection Report: (within 60 days from NTP) A comprehensive baseline report detailing the current physical condition of the structure, including its steel beams, columns, and timber decking. The EoR shall also document current levels of material section loss and ongoing corrosion within each member. This document must be formally stamped and sealed by a Maryland-licensed PE/SE. A copy of the Engineer of Record’s Maryland PE/SE license must be submitted with this proposal.

• Interim Load Rating: (within 60 days from NTP) A formal, stamped, and sealed structural analysis establishing the maximum safe occupancy and load rating for the existing sundeck to ensure life-safety during the pre-construction phase. This document must be formally stamped and sealed by a Maryland-licensed PE/SE. A copy of the Engineer of Record’s Maryland PE/SE license must be submitted with this proposal.

• 60% Design Submittal: (within 90 days from NTP) A preliminary design package including drawings, draft technical specifications, and initial structural calculations for the partial replacement/repair of the sundeck deck boards and the substructure. Note that there will be a 14 business-day review period following issuance to allow for Auburn University and DPW to issues any comments/questions to the EoR. Following this review period, the EoR must issue its responses to AU and DPW’s comments/questions within 14 business days.

• 100% Final Design Submittal: (within 120 days from NTP) The final, construction-ready design package. All drawings and calculations must be formally stamped and sealed by a Maryland-licensed PE/SE. A copy of the Engineer of Record’s Maryland PE/SE license must be submitted with this proposal. Note that there will be a 14 business-day review period following issuance to allow for Auburn University and DPW to issues any comments/questions to the EoR. Following this review period, the EoR must issue its responses to AU and DPW’s comments/questions within 14 business days.

1.1. OBJECTIVES: The basic service objective includes the following:

1.1.1. Project Management

1.1.2. Structural Assessment and recommendations

1.1.3. Certified new load rating and permit-ready Construction Contract Documents for repair/replacement

1.2. LOCATION: The project shall take place at Fort Meade, Maryland.

1.3. PERIOD OF PERFORMANCE: From September 30, 2026 to February 28, 2027.

1.4. GENERAL INFORMATION & REQUIREMENTS

• The Service Provider shall conduct all efforts in such a matter to reduce mission activity disruption. Any action that will change the primary function or performance of any building system will need to be performed during time that will least likely to disrupt mission activities.

• Security Requirements: All Service Provider personnel performing under this contract on the FGGM premises must be citizens of the United States, either native-born or naturalized. Cases of dual or multiple citizenships will be reviewed by security personnel. All personnel must pass the National Crime Information Center (NCIC) Interstate Identification Index (III) background investigation to gain access on the installation. All NCIC III investigations will be performed at the Government’s expense.

o AT Level I training. All personnel employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Service Provider shall submit certificates of completion for each affected Service Provider employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website:

http://jko.jten.mil iWATCH Training. The Service Provider and all associated sub‐contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 5 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

OPSEC Training. Per AR 530‐1 Operations Security, the Service Provider employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter.

• Access and General Protection/Security Policy and Procedures: The Service Provider and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Service Provider shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Service Provider workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Service Provider security matters or processes.

• The Service Provider must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any applicable publications are to be procured and maintained at Service Provider’s expense. These may include, but are not limited to:

EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements Manual

UFGS 02 41 00 Demolition and Deconstruction

UFGS 03 01 00 Rehabilitation of Concrete

UFGS 03 30 00 Cast-In-Place Concrete

UFGS 05 05 23.16 Structural Welding

UFGS 05 12 00 Structural Steel

UFGS 05 50 13 Miscellaneous Metal Fabrications

UFGS 05 51 00 Metal Stairs

UFGS 05 52 00 Metal Railings

UFGS 06 10 00 Rough Carpentry

UFGS 06 18 00 Glued-Laminated Construction

UFGS 22 00 00 Plumbing, General Purpose

UFGS 23 05 15 Common Piping for HVAC

UFGS 23 09 00 Instrumentation and Control for HVAC

UFGS 23 30 00 HVAC Air Distribution

UFGS 26 42 13 Galvanic (Sacrificial) Anode Cathodic Protection (GACP) System

Unified Facilities Criteria:

