1-EMC RFP Silverlake Pkwy Woodhaven Blvd Turn Lanes.pdf

Eagle Mountain City

EMC Silverlake Parkway & Woodhaven Blvd Turn Lanes

REQUEST FOR PROPOSAL (RFP) NO. EMC-FY26-17

RFP Due Date: June 16, 2026, by 12:00 P.M.

RFP Administrator: Melissa Yates, Purchasing Agent P: (801) 789-6641 E: Myates@EagleMountain.gov

Issued: June 1, 2026

Interested parties may obtain a copy of this RFP and submit responses through the State of Utah’s Public

Procurement Portal:

purchasing.utah.gov https://purchasing.utah.gov/

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TABLE OF CONTENTS

OVERVIEW 3

I. INTRODUCTION 3

II. SCOPE OF SERVICES 3

III. PROPOSAL EVALUATION CRITERIA 11

IV. PROPOSAL RESPONSE OUTLINE 13

IV. INSURANCE REQUIREMENTS 14

V. TIMELINE 16

VI. ADMINISTRATIVE GUIDANCE 16

VII. ISSUING OFFICE AND RFP REFERENCE NUMBER 16

VIII. SUBMISSION OF PROPOSAL 17

IX. BID BOND 17

X. VENDOR PREQUALIFICATION 17

XI. INQUIRIES 18

XII. RESPONDENT’S RESPONSIBILITY FOR PROPOSAL COSTS 18

XIII. EVALUATION OF PROPOSALS 18

XIV. KEY COMPANY PERSONNEL 18

XV. ORAL PRESENTATION 19

XVI. AWARD OF THE CONTRACT 19

XVII. PROTECTED INFORMATION 19

XVIII. ADDENDUM TO RFP 19

XIX. AUTHORIZED REPRESENTATIVES 20

XX. ANTI-COLLUSION 20

XXI. RESTRICTIONS / CONFLICT OF INTEREST 20

XXII. RIGHT TO REJECT 20

XXIII. PRIVACY NOTICE 20

ATTACHMENT A 22

ATTACHMENT B 26

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OVERVIEW

I. INTRODUCTION

Eagle Mountain City is requesting bids from responsible firms or individuals for a project Silverlake

Parkway and Woodhaven Right Turn Lanes. The project is located on Pony Express Parkway, at the

Silverlake Parkway intersection and Woodhaven Blvd intersection.

II. SCOPE OF SERVICES

The work to be performed consists of furnishing and installing the equipment, facilities, services and appurtenances thereto as included in the Contract Documents. The work generally includes, but is not limited to, the following:

Construct new right turn lanes including right turn lanes on northbound Silverlake Parkway & Pony

Express Parkway and northbound Woodhaven Blvd & Pony Express Parkway including asphalt removal, asphalt pavement, curb and gutter removal, curb and gutter, park strip restoration, trail and sidewalk removal, trail and sidewalk, irrigation relocation, and topsoil/reseeding. Relocate some signal hardware.

Provide and install striping, relocate signals, and obliterate necessary striping on Silverlake Parkway, Woodhaven Blvd, Pony Express Parkway, and Red River Drive.

Project to be completed in calendar year 2026. Must maintain one lane of traffic in each direction.

Working hours are from 9 AM – 8 PM. Any work on Pony Express to be from 9 AM – 3 PM.

Bid Schedule

All applicable sales taxes, State, and/or Federal, and any other special taxes, patent rights, or royalties are included in the price quoted in this Proposal. Figures to be typewritten or clearly and legibly printed in ink. LS is equal to lump sum, LF is equal to linear-feet, CY is equal to cubic-yard, EA is equal to each, and SF is equal to square-feet.

Item

No.

Description Quantity Units Unit Cost Total Cost

1 Mobilization & Demobilization (10%) 1 LS

2 Traffic Control 1 LS

3 Construction Erosion Control/SWPPP 1 LS

4 Construction Layout & Staking 1 LS

5 Quality Control & Testing 1 LS

6 Remove Existing Curb and Gutter 885 LF

7 Sawcut & Remove Existing Asphalt 425 SY

8 Remove Existing Trail 5,340 SF

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9 Remove Existing Landscape 5,050 SF

10 Tree Removal 7 EA

11 Landscape Restoration 5,050 SF

12 Irrigation Restoration 5,050 SF

Install New Storm Drain Inlet/Traffic Rated

Lid

1 LS

14 15” HP Storm 15 LF

15 3” HMA – Trail 5,350 SF

16 6” Base Course – Trail 5,350 SF

17 2.5’ Curb and Gutter-Type E 880 LF

18 4” HMA – Roadway 8,750 SF

9” Aggregate Base Corse Under Asphalt

Pavement

8,750 SF

20 Sub Base 8,750 SF

Pavement Message (Stop Light, Right Turn

Arrow)

