1-Formal Quote Request Topsoil For Sports Fields.docx
DOCX document 77 KB Posted
- Attached to
- Topsoil for Sports Fields
- Solicitation number
- 2025-022
- Issued by
- Salt Lake County, Utah
About this file
The document is a Formal Quote Request issued by the City of South Jordan, Utah, seeking quotes for topsoil and soil conditioning materials for municipal sports fields. The city is soliciting quotes for 800 cubic yards of Miller Companies Sodbuilder Topdressing or equivalent composts and soil conditioners, with city staff responsible for product application. Quotes are due by 3:00 p.m. on Tuesday, October 14, 2025, and must be submitted via email to purchasing@sjc.utah.gov. The procurement allows for product substitutions, which will be evaluated at the city's discretion, with vendors required to specify manufacturer and trade names for proposed materials.
The quote request includes a cost schedule with line items for the topdressing material and delivery fees, with vendors expected to provide unit pricing and total quote amounts. The city reserves the right to reject any or all quotes, and while a quote award is possible, it does not guarantee any actual purchase. Pricing submitted must remain valid for a minimum of 60 days, and the final quote will be considered a public document after an award is made. Vendors are prohibited from communicating with city employees about the quote outside of the designated purchasing contact to maintain fairness in the bidding process.
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Text version
Formal Quote Email Request
The City of South Jordan is seeking quotes for 800 cubic yards of Miller Companies Sodbuilder Topdressing (or equivalent composts or soil conditioners) for the sports fields throughout the City. City staff will apply the product.
Please email your quote to the Purchasing Department at purchasing@sjc.utah.gov no later than 3:00 p.m. on Tuesday, October 14, 2025 to be considered.
If you have any questions concerning the Quote specifications, please email purchasing@sjc.utah.gov.
1. Suppliers are to quote per the item description to include materials, tools, equipment, labor, supervision, expertise, and other related costs to complete the scope of work. Any service or cost that has been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this Formal Quotation Request.
2. Once the Quote is released, communication of any kind made regarding this quote with any City employee or committee member other than the listed contact person in this quote is prohibited. Any such contact could disqualify a provider from being awarded this quote.
3. Prices quoted must be valid for at least a 60-day period.
4. South Jordan City’s Purchasing Policy and any terms and conditions stated shall be adhered to.
5. Award of the Quote does not guarantee any purchase will take place. The City does not guarantee that any or all of the planned purchases will take place.
6. The successful vendor will receive a Purchase Order or Contract and shall not consider this Quote request an ordering document.
7. South Jordan City reserves the right to reject any or all Quotes.
8. The Quote is a public document after an award is made and no information submitted shall be considered confidential or protected.
Description of Work
800 cubic yards of Miller Companies Sodbuilder Topdressing (or equivalent composts or soil conditioners) for the sports fields throughout the City.
Substitutions and or exceptions to the bid specifications or requirements must be documented on the provided form with a comparison. All substitutions and/or exceptions will be evaluated and either accepted or not accepted at the sole discretion of the City, based on the City’s purchasing policy and the best interests of the City. The mention of any manufacturer or trade name in the specifications is only for the purpose of designating a standard of quality and type.
Bidders shall state in their bids the name of the manufacturer and the trade name of any of the items they propose to furnish. Any items other than those brands specified in the bid specifications require approval from City staff, based on the best interests of the City and consistent with the Purchasing Policy. The product offered must be equivalent as to function, type, and quality of material.
| QUOTE: | 800 Cubic Yards of Sodbuilder Topdressing |
| DATE: | Tuesday, October 7, 2025 |
| DUE: | 3:00 p.m. on Tuesday, October 14, 2024 |
EMAIL QUOTES: purchasing@sjc.utah.gov
COST SCHEDULE
| DESCRIPTION |
| Amount |
| Unit Price |
| Total |
Miller Companies Sodbuilder Topdressing (or equivalent composts or soil conditioners)
| 800 cubic yards |
| $ |
| $ |
Delivery fee (product to be delivered to Public Works building located at 10996 S Redwood Road, South Jordan, UT)
| $ |
| $ |
Total Quote Amount (LUMP SUM)
Vendor Name:
Contact Person:
Phone Number:
Signature:
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