1 - ECEC_Team Room Phone Specifications.pdf

Bid Documents For

ECEC/Team Room Voice Over IP (VOIP) Phone Purchase And Installation

Mattawan Consolidated School District 56720 Murray St.

Mattawan, MI 49071

Distributed by:

Contact Tony Nuismer tnuismer@mattawanschools.org

269-585-3052

SECTION 28 0500 – FRONT END

PART 1 - GENERAL

1. INTRODUCTION

A. Mattawan Consolidated School invites qualified contractors to provide proposals for the purchase and installation of VOIP Phones throughout the Early Childhood Education Center (ECEC) and Team Room. This work includes:

1. Purchasing of VOIP phones, including all equipment, labor, installation, configuration, training, and testing.

B. The Contractor shall pay all costs of the Work including, but not be limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

2. CONTACTS

A. The contact for all questions and any addendums during bidding shall be:

Tony Nuismer 269-585-3052 tnuismer@mattawanschools.org

B. The owner as referred to in this bid is:

Mattawan Consolidated Schools 56720 Murray Street Mattawan, MI 49071

3. DUE DATES

A. Bids are due at 2:00 PM, March 27, 2020

Mattawan Consolidated Schools Admin Offices 56720 Murray Street Mattawan, MI 49071

B. A non-mandatory pre-bid meeting will be held on March 13, 2020 at 2:00 PM.

Meet at:

Mattawan Consolidated School 56720 Murray Street Mattawan, MI 49071

C. All questions shall be submitted to the owner no later than March 26 , 2020. All questions shall be sent via email to Tony Nuismer: tnuismer@mattawanschools.org

4. BUILDING SITES

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings and specifications at the end of this bid.

B. Access to the sites shall be from 7:00 AM to 5:00 PM Monday thru Friday. ECEC is a refurbished building and the Team Room is a new building.

5. OWNERS RIGHTS

A. The District reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the District.

mailto:tnuismer@mattawanschools.org

B. The District does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes the District is subject to the Freedom of Information Act. Per formal request the district will make bid documents available for public review following contract with a successful bidder.

6. BID RESPONSE FORMAT

A. The owner requires all responses include the information listed below.

B. All bid responses shall be submitted in a binder. Provide two copies of the bid response.

One shall be marked as the ORIGINAL. The ORIGINAL shall be signed by a duly designated officer of the company.

C. Bid responses shall be provided in the following format with section dividers.

1. Bid Form –See Bid Documents

2. Description of the bidder’s company

3. Description of the bidder’s response and the services they will provide.

a. Include information about any manufacturer required on-going maintenance costs for software or hardware or upgrades.

4. Spreadsheet detailing all equipment being submitted per building.

5. Personnel working on the project including:

a. Project Manager. The direct contact. Include a resume.

b. List of proposed subcontractors and a scope of their work.

6. Any information the bidder wishes to include that was not specifically required.

7. DOCUMENTS

1. Drawings of each location are included at the end of this bid document.

PART 2 - PERSONNEL

1. BIDDER

A. Minimum Bidder Qualifications:

1. Bidder must be fully licensed and insured.

2. Bidder must be fully authorized by the manufacturer being proposed to install and configure the equipment.

3. Shall have technicians who are fully certified to install and configure the equipment being provided as part of the bid.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the district’s Director of Information Technology, Architect, and Construction Manager.

2. PERSONNEL

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

B. The contractor shall assign a Project Manager to the project who will have ultimate authority to make decisions, schedule work and fix or repair any non-conforming equipment.

1. Provide a list of the projects of similar size and scope to the work they will be doing as part of this project. Include examples of three projects with similar scope that the PM has worked on in the last three years.

2. The project manager will be the primary contact for this project

3. The project manager shall attend all project meetings and be fully aware of all work going on as part of the project.

3. BACKGROUND CHECKS

A. Contractor’s staff may be required to pass a security clearance check conducted by the

Owner.

B. The Contractor shall authorize the investigation of its personnel proposed to have access to facilities and systems on a case-by-case basis.

1. The scope of the background check is at the discretion of the School district and the results will be used to determine Contractor’s personnel eligibility for working within State facilities and systems.

2. Such investigations will include Michigan State Police Background checks (ICHAT) and may include the National Crime Information Center (NCIC) Finger Prints.

3. Proposed Contractor personnel may be required to complete and submit an RI-8 Fingerprint Card for the NCIC Finger Print Check.

4. Any request for background checks will be initiated by the district or construction manager and will be reasonably related to the type of work requested.