6,650 LF

8 Inch Pavement Marking Epoxy – White

Type 1

2,423 LF

23 18” Curb Wall 375 LF

Relocate Existing Pedestrian Push Button

& Equipment

1 EA

25 ADA Ramps 3 EA

Relocate Existing Traffic Signal Mast Arm, Pole, & Equipment

1 EA

Obliterate Striping and Pavement

Messages

1 LS

28 Sign Panel and Post 2 EA

BID SCHEDULE A TOTAL

BID SCHEDULE A TOTAL (IN WORDS)

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MEASUREMENT AND PAYMENT

MOBILIZATION & DEMOBILIZATION, Bid Item 1

a. Measurement shall be Lump Sum.

b. Payment shall be full compensation for all preparatory operations for the project, including but not limited to those items necessary for the project site: acquisition and payment of all permits; furnishing construction power and other utilities; furnishing, erecting, and maintenance of construction signs; construction fencing, mobilization, demobilization, installation of temporary facilities including the access roadway; and for all costs associated with the project that are not included in other bid items.

c. Payment also covers the cost of all items necessary to complete construction and restore the construction site to acceptable conditions. This includes, but is not limited to, removal of temporary construction structures, cleanup of all remaining materials on the construction site, and all other necessary clean-up measures to be taken as directed by the specifications and approved by the Engineer.

d. Mobilization & Demobilization cost shall not exceed 10% of the combined total Base Bid amount.

e. Payments will be made in accordance with the following table:

BASIS OF PAYMENT FOR

MOBILIZATION & DEMOBILIZATION

Amount Paid When Paid

25% of bid item amount With first application for payment

Remaining portion of bid item paid as percentage of the contract completed

With each subsequent application for payment

TRAFFIC CONTROL, Bid Item 2

b. Payment includes all costs to provide traffic and/or pedestrian control for the project.

c. Payments will be made in accordance with the following table:

TRAFFIC CONTROL

Amount Paid When Paid

25% of bid item amount With first application for payment and upon initial implementation of traffic control devices

Remaining portion of bid item paid as

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CONSTRUCTION EROSION CONTROL/SWPPP, Bid Item 3

a. Measurement shall be Lump Sum.

b. Payment includes the cost of complying with State of Utah UPDES Permit, including submitting a Notice of Intent to the Utah State Division of Water Quality, paying the Permit fees, and preparing and submitting a Storm Water Pollution Prevention Plan for City and State approval to address any erosion control measures.

c. Payment also covers the cost of noise control, dust and mud control, surface water control, ground water control, pollution control, and all erosion control required for the project, including furnishing, installing, and maintenance of all BMPs.

d. Payments will be made in accordance with the following table:

CONSTRUCTION EROSION CONTROL/SWPPP

Amount Paid When Paid

25% of bid item amount With first application for payment

Remaining portion of bid item paid as

CONSTRUCTION LAYOUT & STAKING, Bid Item 4

b. Payment covers the cost of all labor, materials, equipment and appurtenances required for construction staking as required within the limits of construction.

CONSTRUCTION LAYOUT & STAKING

Amount Paid When Paid

25% of bid item amount With first application for payment and when project is 5% complete

Remaining portion of bid item paid as percentage of the contract completed, with

10% held as noted below

With each subsequent application for payment

Remaining 10% portion of bid item With final application for payment

(will be held until record drawings have been received by the Owner)

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QUALITY CONTROL & TESTING, Bid Item 5

b. Payment for this item shall be considered compensation in full for all subcontractors, labor, materials and equipment necessary to verify and ensure the quality of the installed project including in part proctor, gradation, CBR values. Includes concrete testing. Includes compaction testing of the; trenches, buried structures, untreated base course and granular borrow. Includes asphalt density, asphalt core samples of the asphalt and other testing required in Eagle Mountain and in accordance with the design drawings, and where not covered under separate items.

QUALITY CONTROL & TESTING

Amount Paid When Paid

Portion of bid item paid as percentage of the contract completed

With each application for payment

REMOVE CURB AND GUTTER, Bid Items 6

a. Measurement shall be in Linear Feet.

b. Payment covers all costs for labor, materials, equipment, and appurtenances required to saw-cut full depth, break-up, excavate, transport (trucking), and properly dispose of concrete, regardless of thickness.

REMOVE ASPHALT PAVEMENT, Bid Items 7 and 8

c. Measurement shall be Square Feet.

d. Payment covers all costs for labor, materials, equipment, and appurtenances required to saw-cut full depth, break-up, excavate, transport (trucking), and properly dispose of asphalt pavement, regardless of thickness.

SITE CLEARING, Bid Items 9 and 10

b. Payment covers all costs of labor, materials, equipment and appurtenances required to clear and grub, remove and dispose of all vegetation, landscaping and waste materials as required within the limits as shown on the project plans, in a safe and legal manner.

