1. Osage Nation IT Microsoft Environment Support.pdf

Project #: 27-PS02

Request for Proposal

Project Title:

Osage Nation Microsoft Environment Support

Issued by

Osage Nation

September 24, 2026

Deadline for submissions:

Tuesday, October 27, 2026

2:00 P.M.

TABLE OF CONTENTS

SECTIONS

Section 1 Invitation and General Information

Section 2 Instructions to Proposers

Section 3 Scope of Work

REQUIRED PROCUREMENT FORMS

NON-COLLUSION AFFIDAVIT

BUSINESS RELATIONSHIPS AFFIDAVIT

SORNA DISCLOSURE

PROOF OF OSAGE OWNERSHIP AFFIDAVIT

SECTION 1

INVITATION AND GENERAL INFORMATION

1.1 Invitation

The Osage Nation is seeking sealed proposals from qualified Microsoft Licensing Solution

Providers and Cloud Solution Providers to provide Microsoft licensing, Azure consumption services, licensing optimization, implementation support, strategic advisory services, funding assistance, and ongoing support for the Nation’s Microsoft environment.

1.2 Objective

The Osage Nation’s primary objective is to obtain the services of a vendor to serve as a strategic Microsoft licensing and cloud services partner. The Nation seek a partner that will maximize the value of its Microsoft investments, support the ongoing migration from on-premises systems to Microsoft 365 GCC and Azure, reduce avoidable licensing costs, and provide a transparent recommendation regarding the appropriate use of Enterprise

Agreement and CSP licensing vehicles. The Nation anticipates evaluating hybrid approach under which Microsoft 365 GCC G5 and selected cloud services may be procured through CSP while Windows Server, SQL Server, and other appropriate products remain under an EA, Server and Cloud Enrollment, or successor volume licensing arrangement.

1.3 Legal

A. All applicable laws, ordinances and the rules and regulations of all authorities having jurisdiction over the project, including without limitation applicable environmental, public health, and safety standards, shall apply.

B. Under Osage Nation law, the selected respondent is required to consent to the laws of the Osage Nation and the venue of the Osage Nation Trial Court for any disputes arising under the contract. The application of Osage Nation law and venue are nonnegotiable except under limited circumstances. If proposer intends to negotiate the application of the Nation’s law and venue, proposer is required to state such intent and notify the Nation of the reasons thereof within the response. Whether a respondent intends to negotiate such requirements will be strictly considered in the

Nation’s review of the responses. Respondent is hereby notified that any waiver of the Nation’s sovereign immunity is subject to review by the Principal Chief and must be approved by the Osage Nation Congress, which will cause due delay in the contract process.

1.4 Contract Execution

A. This project will be awarded to one (1) vendor.

B. The successful proposer will be required to execute the contract within 30 calendar days from the date when the Notice of Award is delivered to the proposer. In case of the failure of the proposer to execute the contract, the contracting officer will consider the proposer in default.

END OF SECTION

SECTION 2

INSTRUCTIONS TO PROPOSERS

2.1 Proposal

Sealed proposals should be submitted in the format outlined in this RFP and should be a complete response to this RFP. Osage Nation reserves the right to waive any formalities or to reject any and all proposals. No proposal may be withdrawn for a period of 30 days after submission. All proposals and related material become the property of the Osage

Nation.

2.2 Proposal Inquiry Contact:

A. All questions regarding this project shall be submitted in writing to:

Ashley Lockett ashley.lockett@osagenation-nsn.gov or

111 John Dahl Ave.

Pawhuska, OK 74056

B. Information obtained from an officer, agent or employee of the program, or any other person shall not affect the risk or obligations assumed by the Proposer or relieve them from fulfilling any of the conditions of the contract. The failure or omission of any proposer to do any of the foregoing shall in no way relieve any proposer from any obligation in respect to the submitted proposal.

C. The last day to receive questions is Monday, October 19, 2026 by 4:30 P.M. CST.

2.3 Addendum:

Proposers must satisfy themselves with the scope of work accurateness, including addenda.

Any addenda will be sent to each proposers and shall become part of the contract whether received or not. The final addenda will be sent out Tuesday, October 20, 2026. All proposals shall be bound by such addenda whether or not received by the proposers.