PART 3 - WORK REQUIREMENTS

1. DOCUMENTS

A. The contractor shall review all bid documents including specifications and the drawings. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

2. PRODUCTS

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.

3. PRODUCT DELIVERY AND LIABILITY

A. The contractor shall be responsible for the complete installation of new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

4. DAMAGE

A. The contractor shall be responsible for all damage made to the building or any of the buildings contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

5. INCIDENTAL WORK AND PERMITS

A. The contractor shall be responsible for requesting, obtaining and paying for any and all permits required for their work by the local, county, state and federal authorities having jurisdiction (AHJ) over the work being performed.

B. Provide any and all work or equipment required by the Authority Having Jurisdiction (AHJ) that may or may not be specifically noted in these documents.

6. INSPECTION OF THE WORK

A. The contractor shall keep up to date as-builts on site for the duration of the project. The engineer may request to see the as-built documents at any time.

B. The Contractor shall promptly facilitate inspection and testing of the Work regardless of expense as necessary or as requested by the District, regardless of whether or not the Work in question is his own or that of a subcontractor.

C. If such tests or inspections reveal deficiencies as measured by Construction documents or an independent consultant/testing agency or the owner/engineer, the Contractor shall bear all costs incurred to correct such deficiencies, and the cost to reconstruct any work to meet the contract documents.

7. PROJECT MEETINGS

A. The contractor shall attend project meeting as designated by the owner or engineer.

Attendance is mandatory.

B. Meetings typically will be every two weeks and additionally as requested by the Director of Information Technology.

PART 4 - WORK SCHEDULES

1. PROJECT SCHEDULE

A. It is the intention of the District to take possession of the Work by the established completion date or earlier, within the shortest time possible consistent with good construction practices.

1. Completion date for all work is August 1st, 2020

2. All work shall be 100% completed at this time.

B. Upon award of the contract the contractor shall provide a complete schedule for their work.

This shall reference dates in the document and be coordinated with the schedule of any other contractors.

1. Include start date

2. Products installed

3. Punch list work complete

4. Substantial Completion

5. Final Completion after system has been working for 30 days with no outages or failures

C. If the work is delayed through the fault of the District (or of any separate contractor employed by the District or of any condition by the District beyond the Contractor's control) the schedule may be extended within a period agreed upon by the District and the Contractor.

1. The Contractor shall notify the District, in writing, of any condition or situation that in the Contractor's opinion warrants an extension of Contract Time.

2. The Contractor shall not be entitled to additional compensation or damages due to delays, interference’s or interruptions to the Work or the Project, but shall be entitled only to an appropriate extension of time in accord with the General Conditions of the Contract for Construction.

PART 5 - DEFICIENT WORK

1. PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing by the District. If, in the opinion of the District and the independent agency, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the District may:

1. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the District in an amount to be determined by the District,

2. Have the deficiencies removed in any reasonable manner available to the District, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the District for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, construction equipment, water, heat, utilities, supervision, overhead, and all other items necessary for the proper execution and completion of the Work.

PART 6 - GENERAL

1. LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the District in writing of items in the plans or specifications for this project that violate any applicable codes.

2. CLEAN SITE

A. The contractor shall clean the site daily.

B. The contractor shall be responsible for disposal and removal from the site any and all waste and debris generated from their work.

C. All dust or ceiling debris generated as part of the work shall be cleaned each day.

3. TAXES

A. The bidder is responsible to apply all tax information within their proposal. Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

4. PAYMENTS

A. The contractor shall submit an invoice on the AIA form G702/G703 each month. The invoice shall include only work completed at the time of submission.

B. The contractor can be paid for equipment in storage at the owner’s site as long as the owner is provided with proof of insurance for the equipment.

C. The owner will provide payment on the invoice within 21 days of a signed invoice by the engineer and contractor.

D. The owner will retain 10% of the total cost of the project until the system is considered finally complete as detailed in the project documents.

PART 7 - REVIEW OF BIDS

1. DISTRICT REVIEW

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

2. BID BOND

A. Provide with the bid response a 5% Bid Bond which is required for all proposals. The bond must be in the form of a certified check or a bond executed by a surety company authorized by the State of Michigan. The amount of the bond shall be forfeited if the Contractor, after being awarded the bid, fails to enter into an appropriate contract with the District within (30) days.

3. PERFORMANCE BOND

A. Successful bidders, for work valued at $50,000 or more, will be required to secure

Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M.

Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

4. INSURANCE

A. Contractors must have the proper insurance forms submitted prior to start of their Work. The required insurance shall be written for not less than the limits shown below, or greater if required by law. Contractors will require all subcontractors to maintain similar coverage limits. The Contractor shall name the District as additional insured.