Cost includes stockpiling of topsoil on-site for re-use.

SITE CLEARING

Amount Paid When Paid

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Portion of bid item paid as percentage of the contract completed

4-INCH TOPSOIL AND RESEED (PLAN QUANTITY), Bid Item 11 and 12

a. Measurement shall be Square Feet as shown on the project plans, verified by survey computation.

b. Payment covers cost of all labor, materials, equipment, coordination, and appurtenances required to furnish or spread from stockpile 4 inches of topsoil and reseed as required within the limits of construction as shown on the project plans.

SINGLE GRATE CATCH BASIN, Bid Item 13

a. Measurement shall be Each. No adjustment will be made for depth.

b. Payment covers all cost of work and material for constructing and installing a single grate catch basin with a D&L I-2436 frame and grate as shown on the project plans, complete and in place. Connecting storm drain piping to structures and concrete collars shall be considered incidental to installation of the catch basin.

c. Payment covers cost of removal and disposal of unsuitable materials, removal and disposal of conflicting abandoned utilities, installing, and compacting untreated base course as leveling and foundation material.

15-INCH HP STORM PIPE, Bid Item 14

a. Measurement shall be Linear Foot along the center line of pipe installed.

b. Payment covers all cost of equipment, labor, and materials to supply and install pipe.

Also includes incidental work and material such as removing interfering pipe, structures and obstructions, pipe fittings, connecting to existing structures, de-watering, anchoring, subgrade stabilization, shoring and bracing, disposal, shoring and bracing of utility poles, and any temporary roadway or sidewalk surfacing materials.

c. Payment covers cost of excavation, removal and disposal of unsuitable materials, furnishing and compacting all required backfill material, per APWA Plan No. 381.

Payment is to the bottom of the roadway cross section in areas of complete roadway reconstruction. Payment is to bottom asphalt, and includes imported road base in other areas.

d. Surface improvements will be paid for under separate bid items.

HOT MIX ASPHALT 3 INCH, PG 64-28, Bid Item 15

a. Measurement shall be per Ton of HMA (per APWA standards) placed for the depth shown on the plans and documented by weight tickets.

b. Bid price covers cost of equipment, labor, and material to place asphalt pavement. This includes, but is not limited to, aggregates, asphalt binder, hydrated lime, prime coat, tack coat, and other additives, etc.

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UNTREATED BASE COURSE (PLAN QUANTITY), Bid Item 16, 19 and 20

a. Measurement shall be Square Foot as shown on the project plans, compacted in place.

b. Payment covers cost of all labor, materials, equipment, coordination, and appurtenances required to furnish and place untreated base course as required within the limits of construction as shown on the project plans including: hauling, placing, compaction, final grading, and any other work required to complete this item. Includes base for all pavement sections.

APWA TYPE E CURB AND GUTTER (INCLUDES UTBC), Bid Items 17

a. Measurement shall be Linear Foot along top back of curb.

furnish and construct APWA Type E curb and gutter at the location shown on the plans.

Match existing curb and gutter via transitions if necessary.

c. Payment covers cost of supplying, installing, and compacting untreated base course as leveling and foundation material.

HOT MIX ASPHALT 4 INCH, PG 64-28, Bid Item 18

a. Measurement shall be per Ton of HMA (per APWA standards) placed for the depth shown on the plans and documented by weight tickets.

b. Bid price covers cost of equipment, labor, and material to place asphalt pavement. This includes, but is not limited to, aggregates, asphalt binder, hydrated lime, prime coat, tack coat, and other additives, etc.

PAVEMENT MESSAGE PAINT, Bid Item 21

a. Measurement shall be Each.

o Directional arrows = 1 each o Letters = 1 each o Measurement for multidirectional arrows is one message per arrow o 24-inch x 10-foot crosswalk bars = 1 each o Yield line symbols are one message per lane

a. Payment covers the cost of all labor, materials, equipment, coordination, and appurtenances required to furnish and apply painted pavement messages as shown on the project plans, complete and in place. Application rates shall follow UDOT

Specification Section 02765.

b. Apply two applications on new bituminous surfaces.

o Place second application between 14 and 30 days after the first application.

PAVEMENT MARKING PAINT – WHITE (4” OR 4” EQUIVALENT), Bid Item 22

c. Measured by the linear foot of 8 inch wide solid striping, on a contract unit price basis, as follows:

6-1-2026 10 o 4-inch solid line = 1 x plan length o 4-inch broken line = 0.25 x plan length o 4-inch dotted line = 0.25 x plan length o 4-inch double line = 2 x plan length o 8-inch solid line = 2 x plan length o 12-inch solid line = 3 x plan length o 24-inch solid line = 6 x plan length

d. Payment covers the cost of all labor, materials, equipment, coordination, and appurtenances required to furnish and apply 4-inch, 8-inch, 12-inch, and 24-inch white paint striping as shown on the project plans, complete and in place. Application rates shall follow UDOT Specification Section 02765.

e. Apply two applications on new bituminous surfaces.

o Place second application between 14 and 30 days after the first application.

