1. Exhibit A - Statement of Work, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000046

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data.

2. STATEMENT OF WORK/SPECIFICATIONS: This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through an Open-End Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

3. BACKGROUND:

Colorado Correctional Industries operates a Mattress Fabrication Shop for the purpose of producing products that support Offender work programs. The Colorado Department of Corrections (CDOC), on behalf of Colorado Correctional Industries (CCi), is seeking a Bidder(s) to provide Foam Mattress Cores, to produce mattress for Offender use. After the initial order, the Foam Mattress Cores will be ordered on an as needed basis.

4. SPECIFICATIONS:

The Foam Mattress Cores (Cores) will need to have the following specifications:

A. The Cores will need to be manufactured with High – Resiliency foam cushioning for high traffic applications.

B. The Cores must be 3” in thickness to provide comfort, support, and durability.

C. The Cores must be 3 inches thick, 30 inches wide, 76 inches long.

D. The Cores must be manufactured from open cell polyurethane foam E. The Cores must be High-Density, Open-Cell Polyurethane for exceptional durability and support.

F. The Cores must have an Indentation Load Deflection (ILD) of 40, and density rating of 2.7 lbs. per cubic feet.

G. The Cores must be premium upholstery foam.

H. The Cores will need to have life expectancy of a minimum of ten (10) years.

I. The Cores must pass the California Technical Bulletin 117 (CAL 117) which is a fire safety standard that regulates the flammability of materials used in upholstered furniture.

J. The Cores must pass the FMVSS 302 which is a United States federal safety standard that specifies the burn resistance requirements for interior materials.

K. The Cores will need to be made in the United States of America.

5. DELIVERIES

A. The Bidder(s) will need to provide lead and delivery timeframes for purchase requests.

B. Deliveries will need to be made Monday through Thursday between the hours of 7:00am – 3:00pm.

C. The awarded bidder(s) is strictly responsible for ensuring no contraband accompanies the order.

i. Prohibited items include, but are not limited to, weapons, drugs, alcohol, tools, pets, and electronic equipment. Additionally, all delivery drivers are required to pass a background check.

7. PRICING

A. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidder(s) should take shipping costs into consideration when submitting a bid response to this solicitation.

B. All pricing shall remain firm during the term of the Purchase Order.

8. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition.

Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality; however, the product must be approved nutritionally (see product approval & samples section above) and a sample may be required prior to bid closing.

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9. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder’s Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Attachment 1 with changes?

Does Bidder have all required insurance coverage?