1. Standard Workers Compensation and Employers Liability Employers Liability

a. $500,000 Bodily Injury by Accident—each accident

b. $500,000 Bodily Injury by Disease—each employee

c. $500,000 Bodily Injury by Disease—policy limit

2. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

3. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

4. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

5. REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

1. Prices/Charges - 25%

2. Prior Experience - 20%

3. Understanding of Needs - 5%

4. Financial Stability - 5%

5. Personnel Qualifications - 10%

6. Comply With Spirit of Tech Plan - 5%

7. Compatibility with District Hardware 5%

8. Long Term TCO - 5%

9. Upgradability - 5%

10. Completeness - 5%

11. Summary of Implementation - 5%

12. Success Completion - 5%

13. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

END OF SECTION

BID FORM

ECEC/Team Room Voice Over IP (VOIP) Phone Purchase And

Installation

TO: Mattawan Consolidated Schools 56720 Murray Street Mattawan, MI 49071

Company Name:

hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.

$ (in numbers) The base bid is the cost for the installation of all the phone types and accessories including all equipment, labor, installation, training, configuration, and testing.

Bid Form Mattawan.xls 2

ECEC/Team Room Voice Over IP

(VOIP) Phone Purchase And Installation

Authorized Signature:

Name (printed):

Date:

Email:

Telephone:

Addenda The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.

Addendum # Dated: Addendum # Dated:

Contractor Address: Phone:

Fax:

E-mail:

Voluntary Alternates:

Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as requried to fully describe intent.

All alternates shall be completely inclusive and shall not require any additional work by other trades.

1.

Description

Add / Deduct (circle one) $

2.

Description

Add / Deduct (circle one) $

Unit Costs:

ECEC/Team Room Voice Over IP

(VOIP) Phone Purchase And Installation

Provide pricing for the described work or the described product as a single unit cost. The unit cost shall include any travel, equipment labor, overhead and tax required for purchase and installation of the product or service.

Breakout Pricing for each bid category:

Include per unit pricing:

1. Desk Phone Cost: $

2. Wall Phone Cost: $

3. Speaker Phone Cost: $

4. Speaker Phone w/Mics Cost: $

5. Video Phone Cost: $

6. Expansion Module Cost: $

STATEMENT REGARDING FAMILIAL RELATIONSHIP

AFFIDAVIT OF

(name of affiant)

STATE OF MICHIGAN COUNTY

OF

makes this Affidavit under oath and states as follows:

1. I am a/the □ President

□ Vice-President

□ Chief Executive Officer

□ Member

□ Partner

□ Owner

□ Other (please specify)

Of , a bidder on a construction project for (insert name of contractor) that involves, at least in part, construction (insert name of school district) of a new school building or an addition to or repair or renovation of an existing school building.

2. I have personal knowledge and/or I have personally verified that the following are all of the familial relationships existing between the owner(s) and employees(s) of the aforementioned contractor and the school district’s superintendent and/or board members_______________________________

3. I have authority to bind the aforementioned contractor with the representations contained herein, and I am fully aware that the school district will rely on my representations in evaluating bids for the construction project.

4. I declare the above information to be true to the best of my knowledge, information and belief. I could completely and accurately testify regarding the information contained in this affidavit if requested to do so.

(signature of affiant)

Dated

Subscribed and sworn before me in County, Michigan, on the day of , 200

(signature)

(printed)

Notary public, State of Michigan, County of

My commission expires on

Acting in the County of

Iran Economic Sanctions Act Certification

I am the (title) of (Bidder/Company) , or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the Later Elementary Technology Systems at Mattawan Consolidated Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act.

I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(signature)

(printed)

(date)

SECTION 28 1000 –Communications Overview

1. SECTION INCLUDES

A. This section provides a project overview and general project and Contractor requirements.

B. The “Contractor” as referred to in these specifications, shall be the bidder whose bid is eventually chosen as the winner.

C. The “Engineer” as referred to in these specifications, shall be Mattawan Consolidated School and its representative on this project.

D. The “Owner” as referred to in these specifications, shall be the Mattawan Consolidated School and its representatives.

E. In the detailed specifications and on the contract drawings, the phrases “or equivalent,” “approved equivalent,” “approved equal,” “or equal” and “engineer approved equivalent” shall be used interchangeably and shall mean the same thing.

F. All equals, equivalents, or alternates shall be approved by the Engineer prior to ordering or installation. Without approval, deviation from the products listed in the specifications and on the drawings shall be presumed to be nonconforming and shall be removed and replaced at the direction of the Engineer and at the Contractor’s expense.