18” CURB WALL (INCLUDES UTBC) (per plan), Bid Items 23

a. Measurement shall be Linear Foot along top back of wall.

furnish and construct the 18” Curb Wall at the location shown on the plans. Match existing grade of slope as required.

ADA RAMP REPLACEMENT, Bid Items 25

a. Measurement shall be each.

furnish and construct the new ADA ramps at the locations shown on the plans.

TRAFFIC SIGNAL & SIGNAGE, Bid Item 24 and 26

b. Payment covers all cost of labor, equipment, installation of Owner and/or State furnished materials, power source connection, advanced warning system, installation of radar detection equipment, installation of CCTV and ITS signal interconnect equipment, conduits, cabinets, controllers, signage, foundation bases, installation and materials necessary to provide a complete and fully operational signal system.

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c. Includes test holes associated with foundation installation

d. Pickup and deliver “Owner / State Furnished Items” from UDOT facility in Salt Lake area, to project site or City provided location, as indicated on the drawings.

e. Payments will be made in accordance with the following table:

TRAFFIC SIGNAL & SIGNAGE

Amount Paid When Paid

25% of bid item amount With first application for payment and when item is 10% complete

Portion of bid item paid as percentage of the item completed

OBLITERATE STRIPING & PAVEMENT MESSAGES, Bid Item 27

a. Measured shall be Lump Sum

b. Payments will be made in accordance with the following table:

OBLITERATE STRIPING & PAVEMENT MESSAGES

Amount Paid When Paid

Portion of bid item paid as percentage of the contract completed

c. Payment covers all costs for labor, materials, equipment, and appurtenances required to remove pavement striping and messages by high pressure water spray.

SIGN PANEL AND POST, Bid Item 28

a. Measurement shall be Each.

b. Payment covers all cost of work and material to install traffic sign panels to posts, sign post, and anchor. Cost includes, but is not limited to, all labor, materials, sign panels, and incidental items to install a sign, posts, anchors, excavation, concrete, rebar, backfill and compaction and incidental items to install a sign post.

c. If there are multiple sign panels on one post, they shall all be included in the unit cost.

III. PROPOSAL EVALUATION CRITERIA

Proposals will be evaluated based on the response to all provisions of this RFP. Since this solicitation is an

RFP as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The city may use

6-1-2026 12 some or all of the following criteria and corresponding percentages in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of the score as deemed appropriate prior to the commencement of evaluation.

Evaluation Process

Proposals will be reviewed by the individual committee members against certain criteria through a pre-prepared scoring matrix. The committee will submit their scores to the City

Purchasing Agent who will compile the scores and rank the submissions. The committee will meet to review the top three scoring firms and may schedule a 1-hour virtual or in-person presentation from each vendor. The presentations will not be scored, but the evaluation committee will, at the conclusion of all presentations, select a firm for award or withdraw the

RFP.

POTENTIAL PROPOSAL EVALUATION CRITERIA

Evaluation Criteria Description Percentage

Firm Experience Qualifications and experience of the firm. Demonstrated expertise and subject matter expertise in the requested Scope of Services

25%

Project Team Experience Qualifications and experience of the Firm’s Project Team, including the Firm’s Project Team’s demonstrated expertise and subject matter expertise in the requested Scope of Services

25%

Functional Approach The Firm’s project team demonstrates the ability to formulate a plan that includes the elements listed in the scope of work.

20%

Technical Approach The quality and clarity of the Firm’s proposal demonstrates the ability to formulate a plan that is concise and easily understood by stakeholders.

17%

Cost Project costs / fee schedule as compared to other firms. 10%

Introduction

Introductory Letter contains all the information requested.

3%

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IV. PROPOSAL RESPONSE OUTLINE

Proposals must be clear, concise, specific and, in an outline, format not exceeding 15 single side pages.

Font size must be an 11- or 12-point font. Paper size not to exceed 8.5 x 11 inches. Pertinent supplemental information should be referenced and provided as attachments but will not be considered part of the proposal. All proposals must be organized and tabbed to comply with the following sections. Tabs will not be counted toward page count as long as they do not contain proposal information.

Tab 1 - LETTER OF TRANSMITTAL. The letter of transmittal should include an introduction of the Project

Team: the name, address, telephone number, and email address of the person to be contacted along with others who are authorized to represent the company in dealing with this RFP.