UFC 1-200-01 DoD Building Code (General Building Requirements)

UFC 3-201-01-2018 Civil Engineering

FGGM Installation Design Guide & Planning Standards

• The Service Provider shall comply with all applicable Federal, State, local, and Army regulations governing environmental control. The Service Provider shall obtain and provide copies of any required licenses and permits, as necessary, to comply with applicable Federal, State, local or municipal laws, codes or regulations during the performance of this work.

• The Service Provider shall ensure that their work is conducted in accordance with and in support of the goals of the FGGM Environmental Management MS. The FGGM EMS goals are the following: (1) reduce solid and hazardous waste generation, (2) recycle solid waste generated to the maximum extent practicable, and (3) reduce energy and water consumption.

1.4.1. Quality Control: Quality Control is the responsibility of the Service Provider. The Service Provider is responsible for the delivery of quality services/supplies to Auburn and the Government.

Quality Control Program: Auburn and the Government are committed to a highly interactive relationship between quality control by the Service Provider, and quality assurance by Auburn and the government recipient of services. This relationship shall be achieved through an effective Prevention Based Quality Control Program dedicated to ensuring the best possible products and services to end users. The Service Provider shall provide their final written Quality Control Plan (QCP) to Auburn within 10 days of Period of Performance start date.

1.4.1.1. Quality Assurance: Auburn and the Government will continually evaluate the Service Provider’s performance under this RFP. If the quality of the service and/or deliverables produced under this RFP fail to meet the expected standards, the Service Provider will be notified and given 5 calendar days to provide a satisfactory service/deliverable. Chronic failure to meet expectations could result in cancellation of the contract.

1.4.2. Recognized Federal Holidays: The Service Provider shall not be required to perform services on recognized federal holidays. The recognized federal holidays include:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.4.3. Hours of Operation: The Service Provider shall be responsible for conducting business, between the hours of 0700 to 1630; Monday through Friday, except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings or similar government directed facility closings. The Service Provider shall always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, Service Provider shall keep in mind that the stability and continuity of the workforce are essential.

1.4.4. Place of Performance: The work to be performed under this contract will be accomplished at Fort Meade, Maryland.

Fort Meade is a closed installation with access restrictions. All vehicles and personnel are subject to search and seizure of contraband and/or unauthorized Government property. Service Provider vehicles, personnel, and their personal property may be subject to searches upon entering or leaving the Installation. The Service Provider should be aware that force protection awareness requirements and installation closure exercises are increasing, and installation access is restrictive.

1.4.5. Automated Installation Entry (AIE): All Service Provider personnel shall gain access to Fort Meade through a visitor pass (granted upon first day arrival with a security escort). Personnel must complete and submit forms to the TR in advance of visiting. A NCIC (National Crime Information Center) level III background check will be completed on each employee requesting access. No employees with prior felonies or three misdemeanors, excluding routine traffic violations, within the past five years will be granted access to Fort Meade. All Service Provider personnel shall be U.S. citizens and legal to work in the United States.

1.4.6. General: The Service Provider and all service provider personnel must be able to communicate effectively both orally and in writing in English. The Service Provider shall be able to work and make task- related decisions as necessary.

1.4.6.1. The Service Provider personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to communicate in person properly clearly, and effectively or via electronic devices (telephone or Email) with co-workers, customers, and the public.

1.4.6.2. The Service Provider personnel performing work under this contract shall be U.S. citizens.

1.4.7. The Service Provider shall not use, possess, distribute, sell, or be under the influence of illegal drugs, controlled substances, or alcohol, while performing duties under this Agreement.

