1. Exhibit A - SOW, Specs & Bidder Responce FINAL.pdf

EXHIBIT A (Complete and Return)

STATEMENT OF WORK, SPECIFICATIONS, BIDDER RESPONSE

COLORADO DEPARTMENT OF CORRECTIONS (CDOC)

DQ 2026000477: Tab Envelopes for Motor Vehicle Registration -

CCi Tag Plant

1. DESCRIPTION:

The Statement of Work describes the deliverables sought through this DQ and the scope of what the awarded Bidder will be expected to offer through the contract resulting from this DQ. The Statement of Work is intended to provide interested Bidders with sufficient basic information to submit a Quote. It is not intended to limit a proposals context or exclude any relevant or essential data.

2. STATEMENT OF WORK:

Production of specified Tab Envelopes to be delivered on an as requested basis.

i. Orders will be placed through out the initial Award period from July 1, 2026 to June 30, 2027. Pricing must remain firm for the initial period, optional renewals for two (2) additional one-year periods not to exceed three (3) years.

Mandatory Samples: must be sent immediately for evaluation and acceptance to the Colorado Department of Corrections: CCi Tag Plant – Attention Lucas Crocker, 275 West HWY 50, Canon City, CO. 81212.

i. Samples will be sent at the sole expense of the vendor and will not be returned.

ii. Please send five (5) Tab Envelope samples based on the specifications and the attached supplemental diagrams listed in section 3 below.

iii. Samples must be received for evaluation no later than the end of business day June 1, 2026.

3. SPECIFICATIONS:

The Colorado Department of Corrections (CDOC) on behalf of Colorado Correctional Industries (CCi), a self-funded division of CDOC, operates a License Plate and Sign production plant at Territorial Correctional Facility in Canon City, Colorado. As part of their production of Colorado License Plates, they are also contracted to provide Tab Envelopes for Motor Vehicle Registrations.

CDOC and CCi Tag Plant are seeking quotes from a supplier that can adequately produce, package, ship, and deliver Tab Envelopes on an as requested basis.

The estimated number of envelopes for the initial award period is 3,096,000. This quantity is based on the annual average number of envelopes ordered, however this estimated quantity is not guaranteed and can be increased or decreased based on the demand.

i. Envelope size: 4 ” x 8 3/4” open side, seam side 3/8” x 2 3/4” notch in back

ii. 1 1/8” pictorial flap with slit in flap located 2 3/4” from left.

Envelope Paper: White, 24#, woven.

Double Poly Film Window: Top – 7/8” x 1 13/16”, 3/8” left, 2 5/8” bottom, poly must be even with fold line and flap. Bottom – 1 1/8” x 3 3/8”, 2 15/16” left, 11/16” bottom.

DQ CFAA 2026000477 Tab Envelopes

i. Double inside pocket: Behind Top Window – 1 5/8’ x 2 5/8”, and pocket behind bottom window – 4 316” x 5 1/2”.

ii. Supplemental Attachments B & C, envelope outside/inside diagrams and measurements provide the full specifications and expectations for each envelope.

Envelope orders will require printing of state county names and address. Authorized Tag Plant staff will provide county names and address at time of order, awarded vendor will be expected to provide proof sheets for each county, currently there are 65 counties.

i. Proof sheet file must be sent/returned via email and must reference the county name for review and approval. Email address will be provided after award.

ii. Please see supplemental Attachment A – Tab Envelope Specifications for additional Printing requirements.

Latex Glue required on Flap and Back of each Envelope.

i. Flap glue configuration requires split on flap (inside) at 1/2” x 1 7/8” and 1/2” x 3/4”.

ii. Glue configuration on back requires 1/2” x 3/4” spot in left side of notch and the back, remaining gum line on back is 1/2” x 4 5/8”.

iii. Please see supplemental Attachment A – Tab Envelope Specifications for additional Latex Glue details and Attachments B & C Diagrams for glue placement.

4. DELIVERY

Orders will be placed by authorized Tag Plant staff on an as needed basis for delivery to Colorado Territorial Correctional Facility – CCi Tag Plant, 275 West HWY 50, Canon City, CO. 81212.

Due to the hours of operation at the CCi Tag Plant, deliveries must be scheduled in advance and be received Monday - Thursday between 7am and 2pm only.

CCi staff will be responsive to recommendations to uniformity in box and carton size(s) to ensure that all shipments conform to fit the finished product and delivery expectations.

Preference: packaging of envelopes should be: 500 envelopes per box, and must be divided by chip board at every 100 envelopes.

For the first order, a shipment of 1800 extra envelope boxes and lids are required.

Case Cartons will be expected at 8 boxes (4000 envelopes) per case, should measure 22 1/16” long x 18/ 38” wide x 11 11/16” deep and constructed of single wall C flute, regular slot container. Cartons must be labeled with quantity and county for verification with bills of lading.