Tab 2 - EXECUTIVE SUMMARY. Should include an introduction of the Firm and parent company: the name, address, telephone number, email address, nature of firm’s principal business, number of years in business, state and federal licensing certificates and Federal Tax Identification. Provide a brief statement that summarizes the unique qualifications of the Firm in relation to the unique and general requirements of this project. The respondent shall provide evidence of their firm’s capability to apply and commit staff and equipment successfully to the project and to complete the required services in a timely manner.

The respondent shall list all bankruptcy filings within the last ten years, and all current pending litigation involving the firm. Failure to provide full information may result in the proposal being deemed nonresponsive.

Tab 3 - DETAILED DISCUSSION. This section should constitute the major portion of the proposal and must contain:

1. Proposed Project Team Organization and Qualifications: Provide a chart that identifies the roles of each of the Key Individuals involved in each phase of the project. Firm should provide a listing of staff to be assigned to the project and commentary on their existing workload, and a description of the project management processes used to ensure work continues uninterrupted and communication with the city and firm is strong. Respondent shall provide, rather than a standard resume, only relevant experience and qualification of each technical person who will be involved on the project, including:

a. Educational background, academic degrees, professional association.

b. Current job title, responsibilities and type of work performed.

c. Experience on projects similar to that requested in this RFP.

Provide a matrix that indicates past project collaborations carried out by the proposed team.

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2. Proposed Project Team Performance on Past Projects: Provide information for similar studies that demonstrate the Firm’s ability to accomplish this project. For each project identified, provide the following information: Owner, Description of Work, and Project Team Members’ involvement.

3. References: Provide a reference for each project listed above who may be contacted for further information regarding the performance of the Firm’s Project Team. The respondent should provide examples of similar projects through access to deliverables such as studies, reports, maps, images, video, etc.

4. Team Roles and Responsibilities: Provide a description of the roles and responsibilities of the

Firm’s Project Team members and how the Team will work together to achieve the objectives of the project. List any applicable sub-consultants.

5. Proposed Project Schedule: Provide a schedule that includes individual phases as applicable. The proposed schedule shall list important dates, times, and locations of meetings and submittals.

6. Proposed Project Approach: Outline the tasks, any special approaches, and the plan for completion. Innovation and alternatives to the scope proposed here are welcome.

7. Information addressing Project Objectives and Scope that have not been addressed.

Tab 4 - COST PROPOSAL. The Firm must submit a cost proposal allowing costs to be evaluated independently of other criteria in the proposal, both in grand total, as well as component pricing for logical subsets of service with any associated discounts listed separately. The cost proposal should include the method of determining compensation for the required services with a not-to-exceed cost estimate. It should also include the estimated cost to complete all of the Firm’s Basic Services.

Tab 5 – BID FORM (Attachment A), Certificate of Insurance AND MISCELLANEOUS additional information and attachments, including company literature and catalogs.

IV. INSURANCE REQUIREMENTS

Should the successful firm be invited to negotiate a contract for the work identified in this RFP, it shall have the capability of maintaining insurance and indemnification as follows to cover any claims incurred or arising as a result of the work. The Contractor / Consultant shall furnish Eagle

Mountain a Certificate of Insurance applying to the contract for each type of insurance required, to be approved by Eagle Mountain City. The Consultant’s insurer must be authorized to do business in Utah and must meet the specified A.M. Best rating or better at the time this contract is executed. The following insurance shall be maintained in force until all activities which are required by the Contract or as changed by contract modification are completed and accepted by Eagle Mountain:

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a. General Liability insurance with a limit of not less than $1,000,000 per occurrence and not less than $3,000,000 aggregate and having an A.M. Best rating of A-class VIII or better. If this coverage is written on a claims-made basis, the Certificate of Insurance shall so indicate. Consultant represents that as long as commercially available the insurance shall remain in effect such that claims reported up to three (3) years beyond the date of substantial completion of this contract are covered.

b. Commercial Automobile insurance with a minimum combined single limit of $1,000,000 per occurrence OR $500,000 liability per person, $1,000,000 per occurrence, $250,000 Property Damage, and having an A.M. Best rate of A-class VIII or better.

c. Architect and/or Engineers Professional Liability (errors and omissions) insurance having an A.M.

Best rating of A-class VIII or better, is required at the coverage amount of $1,000,000 per claim and $3,000,000 aggregate. If this coverage is written on a claims-made basis, the Certificate of Insurance shall so indicate. Consultant represents that as long as commercially available the insurance shall remain in effect such that claims reported up to three (3) years beyond the date of substantial completion of this contract are covered (on construction contracts or modifications for construction management the insurance, shall remain in effect for one (1) year after completion of the project).

d. Valuable Papers & Records Coverage and/or Electronic Data Processing (Data and Media) Coverage for the physical loss or destruction of the work product including drawings, plans, specifications and electronic data and media. Such insurance shall be of a sufficient limit to protect Consultant, its sub-consultants and Eagle Mountain from the loss of said information.