1.4.8. Post Award Conference/Periodic Progress Meetings: The Service Provider shall attend any post award conference convened by Auburn and the Government technical representative (TR). The TR will apprise them of how the Government views their performance and Service Provider will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.9. Service Provider PgM and APgM:

1.4.9.1. The follow is considered key personnel by Auburn and the Government: The Service Provider shall provide a Program Manager (PgM) who shall be responsible for the performance of the work under this contract. The name of this person, and an Alternate Program Manager (APgM), who shall act for Service Provider when the Program Manager is absent, shall be designated in writing to Auburn in the proposal. The Program Manager or Alternate Program Manager shall have full authority to act for the Service Provider on all matters relating to daily operation of this contract. The Program Manager or Alternate Program Manager shall be available between the hours of 7:30 AM to 4:30 PM, Monday through Friday, except federal holidays or when the government facility is closed for administrative reasons.

1.4.9.2. Qualifications for PgM and APgM Service Provider Personnel:

Program Manager (PgM): The Program Manager must be able to communicate effectively both orally and in writing in English. The PgM shall be able to work and make task-related decisions as necessary. The Program Manager must have a degree in Engineering, or similar. The PgM must have a minimum of 5 years of experience working in the relevant discipline.

Alternate Program Manager (APgM): The Alternate Program Manager must have the same minimal qualifications as the PgM.

1.4.10. Service Provider Personnel:

1.4.10.1. Identification of Service Provider Personnel: All Service Provider personnel attending meetings, answering government telephones, and working in other situations where their status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by Service Provider are suitably marked as Service Provider products or that Service Provider participation is appropriately disclosed.

1.4.10.2. The Service Provider’s personnel shall wear distinctive clothing bearing the company’s name or wear a badge, which contains the company’s name. The employee’s name shall be clearly always displayed while working. The Service Provider shall be responsible for the conduct and appearance of his/her employees while working.

1.4.10.3. Service Provider Personnel Appearance and Performance: It is essential that all Service Provider personnel meet the highest standards of professionalism and personal integrity. The Service Provider shall ensure their personnel do not perform work under the influence of alcohol, illegal prescribed drugs, or any other incapacitating agents. Service Provider personnel shall be neatly groomed and dressed in appropriate attire.

1.4.10.4. Service Provider shall submit initial roster to Auburn within ten (10) calendar days of the start of the period of performance. Any changes to the roster during the contract must also be submitted to Auburn within 10 days of the expected change.

DEFINITIONS

1.5. DEFINITIONS

1.5.1. TECHNICAL REPRESENTATIVE (TR). An employee of the U.S. Government who is responsible for monitoring the progress in fulfilling the technical requirements specified in the contract.

1.5.2. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

SOW (SOW).

1.5.3. DELIVERABLE. Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

1.5.4. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP) in the possession of or directly acquired by the Government and subsequently made available to the Service Provider.

1.5.5. KEY PERSONNEL. Auburn and Service Provider employees who are critical for achieving SOW objectives.

Key personnel shall meet position qualification and experience requirements indicated in the SOW.

1.5.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

1.5.7. QUALITY ASSURANCE. A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by Auburn and the Government.

1.5.8. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). Auburn and the Government’s organized written document specifying the surveillance methodology to be used for surveillance of Service Provider’s performance.

1.5.9. QUALITY CONTROL. All necessary measures taken by Auburn and Service Provider to assure that the quality of a product or service shall meet contract requirements.

1.5.10. SUBCONTRACTOR. One that enters a contract with the Service Provider. Auburn must be notified during the proposal process if a subcontractor will be utilized.

1.5.11. WORKDAY. The length of time during a day in which the Service Provider provides services, in accordance with the SOW.

1.5.12. WORK WEEK. Monday through Friday, unless otherwise specified.

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Services: The Government will furnish all existing data and material related to subject buildings/sites to inform the deliverables.

