1. PWS 1503010 F Custodial.pdf

1503010 – Custodial Services

SECTION F: DELIVERIES OR PERFORMANCE

DELIVERABLES TABLE

1. Insert the following deliverables table into Section F. Tailor the following list of deliverables as required to agree with the PWS reporting requirement for this Technical Annex, and combine with the deliverables identified in Section F for other Technical Annex/Sub-annexes.

2. All deliverable requirements must be called out in the technical specifications (Section C Spec Item) as a work requirement.

3. To avoid duplication and possible errors during revisions, specify in the technical specification (Section C) only that the deliverable is required. All details (due dates, distribution, content, etc.) should be stated only in the deliverable table or preparation instruction.

4. The technical specification (Section C) and Section F should reference the deliverable by the exact same title.

5. Do not deviate from the deliverables table format.

6. Deliverables table preparation:

Annex/Spec Item: Insert Annex or Sub-Annex number and the appropriate Spec Item number(s)

Form Attachment Number: If a Government form is provided for use by Contractor, identify the Section J Attachment number here. If no form is provided to the Contractor, insert “n/a” in this column for the deliverable.

Deliverable Title: Insert title of the deliverable exactly as referenced in Section C.

Date(s) of Submission: Date the deliverable is due to the Government.

Examples:

X calendar days after contract award X working days after the end of the deliverable period January 15 & April 15 of each year

Distribution:

For “Original/Copies” specify the Command/Office or Code receiving the original deliverable from the Contractor and any other office or code receiving copies (for example: PWD Environmental Manager/KO).

Though the KO is the default entry in the sample below, it is recommended that the individual (by command title/office code) that is the direct reviewer or user of the submittal be specified here. The KO should still be designated to receive distribution of copies for all submittals.

For “Number of Copies” specify the total number of copies needed, including the original.

Frequency: Describes the frequency of delivery (how often the deliverable is required). For clarity, spell out the frequency rather than abbreviating (e.g. state “annually” rather than “1x/yr”).>>

Section F – 1503010 Custodial

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of

Submission

Distribution

Frequency Original/ Copies

Number of Copies (including original)

1503010/ 2.2.1

N/A Pathogen Training Certificates

Upon request KO/COR 1 Upon request

1503010/ 3.1

N/A Annual Work Schedule

Within 15 calendar days prior to contract start

KO/COR 2 Annually and five calendar days prior to implementing any changes to the schedule

1503010/ 3.1

N/A Monthly Work Plan

First work day of each month and five calendar days prior to implementing any changes to the schedule

KO/COR 2 Monthly

1503010/ 3.2

N/A Custodial Service Order Report

First work day of each month

KO/COR 2 Monthly

DELIVERABLES FORM PREPARATION INSTRUCTION

1. Prepare a Deliverable Report Preparation Instruction for each deliverable requirement. Specify information that should be included in the report. Instructions should be meaningful, complete, and clear. If another document provides instructions, reference the instruction paragraph and state where/how the Contractor may obtain the referenced document (e.g., Existing permit is on file in the Technical Library.). If no specific format is required, state that Contractor’s format is acceptable. If specific Government forms are to be used by the Contractor, prepare and insert the blank forms into Section J. Only insert forms that are required for Contractor use. If a Contractor-provided form is acceptable, no Government form is required.

2. Instruction form preparation (see sample form below):

Government Approval Required:

Check “yes” if you want the Contractor to submit a “draft” document for Government approval, before a “final” document is submitted.

Check “no” if you do not need the Contractor to submit a “draft” document for Government approval before a “final” document is submitted, or if Government approval is not required even for a “draft”.

For check mark use capitalized “X”, bold, italic, and underlined. Delete extraneous underline markings.

Media:

Check the type(s) of document you want the Contractor to submit (hard copy, electronic and/or direct input into a system). For check mark use capitalized “X”, bold, italic, and underlined. Delete extraneous underline markings.

For “Electronic” specify in the preparation instructions if you want the report by e-mail, diskette or CD.

Direct system input means inputting the information into an established Government system such as DCPDS or MODERN (for HRO) and SPM. It does not mean inputting into an Access or Excel database, etc.

Instructions:

Do not include contract performance requirements here that belongs in the PWS

Include any other special instructions or information the Contractor needs to prepare the deliverable (e.g., data must be input into a specific system).

If report is required electronically, note if the report should be e-mailed or submitted on CD or diskette (3.5 diskette, 100MB or 250MB zip disk). If applicable, specify the required file format (i.e. Excel, Word, Access, etc.).

Include description of approval chain (if required).

An example of unclear instructions: “As determined by the Contractor to include all applicable regulatory information.”

Deliverables Form Preparation Instructions

Deliverable Title: Unscheduled Services Report

Form Attachment No.: J-1503010-04

Government Approval Required: Yes _X_ No

Media: Hard Copy X Electronic ___ Direct System Input

Instructions:

The report shall be prepared using Microsoft Office Word software.

The Trouble Call Summary Report shall be a compilation of the previous months trouble call reports with the following information:

a. Detailed description of work actually completed, problems encountered and recommended follow-up actions required.

b. Brief description of labor to be performed.

c. Date and time work began.

d. Date and time work was completed.

e. Total hours of labor (by craft) expended, including travel time.

f. Name of person accepting the work and any comments written on the trouble ticket.

g. Last name and first initial of the Contractor employee(s) performing the work.

Submit a copy of the summary report via email to KO for Government review and comment.