e. Workers Compensation Insurance: Consultant shall provide evidence that his employees and sub-consultant employees are covered by Workers Compensation. If they are covered by Workers Compensation Fund of Utah, then the A.M. Best rating is not required in this area.

f. Consultant shall require the insurance company that issues the Certificates of Insurance for the evidence of the required insurance coverage to endeavor to provide Eagle Mountain with 30-days written notice in the event that coverage is canceled before the policy expiration date stated in the Certificate. Consultant further agrees to provide Eagle Mountain with 30 days written notice prior to making an alternation or material change to the required insurance coverage. Insurance certificates and notice(s) should be sent to recorder@emcity.org.

g. Builders Risk Insurance. Builder’s Risk Insurance must be indicated by a checked box on the Certificate of Insurance (COI). The Contractor shall provide the City with the price for the Builder’s Risk Insurance coverage applicable to the project. Upon receipt of the Contractor’s quoted price, the City will obtain a comparable quote from the Utah Local Government Trust for the same policy limits. If the Utah Local Government Trust premium is lower than the Contractor’s quoted price, the City will procure the Builder’s Risk policy through the Trust. In such case, the Contractor shall reimburse the City for the cost of the policy, and the amount will be deducted from payments due under the contract.

h. Policies referred to in (a) and (b) above are required to be endorsed naming Eagle Mountain as

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Additional Insured and, on General Liability, indicate they are primary and not contributing coverage. All required policies, endorsements, insurance companies issuing same, and self-insured programs are subject to review and approval by Eagle Mountain.

V. TIMELINE

The following is a tentative schedule of this entire RFP process. While the City will attempt to apply the necessary resources to maintain this schedule, the following dates are merely projections. The City reserves the right to modify this schedule as needed to accommodate the completion of this RFP process.

TENTATIVE PROJECT SCHEDULE

RFP Published June 1, 2026

Questions from Firms Due June 9, 2026

Questions and Answers Posted June 10, 2026

Proposals Due June 16, 2026, at 12:00 PM

Anticipated Contract Award June 23, 2026

VI. ADMINISTRATIVE GUIDANCE

The information provided herein is intended to assist Firms in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide interested Firms with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal's content or to exclude any relevant or essential data therefrom. Firms are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFP.

VII. ISSUING OFFICE AND RFP REFERENCE NUMBER

Eagle Mountain City Engineering Department is the issuing office for this RFP and all subsequent addenda.

The reference number for this RFP is EMC-FY26-17. This number must be referenced on all proposals, correspondence, and documentation relating to this RFP. During the RFP process, the Purchasing Agent is the sole source of official information. All other communications regarding this RFP, both spoken and written, which are received by any representative of the Firm from other sources (such as any elected or appointed official of the city or any other city staff, unless said communication is required by the primary contact) shall result in the disqualification of the proposal. This refers to both formal and informal conversations and communications.

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Contact: Melissa Yates, Purchasing Agent 1650 E Stagecoach Run Eagle Mountain, Utah 84005 Myates@EagleMountain.gov

(801) 789-6641

VIII. SUBMISSION OF PROPOSAL

Proposal RFP documents will be available online on June 1, 2026, at purchasing.utah.gov (select the search bar> select Current Bids > enter “EM” > select search.) Sealed proposals will then be accepted online only via purchasing.utah.gov procurement portal until June 16, 2023, at 12:00 PM. Proposals submitted after this deadline will be rejected. All proposals, upon submission to the City, shall become City property.

Failure to provide a response to items indicated in this RFP will be interpreted by the city as an inability by the Firm to provide the requested service. All submittals shall be complete in all material respects and failure to provide a complete submittal may result in rejection of the response.

IX. BID BOND

A bid or proposal must be accompanied by a bid security made payable to Owner in an amount of 5% of

Bidder’s maximum bid price and in the form of a Bid bond issued by a surety. The cost of the bid bond should be entered as a line item in the RFP cost proposal.

The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract

Documents, furnished the required contract security, and met the other conditions of the Notice of

Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of

Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The

Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

The bid security of other Bidders whom OWNER believes do not have a reasonable chance of receiving the award will be returned within fourteen days after the Bid opening.

X. VENDOR PREQUALIFICATION

All potential vendors are required to register with Eagle Mountain City prior to doing business. You may complete required prequalification forms by going to EagleMountain.gov/purchasing. Fill out the vendor prequalification form and submit W9.

The City may conduct such investigations as the City deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the contract Documents.

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XI. INQUIRIES

Questions arising subsequent to the issuance of this RFP shall be submitted in writing through the State of Utah’s online procurement portal. Questions and answers will be posted online or consolidated and provided to all Firms on record of receiving this RFP on the procurement portal. All inquiries must be submitted by the close of business (5:00 PM MST) on Tuesday June 9, 2026. Questions submitted after the deadline will not be addressed.

