1. RFQ Letter 480758.pdf

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division

Building 101 SUSC P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-6054 jchristy@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: August 28, 2026

REQUEST FOR QUOTE (RFQ) NUMBER 480758

DESCRIPTION: 100 MHz RF Amplifier System

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Contracts Specialist:

Name: Jeanhei D. Christy Telephone No.: 631-344-6054 Email: jchristy@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

U.S. Shipment: FOB Destination, Freight Prepaid Foreign Shipment: (see Freight Terms in Section

5.3 below)

Anticipated Period of Performance:

TBD

The Base Period for delivery of the initial RF amplifier system is expected to be 70 weeks (approx. 16 months) from the date of contract award.

BSA is requesting one (1) Optional Quantity for delivery of a second RF amplifier system exercisable at the unilateral discretion of BSA.

The option, if exercised, will be executed by written Change Order at unit pricing agreed to at time of Award. If the optional quantity is exercised, delivery is expected to be 26 weeks (approx. 6 months) after contract award.

Questions Due Date:

September 4, 2026 at 5:00PM Eastern Time

Quote Due Date & Time:

September 28, 2026 at 8:00AM Eastern Time

Contract Type: Firm Fixed Price (FFP) Payment Terms: Net 10 for small businesses;

Net 30 for large/foreign businesses

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for the subject requirement as outlined in the Draft Contract (Enclosure 1).

mailto:jchristy@bnl.gov mailto:jchristy@bnl.gov

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NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 334220. The stated size standard is 1,250 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror.

It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).

This procurement is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish a custom-engineered 100.625 MHz, 350kW RF Power Amplifier System, including all associated design, manufacturing, testing, factory and site acceptance testing, delivery, and warranty necessary to provide a fully functional system, in strict accordance with the requirements set forth in the attached Draft Contract (Enclosure 1). An optional quantity will be included for a second RF amplifier system following successful acceptance of the first unit.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price, including options, will be evaluated to determine the lowest price.

The resultant Firm Fixed Price award shall be subject to the terms & conditions of Enclosure 1.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

3.1 QUALIFIERS

The Offeror shall provide a response to each of the following Qualifiers as well as evidence/documentation to support its response.

3.1.1 Does the Offeror have prior experience and past performance for at least the past three (3) years producing RF power amplifier systems of comparable complexity to the requirements identified in the Statement of Work and Technical Specifications?

If YES, the Offeror shall provide references for at least three (3) successfully fabricated, tested and delivered RF amplifier systems of comparable complexity. The references shall include the name of the organization, including entity name, point-of-contact name, email address, and phone numbers.

3.1.2 Does the Offeror have a robust quality assurance program for the design, manufacture, and testing of the system and equipment as described in the Statement of Work and Technical Specifications?

http://www.sam.gov/

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If YES, the Offeror shall provide documentation of such program, including certification of ISO 9001, a similar industry standard certification, or details of their Quality System.

3.1.3 Does the Offeror possess in-house capability to perform advanced electrical testing at full rated power required by the Statement of Work and Technical Specification? (e.g., Burn-in Testing, Contractor Acceptance Test, Factory Acceptance Test)

If YES, the Offeror shall:

• Provide a list of available testing equipment.

• Describe testing methodologies.

• Provides at least two (2) examples of similar testing performed on comparable equipment.

3.1.4 Does the Offeror accept and comply with all requirements in the Statement of Work and Technical Specification?

If YES, the Offeror shall provide a paragraph-by-paragraph compliance matrix for each section of the Statement of Work and Technical Specification that clearly shows the Offeror’s acceptance as described in A and B below. Any exception shall be clearly documented, and the Offeror shall provide a detailed explanation of why the exception is being taken and any alternative recommendations.

A. Offerors shall list each Statement of Work section by number and explain how they will comply with all requirements. Detailed explanation of how compliance is to be achieved is required; a list of sections indicating compliance only is insufficient.

B. Offerors shall list each Technical Specification section by number and explain how they will comply with all requirements.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure 2), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

4.1 BSA will only accept email submissions of formal quotations. Email submissions must include the following:

• Acceptance of the Draft Contract (Enclosure 1), terms and conditions, and corresponding attachments (SOW, Technical Specifications and BNL-

QA-101)

• Signed Quotation Pricing Sheet (Enclosure 2).

• Responses to Qualifiers (RFQ Section 3.1) including supporting documents.

• AMS Form 050 (Enclosure 3)

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• Confirmation of place of manufacture as described in Section 6.0 below.

4.2 Emails will be sent to Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number 480758 in the Subject Line.

All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure

2) attached to this document. Prices shall be all inclusive and quoted in U.S.

Dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.

If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure 3).

6.0 FREIGHT

Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered At Place, Brookhaven National Laboratory, Upton, Long Island, New York (Freight Prepaid) Net 30 from acceptance, in accordance with an agreed-to milestone schedule.

For foreign procurements/(shipments?) the prospective Offeror will be responsible for notifying Inter-freight Harmonized Logistics Inc., located at 221 Sheridan Blvd, Inwood, New York. For foreign shipments that will be transported via ocean freight the 10-2 REQUIREMENTS Form located at http://www.bnl.gov/ppm/linkable_files/pdf/TenTwoForm.pdf must be completed by the Offeror 72 hours before departure of the vessel. The form can either be faxed to Inter-freight Harmonized Logistics, Inc. at 516-371-6880 or emailed to bnl@interfreight.net. A copy should also be emailed to PPMTraffic@BNL.gov. Once the form is submitted to customs an acceptance http://www.sam.gov/ http://www.sam.gov/ https://napex.us/ http://www.bnl.gov/ppm/linkable_files/pdf/TenTwoForm.pdf

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7.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products as defined at FAR 25.003, Definitions. If foreign end products are proposed, the Offeror shall provide the country of manufacture.

8.0 SMALL BUSINESS SUBCONTRACTING PLAN

All Offerors certifying that they are other than a “small business or foreign business” and that they expect to submit an offer that will exceed $900,000 must submit a Small Business Subcontracting Plan for BSA’s approval prior to contract award. Reference shall be made to FAR 52.219-9 before completing this subcontracting plan. Firms certifying that they are small or foreign businesses need not complete the plan.

The following BSA Small Business goals are provided as an example for this procurement. Any exceptions to this requirement shall be noted accordingly.

Small Business ................................................................................. 49% Small Disadvantaged Business .......................................................... 5% Women-Owned Business ................................................................... 5% Hub Zone ............................................................................................ 3% Veteran-Owned Business ................................................................... 3% Service-Disabled Veteran-Owned Business ........................................3%

Note: If the Offeror can certify that the there are no subcontracting opportunities in the work to be performed under this contract, they will need to fill out AMS Form- 001, entitled “Subcontracting Plan Waiver,” (Enclosure 4) instead of the Small Business Subcontracting Plan.

9.0 WARRANTY

The Contractor shall provide at least a two-year warranty as required under the

Statement of Work, Section 3.8. The Warranty shall start after successful BSA Site Acceptance Testing.

10.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form, Enclosure 5.

• W-9 Form, Enclosure 6.

• W-8 Form, Enclosure 7.

11.0 CLOSURE

We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the undersigned.

Enclosures: 1. Draft Contract with attachments (A), (B) and (C)

2. AMS Form 043 Quotation Pricing Sheet

3. AMS Form 050 Reps and Certs

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4. Small Business Subcontracting Waiver

5. Vendor ACH Authorization Form

6. W-9 Form (Domestic Vendors)

7. W-8 Form (Foreign Vendors)

11.0 CLOSURE