2. DESCRIPTION OF PROJECT

A. Phone purchasing and installation.

1. All phones are to be connected to an already existing Cisco Call Manager server.

2. No work except for the adding of additional licensing is scheduled to occur with the Cisco Call Manager Server.

3. VOIP desktop phones are to be purchased. Type: Cisco 8861 or like.

4. VOIP desktop video phones are to be purchased. Type: Cisco 8865 or like.

5. VOIP speaker phones are to be purchased. Type: Cisco 8831 or like.

6. VOIP speaker phone with Wireless Extension Microphones and Charger Kit are to be purchased.

Type: Cisco 8831 or like.

7. VOIP desktop phone Key Expansion Modules are to be purchased. Type: Compatible with Cisco 8861 or like.

8. 10 - Plantronics Over-The-Ear “Wireless” headsets (Plantronics Voyager 5200 CD 2-Way Office Model or like) with charging base and phone pickup are to be purchased and installed. Vendor will provide and install all necessary cables for headset and call pickup functionality.

9. Provide and install all equipment, orange patch cables in IDF, blue patch cable where phone is located, software, E911 capable with license, and phone/user licensing as required to make a fully functional phone.

10. Wall phones should be wall-mounted in the designated location. Verify the location with the owner prior to mounting.

11. Wall-mounted phones data drop location is to be affixed with a non-handwritten label to the front of the mount, thus designating its location.

12. Confirm with the owner all wall-phone locations prior to mounting.

13. Orange, 1-foot, Cat-6 patch cables are to be provided for connecting the phone’s patch panel data drop to the switch.

14. Each phone’s patch panel port is to be annotated and provided to the owner for vLan configuration.

15. Video phones are to be configured to work with an external AXIS/AIPHONE in vestibule.

16. Video phones will be configured to talk back-and-forth with AXIS/AIPHONE.

17. Video phones will be configured to release the external door and allow entry into the vestibule.

18. Key Expansion Modules are to be installed where indicated on the building map.

B. Post installation documentation

1. The contractor shall provide post installation documentation per the specifications.

Shall include but not be limited to:

a. Phone locations and model by room number.

b. Patch Panel Data Drop location for each phone installation.

c. Phone spec sheets

3. STORAGE OF MATERIALS

A. All materials shall be secured when not in use by the Contractor.

B. It shall be the Contractor’s responsibility to secure all equipment including all material to be installed as part of the contract. No changes shall be made to the contract due to loss or theft of equipment and materials not officially accepted by the Owner.

PART 2 - PRODUCTS

Not used.

PART 3 - EXECUTION

1. INSTALLATION

A. Contractor shall be familiar with the location(s) where the work will be done. No additional compensation will be made for items the Contractor claims he was not aware of during bidding.

B. Work Area:

1. All work areas shall be cleaned at the end of each day. All debris shall be cleaned and removed from the site and disposed of in the approved container for the site.

2. All equipment shall be moved out of common areas and stored in the Contractor’s lay down area, or in other approved storage locations on site.

3. Any work that is low hanging, or may otherwise impede the general use of the space, and cannot be removed, shall be flagged and cordoned off by the Contractor.

C. All equipment and parts shall be installed in a neat and workmanlike manner. Good installation principles shall be used throughout the project.

D. All cables routed above the drop ceiling or in the ceiling area shall be installed square to the building. Diagonal cable runs are not permissible.

E. All cut edges of conduits, boxes, raceway, etc., shall be trimmed and filed so that no burrs or rough edges will damage cable as it is installed.

F. All surface raceways, including conduits in exposed areas shall be painted to match the existing colors of the surrounding area.

G. If in the course of the work, the Contractor damages, marks, or misplaces any ceiling tiles, the Contractor shall repair, and/or replace the ceiling tile to the original condition.

1. The Engineer shall decide if ceiling tiles have been damaged. Based on the

Contractors proposed fixes, the Engineer shall decide the best course of action to repair any damage done by the Contractor to the ceiling tiles.

H. It shall be the responsibility of the Contractor to repair any damage done to the structure or finishes in the building by the Contractor. The building shall be returned to its original condition prior to final sign off of the project.

2. DOCUMENTS

A. The Contractor shall fully read the contract documents including the detailed specifications, and the detailed drawings.

B. No additional compensation shall be made for any portion of the project which the Contractor did not know of or understand prior to providing the bid response.

C. In the case of any discrepancies between the detailed drawings and the detailed specifications, the Contractor shall provide the higher quality or more stringent requirement.