XII. RESPONDENT’S RESPONSIBILITY FOR PROPOSAL COSTS

The City is not liable for any cost incurred by Firms associated with the preparation of the proposal or the negotiation of a contract for services prior to the issuance of the contract.

XIII. EVALUATION OF PROPOSALS

The City may award a contract based on initial proposals received without discussion of such proposals with the Firm. Accordingly, each initial proposal should be submitted with the most favorable price and service available.

In evaluating proposals, the city will consider whether or not the proposals comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the proposal or prior to the Notice of Award. Evaluation committee members will evaluate and rank each submittal based on required information provided. Evaluation factors are based on the abilities of the proposer to efficiently perform the Scope of Services as generally outlined in the Request for Proposals. The city will be seeking to identify the submittal(s) which will best meet the needs of Eagle Mountain City as determined from the responses to the Request for Proposals.

The City will also consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities. During the evaluation process and at the sole discretion of the City, requests for clarification of one or more proposer’s submittals may be conducted. This request for clarification may be performed by the city in a written format, or through scheduled oral interviews. Such clarification request will provide proposers with an opportunity to answer any questions the City may have on a proposer’s submittal.

XIV. KEY COMPANY PERSONNEL

In submitting a proposal package, the Respondent is representing that each person listed or referenced in the proposal package shall be available to perform the services described for the city, barring illness, accident, or other unforeseeable events of a similar nature in which case the Respondent must be able to promptly provide a qualified replacement. In the event the Respondent wishes to substitute personnel, the Respondent shall propose a person with equal or higher qualifications and each replacement person is subject to prior written city approval. In the event the requested substitute

6-1-2026 19 person is not satisfactory to the city and the matter cannot be resolved to the satisfaction of the city, EAGLE MOUNTAIN CITY reserves the right to cancel the contract for cause.

XV. ORAL PRESENTATION

The city may require an oral presentation by Firms to supplement a proposal. The presentations, if required, shall be scheduled by Melissa Yates, Purchasing Agent, after the proposals have been received and prior to the award of the contract.

XVI. AWARD OF THE CONTRACT

Upon completion of the evaluation process, the City may negotiate with and award the contract to the

Firm whose proposal is determined to be most advantageous and produces the best possible outcome for the city. If detailed in the proposal, factors such as additive alternate bids, discounts, transportation costs, and life cycle costs may be used to determine which bidder, if any, is offered the award. It is understood that the city is not obligated to make an award under or as a result of this RFP or to award such contract.

The parties must execute the contract prior to the commencement of performance. The contract will incorporate the provisions of this RFP (including any addenda) and other terms negotiated by the parties.

By submitting a signed proposal, the Firm agrees to the provisions of the contract described herein.

XVII. PROTECTED INFORMATION

Under the Government Records Access and Management Act, Section 63-2-101 et seq., Utah Code Ann.

(1993 and supp. 1996), as amended ("GRAMA"), the proposal submitted is open for public inspection. If the Firm desires to have information contained in its proposal protected from such disclosure, the Firm may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the proposal (GRAMA, Section

63G-2-309). All material contained in and/or submitted with the proposal becomes the Owner's property and may be returned only at the Owner's option. A business confidentiality claim form is available on the

Utah State Records Committee website:

https://eaglemountaincity.com/wp-content/uploads/2022/10/GRAMA-Claim-of-Business-

Confidentiality-Fillable.pdf

XVIII. ADDENDUM TO RFP

In the event that it becomes necessary to review this RFP in whole or in part, an addendum will be provided to all Firms on record as having received this RFP through the State of Utah’s online procurement portal.

https://eaglemountaincity.com/wp-content/uploads/2022/10/GRAMA-Claim-of-Business-Confidentiality-Fillable.pdf https://eaglemountaincity.com/wp-content/uploads/2022/10/GRAMA-Claim-of-Business-Confidentiality-Fillable.pdf

6-1-2026 20

XIX. AUTHORIZED REPRESENTATIVES

The proposal or bid must contain the signature of a duly authorized officer, or agent of the Firm’s company empowered with the right to bind the Firm for the amounts estimated and terms proposed. The Firm must also provide evidence of the authority of the officer or agent to bind the Firm. The owner shall have the option to change the Firm’s contact person if it is in the best interest of the Owner.

Include this information within the "Letter of Transmittal", which will be tabbed section "1" of a successful proposal.

XX. ANTI-COLLUSION

The submission of a proposal constitutes agreement that the Firm has not divulged its proposal to, or conspired with, any other Firm or party to a proposal whatsoever.

This Bid is genuine and not made in the interest of or on the behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract.

XXI. RESTRICTIONS / CONFLICT OF INTEREST

All proposals must clearly set forth any restrictions or provisions deemed necessary by the Firm to effectively service the proposed Contract.

