1. Exhibit A - SOW, Specs, Bidder Response.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER(S) RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2027000102

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a proposal’s context or exclude any relevant or essential data

2. STATEMENT OF WORK/SPECIFICATIONS:

This SOW describes the deliverables sought through this DQ and the scope of what the awarded Bidder(s) will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidder(s) with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data.

3. INTRODUCTION:

The Colorado Department of Corrections (CDOC), acting on behalf of Colorado Correctional Industries’ (CCi), Tag Plant is soliciting bids from qualified bidder(s) to supply overlaminate film utilized in the manufacturing of temporary license plate mounting boards.

4. SPECIFICATIONS:

This specification defines requirements for clear overlaminate film with a high-tack permanent pressure-sensitive adhesive, specifically engineered for high-durability automotive license plate production. The material must fully comply with all functional, optical, and physical performance standards specified in Attachment 3 and Attachment 4.

A. Quantity: 650,000 units

I. Item: 7” x 12”, 4 mil clear polyester overlaminate film II. Adhesive: permanent

III. Liner: 54# glassine lay-flat liner (translucent) IV. Features: includes three (3) kiss cuts

B. Packaging requirements for overlaminate film are as follows:

I. 500 units per bundle

II. 2 bundles per box III. 8 bundles per tier IV. 8 tiers high V. 64 cartons per pallet

C. Quantity: 702,000 units each I. Dimensions: 1” x 10”

II. Material: 3 mil Polyester Clear Overlaminate Film with Permanent Adhesive

III. Liner: 75# Glassine Lay-Flat Liner (maximum 92#)

D. Packaging requirements for clear reinforcement strips are as follows:

I. 500 per roll

II. 6 rolls per case III. 15 cases per tier IV. 8 tiers high V. 120 total case per pallet

E. Refer to Attachment 3 (overlaminate film front), Attachment 4 (hologram – state seal), Attachment 5 (Clear Reinforcement Strips) for complete specifications and diagrams.

5. SAMPLES

A. Bidders must provide twelve (12) samples for each variant of overlaminate film, precisely matching the specifications detailed in attachment a, attachment b, and attachment c. These samples will undergo testing and quality evaluation.

B. Sample delivery requirements:

I. All samples must be supplied at the bidder’s sole expense and will not be returned.

II. Packages must be clearly labeled with the bidder’s name and solicitation number DQ 2027000102.

III. Samples must be received prior to the bid close date of September 23, 2026.

C. Shipments must be delivered via FedEx or ups to the address below:

Colorado Territorial Correctional Facility – CCi Tag Plant Attn: Lucas Crocker 275 West Hwy 50 Canon City, CO 81212

6. DELIVERY

A. Delivery location will be determined after the bid has been awarded.

B. Incomplete orders will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

C. Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the single point of contact listed in the DQ if unable to meet delivery schedules. Failure to provide timely notice will be deemed a non-delivery.

D. Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder(s), leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

7. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Bidders should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the term of the Purchase Order.

8. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER(S) RESPONSE

Bidder(s) name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidder(s) must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder(s) a nonresident bidder(s) from a state that provides a bidding preference to bidder(s) from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder(s) must be registered to do business in the state of Colorado. If a bidder(s) is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with Colorado SOS? YES or NO.

Bidder(s) must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be made with Bidder(s) Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER(S) RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidder(s) must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder(s) Return Exhibit A?

Did Bidder(s) Return Exhibit B?

Did Bidder(s) Return Exhibit C?

Did Bidder(s) Return Exhibit D?

Did Bidder(s) Return Exhibit E?

Did Bidder(s) Return Exhibit F?

Did Bidder(s) Return Attachment 1 with changes?