3. WORK PLAN-POST BID (CHOSEN CONTRACTOR ONLY)

A. Along with the submittals the Contractor shall provide a work plan for the implementation of the phone installation. The plan shall include scheduled dates for major milestones, and all phases required for completion prior to final cutover.

B. The work plan shall list all items that must be completed by the Contractor or Owner to provide a smooth install. The Contractor shall be responsible for all costs associated with the planning. The Owners only responsibility is to act as a liaison between the Contractor and the users.

C. The work plans shall include a time line. Contractor shall be responsible for all aspects of scheduling the work, including notification of the users and the administration.

D. The work shall commence within 10 days of award of the contract. The Contractor shall be responsible for attending bi-weekly project meetings at the Owner’s site to report on progress and keep the project team informed of the work being done.

E. The work plan will be reviewed at each weekly meeting for compliance and updates.

F. Work shall immediately begin on site surveys to determine the existing infrastructure and determining placement of new system electronics. The Contractor shall be responsible for moving, relocating, and reconnecting any and all existing equipment required for the installation of the new systems.

G. After work plan and system approval by the Engineer the Contractor can begin work on infrastructure work that does not impede users.

H. The Contractor shall be responsible for working with the Owner’s Information Technology staff and administrators.

SECTION 28 7750 – TRAINING

1. SECTION INCLUDES

A. This section includes directions for the Contractor regarding system cutover and training.

2. SYSTEM DESCRIPTION

A. The Contractor shall provide training on all phone types and their configuration.

PART 2 - PRODUCTS

Not used.

PART 3 - EXECUTION

1. GENERAL TRAINING REQUIREMENTS

A. The Contractor shall provide training on all systems installed or upgraded as part of the contract.

1. The Contractor shall involve the personnel from the Owner’s office in the implementation and configuration of devices.

2. Each phone type is to have training provided as part of the installation.

3. Each phones configuration is to be documented on what settings are required to make it functional with the MCS Cisco Call Manager.

4. Each training session shall include.

a. This training will give an overview of the capabilities of each phone, and the methods to be employed in utilizing the system.

b. Training shall include a walk-thru of the phones configuration, a demonstration of actual user interface, and directions on its general use.

c. This training is only meant to give an overview of each phone type.

5. For all training, the Contractor shall pay all expenses.

B. Create cheat sheets for all phone configurations that the owner can keep after the training.

1. A Cheat sheet shall include the details for each phone’s configuration on how it is to be configured and what settings are required to make it functional with the MCS Cisco Call Manager.

2. The Cheat Sheet shall specifically identify the settings and configuration for integrating with the

AXIS/AIPHONE.

SECTION 28 7800 – WARRANTY

1. SECTION INCLUDES

A. This section includes directions for the Contractor regarding system sign off and warranty.

2. SYSTEM DESCRIPTION

A. The project is not complete until all paperwork has been provided.

B. The Contractor shall warranty his work and all the products installed for a minimum of one-year from day of Final completion.

C. The Contractor and District will sign off on the project completion date. The one-year warranty will begin on the project completion date.

3. COORDINATION

A. Coordinate as-built drawings and records with the Engineer and Owner.

PART 2 - PRODUCTS

1. MANUFACTURERS

A. Not Used.

2. MATERIALS

A. The Contractor shall provide the following to the owner prior to the issuance of the Notice of

Final Completion.

1. Manuals and pamphlets on all electronic equipment.

2. All spare parts and coverplates for all components.

3. Manufacturer warranty cards for all components.

PART 3 - EXECUTION

1. EXAMINATION

A. Contractor shall fully examine all components of the system to make sure that all manuals and paperwork are included in the final submittal.

2. PREPARATION

A. All binders shall be neat and clearly labeled with listings.

3. PROJECT DELIVERABLES

A. All manuals and pamphlets shall be separated by equipment type.

B. All spare parts shall be provided in a box. The Contractor shall detail which component each spare part is for.

1. Spare parts may include, but not limited to: blank covers for electronics, supports and mounting hardware.

5. GENERAL WARRANTY

A. The Contractor shall warranty the installation and all the parts contained therein for a period of not less than one year after the Contractor and District have signed off on the project’s completion.

B. This shall include each and every part, cable or software system provided as part of this project.

1. If any part is broken due to a manufacturing defect or installation defect, the

Contractor shall fix and/or replace the broken item at their own expense.

2. The Contractor shall also supply all configuration and programming necessary to keep all phones to the latest revision of software during the year.

3. During the year, the Contractor shall make the Owner aware of any software upgrades that are available.

4. Contractor shall install all software upgrades for that year or as detailed below for specific systems.