If any officer, director, or agent of your organization is also an employee of Eagle Mountain City, then you shall clearly identify in your response the name of the individual(s) and the position he or she holds in your organization. Further, you shall disclose the name(s) of any City employee(s) who owns, directly or indirectly, any interest in your organization or any of its branches. This does not include stock in a publicly traded organization unless the individual holds more than a ten-percent (10%) stake.

XXII. RIGHT TO REJECT

The City reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. The City further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to be non-responsible. The City also reserves the right to waive all informalities or technicality in any bid or proposal in the interest of the City not involving price, time, or changes in the Work and to negotiate contract terms with the Successful

Bidder. The city has the sole discretion and reserves the right to cancel this RFP, and to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the city’s best interests to do so.

XXIII. PRIVACY NOTICE

Eagle Mountain City is committed to protecting your privacy. The personal data you provide for bids/proposals is collected for the purpose of processing submitted bidding documentation, permit

6-1-2026 21 applications, verifying identity, and contracts and will be used only for those purposes. If you choose not to provide the requested information, we may be unable to process your request or provide the service you are seeking. Your information will not be sold and is not regularly disclosed to any private or governmental entities. However, it may be shared when required by law or contract. The information collected is maintained in the Eagle Mountain Recorders office in accordance with the City's retention records schedule. Some personal data may still be subject to public disclosure as required by the Utah

Government Records Access and Management Act (GRAMA), Utah Code § 63G-2-101 et seq.”

6-1-2026 22

ATTACHMENT A

Bid Form

Project Name: EMC Silverlake Parkway and Woodhaven Blvd turn lanes

Project Number: EMC-FY26-17

ARTICLE 1 - BID RECIPIENT

1.01 This Bid Is Submitted To: EAGLE MOUNTAIN CITY

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with

Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in the Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BIDDER’S ACKNOWLEDGMENTS

2.01 Bidder accepts all of the terms and conditions of the Advertisement and Instructions to Bidders, including without limitations those dealing with the dispositions of Bid security. The Bid will remain subject to acceptance for 30 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 - BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged:

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and

Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all Federal, state, and local Laws and Regulations that may affect cost, progress, and performance of the Work.

6-1-2026 23

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in SC-4.02, and (2) reports and drawings of Hazard Environmental

Conditions, if any, at the Site that have been identified in SC-4.06 as containing reliable

“technical data.”

E. Bidder has considered the information known to Bidder; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by

Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents; and (3) Bidder’s safety precautions and programs.

F. Based on the information and observations referred to in Paragraph 3.01.E above, Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of the Work to be performed by Owner and others at the

Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has given Purchasing Agent written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Purchasing Agent is acceptable to Bidder.

I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

J. Bidder will submit written evidence of its authority to do business in the State or other jurisdiction where the Project is located not later than the date of its execution of the

Agreement.

ARTICLE 4 - ATTACHEMENTS TO THIS BID

4.01 The following documents are attached to and made a condition of the Bid:

6-1-2026 24

A. Bid Form B. 052026 Sliver Lake Pkwy & Woodhaven Right Turn lane

ARTICLE 5 - BID SUBMITTAL

5.01 This Bid is submitted by:

An Individual

Name (typed or printed): ____________________________________________________

By: _____________________________________________________________________

(Individual’s signature)

Doing business as: _______________________________________________________________

A Partnership

Partnership Name: _________________________________________________________

By: _____________________________________________________________________

(Signature of general partner -- attach evidence of authority to sign)

Name (typed or printed): __________________________________________________________

A Corporation

Corporation Name: _______________________________________________________________

State or Jurisdiction of Incorporation: ______________________________

Type (General Business, Profession, Service, Limited Liability): ___________________________

By: ___________________________________________________________________

(Signature -- attach evidence of authority to sign)

Name (typed or printed): ___________________________________________________________

Title: ____________________________________________

SEAL,

if required by State

SEAL,

if required by State

CORPORAT

E SEAL,

if required by

State

6-1-2026 25

Attest ____________________________________________________________

(Signature of Corporate Secretary)

Date of Qualification to do business in ____________ [State or other jurisdiction where Project is located] is ___/___/______

A Joint Venture

Name of Joint Venture: ________________________________________________________

First Joint Venture Name: ____________________________________________________

By: ____________________________________________________________________

(Signature of joint venture partner -- attach evidence of authority to sign)

Name (typed or printed): ____________________________________________________________

Second Joint Venture Name: ____________________________________________________

By: ____________________________________________________________________

(Signature of joint venture partner -- attach evidence of authority to sign)

Name (typed or printed): ____________________________________________________________

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is party to the venture should be in the manner indicated above.)

5.02 Bid submitted on ______________________________, SEAL, by State

SEAL,

by State

6-1-2026 26

ATTACHMENT B

052026 Sliver Lake Pkwy & Woodhaven Right Turn lane