2.2. Facilities: Not Applicable

2.3. Utilities: Not Applicable

2.4. Equipment: Not Applicable

2.5. Materials: Not Applicable

3. SERVICE PROVIDER FURNISHED ITEMS AND RESPONSIBILITIES:

3.1. General: Service Provider shall furnish all supplies, equipment, facilities, and services required to perform work under this SOW that are not listed under Section 3 of this SOW.

3.2. Secret Facility Clearance: Not Applicable

3.3. Materials: Not Applicable

3.4. Equipment: Not Applicable

4. Specific Tasks:

4.1. Task 1: Program and Project Management

4.1.1. Kick-off Meeting: within 20 workdays of the period of performance start date an in-person kick-off meeting will be scheduled by Auburn and the Government. The Service Provider PgM and APgM (at minimum) shall attend.

At the kick-off meeting the following topics will be discussed: schedule of work, quality control processes, installation access, and communication pathways.

4.1.2. Project Planning: Project Planning: within 30 workdays of the period of performance start date, the Service Provider shall submit a list of project milestones and projected date of completion for each milestone. The Service Provider will identify the internal methods that will be used for schedule control.

4.1.3. Monthly Project Report and Invoicing: By the 15th calendar day of each month, the Service Provider shall submit a progress report to Auburn describing the progress made on each of the specific tasks. Invoices shall cover the same reporting period as monthly progress reports. The monthly report will be used for evaluating PWS progress and as a basis for problem solving. Each report will include project status, performance metrics, cost-for-period covered, cost-to-date, percent complete, projected milestone completion dates, number of employees assigned to PWS, employee changes (new hires or employees reassigned from PWS). The progress report shall also include a cost breakdown by task and subtask in relation to percentage complete as well as a summary of labor hours/expenses. The section on project status shall contain at a minimum brief discussion of the following:

• Project name

• Contract number.

• Progress made during this reporting period.

• Problem areas/recommended solutions/outstanding issues

• Current activities (include subcontractor activities if applicable)

• Anticipated activities for next reporting period

• Deliverables submitted.

• Schedule update

• Meetings/conference calls held.

4.2 Task 2: Structural Inspection Report

4.2.1 A comprehensive baseline report detailing the current physical condition of the structure, including its steel beams, columns, and timber decking. The EoR shall also document current levels of material section loss and ongoing corrosion within each member.

4.3 Task 3: Interim Load Rating

4.3.1 A formal, stamped, and sealed structural analysis establishing the maximum safe occupancy and load rating for the existing sundeck to ensure life-safety during the pre-construction phase.

4.4 Task 4: 60% Design Submittal

4.4.1 A preliminary design package including drawings, draft technical specifications, and initial structural calculations for the partial replacement/repair of the sundeck deck boards and the substructure. Note that there will be a 14 business-day review period following issuance to allow for Auburn University and DPW to issues any comments/questions to the EoR. Following this review period, the EoR must issue its responses to AU and DPW’s comments/questions within 14 business days.

4.5 Task 5: 100% Final Design Submittal

4.5.1 The final, construction-ready design package. All drawings and calculations must be formally stamped and sealed by a Maryland-licensed PE/SE. A copy of the Engineer of Record’s license must be submitted along with this proposal.

Note that there will be a 14 business-day review period following issuance to allow for Auburn University and DPW to issues any comments/questions to the EoR. Following this review period, the EoR must issue its responses to AU and DPW’s comments/questions within 14 business days.

*Auburn reserves the right to adjust the SOW and re-approach proposers after the official proposals are submitted. Specifically, Auburn may elect to remove certain tasks or adjust the requested quantity of each task.

The final list of tasks and quantity of each task will be determined after the initial proposals are submitted and before the issuance of a Purchase Order Agreement.

Section II. Instructions to Proposers

Proposal Response

• Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

• Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Procurement and Business Services of Auburn University, until the date and time stated.

• All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."

• Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false. Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4).

Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

• AU reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University’s best interest.

• Proposers may withdraw proposals at any time prior to the time and date set for opening.

• The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

• No department, school, or office at the University has the authority to solicit official proposals other than Procurement and Business Services. All solicitation is performed under the direct supervision of the Director of Procurement and Business Services and incomplete accordance with the University policies and procedures.

• The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.

• Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee.

Procurement and Business Services will schedule the presentations.

• The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

• The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

• The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

• Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions.

Section III. Form of Proposal

Proposal Format

• Proposal should be submitted in MS Word® and/or Adobe PDF® formatting only.

o If there is any information or required submittals, which due to size limitations cannot be incorporated following the preferred formatting, please note for the evaluator where the information can be found in response.

Paginated Format

• Cover Letter o The proposer shall provide a cover letter describing a brief history of the Proposer and its organization. The letter will list the Principal or Officer of the organization who will be the University’s primary point of contact for clarifications or during negotiations.

• RFP Response o Describe, in detail, how the proposer plans to successfully complete the tasks listed in

Section IV and address the University’s requirements. If the proposal plans to use a subcontractor(s) for one or more tasks, the subcontractor(s) must be named, including the subcontractor(s) Program Manager and Alternate Program Manager.

o List and provide an explanation for any conditions of the Scope of Work which the proposer is unable or unwilling to complete.

o Highlight the company’s expertise and qualifications of key personnel. List the Program Manager and Alternate Program Manager and their qualifications.

• Pricing o This RFP is for a qualifications and experience-based Supplier selection. After notification from Auburn University’s Procurement and Business Services, the firm will have 3 days to complete the pricing sheet. Attached is the Sample of Official Price Sheet that the Supplier will be required to complete within 3 days of notification from AU’s Procurement and Business Services (See Attachment A-Price Sheet).

• Experience o A listing of other projects/customers similar in size and scope to the services described in the RFP. This list must include the name of the customer and the name, telephone number, and email address of an appropriate contact for each customer. Providing services to Department of Defense installations will be considered the most directly applicable experience.

Section IV. Evaluation Criteria

• In awarding the contract, the University may take into consideration the skill, facilities, capacity, experience, ability, responsibility, previous work, reputation, financial standing of the bidder or respondents, and the amount of other work being carried on by the bidder. The inability of any bidder to meet the requirements mentioned above may be cause for rejection of proposal.

• Selection shall be made in the best interest of the University. An Agreement will be awarded to the successful respondent who, in the opinion of the University, has best demonstrated competence and qualification for the type of services required at fair and reasonable prices/compensation and whose proposal is deemed to be in the best interest of the University.

• Where contract negotiations with a respondent do not proceed to an executed contract within a time deemed reasonable by the University (for whatever reasons), the University may reconsider the proposals of other respondents and, if appropriate, enter into contract negotiations with one or more of the other respondents. Proposals shall remain valid and current for the period of 90 days after the closing date and time for submission of proposals.

• The respondent and University agree that time is of the essence in all respects concerning the award of contract and performance hereunder.

• Individuals from the Auburn University College of Forestry, Wildlife, and Environment will form the evaluation committee for this RFP. The University shall determine the award after evaluating each response on the following points.

1. Qualifications and Experience of Project Team– 50%

• Relevant experience of Project Team

• Demonstration of the Project Team’s prior successful experience with the specified activities

2. Past Performance and Experience of the Supplier– 45%

• Demonstration of the selected supplier’s prior successful experience with the specified activities

• References

3. Proposal Strategy and Approach– 5%

• Submitting a proposal containing the information asked for in Section 3. Note: Official Price Sheet is not to be included in proposal, it’s included as a sample pricing sheet for future reference.

• Understanding the nature of the services. The supplier’s compliance with all requirements of the RFP specifications.

• The supplier’s proposed commitment to its relationship with the University and the University’s Department of Defense customers.