250 additional case cartons to will be required with the first order.

Please see supplemental Attachment A – Tab Envelope Specifications for additional packaging, envelope boxes, case cartons, and shipping details.

Incomplete order records will be kept for future reference as non-delivery items, which may influence the evaluation of future bids.

Notice Period: Supplier must provide a minimum of three (3) calendar days' written notice to the point of contact listed in the Purchase Order, if unable to meet delivery schedules. Failure to provide timely notice will be deemed a Non-Delivery.

Performance Standards: Any failure to deliver (non-delivery) awarded goods or services on three (3) separate occasions within the agreed-upon timeframe or as specified may result in the Vendor being deemed a non-responsible bidder, leading to disqualification from participating in all future solicitations for a period of three (3) years or indefinitely.

5. CDOC RESPONSIBILITIES

CCI Staff will place orders in advance with the county and addresses needed for each envelope shipment, in the method agreed upon after award selection.

Deliveries will be scheduled to best meet operational hours and shipping standards.

Notification of any order errors or shipping shortage will be sent as soon as possible to assist with making arrangements for reprint.

CCi Staff will make space available for each delivery to prevent any delays or obstructions during the delivery process.

Changes to orders will be sent 10 days prior to shipment.

Envelope Specifications changes or alterations will be sent 30 days in advance to allow for proof verification, approval, and production configurations.

6. PRICING

A. The CDOC requests itemized pricing as shown on Exhibit D-Price Quote.

B. Pricing of all goods will be considered all inclusive, no additional shipping, surcharges, or taxes will be paid. Vendors should take shipping costs into consideration when submitting a bid response to this solicitation.

C. All pricing shall remain firm during the initial term of the Purchase Order.

D. The CDOC may at its sole discretion elect to include a provision in the CDOC Purchase Order that allows the CDOC to consider an annual price increase not to exceed 2.5% for each fiscal year of the Purchase Order if awarded. Any price increases must be agreed upon between CDOC and the awarded vendor.

7. INVOICING

A. All invoices will need to be submitted via email to: doc_accountspayable@state.co.us after receipt of goods.

B. All invoices must reference the Purchase Order and must be sent no later than the 10 days after delivery.

(The remaining space on this page had been left blank intentionally.)

mailto:doc_accountspayable@state.co.us

8. VENDOR QUESTIONS (please provide response)

INFORMATION SOUGHT BIDDER RESPONSE

Bidder name (company)

Number of years in business

Number of employees

Services Outside of Colorado or the United States. Bidders must disclose services performed outside of Colorado or the United States as required by C.R.S. §24-102-206.

Please sign and return Exhibit E.

Is the bidder a nonresident bidder from a state that provides a bidding preference to bidders from that state, YES or NO and what state.

Please confirm that your proposal is fully compliant with Section 3.A Accessibility Requirement of the DQ. YES or NO

Secretary of State (SOS) registration. Before contract execution, the awarded bidder must be registered to do business in the state of Colorado. If a bidder is a foreign corporation (formed under a statute or common law in a jurisdiction other than Colorado) or other foreign entity transacting business in the state of Colorado, it shall warrant that it currently has obtained and shall maintain any applicable certificate of authority to transact business in the state of Colorado and has designated a registered agent in Colorado to accept service of process. Are you registered with the Colorado SOS? YES or NO.

Bidder must affirm agreement with the PO Terms and Conditions. If not in agreement, written exceptions in accordance with Section 9.A.xviii.v of the DQ (Attachment 1). Any changes must be provided with Bidder’s Bid.

Please confirm YES or NO

Have you spoken with anyone other than the Single Point of Contact listed in this DQ? YES or NO

INFORMATION SOUGHT BIDDER RESPONSE

Service-Disabled Veteran Owned Small Businesses (SDVOSB). Reference §24-103-905, C.R.S., et. seq.

SDVOSB Bidders must submit documentation of certification issued through the U.S. Department of veteran’s affairs in their Proposal. §24-103-905 C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado, or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the Center for Verification and Evaluation within the United States department of veteran’s affairs. Are you a Service Disabled Veteran Owned Small Business? Yes or No. If you answered “Yes” please submit documentation of certification with your proposal.

Within the last 5 years, has your company (or any affiliates) defaulted on a Purchase order or Contract or had a Purchase Order or Contract terminated for cause? If yes, provide the date, contracting entity, type of contract, and details about the termination or default.

Has your company (or any affiliates) been a party to litigation against the State of Colorado? If the answer is Yes, then state the date of initial filing, case name and court number, and jurisdiction.

