1. Exhibit A - SOW, SPECS, & BIDDER RESPONS LCF FINAL.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ CAAA 2027000005 – Boiler Chemicals & Treatment Services at LCF

1. STATEMENT OF WORK: This SOW describes the services and deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the Purchase Order resulting from this DQ. The SOW is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a quote’s content or exclude any relevant or essential data. CDOC is seeking Quotes from qualified bidders that can provide Boiler Chemicals and Treatment services on site at Limon Correctional Facility.

Boiler Water Treatment services include: Maintain the appropriate water chemical levels for optimal performance of the hydronic boiler system, chiller water, and cooling tower water of the closed loop system. Implement a treatment program which protects boilers and systems from water sediment, over/under oxidation, and corrosion to prevent any malfunction, heat distribution, or system issues. Regularly scheduled testing of water chemical composition, adding or adjusting water concentration levels, inspection of boiler functions, heat pump, tubes, filters, gauges, and controls.

Consult with facility staff on operational practices, provide technical guidance and support of chemical handling, and make recommendations for system care.

The awarded bidder will be expected to provide all necessary chemicals, materials, equipment, testing supplies, and tools to perform treatment services on site.

Monthly schedule of services: Services must be prescheduled, one day per month, based on Limon Correctional Facility Physical Plant staff agreed upon date and time. Additional calls for testing and treatment may be requested prior to the regular monthly schedule.

Urgent service calls: Must be able and prepared to respond within 24 hours for urgent or emergency service calls. It is critical for the daily operations of the facility that the Boiler System be fully operational at all times.

i. Please be advised that all venders interested in submitting a quote for these services must attend the Mandatory Site Visit scheduled at 10:00am Tuesday August 4, 2026. See section 4 of the Document Quote for additional instructions and information.

2. SPECIFICATIONS OF BOILERS & CHILLERS:

Limon Correctional Facility currently has two (2) Cleaver Brooks Boilers, model #CB200-250 L88254 & L88255, and one (1) Cleaver Brooks Boiler, model #CB200-300 L88970, Hydronic closed loop heating system, built in 1990. MAWP 4-pass dryback firetube boiler system.

Two (2) boilers operate at 250k BTU and one (1) operates at 300k BTU, circulating radiant heat throughout the facility’s air handlers.

Two (2) Daikin Chillers, model #WMC400DCN-ER08, built in 2014, and is a closed loop system to support boilers. Chiller repairs are serviced by another contractor but consulting and making recommendations with LCF staff about the chiller functions may be needed during the monthly chemical and treatment services.

Natural gas is the heat source; LCF staff replace heating tubes every other year (tubes are not part of vendor provided goods). Both fire & water tubes are used in the LCF boiler system.

30% to 50% boiler capacity is produced depending on ambient temperature and wind chill factors.

Chemical controls: Manual induction system for chemicals to be added through a circulation pump.

Water Source: Supplied water is from the town of Limon.

i. Water is post treated with chlorine to .90, and water softening salt is added to reduce hardness to 3 – 6 gains. Staff can provide treatment but may also be requested during the monthly treatment services depending on the recommendations of the awarded bidder.

Water source analyzation is done 2 times per year.

ii. Water Softening Salt should be available on-site but may be needed upon request.

Cooling towers are on a separate system and will also require water treatment and testing.

3. DELIVERABLES:

Water Treatment Chemicals List:

i. Closed Circuit & Cooling Tower Water Treatment: JTC1100 Inhibitor, 54-gallon barrels

ii. Bio-Dispersant

iii. Bromine tables 5-Gallon bucket

iv. Dixchlor 10% (dichloro-s-triazinetrione 10%), 54 -gallon barrels

v. Water Softening Salt – may be requested.

vi. Sulfuric Acid

vii. Chlorine

viii. Dexichlore (dexchlorpheniramine maleate)

ix. Phosphate Chemicals (JTC2015)

x. Cooling Tower Treatment (8100)

xi. Testing supplies and equipment, laboratory analysis of test results, and any reports requested by LCF staff.

xii. All MSDS Safety Data Sheets for any hazardous chemicals Technical and Training Support Requirements:

i. Service representatives possess a technical degree(s), certifications, knowledge or experience, and expertise in water treatment systems.

ii. Provide formal training on the handling of chemicals, installation, care, maintenance, testing, and operation of water treatment systems.

iii. Regular consulting services upon request and at least on a monthly basis.

iv. 24-Hour response time to service calls.

4. ON SITE SERVICE LOCATION

A. Limon Correctional Facility, located at 49030 State HWY 71, Limon CO. 80826, is an operational medium security facility. Some interaction or verbal contact with offenders that work in the same area may occur.

B. Service Technicians must have the ability to work in the space, area, near and around where the boiler system is located on the facility property to perform services.

C. Any employee(s) or assistant(s) of the Awarded bidder working with Service Technicians that will be entering a State of Colorado Correctional Facility, must be able to pass a background check.

D. Performance Standards: Any failure to deliver (non-delivery) of awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder, leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. CDOC RESPONSIBILITIES

Facility staff will escort technicians and assistants through the facility while performing the monthly Boiler water treatment services.

Facility staff will coordinate schedule for monthly services with the Awarded bidder(s).

Reasonable time will be provided for services based on the necessary services; additional work may require another service date to be scheduled.

Training and consulting services provided by awarded bidder will be received by facility staff to care for and maintain Boiler system.

6. PRICING

A. Pricing must be provided on an itemized quote document or on Exhibit D-Price Quote. Price per size of chemical, treatment services, testing, training, support and any additional service call pricing must be provided.

B. Pricing of all goods and services will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. Per diem, lodging and travel expenses are not authorized for these services and will not be considered for award during the evaluation process. Any such charges listed on an invoice from the awarded bidder will not be paid, travel costs must be taken into consideration when submitting a bid response to this solicitation.

D. All pricing shall remain firm during the first-year term of the Purchase Order.

E. The CDOC may at its sole discretion elect to include a provision in the CDOC Purchase Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Purchase Order if awarded. Any price increase(s) must be agreed upon between CDOC and the awarded vendor(s).

7. INVOICING

A. All invoices will need to be submitted via email to: DOC Accounts Payable office, doc_accountspayable@state.co.us B. All invoices will be sent each month after scheduled water, testing, and chemical services have been completed within 15 business days to the above-mentioned departments/staff via email.

8. EQUAL SPECIFICATIONS

A. Brand names and specifications used herein are intended to aid in establishing the desired standard of quality needed to meet state requirements, and not to unduly restrict competition.

Unless a specific item’s description states otherwise, you may submit a bid for a product of equal specifications and quality.

THIS SPACE HAS BEEN LEFT BLANK INTENTIONALLY

https://doc_accountspayable@state.co.us

9. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder’s Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service- Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-E and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Return Exhibit G? (For Mandatory Site Visit)

Did Bidder Return Attachment 1 with changes?

Does Bidder have all required licenses, certifications, and insurance coverage?