• The supplier providing a coherent strategy and approach to completing the project successfully while meeting the objectives outlined in the Scope of Work.

Attachment A – Pricing Sheet

This RFP is for a qualifications and experience-based Supplier selection. Below is the Sample of Official Price Sheet that the Supplier will be required to complete within 3 days of notification from AU’s Procurement and Business Services.

Task Category Cost ($)

1. Program and Project Management Labor

Equipment Materials/Supplies Travel Total

2. Structural Inspection Report Labor Equipment Materials/Supplies Travel Total

3. Interim Load Rating Labor Equipment Materials/Supplies Travel Total

4. 60% Construction Documents Design Submittal

Labor Equipment Materials/Supplies Travel Total

5. 100% Construction Documents Design Submittal

Labor Equipment Materials/Supplies Travel Total

6. All Total Costs (Tasks 1-5 from above added together)

Labor Equipment Materials/Supplies Travel Total

Attachment B- Insurance Addendum

Within forty-eight (48) hours after bid or PO is submitted to the supplier, the apparent low bidder must submit an approved Insurance Certificate to the Owner. The Contractor shall procure at its own expense and maintain without interruption during the entire term of this contract, insurance of the kinds and limits listed hereunder. Insurance Services Office, Inc. (ISO), or industry equivalent, Certificates of Insurance, and Additional Insured Endorsements issued by the contractor’s insurance carrier shall be furnished to Auburn University before beginning work and shall include the following additional insured endorsement:

"Auburn University, its Board of Trustees (individually and collectively), Administrators, Faculty, Designer of Record, Alabama Department of Finance, Division of Construction Management (DCM), Staff, Employees, and Agents are named as additional insureds in respect to General, Umbrella, and Automobile Liability.

Coverage afford the Additional Insureds is Primary and Non-Contributory except for Employer's Liability and contain no exclusions of the additional Insureds relative to job accidents. Policies are endorsed to include a Waiver of Subrogation in favor of Auburn University. Thirty (30) days notice of cancellation applies (ten

(10) days notice for non- payment of premium) in favor of Additional Insured."

The insurance coverages required under this contract are minimum insurance limits required and are not intended to limit the responsibility or liability of the Contractor. If any subcontractors are used to fulfill this contract, they or the General Contractor on their behalf, shall carry the same coverages and limits of insurance outlined herein. It shall be the Contractor’s responsibility to ensure compliance of this requirement.

a. Workers’ Compensation and Employer’s Liability Insurance:

i. Workers’ Compensation insurance shall be written in accordance with statutory coverage required by the State of Alabama. A self-insurer must provide a certificate issued by the Alabama Department of Industrial Relations stating the contractor is qualified to pay its worker’s compensation claims.

ii. Employer’s Liability Insurance shall be written with minimum limits of:

1. Bodily Injury by Accident $1,000,000 each accident

2. Bodily Injury by Disease $1,000,000 each employee

b. Commercial General Liability Insurance:

i. $1,000,000 each accident

ii. $1,000,000 each employee

iii. Commercial General Liability Insurance shall be written on an occurrence form and shall provide at minimum the following limits:

1. Each Occurrence $1,000,000

2. General Aggregate $2,000,000

3. Products-Completed Operations Aggregate $2,000,000

4. Contractual Liability $1,000,000

5. Personal & Advertising Liability $1,000,000

6. Damage to Rented Premises $100,000

iv. Policy must cover all activities to be performed by the Contractor, including explosion, collapse, excavation, and underground work.

v. Policy shall be endorsed to be Primary and Non-Contributory to any insurance held by Auburn University.

c. Commercial Automobile Liability Insurance:

i. Commercial Automobile Liability Insurance shall be written to include coverage for bodily injury and property damage arising from ownership, maintenance or use of any and all owned, non-owned, leased, hired automobiles.

ii. Automobile Liability Insurance shall be written with minimum limits of:

1. Combined Single Limit $1,000,000

d. Commercial Umbrella/Excess Liability Insurance:

i. The Commercial General Liability and Commercial Automobile Liability limits specify above maybe satisfied though a combination or primary and umbrella/excess liability policies written on a follow form.

e. Environmental Liability Insurance:

i. Environmental Liability Insurance will be provided if the contractor will be handling hazardous or toxic products. Contractors’ needing this coverage include, but is not limited to, transportation or disposal of explosives, nuclear materials, polychlorinated biphenyl (PCB) materials, pesticides, fungicides, and oil; installation or removal of underground and above- ground storage tanks; asbestos abatement; and lead abatement.

ii. Environmental Liability Insurance shall provide Contractors Environmental Impairment Liability/Pollution Legal Liability shall be written with minimum limits of:

1. Each Claim $1,000,000

2. Annual Aggregate $2,000,000

iii. Claims made policies must include a three-year reporting period or coverage must be provided for up to two (2) years after the completion of a project.

f. Professional Liability Insurance:

i. Professional Liability/Errors and Omissions Liability will be required if the contractor is acting as a licensed professional while performing a service for Auburn University.

Licensed professionals include but are not limited to Architects and Engineers.

ii. Professional Liability/Errors and Omissions Liability Insurance shall be written with minimum limits of:

1. Each Claim $1,000,000

2. Annual Aggregate $3,000,000

iii. Claims made policies must include a three-year reporting period or coverage must be provided for up to two (2) years after the completion of project.

g. Policy Providers:

i. All insurance coverage shall be issued by an insurer licensed as an admitted insurer or authorized by the Alabama Insurance Commissioner of Insurance as a surplus line’s insurer. The Insurance Company must have a minimum of current A.M. Best’s rating of A-, Class V.

h. Notification Endorsement:

i. Each policy shall be endorsed to provide that the insurance company agrees that the policy shall not be canceled, materially changed, allowed to lapse, or allowed to expire until Auburn University has received thirty (30) days of written notice. Renewal certificated shall be sent to Auburn University within five (5) days following the renewalor any expiration date of coverage.

i. Deductibles:

i. A contractor may elect to secure an insurance program with a deductible or self- insured retention (SIR) of up to $25,000 without prior approval from the University. Any deductible or

SIR larger than $25,000 must be approved by the University. Contractor may be required to furnish audited financial statements to determine the contractor’s financial ability to absorb the obligation of a deductible or SIR without material impact on the solvency of the contractor.

j. Waiver of Subrogation:

Unless precluded by law, Auburn University and Contractor waive all rights against (1) each other and any of their subcontractors, sub-contractors, agents, and employees, each of the other, and (2) the Architect, Architect’s consultants, separate contractors performing construction or operations related to the Project, if any, and any of their subcontractors, sub- subcontractors, agents and employees, for damages caused by fire or other causes of loss. But said waiver shall apply only to the extent the loos or damage is covered by builder’s risk insurance applicable to the Work or to other property located within or adjacent to the Project, except such rights as they may have to proceeds of such insurance held by the Owner or Contractor as fiduciary. Auburn University or Contractor, as appropriate, shall require of the Architect, Architect’s consultants, separate contractors, if any, and the subcontractor, sub-subcontractors, suppliers, agents, and employees of any of them, by appropriate agreements, written where legally required for validity, similar waivers each in favor of the other parties enumerated herein. The Policies shall provide such waivers of subrogation by endorsement or otherwise. A waiver of subrogation shall be effective as to the person or entity even though that person or entity would otherwise have a duty of indemnification, contractual or otherwise, did not pay the insurance premium directly, or indirectly, and whether or not the person or entity had an insurable interest in the property damaged. The waivers provided for in this paragraph shall not be applicable to loss or damage that occurs after final acceptance of the Work.

k. Impairment of Liability:

i. In the events the insurance program required by Auburn University were to have any pending claim(s), which may limit or…