1. Exhibit A - Statement of Work, Specifications, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ CFAA 2026000425 – Eastman Digital Static Cutting Table

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposals context or exclude any relevant or essential data.

2. STATEMENT OF WORK:

Set-up/Installation and assembly will be expected from the Awarded offeror, any additional costs for these services must be clearly listed.

i. On-site system integration and training from a certified technician is required to make the cutting table fully operational for Garment Factory staff and authorized offenders that will be utilizing the table.

ii. Training to include but not limited to: instruction and demonstration of table settings, calibrations, maintenance, opening and cutting a file, creating a layer and material file, and tool settings.

3. SPECIFICATIONS:

Background: The Colorado Department of Corrections (CDOC) on behalf of Colorado

Correctional Industries (CCi) a self-funded division of CDOC, operates a garment production factory at Limon Correctional Facility, in Limon Colorado. CCi utilizes fabric cutting tables on a daily basis to complete orders, and have found it necessary to upgrade their current table.

CDOC is seeking quotes/bids from an offeror that can provide an Eastman Digital Static Fabric Cutting Table, to be delivered, assembled, set-up, calibrated, and made fully functional on or before June 30, 2026.

i. Table Specifications: Eastman, Eagle Model S135 – 72”x20” Static Table System or of equal quality and specifications.

a. Cutting Ganty: Sevo moto control, working range of X-axis: 16ft, Y-axis: 69.45 in.

Maximum cutting speed of 60ips /152.4cm/s. Maximum acceleration of 1.3 G, 7-inch LCD touchscreen, full color panel. Precision machined aluminum alloy construction, clear anodized for superior finish protection. Safety features must include: two (12) stop discs, four (4) remote emergency stops.

b. Tool Head Standard: Three (3) tool mounts – 2” round mount (10 spare blades), 45 degree drag blade mount (10 spare blades), punch tool mount (5 spare punches – 1/16” size). Pen lift assembly – quick change pen assy, tool changing station, tool depth gauge and depth limiters. Theta axis servo*drive brushless motor. Electronic pressure control for all tools.

c. Static Table: heavy duty construction, precision ground linear rail, rack and pinion drive system, one (1) 7.5HP high flow blower and silencer. Manually operated blower overload protection assembly (not required with VFD option). Two (2) manual blast gates for vacuum control, Blue Urethane roll down cutting surface, and under table cantilevered cable festooning for full table accessibility.

d. Diagnostic Control Cabinet & Software: Containment unit for all power and control hardware. Constructed of heavy 11-gauge steal; scratch resistant inside and out, easy access sealed door for inspection and maintenance sealed to protect against high particulates and fan cooled enclosure for optimal computer performance.

Extensive system diagnostic capabilities through Ethercat controls, multi-axis motion control industrial computer, Windows 11, 64-bit operating system, flat screen LCD monitor, cutPRO-Cutting system control and operating software, and equipped with 230V, 3 Phase, 50/60HZ.

e. Support License: options must include support and technical services for software maintenance, version upgrades, unlimited phone or online support for software, mechanical, electrical, and electronic issues.

f. Hardware: Lifetime cutPRO Software Key, preferred to replace an annual support/ licensing fee, and would include the support services, and software updates.

g. Accessories: Uprights and Bar for plastic overlay- Table Mounted, Max. diameter roll 20” without lower guide bar in place, 15” with lower guide bar in place. Max.

weight capacity for bar 300lbs.

ii. Product Warranty: Standard and optional warranty information must be included and submitted with quote/bid documents.

4. DELIVERY

A. Address: Limon Correctional Facility – CCi Garment Factor, ATTN: Albert Parmenter, 49030

State Hwy 71, Limon, CO. 80826.

B. Delivery and service must be received on or before June 30, 2026.

C. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

D. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the sole point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a Non-Delivery.

E. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder, leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. CDOC RESPONSIBILITIES

A. Facility staff will make ready and clear space for the cutting table prior to delivery, assembly and set-up.

B. Training will be coordinated during regular business hours to prevent additional costs.

C. Power supply to table will be accessible and be made available for the Cutting Table.

D. Staff will escort technician and installer(s) while on CDOC Property.

6. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

7. INVOICING

A. All invoices will need to be submitted via email to: doc_accountspayable@state.co.us and doc_cci_purchasing@state.co.us for payment processing.

B. All invoices will be sent after delivery, assembly, set-up, calibration, and training is complete to the above referenced departments/staff via email.

THE REMAINING SPACE ON THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY

8. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit G.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 13.C Accessibility Requirement of the RFP or Section 1.A.i of this Statement of Work. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.R.v of the RFP (Exhibit F). Any changes must be provided with Bidder’s Bid. Please confirm YES or NO

Have you spoken with anyone other than the Sole Point of Contact listed in this RFP? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-H and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Exhibit G?

Did Bidder Return Exhibit H?

Did Bidder Return Attachment 1 with changes?

Did Bidder Return a Certificate of Insurance per Attachment 2?