State of CO debt/tax payment. I certify that all applicable state of Colorado taxes are paid, and that no outstanding debt is owed to the state of Colorado. Please Confirm YES or NO

Does your company use Subcontractors? YES or NO

Have you filled out Exhibits A-G and returned with your Quote? YES or NO

FOR PROCUREMENT USE YES NO

Did Bidder Return Exhibit A?

Did Bidder Return Exhibit B?

Did Bidder Return Exhibit C?

Did Bidder Return Exhibit D?

Did Bidder Return Exhibit E?

Did Bidder Return Exhibit F?

Did Bidder Review Exhibit G?

Did Bidder Return Attachment 1- Terms & Conditions with changes?

Did Bidder Return a Current Certificate of Insurance (COI)?

ATTACHMENT A

Tab Envelope Specifications

4 3/16" X 8 3/4" open side, side seam, 3/8" X 2 3/4" notch in back.

1 1/8" pictorial flap with slit in flap located 2 3/4" from left.

24 # white woven.

Double poly window:

Top = 7/8" X 1 13/16", 3/8" left, 2 5/8" bottom, poly must be even with fold line of flap.

- Bottom = 1 1/8" X 3 3/8", 2 15/16" left, 11/16" bottom.

Double inside pocket:

Pocket behind top window = 1 5/8" X 2 5/8".

- Pocket behind bottom window = 4 3/16 X 5 1/2".

Envelope proof sheets:

Proof sheet file names sent via e-mail must reference the county name for that proof.

Printing:

Face, flap and back in black ink.

Up to four different printing styles depending on county requirements.

All return address information is county specific requiring county name and address changes.

There are 65 counties in Colorado.

Envelopes must be kept separated by county.

Vendor is responsible for all typesetting, artwork and any setup charges.

Vendor will provide sample and proofs of envelopes for approval prior to production.

Latex glue required on flap and back:

Flap glue configuration requires split at the slit on flap 1/2" X 1 7/8" and 1/2" X 4 3/4".

- Glue configuration on back requires 1/2" X 3/4" spot in left side of notch on the back, remaining gum line on back is 1/2" X 4 5/8".

Glue configuration will line up when the flap is closed.

- All glue configurations MUST be uniform and consistent.

Special packaging: We will be responsive to vendor recommendations to uniformity in box and carton size(s) to assure all conform to fit and finish of each.

Envelope boxes:

500 envelopes per box, each box must be divided with chipboard at every 100 envelopes

(envelope boxes should measure approximately 5 1/4" X 9" X 11" with lids).

1800 extra envelopes boxes and lids in addition to those required for the order are to be provided with the first shipment to us.

Case cartons:

8 boxes (4000 envelopes) per case carton, should measures 22 1/16" long X 18 3/8" wide X 11 11/16" deep and to be constructed of single wall C flute, regular slot container.

Edge crush test (ECT) 40.

Size limit is 75 inches.

Gross Wt. 65 lbs.

Case cartons must be labeled as to its content (quantity and county).

250 extra case cartons in addition to those required for the order, to be provided with the first shipment to us.

16 case cartons per pallet (64,000 envelopes)

Shipping:

Price must include freight to, Colorado Territorial Correctional Facility, 275 West Highway 50, Cañon City, CO 81212. Pallets must be 4' x 4'.

Envelopes must be made in the United States of America. Revised 4.2.2026

SUPPLEMENTAL ATTACHMENTS

1.125"

.375

G L U E

.625"

2.750"

ATTACHMENT В

Envelope Front & Back (Outside)

ОРEN AT TOP OF FLAP

LA PLATA COUNTATA COUNTY CLERK AND RECORDER

DURANGO CO 81э3

ATTACH TAB

To Rear Plate Only

.875 x 1.8125"

WINDOW

MONTH

Here

YEAR

Here

2.625"

3.750"

2.9375"

10.00"

8.75"

OPEN AT TOP OF FLAP

1.125" x 3.375"

WINDOW

.6875"

Renew online at mydmv.colorado.gov

PLEASE NOTE

Avoid Applying in Freezing Temperatures Renewal transactions: The month tab is not included as the month of expiration remained the same.

If the month sticker on your license plate is lost or damaged, please obtain a replacement at your county motor vehicle office.

Removal of previous year tab is required.

Plates should be CLEAN and DRY before attaching the enclosed tab.

GLUE

NOT TO SCALE

2.750"

Notch

3.375"

Revised 3.7.2022

G L U E

4.1875"

GLUE

ATTACHMENT С

Envelope (Inside)

GLUE

4.1875"

2.625"

POLY FILM

2.125" x 4.0"

3.375"

2.750"

Notch

.250"

10.00"

8.75"-

Slit/Flap 2.750"

GLUE 1.125"

LOCATION TO MEET AT FOLD

G L U E

POLY FILM

1.875" x 2.562"

A V E

3.750"

2.75"

1.5"

.625"

NOT TO SCALE

Revised 3.7.2022