2.4 Proposal Submittal

Sealed proposals must contain one (1) hard copy and one (1) digital copy within sealed envelop via flash drive format and submitted no later than 2:00 P.M. CST on October 27, 2026 to:

Osage Nation Purchasing Office

Attention: Ashley Lockett

Proposal for Osage Nation Microsoft Environment Support

111 John Dahl Ave.

Pawhuska, OK 74056

2.5 Proposal Acceptance:

A. No proposal(s) will be accepted more than 96 hours before the deadline, excluding weekends and holidays.

B. No late proposal(s) will be accepted. Failure to comply with this or any other provision of the RFP shall be sufficient reason for rejection of the proposal. After proposal submittal, proposers shall not assert that there was a misunderstanding concerning the intent of the Scope of Work. A conditional or qualified proposal will not be accepted.

SECTION 3

SCOPE OF WORK

3.1 INSTRUCTIONS

Project Scope of Work and project specifics are included in, “2. IT PACKET.”

NON-COLLUSION AFFIDAVIT

STATE OF OKLAHOMA )

)ss

COUNTY OF OSAGE )

______________________________________, of lawful age, being first duly sworn, on oath says, that (s)he is the agent authorized by the proposer to submit the attached proposal. Affiant further states that the proposer has not been a party to any collusion among proposers in restraint of freedom of competition by agreement to propose at a fixed price or to refrain from proposing; or with any official or employee as to quantity, quality or price in the prospective contract, or any discussion between proposers and any official of the OSAGE NATION OF OKLAHOMA, Pawhuska, Oklahoma, concerning exchange of money or other thing of value for special consideration in the letting of a contract.

Firm Name

Signature & Title

Subscribed and sworn to before me

This ____________ day of ____________, 2026.

Notary Public

My commission expires: ___________________________

BUSINESS RELATIONSHIPS AFFIDAVIT

______________________________________, of lawful age, being first duly sworn, on oath says, that (s)he is the agent authorized by the proposer to submit the attached proposal. Affiant further states that the nature of any partnership, joint venture or other business relationship presently in effect or which existed within one (1) year prior to the date of this statement with any officer of the Osage Nation or other party to the project is as follows:

Affiant further states that any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement between any officer or director of the proposing company and any officer of the Osage Nation or other party to the project is as follows:

Affiant further states that the names of all persons having any such business relationships and the positions they hold with their respective companies or firms are as follows:

*If none of the business relationships herein above mentioned exist, affiant should so state with N/A.

This ____________ day of ____________, 2026.

OSAGE NATION

GENERAL CONTRACTOR DISCLOSURE CERTIFICATION

FOR THE

OSAGE NATION SEX OFFENDER REGISTRATION

AND NOTIFICATION ACT

The General Contractor certifies:

That all employees, subcontractors and their employees who are currently on a National

Sex Offender Registry; the national database maintained by the Federal Bureau of

Investigation (FBI) pursuant to 42 U.S.C. Section 16945 must notify the Osage Nation

Attorney General’s Office within three (3) business days after the execution date of the

“Osage Nation Professional Services Contract”.

This Certification is to further comply with the Section 24 – Applicable Law, Jurisdiction, Court and Judicial Venue, Paragraph B –SORNA in the “Osage Nation

Professional Services Contract”.

The General Contractor hereby certifies that any disclosure or information submitted is accurate, complete and current.

Signature Date

Typed or Printed Name

Title

Company Name

Company Address

PROOF OF OSAGE OWNERSHIP AFFIDAVIT

I, ______________________________________, of lawful age, being first duly sworn, on oath states, that he/she the agent authorized by the proposer to submit the attached proposal and affirms that he/she is an Osage Tribal Member. Include copy of Osage

Membership Card.

Affiant further states that any such business relationship presently in effect, partnership, joint venture or other business relationship, is fifty-one percent (51%) Osage member owned. Included Osage Membership Card, financial information for the previous two (2) full calendar years, Articles of Incorporation or W-9.

Affiant further states that the names of all persons having any such business relationships and the positions they hold with their respective companies or firms are as follows:

*If none of the business relationships herein above mentioned exist, affiant should so state with N/A.

This ____________ day of ____________, 2026